CM-2020-314 - 11/13/2020RENTAL POLICY AND AGREEMENT
BIG EVENTS, INC., Lessor, agrees to rent the following inflatable(s) in the likeness of
2-15' Snowmen, 4-12' Ornaments, 30' Santa, 25' Reindeer & 18' Snowman Giant Inflatable
for the date(s) specified below:
Event Date(s): December 4 & 5, 2020.
Lessee:
City of Round Rock (PO#20210174).
Address:
221 East Main Street
Round Rock, TX 78664
Contact:
Jenene Jeffries-Uhrig
Parks and Recreations Department
Telephone:
512-218-5540
Lessee agrees to pay $9,600.00 rental and $2,715.00 shipping for an Agreement Total of
$12,315.00.
Lessee is responsible and accountable for, but not limited to, the following:
(1) Contacting Lessor immediately upon receipt of any inflatable which is not in proper
working order.
(2) Control of the inflatable at all times while in the Lessee's possession, including but not
limited to, taking reasonable care of the inflatable, and providing continuous security and
supervision, even if the inflatable is displayed at a location other than Lessee's property
or place of business. If displayed at other than Lessee's place of business, said display
must be approved in advance, in writing by Lessor.
(3) Lessee shall provide continuous security for the inflatable when not on display. It shall
be deflated and dried, and stored in a locked area.
While erected and in use, the inflatable shall not be exposed to inclement weather
conditions. Wind conditions affect inflatables in varying individual degrees and Lessee
must be fully cognizant of prevailing weather conditions as relates to safety of the
inflatable.
(4) Lessee shall reimburse Lessor for the inflatable(s), for loss resulting
from theft, vandalism, or any other kind of damage and for repairs required by Lessor to
be made for the inflatable and related parts and attachment caused by, but not limited to,
cuts, tears, punctures, scuffs, scrapes, stressed fabric, burn holes (whether caused by
friction from dragging or heat from any source), mold/mildew stains (caused by
chemicals, tars, paints or other sources). Replacement value(s): 15' Snowman $5,050 ea.
12' Ornament $1918 ea. 30' Santa $5790. 25' Reindeer $6175. 18' Snowman $3150.
AM, 2 & -2 0- 3/ �
(5) Prompt and immediate return of the inflatable(s) to Big Events, Inc. within
24 hours or the next business day after the scheduled event; or Lessee agrees to pay to
Lessor an additional amount of $150.00 per day per balloon for each day that shipment of
the inflatable(s) to Lessor is delayed.
Lessee shall pay in full with the Agreement. Please make check payable to Big Events, Inc.
In addition, Lessee shall send a security deposit in the amount of $ 0.00. Said deposit will be
refunded to Lessee at the conclusion of the rental period, provided that all aforesaid conditions
have been met.
Lessee shall indemnify and hold harmless Lessor and their agents and employees from claims,
demands, causes of actions and liabilities of every kind and nature whatsoever arising out of or in
connection with Lessee's operations performed under this Agreement. This indemnification shall
extend to claims occurring after this Agreement is terminated as well as while it is in force. The
indemnity shall apply regardless of any active and/or passive negligent act or omission of Lessor,
or their agents or employees, but Lessee shall not be obligated to indemnify any party for claims
arising from the sole negligence or willful misconduct of Lessor or their agents or employees, or
arising solely by the designs provided by such parties. The indemnity set forth in this section shall
not be limited by insurance requirements or by any other provision of this Agreement. All work
and equipment covered by this Agreement performed at the site or in preparing or delivering
materials or equipment to the site shall be at the sole risk of Lessee until the work is completed
and equipment is returned to Lessor.
This agreement is formed in the State of California, County of San Diego, Judicial District of San
Diego, and any conflict shall be adjudicated therein. It is stipulated by Lessor and Lessee that this
Judicial District has exclus've jurisdiction for any action regarding this Agreement.
Les se
Date:
Lessor: Date:
Rental Agreement PLEASE MAKE CHECK PAYABLE TO:
Big Events, Inc. BIG EVENTS, INC.
3909 Oceanic Dr., Ste. 402 Federal Tax ID: 33-0557372
Oceanside, CA 92056
760/477-2655 FAX 760/477-2656
City of Round Rock
ROUES ROCK Agenda Item Summary
Agenda Number:
Title: Consider executing a Rental Policy and Agreement with Big Events, Inc. for rental
of inflatables for Light Up the Lake.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 11/13/2020
Dept Director: Rick Atkins, Director
Cost: $12,315.00
Indexes: General Fund
Attachments: Backup AGREEMENT _inflatables, LAF - Agreement with Big Events for Inflatables
for Light Up the Lake (00459550xA08F8)
Department: Parks and Recreation Department
Text of Legislative File CM-2020-314
This City Manager item is for the Light Up the Lake Special Event, which is replacing Christmas Family Night
for 2020. This will enter into a rental policy and agreement with Big Events, Inc. for helium balloons and
cold air balloons during the Light Up the Lake event. These balloons will be used over a two-day period for
Light Up the Lake in Old Settlers Park on Friday, December 4th and Saturday, December 5th from 6:30 pm -
9:30 pm each evening. Balloons will include four Helium Balloons (4 Ornaments, 2 Santa's) and three cold
air inflatables (30' Santa, 25' Reindeer and 18' Snowman).
Cost: $12,1315.00
Source of Funds: General Fund
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