CM-2020-316 - 11/13/2020INTERDEPARTMENTAL AGREEMENT FY2020 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
This Interdepartmental Agreement ("Agreement") is entered into by and between
the Community Development Office ("CDO"), the City of Round Rock, Texas ("City") and
the Transportation Department ("Department") of the City, collectively the parties to the
Agreement ("Parties").
WHEREAS, the City has received funds from the U.S. Department of Housing and
Urban Development ("HUD") under Title I of the Housing and Community Development
Act of 1974 ("Act"), as amended, for utilization in connection with the City's Community
Block Development Grant ("CDBG") Program; and
WHEREAS, the City's governing body ("City Council") has adopted a budget for
expenditure of the City's FY20 CDGB Program funds and has allocated:
$130,000.00 ("Funds") for a project entitled SOUTH MAYS
ENHANCEMENT PROGRAM described as:
Purchase and installation of five (5) ADA accessible bus shelters, benches
and trash cans and construction of concrete pads at the following five (5)
locations along South Mays:
• Mays & Short Trail (Westside)
• Mays & Tower (Eastside)
• Mays & Mays Crossing (Eastside)
• Mays & Mays Crossing (Westside)
• Mays at Shipley's Donuts (Westside)
("Project"); and
WHEREAS, CDO is responsible for the administration of CDBG Funds for the
monitoring of the Project; and
WHEREAS, CDO whishes to engage the Department to implement and manage
the Project; and
WHEREAS, in consideration of the tasks, activities, and services to be performed
and rendered by the Department under this Agreement, CDO shall provide the
Department with the HUD approved Funds for completion of the Project;
NOW, THEREFORE, the Parties to this Agreement covenant and agree, and by
the execution of this Agreement are bound, to the mutual obligations contained in this
Agreement and to the performance and accomplishment of the tasks, activities and
services as described.
Af4,9-t ° -4'4,
I. TERM
1.1 Except as otherwise provided for pursuant to the provisions of this Agreement, this
Agreement commences immediately upon its full execution and terminates on either (i)
September 30, 2021, or (ii) upon Project completion, whichever occurs earliest in time.
At the completion of the term, CDO reserves the right to recapture funding for projects
which have not yet begun.
II. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
2.1 The Department understands that the Funds provided to it under this Agreement
are funds which have been made available to the City by the federal government in
accordance with the Act and pursuant to the City's HUD approved grant application and
with other specific assurances made and executed by the City. The Department,
therefore, assures and certifies that it will comply with applicable requirements of the Act,
with all regulations promulgated thereunder, as codified at Title 24 of the Code of Federal
Regulations ("CFR"), and with any and all applicable amendments to the Act and the CFR.
2.2 The Department shall observe and comply with all federal, State, and local laws,
regulations, and rules affecting the Department's operations pursuant to this Agreement.
III. PERFORMANCE
3.1 The Department shall manage, implement, perform, provide, and carry out in a
timely manner all of the tasks, activities, and services set forth in the FY2020 CDBG
Request for Application/Project response ("Response") which was submitted to CDO for
consideration to receive funding and which is incorporated in this Agreement by reference
as if set out fully within this document.
3.2 Modifications or revisions to the scope of the Project discussed in the Response,
which scope formed the basis for this Project to receive Funds, may be made only
pursuant to the prior written approval of the Administrator of CDO.
3.3. Department in managing CDBG Funds shall comply with CDBG processes as
established by CDO.
IV. FISCAL
4.1 In as much as the City Council has delegated to CDO the responsibility for fiscal
oversight, control, and monitoring of CDBG Program Funds, the Department shall submit
to CDO, written approval prior to final processing, all Project matters that are fiscal in
nature including, but not limited to, requests for payment, purchase orders, requisitions,
budget adjustments, and invoices. The Department understands and agrees that Funds
are awarded only for the indicated term of this Agreement.
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V. MAINTENANCE AND ACCESSIBILITY OF RECORDS
5.1 The Department agrees to maintain records that will provide accurate, current,
separate, and completed disclosure of the status of any Funds received pursuant to this
Agreement.
5.2 The Department further agrees that (i) maintenance of the records must be in
compliance with all terms and provisions of federal law providing for a complete disclosure
of the status of any Funds received pursuant to this Agreement; (ii) the records must be
kept in compliance with all applicable federal and State laws, regulations, and rules
establishing standards for governmental financial management; (iii) the Department's
records system must, at all times, contain sufficient documentation to provide in detail full
support and justification for each expenditure of the Funds provided under this
Agreement.
5.3 As often, at such time, and in such form as needed, CDO may require the
Department, by verbal or written request, shall make available and/or furnish to CDO any
and all statements, reports, data, and information deemed necessary by CDO to matters
which pertain to this Agreement.
VI. CHANGES AND AMENDMENTS
6.1 Alterations, additions, or deletions to the terms of this Agreement may be made by
written amendment and must be executed by both CFO and the Department.
Executed thisghday of NCVCM�Oe►- 2020.
TRANSPORTATION DEPARTMENT
Gary Hudd r, Transportation Director
PLANNINq DEPARTMENT
�/; ;1 ��
�l
Brad Wiseman, Planning and Development Services Director
C UNITY DEVELOPMENT'fOFFIC
Eliza th Alvarado, CDBG Coordinator
CITY MINISTRATI N
Laurie -Hadley, Cify-Manager
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City of Round Rock
J�
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing the Interdepartmental Agreement for the FY2020 South Mays
Enhancement Program.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 11/13/2020
Dept Director: Brad Wiseman
Cost: $130,000.00
Indexes:
Attachments: Bus Stops on Mays Inter Dept Agreement, LAF - South Mays Bus Stops
Interdepartmental Agreement (00459614xA08F8)
Department: Planning and Development Services Department
Text of Legislative File CM-2020-316
Consider executing a CDBG 2020 Interdepartmental Agreement between the City of Round Rock Planning
and Development Services Department and the City of Round RockTransportation Department for the
South Mays Enhancement Project in the amount of $130,000. The Community Development Block Grant
(CDBG) funds will be used by the Transportation Department for the purchase and installation of five (5)
ADA accessible bus shelters, benches and trash cans and construction of concrete pads at the following five
(5) locations along Mays Street:
Mays Street and Short Trail (Westside)
Mays Street and Tower (Eastside)
Mays Street and Mays Crossing (Eastside)
Mays Street and Mays Crossing (Westside)
Mays Street at Shipley's Donuts (Westside)
Council approved the CDBG 2020 Annual Action Plan which included the Bus Stops on Mays Street Project
by Resolution No. R-2020-0205 on July 23, 2020.
Cost: $130,000
Source of Funds: CDBG 2020-2021
City of Round Rock Page 1 of 1