CM-2020-276 - 10/16/2020TEXAS STATE LIBRARY & ARCHIVES COMMISSION
TSLAC CARES — CYCLE 1 GRANT PROGRAM
Grant Number: CARI-21032
I. CONTRACTING PARTIES
Grantor: Texas State Library and Archives Commission (TSLAC)
Subrecipient: City of Round Rock, Round Rock Public Library System
216 E Main Ave
Round Rock, TX 78664-5245
DUNS No.: 102740792
II. TERM OF GRANT
April 21, 2020, through August 31, 2021
III. STATEMENT OF SERVICES TO BE PERFORMED
Subrecipient shall provide services as outlined in the approved grant application (TSLAC CARES Grant Program — Cycle 1) as approved
by TSLAC. Grant funds must be used to meet TSLAC and Federal goals. The Subrecipient must report information relating to best
practices and performance outcomes during the period of this contract. The approved grant application submitted by Subrecipient is
incorporated into this contract as if fully set forth herein. In the event of any conflict between the grant application and this contract,
this contract shall prevail.
IV. GRANT AMOUNTS AND DISBURSEMENT REQUIREMENTS
A. The total amount of the grant shall not exceed: $25,000.00. Indirect costs, as included in the total amount awarded, shall not
exceed 0.000 or $0.00 as indicated in the budget below.
B. Source of funds:
Institute of Museum and Library Services (IMLS)
CFDA Name: Grants to States CFDA #: 45.310
Federal Award Identification #: LS-246561-OLS-20; Federal Award Date: April 21, 2020
C. The Subrecipient is restricted to one of two methods for requesting funds from TSLAC. The Subrecipient may request reimbursement
of actual and allowable expenditures for the Subrecipient's normal billing cycle, or advance payment for estimated and allowable
expenditures to be incurred in the 30-day period following the request. Only Subrecipients providing documentation to demonstrate
a lack of sufficient working capital and the ability to minimize the time elapsing between transfer of funds from TSLAC and
disbursement of grant funds will be allowed to request advance payments.
D. The Subrecipient must request payments from TSLAC using TSLAC's Request for Funds form (RFF) via TSLAC's online Grant
Management System (GMS), located at https:/igrants.tsl.texas.gov. Requests may be submitted to TSLAC no more often than once
every 30 days, and no less often than once per quarter. Funds will be processed and paid to the Subrecipient provided TSLAC has
received a fully executed contract, and Subrecipient has fulfilled all reporting and training requirements for current and preceding
contracts and submitted supporting documentation with the RFF.
E. When submitting an RFF for reimbursement, the Subrecipient must provide TSLAC with supporting documentation, such as
receipts, paid invoices, time sheets, and/or pay stubs to support the amount requested before payment will be processed.
F. The Subrecipient may not obligate or encumber grant funds after July 31, 2021. Subrecipient must submit the final request for
reimbursement no later than August 1, 2021. All supporting documentation must be submitted no later than August 31, 2021.
G. If the Subrecipient does not expend funds on a regular basis and/or provide notice relating to unexpended funds by May 31,
2021, TSLAC reserves the right to act as necessary to reduce any unexpended balances, including reducing the grant amount
specified in Section IV. A. above.
H. Interest earned in excess of $500 on advanced funds must be returned to TSLAC per requirements in the State of Texas Uniform
Grant Management Standards (UGMS). All unexpended grant funds must be returned to TSLAC per requirements in UGMS.
I. Per the approved grant application, funds are authorized according to the following budget:
Travel $ 0.00
Equipment $25.000.00
Supplies/Materials $ 0.00
Services $ 0.00
Consultant Fees $ 0.00
Indirect Costs $ 0.00
Total $25,000.00
TSLAC CARES Grant — Cycle l — CAR 1-21032 1 of 6
TSLAC
V. REQUEST FOR FISCAL AND PROGRAMMATIC CHANGES
If the Subrecipient anticipates a need for a budget or program revision, Subrecipient must notify TSLAC and, if approved by TSLAC.
request a budget and/or program revision for fiscal and/or programmatic changes as outlined in this Section. Subrecipient must submit a
change request for budget and/or program revisions electronically on TSLAC's GMS. Under no condition may a Subrecipient request to
exceed the total grant amount. TSLAC must receive all change requests on or before June 15, 2021. Requests received after this date will
generally be declined but may be considered on a case -by -case basis if extenuating circumstances exist. Subrecipient must submit a
budget and/or program change request to TSLAC before obligating or expending grant funds as follows:
A. Fiscal changes require an approved Budget Revision under any of the following conditions:
1. Making cumulative transfers among budget cost categories or projects that are expected to exceed ten (10) percent of the
total grant;
2. Transferring any funds into a budget cost category that currently equals zero ($0);
3. Expending any program income earned through the utilization of resources funded by this grant; or,
4. Changing the items listed in the approved budget categories if an item's cost or features are substantially different from
what the approved grant application specifies, or from a previously approved fiscal or program revision.
