R-2020-0274 - 10/8/2020RESOLUTION NO. R=202OmO274
WHEREAS, the City of Round Rock ("City") desires to purchase public safety and firehouse
supplies and equipment; and
WHEREAS, Chapter 271 . Subchapter F of the Texas Local Government Code allows for local
governments to participate in cooperative purchasing programs with other local governments; and
11
WHEREAS, the Buy Board Cooperative Purchasing Program ("Buy Board" ) is a cooperative
purchasing program administered by the Texas Association of School Boards for the purpose of
40
procuring goods and services for its members; and
WHEREAS, the Cityi'as a member of Buy Board; and
WHEREAS, Casco Industries, Inc. i*s an approved vendor of Buy Board; and
WHEREAS, the City desires to purchase said goods and services from Casco Industries, Inc.
through Buy Board, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That
the
Mayor is hereby authorized and directed
to execute on
behalf of the City an
Agreement
for
Purchase of Public Safety and Firehouse
Supplies and
Equipment with Casco
Industries, Inc., a copy of said Agreement being attached hereto as Exhibit "A" and incorporated
herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0112.20202; 00455931
RESOLVED this 8th day of October, 2020.
CRAIG Y)RGA�iayor
City of Round Rcf ,Texas
ATTEST:
SARA L. WHITE, City Clerk
EXHIBIT
„A„
CITY OF ROUND ROCKAGREEMENT
FOR PURCHASE OF PUBLIC SAFETY AND FIREHOUSE SUPPLIES
AND EQUIPMENT
WITH
CASCO INDUSTRIES. INC.
Agreement
herein "Vendor." This
the named parties, whether oral or
practice.
fo
arrow ALL Bx THESE PRESENTS,
supersedes and replaces any previous agreement between
written, and whether or not established by custom and
In ALS
0
RECI I A .0
'8
WHEREAS, City desires to purchase public safety and firehouse sapplies and
equipment; and
WHEREAS, City is
a member of the Buy Board Cooperative Purchasing Program ("Buy
Board") and 'Vendor is an approved Buy Board vendor through Buy Board Contract #603-24;and
WHEREAS, City desiresIs to goods and services from Vendor through
Buy Board as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, dutzes, and obligations;
NOW, THEREFORE, I
That for and in consideration of the uEual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereb acknowled ed, the ar A es
y 9 Pmutually agreefollows.
t10450VOsa
I
1.0 DEFINITIONS
At Agreement eansth.ebl'n ng legal contract between City md Vendor whereby
Ci Y agree%.ra, to obtain Isecified goods and Vendor is o igatebi dPto provide specified goods. This
Agreement any exhibits,, addenda, and/ar amendments thereto.
Be Texas.C*ty eans the City of Round Rock, Williamson and Travis Counties,,
ective Date means the date uponwh*chC-0 we bin.g signatures of both parties
Eff
00
to this Agreement are affixed.
materials,D. Goods mean the specified suppl-ies1W commodities, or equipment.
E. Vendor means Casco Industries,lAc., or any successors or assigns.,
2.0 EFFECTIVE DATE, TERM
Aeft-IIII 4%
tf7l h
'ec ve
A. This Agreement shall be on the date 1*t has been si*gned by both Parfies
in hereto and shall re ain full force and affect unless and until �it expires by operation of th
term stated herein, or until terminated or extended asprovided
herein.,
'B..* This Agreement shall expire on March 31, 2423.
City
theright60co The reserves to review the relationship at any time, and may
election to terminate this Agreement with or without cause or may elect to continue.
3.a SCOPE aF WORK...
A. The goods and related services which are the subject matter of gftwa4ftdesrsibed 0the1% % Agreement
in Exhibit "A."
B. This Agreement shall evidence the entire understanding and agreement between
the parties and shall supersede any prior proposals, correspondence or discussions.
AN& I- oft andin
ce Vendor shall satisfactorily PrOVId--- all duliveraulus services described
4 C ! % 1)6change
t IOf Services Exhibit A withinth contractf!specified. in Scope or any term of
this Agreement, including requirements, m
be negotiated and agreed to in all relevant
details, and must be embodied in a valid Supplemental Agreement as described herein.
4. U COSTS
As, City agrees to pay for goods and related servi*ces during the te of this
- -
ft
Agreeent at the pricing set forth in Exhibit "A."
Be The City shall is authorized to pay the Vendor
mount not-ta-exceed Six
Hundred Thousand and No/1QU Dollars ($600 .00} for the term of this Agreement.
2
5.0 INVOICES
All invoices shall include, at a minimum, the following information:
1. Name and address of Vendor,
2* Purchase Order Number;
30 Description and quantity of items received; and
4* Delivery dates,
6.0 NON -APPROPRIATION AND FISCAL FUNDING
This Agreementis a commitment of City's cwrent revenues only.Itis understood and
agreed that City shall have the right to terminate this Agreement at the end of anyCityfiscal year
if the governing body of City does not appropriate funds sufficient to pwchase the services as
0
determined by City's budget for the fiscal year in effect question. City may such termination by
Vendor a written noticegiving termination at the end Of its then -current fiscal year.