B. Programmatic changes to the approved grant application require an approved Program Revision under any of the following
conditions:
1. Obtaining the services of a third party to perform activities that are central to the purposes of the grant; or,
2. Changing the scope or objectives of the approved program, regardless of whether there is an associated budget revision. A
change in scope is a substantive difference in the approach or method used to reach program objectives.
VI. EQUIPMENT AND PROPERTY REQUIREMENTS
A. If conditions described in Section V.A.1. are met, any fiscal change to items listed in the Equipment budget category specified in
Section IV. I. of this contract will require an approved Budget Revision before making the change. A fiscal change includes a change
in the cost of the equipment and/or property, and any cost necessary to put the item into service, including, but not limited to, the
cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make the item usable for the purpose for
which it is acquired. Ancillary charges such as taxes, duty, protective in -transit insurance, freight, and installation should be included
in or excluded from the expenditure cost in accordance with the Subrecipient's regular accounting practices and Generally Accepted
Accounting Practices (GAAP). TSLAC will not advise Subrecipient on ancillary charges.
B. The Subrecipient will comply with UGMS Part III, Subpart C, Sec. 32 (d)(3) requiring certain items of equipment to be
maintained on inventory if the item's cost is between $500 and $1000.
C. Equipment costing $5,000 or more per unit requires approval before purchase. In those instances. TSLAC will secure approval
from IMLS on behalf of the Subrecipient and inform Subrecipient of approval once received.
D. Subrecipient must furnish a statement to TSLAC certifying the governing entity's capitalization level with the signed grant
contract. Subrecipient agrees to maintain records on all equipment/property with an acquisition cost above governing entity's
capitalization level.
E. Subject to the obligations and conditions set forth in UGMS, title to equipment acquired under a grant will vest in the Subrecipient
upon acquisition. Subrecipient must include any equipment/property acquired with grant funds in the required biennial property
inventory and follow the UGMS requirement that the Subrecipient reconcile the equipment/property records with a physical
inventory of the equipment/property every two years. This biennial inventory does not need to be submitted to TSLAC but must be
maintained by the Subrecipient and will be subject to review and/or audit by TSLAC. When property is vested in the Subrecipient,
Subrecipient will dispose of equipment/property in accordance with UGMS. When the Subrecipient has been given federally or
state-owned equipment/property, Subrecipient will follow the guidance as set forth in UGMS.
VII. REPORTING REQUIREMENTS
The State Legislature has charged TSLAC with submitting performance measurement reports that specify the level of services provided by
its programs and services. In accepting these grant funds, the Subrecipient acknowledges responsibility for performing certain services on
behalf of TSLAC, as outlined in the approved grant application. Therefore, the Subrecipient is responsible for submitting periodic reports
that reflect the Subrecipient's level of performance on these services to TSLAC. To comply with these requirements, the Subrecipient agrees
to submit reports that are timely, accurate, auditable, and consistent with definitions.
A. The Subrecipient agrees to develop or revise, as necessary, any specific written documentation of its current procedures for (1)
collecting and reporting performance measures; (2) conducting a fixed asset inventory; and/or, (3) any other issues identified in the
Subrecipient's grant activities or internal audit. Drafts of this procedural documentation will be submitted to TSLAC by dates
established mutually between TSLAC and Subrecipient. TSLAC will provide review and guidance to enable final versions to be
approved on or before established deadlines.
B. The Subrecipient agrees to submit quarterly performance reports detailing grant -funded activities via TSLAC'S GMS on or
before due dates listed in the following schedule. In the event that a due date falls on a weekend or state holiday, the respective
report will be due on the next business day. Subrecipient agrees to submit Legislative Budget Board (LBB) measures, as defined
by TSLAC, in the reports, and to work with agency staff in the development and reporting of Project outcomes. LBB measures
may include the numbers of: a) books and other materials purchased with grant funds; b) persons provided grant -sponsored
services; and/or c) library staff trained or assisted in order to carry out the grant -funded activities.
TSLAC CARES Grant — Cycle 1— CAR 1-21032 2 of TSLAC
Reaortine Period Due Date
P1 (April 21, 2020-August 31, 2020) December 7, 2020
P2 (September 1, 2020—February 28, 2021) March 7, 2021
P3 (March 1, 2021—August 31, 2021) September 7, 2021
C. The Subrecipient will ensure that all fiscal reports or vouchers requesting payment under this agreement will include a
certification, signed by an official who is authorized to legally bind the Subrecipient, that the reports are true, complete, and
accurate, and the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and
conditions of the award. The Subrecipient acknowledges that any false, fictitious, or fraudulent information, or the omission of
any material fact, may subject the signing official to criminal, civil or administrative penalties for fraud, false statements, false
claims, or otherwise. (2 CFR §200.415(a))
D. The Subrecipient agrees to submit an audit certification form for each auditable period ending August 31, 2020, and August 31,
2021, to TSLAC no later than December 31 of each year, respectively, or other deadlines as specified by TSLAC.
E. If a single audit is required, the Subrecipient will comply with the Supercircular (2 CFR §200.512 Report Submission). The audit
shall be completed and the required data collection form submitted to the Federal Audit Clearinghouse (FAC) within the earlier
of 30 days after receipt of the auditor's report(s), or nine months after the end of the audit period, unless a longer period is agreed
to in advance by the state agency that provided the funding or a different period is specified in a program -specific audit guide.
F. TSLAC reserves the right to withhold final payment on this Grant until all required reports and forms are received.
VIII. GENERAL TERMS AND CONDITIONS
A. The Subrecipient will comply with the TSLAC CARES Grant Program Guidelines — Cycle 1.
B. The Subrecipient will comply with the Title 13, Part 1, Chapter 2, Subchapter C, Division 1, Rules 2.110-2.119 regarding General
Grant Guidelines.
C. The Subrecipient will comply with all applicable federal and state laws and any other requirements relevant to the performance of
Subrecipient under this contract, including the following rules and guidance as applicable:
1. Texas Uniform Grants Management Standards (UGMS) (https:21compJroller.texas.govpurchasing-docs ugms.pd,); and
2. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR §200 and §3187
(Supercircular)) (https:, federah•egister.gova/2013-30465).
D. The Subrecipient may copyright any work that is subject to copyright and was developed, or for which ownership was acquired,
under a Federal award. Subrecipient understands that IMLS and TSLAC reserve a royalty -free, nonexclusive and irrevocable right
to reproduce, publish or otherwise use the work for Federal or state government purposes, and to authorize others to do so. (2 CFR
§200.315)
E. All publicity relating to the grant award must include acknowledgment of the Institute of Museum and Library Services
(www.im/s.gov%recipients/imis_acknowledgement.aspx) and the Texas State Library and Archives Commission. Publicity
includes, but is not limited to press releases, media events, public events, displays in the benefiting library, announcements on the
Subrecipient's website, and materials distributed through the grant project. The Subrecipient will provide TSLAC with one set of all
public relations materials produced under this grant with the final quarterly performance report.
F. The Subrecipient will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title
VI of the Civil Rights Act of 1964 (P.L. 88-352) that prohibits discrimination on the basis of race, color, or national origin; (b) Title
IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and §§1685-1686), that prohibits discrimination
on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), that prohibits discrimination on
the basis of disability and the Americans With Disabilities Act of 1990; (d) the Age Discrimination Act of 1974, as amended (42
U.S.C. §§6101-6107), that prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L.
92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism
Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of
alcohol abuse or alcoholism; (g) §523 and §527 of the Public Health Service Act of 1912 (42 U.S.C. §290 dd-3 and §290 ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42
U.S.C. §3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and Q) the
requirements of any other nondiscrimination statute(s) that may apply to the application.
G. The Subrecipient understands that acceptance of funds under this contract acts as acceptance of the authority of duly authorized
representatives of TSLAC, IMLS, the Comptroller General of the United States, and the Texas State Auditor's Office, or any
successor agencies, to conduct an audit or investigation in connection with those funds. Subrecipient further agrees to cooperate
fully with said representatives in the conduct of the audit or investigation and agrees to provide access to all books, documents,
papers, examinations, excerpts, transcripts, copies, and any other records necessary to conduct the audit and/or investigation.