7.o PROMPT PAYMENT POLICY
1. There is a bona fide dispute between City and Vendor, a contractor,
.12111N& P
subcontractor, or supplier about the goods delivered ar the service performed that
cause the payment to be
late; or
dispute
2.0 "Mere is a bona fidee between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
3. The terms of a federal contract, grant, regulation, or statute prevent City from
rimeiy making a payment with federal funds; ar
all
44 The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
3
$.0 GRATUITIES AND BRIBES
City may, by written notice to Vendor,cancel this Agreement without liabillty to Vendor
+formf t is dete ined by City that gratuities or bribes intheOf entertainment,, gifts, or
otherwiseoffered were or by 'Vendor or agents or representatives to any officer,,
employee or elected representative with respect to the performance of this Agreement. In
addition', Vendor may be subject to penalties stated i"n Title 8 of the TexasPenalC;F-
Code,
9.0 TAXES
Cityis
exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
10.0 INSURANCE
Is
Vendor shallmeet all City of Round Rock insurance requirements set forth at:
tittn:t�wwev.j•oundracl:tex�,sMocoment loads/20-14...�*11"corr in�ccr�ance 0720112.i)df�ovhMMMMM
11.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Robert Isbell
Fi*re Department Chief
203 Commerce Blvd.
Round Rock,, TX 78b64
(512).2l8sw6630
ri sbe! t $�a�rau ex�a-
12.0 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City acquiring the
specified goods elsewhere.
Vendor shall be declared in default of this Agreement if it does any of the following and
fails to cure the issue within thirty (30) days of receipt of written notice.
'a 's
A. Fels to fully, timely and faithfully perform any of its material obligations under
this Agreement;
B. Fails to provide adequateassurance of performance under tile "Right to
Assurance". section herein; or
Becomes
insolvent
C or seeks relief under the bankruptcy laws of the United States,
and is unable to perform its material obligations under the Agreement.
13.0 TERMINATION AND SUSPENSION
in A* City h the n*ght to tunn ffeem in ole or part, inate this A,,,- ent, whfor
-h {30) days11% writtenconvenience and wi*thout cau e at ,,,,.my ti e upon t I-ty notice to 'Vendor.
Be In the event of any default by Vendor, City has the right t terminate thisAgreement for cause, upon en (i0) d
written notice to Vendor*
C. Vendor has the right to terminate this Agreement only for cause,, that being in the
ft
event of a material and substantial breach by City, or by mutual agreement to term-inate
-
evidenced in writing by and between the pafies.
14.01 INDEMNIFICATION
15,0 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all appil"cable federal and state laws, the Charter d Ordinances of the Cl*ty of Round Rock,applicable00 M--ended and with all mles and regulations pro ulgated by local, state and
national boards,'bureaus and agencies.
5
16.0 ASSIGNMENT AND DELEGATION
The parties herebythemselves,bind th *r successors, 00igns and legal representatives to
each other with resect to the tenns of this Agreement Neither transfer jr party shallassign, sublet or
any interest in of the other party.
17.0 NOTICES
1b
withAll. notices and other communications in connection this Agreement shall be
in writing and shall be considered given as follows:
1. When delivered personally to recipient's address as stated in this Agreement;
or
2
fo inrdaysee kj) after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice
r.%Y Vendow
#z%
Casco Industries, Inc.
607 West 62nd Street
Shreveport, Louisiana
711Q8
Notice to City:
City Manager
221 East Main Street
Round Rock, TX 78664
StephanSheets,0Attorney
L. City
AND TO. 309 East Main Street
TX 78664
RoundR%%WJV%.,k,,
10 10
Nothingcontamed herem. shallbeto restrict49 Use transmission. of. routine
communications between representatives of City and Vendor.
18,0 APPLICABLE LAW; ENFQCEMENT AND VENUE
This Agreeinent shall be enforceable in Round Rock, T-exas,, and i*f legal action i's
-necessaryby either with respect to the enirorcement of any or all of the tenns'or con tions
1*herein, exclusive venuefor same shallIiein Williamson County:, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisians of the State of Texas*
19.0 EXCLUSIVE AG*EEENT
appendedThis document, and all documents, constitutes the entire Agreement between
Vendor and Cl*ty. Thl^s Agree ent may only be amended or supplemented b mutual agreement
inYof the partieshul to writing.
6
20.0 DISPUTE RESOLUTION
&
City and Vendor hereby expressly agree that na claims ordisputesbetweenof the parties
arisingu qPOut or relating to this Agreement or a breacharbitrationthereof shall be decided by any
proceeding, including without 0 Limitation, any proceeding under the Federal Arbitration Act (9
any #-119%USC Section I an14) or applicable state azbitrarion statute.
21.0 SEVERABILITY
2Z.0 MISCELLANEOUS
Standard of Care. *Vendor represents that it employs trained,experienced
and competent
persons to perform- all of the services, responsibilities and dories specified herein and that such
services, responsibilities andduties shall be in a manner according to generally
accepted industry practices.
API
Force Maj*eum Nei'ther CI"ty nor Vendor shall be deemed 1*n vil afiIDnthisif it is preventederfo ing any ot its obligations hereunder reasons forwhich1Pit is not
f Agreement
fromby
inres onsible as defined herei"'n. However, notice of such impe ent or delay performanceP must
be timely given,, and all reasonable efforts undertaken to mitigate its effects.
Binding
Agreement. This Agreement shall extend to and be binding upon and inure to
the benefit of the parties' respective heirs, %;,&ecUt0r0,, administrators, successors and assigns.
M
uliipte Counterparts. This Agreement may be executed in multiple counterparts'. any
one of which shall be considered an original of this dM--u.012 Poll'W #1" 1-0j%U wo- amto 1!e, od th instrument.
"wo" Woliti, "Ald all f WnIvat, nen takell"....ther, shall onstitute one an e sam
. e
7
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
Casco ustries, IM=
y:
Printed 'Name,
Title:
Date Signed,
CityT of Round Rock,exas
By:
- - - ---------------------
Printed Name.
Title;
--- --- - -------------------------
- - -- ------------
Date Signed:
For City, Attest:
By* ------------- - ------------------------------ -- -----
Sara L. White,, City Clerk
For City, Approved as to Form:
By:
Stephan L. Sheets, City Attorney
S.
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