Subrecipient will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through
Subrecipient, and the requirement to cooperate, is included in the contract for any sub -grant awarded.
TSLAC CARES Grant —Cycle 1 —CAR 1-21032 3 of 6 TSLAC
H. The Subrecipient, if a private entity, will comply with Federal law pertaining to trafficking in persons. Subrecipient and its
employees may not:
1. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
2. Procure a commercial sex act during the period of time that the award is in effect; or
3. Use forced labor in the performance of the award or subawards under the award.
I. The Subrecipient agrees to maintain all financial and programmatic records, supporting documents, statistical records, and other
records relating to this grant award for three years after the last State Program Report for the Texas LSTA 5-Year Plan 2018-2022
is submitted (anticipated date of submission is December 31, 2023). This means the Subrecipient must maintain all grant -related
records through December 31, 2026. In addition, Subrecipients that operate as state agencies must comply with Texas
Government Code, § 441.1855, relating to state agency contracting and the retention of all contract -related documents.
In the event the Subrecipient or receiving entity ceases to exist, the Subrecipient will notify TSLAC in writing providing the
name of the legal entity that will maintain the records and the location of the records.
J. This grant may be terminated by written notice and mutual agreement of both parties. The termination notice must be given no
less than 30 days prior to the termination date. Where notice of termination is given, the Subrecipient shall:
1. Take immediate steps to bring the work or grant activities to a close in a prompt and orderly manner. Subrecipient will complete
reporting requirements outlined in Section VII of this document and in a manner mutually agreed upon by both parties as part
of the closeout process.
2. Reduce expenses to a minimum and not undertake any forward commitment. All contracted funds that are not spent,
encumbered or obligated at the time of notice of termination shall revert back to TSLAC according to processes established in
Section IV. H. of this document and according to a timeline mutually agreed upon by both parties.
K. Loss of all of Subrecipient's staff prior to the end of the grant period or the termination date, whichever is earlier, does not relieve
the Subrecipient of its obligations to fulfill all terms and conditions of the grant with regard to reporting requirements, retention of
records and requirements for disposition of equipment and supplies.
L. The parties agree that no provision of this contract is in any way intended to constitute a waiver by TSLAC or the State of Texas of
any immunities from suit or from liability that TSLAC or the State of Texas may have by operation of law.
IX. ENFORCEMENT
A. Remedies for noncompliance. If a Subrecipient materially fails to comply with any term of the contract, whether stated in a state
or federal statute or regulation, an assurance in a state plan or application, a notice of award, or elsewhere, TSLAC may take one
or more of the following actions or impose other sanctions as appropriate in the circumstances:
1. Temporarily withhold cash payments pending correction of the deficiency by the Subrecipient, or more severe enforcement
action by TSLAC;
2. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in
compliance;
3. Wholly or partly suspend or terminate the current contract for the Subrecipient's program;
4. Withhold further awards for the program; or
5. Take other remedies that may be legally available.
B. Hearings. appeals. In taking an enforcement action, TSLAC will provide the Subrecipient an opportunity for such hearing, appeal,
or other administrative proceeding to which the Subrecipient is entitled under any statute or regulation applicable to the action
involved. Appeal/protest procedures are outlined in the Texas Administrative Code (TAC), Title 13, Part 1, Chapter 2, Subchapter
A, Rule 2.55.
C. Effects of suspension and termination. Costs to Subrecipient resulting from obligations incurred by the Subrecipient during a
suspension or after termination of an award are not allowable unless TSLAC expressly authorizes them in writing. Other
Subrecipient costs incurred during suspension or after termination that are necessary and not reasonably avoidable are allowable
if:
1. The costs relate to obligations that were properly incurred by the Subrecipient before the effective date of suspension or
termination and were not incurred in anticipation of suspension or termination, and, in the case of a termination, the costs
are noncancelable; and,
2. The costs would be allowable if the award were not suspended or expired normally at the end of the funding period in which
the termination takes effect.
D. Relationship to Debarment and Suspension — The enforcement remedies identified in this section, including suspension and
termination, do not preclude Subrecipient from being subject to "Debarment and Suspension" under Executive Order 12549
(UGMS, Part III, Subpart C, Sec. 35) and state law.
TSLAC CARES Grant —Cycle 1—CAR 1-21032 4 of 6 TSLAC
X. CONTACTS AT TSLAC
Questions or concerns about programmatic issues budget and/or program revisions performance reports and equipment/property
should be directed to:
Bethany Wilson, Grants Administrator
Phone: 512-463-5527/ Fax: 512- 936-2306
E-mail: bwiIson@ts[.texas.gov
Questions or documentation relating to requests for funds. payments. and financial status should be directed to:
Arturo Villarreal, Grants Accountant
Phone: 512-463-5472 / Fax: 512-475-0185
E-mail: grants.accounting(ri),tsl.texas.gov
Questions or concerns about advance payments and other financial issues should be directed to:
Rebecca Cannon, Manager, Accounting and Grants
Phone: 512-463-6626 / Fax: 512-475-0185
E-mail: rcannon(h}tsl.texas.gov
Payments from Subrecipient to TSLAC, such as refunds and those for excess advanced funds or interest earned on advanced funds,
should be mailed to the following address with an explanation of the purpose of the payment and the grant number:
Grants Accountant
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box 12516
Austin, TX 78711-2516
XI. APPLICABLE AND GOVERNING LAW
A. The laws of the State of Texas shall govern this grant.
B. All duties of either party shall be legally performable in Texas. The applicable law for any legal disputes arising out of this
contract shall be the law of (and all actions hereunder shall be brought in) the State of Texas, and the forum and venue for such
disputes shall be Travis County, District Court.
C. This grant contract is subject to the availability of funds. TSLAC may reduce or terminate this grant contract when the availability
of funding is reduced or eliminated.
XII. GRANT CERTIFICATIONS
A. TSLAC certifies that: (1) the services specified in the approved grant application and this contract are necessary and essential for
activities that are properly within the statutory functions and programs of the affected organizations; (2) the services, supplies or
materials contracted for are not required by Section 21 of Article 16 of the Constitution of Texas to be supplied under contract given
to the lowest bidder; and, (3) the grant is in compliance with Texas Government Code §441.006, Texas Government Code §441.135;
Texas Administrative Code, Title 13, Part 1, Chapter 2, Subchapter C, Division 1, Rules 2.110-2.119 regarding General Grant
Guidelines; the Library Services and Technology Act (LSTA); the State Plan for the LSTA in Texas; and UGMS.
B. The Subrecipient certifies that all costs included in this grant award are properly allocable to federal awards on the basis of a
beneficial or causal relationship between the expenses incurred and the agreements to which they are allocated in accordance with
applicable requirements.
C. The Subrecipient certifies that the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar
types of costs have been accounted for consistently, and the negotiating agency will be notified of any accounting changes that would
affect the predetermined rate.
D. The Subrecipient certifies by this contract that no Federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
grant or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid for such purpose,
the Subrecipient shall complete and submit OMB form SF-LLL, Disclosure of Lobbying Activities, in accordance with its
instructions. The Subrecipient shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all
subrecipients shall certify and disclose accordingly, as specified in 31 U.S.C. § 1352.
E. Subrecipient has provided to TSLAC the mandatory Internet Safety Certification (Certification) that it is in compliance with
requirements of the Children's Internet Protection Act (CIPA) for any Federal funds under this grant that will be used to purchase
computers used to access the Internet or pay for the direct costs of accessing the Internet. Subrecipient agrees to collect, as required
and appropriate, Certification forms from all libraries receiving benefits of Federal funds expended under this contract.
Subrecipient certifies that neither Subrecipient nor any of its principals (a) are presently excluded or disqualified; (b) have been
convicted within the preceding three years of any of the offenses listed in 2 CFR § 180.800(a) or had a civil judgment rendered
against it or them for one of those offenses within that time period; (c) are presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in 2 CFR § I80.800(a);
TSLAC CARES Grant —Cycle 1—CARI-21032 5 of TSLAC
or (d) have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or
default. Where the Subrecipient is unable to certify to any of the statements in this certification, the Subrecipient shall attach an
explanation to these Certifications.
G. The Subrecipient certifies all applicable activities related to this grant will be in compliance with the Copyright Law of the United
States (Title 17, U.S. Code).
H. In addition to Federal requirements, state law requires a number of assurances from applicants for Federal pass -through or other
state -appropriated funds. (UGMS Part III. Subpart B, Sec. 14 — State Assurances)
XIII. SIGNATURES
The undersigned hereby execute this contract.
GRANTOR
Texas State Library and Archives Commission
Mark Smith, Director and Librarian
Date
— L�A_A ad&UV,
Donna Osborne, Chief Financial Officer
08/27/2020
SUBRECIPIENT
City of Round Rock, Round Rock Public Library
S s em
Signature (official empowered to enter into contracts)
C hL- 1 LL
Typewritten or Printed Name
I�Gr-
Title
Date Date
Jennifer Pe rs ibrary Development and Networking Director
08/27/2020
Date
Bethany Wilson, Grants Administrator
08/27/2020
Date
TSLAC CARES Grant -Cycle I-CAR1-21032 6 of TSLAC
IMLS Prior Approval — Equipment Purchase
Any equipment purchase that has a cost per unit in excess of $5,000
must have prior approval from the Institute of Museum and Library
Services (IMLS). Please verify and/or revise the information below and
return this document to the Grants Administrator via e-mail at
bwilsonCcD-tsl.texas.gov
TEXAS STATE
LIBRARY You may NOT order or purchase any equipment that has a cost per
„o unit in excess of $5,000 until you receive confirmation from TSLAC
ARCHIVES stating that IMLS has approved the purchase.
COMMISSION Please make sure the confirmation e-mail and this completed form are
properly filed in your grant file.
Subrecipient: Round Rock Public Library — City of Round Rock
Please provide the following information for each qualifying item (>$5, 000/unit) requested:
Item* — Brief description I Bibliotheca Smart Holds Locker System
Cost per unit/quantity I $25,000.00 x 1
Brief description of Library response to COVID-19 emergency includes the use of an
program and equipment's outdoor, freestanding 24/7 holds smart -locker to provide access to
proposed use materials for immune -compromised patrons who would rather not come
into the library.
Total amount
$25,000.00
*Add additional pages if needed.
For TSLAC use only:
Grant period: 0412112020 — 0813112021
Grant program: TSLAC CARES - Cycle 1
Project title: CAR1-21032 - 2417 Smart/ocker Holds System
LSTA goal: Texans will receive library services that effectively respond to community needs.
IROU'ND
ROCK TEXAS
City of Round Rock, Texas
Request for Quote
RFQ#: AG09102020 Product/Service Library Electronic Locker
Descri ption
Item
Item Description
p
Quantity
Unit Price
F ctende'.
price _,
1. Main Unit (includes touch screen, barcode scanner, etc.)
1►0�995 00IS�D
2
Additional locker units (to meet the 24 minimum locker
requirements listed above).
The city may use cost per locker or the RFQ total for cost
assessment purposes. 65 010
'gam
�- CO
3.
Side cover or panels
a
' ,;t 60 00
$6CO -(DO
4.
Installation and setup
I
an �_CO
Itb100
5.
Training
irCAJONG-d
r)cAOd
6.
Annual support, license, and/or maintenance fees
aiQ/{xj
Shipping (if applicable) ►fVj .r� }s6kW t ap
Total Quote -in 1iW-Nx1� ,
$
$aa,ab oa
Vendor Contact Information and Signature
Vendor Name: D- CGCV_1 n rna ► .
Name of Sales Contact: --Ce al'q zpp!� .
Authorized Signature: l .
Date: f I tr lao
Email Address: -1'R1114-1 Co- G1 4(32k ir;pnc
Phone Number: 609 - k-36 - 664-6 E)- Ica .
Form Revised November 2017 1 1 o -
ROUND ROCK
TEXAS
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider authorizing the City Manager to accept the TSLAC Cares Grant
Program - Cycle 1 grant award from the Texas State Library & Archives
Commission.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/16/2020
Dept Director: Michelle Cervantes, Director
Cost: $25,000.00
Indexes:
Attachments: TSLAC Cares Cycle 1 Grant Program 101420.pdf
Department: Library Department
Text of Legislative File CM-2020-276
Cycle 1 grant award from the Texas State Library & Archives Commission. Total amount of
grant not to exceed $25,000.00. Funds for the purchase of an external Smartlocker Holds
System for immune -compromised Library patrons to easily access their requested materials
instead of coming in to the Library.
Cost: $25,000.00
Source of Funds; Grant Award
City of Round Rock Page 1 of 1