R-2020-0326 - 11/12/2020RESOLUTION NO. R-2020-0326
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with CP&Y, Inc. for the Northeast Downtown Improvements Project, and
WHEREAS, CP&Y, Inc. has submitted Supplemental Contract No. 2 to the Contract to
modify the provisions for the scope of services and to increase the compensation, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 2 with
CP&Y, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 2 to the Contract with CP&Y, Inc., a copy of same being attached hereto as Exhibit "A"
and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 5 51, Texas Government Code, as amended.
RESOLVED this 12th day of November, 2020.
CRAICYM���CyAN, Mayor
City of Ro ,��Rock, Texas
ATTEST:
stpfilLj
SARA L. WHITE, City Clerk
0112.20202-1 00458818
EXHIBIT
„A»
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP Y., INC. ( " Engineer")
ADDRESS: 13809 Research Blvd., Suite 300, Austin. TX 78750
PROJECT:, Northeast Downtown Improvements
This Supplemental Contract No. 2 to Contract for Engineering Services i*s made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP Y, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of September, 2019 for the Northeast Downtown
Improvements Project in the amount of $960.,600-544o5� and
WHEREAS, the City and Engineer executed Supplemental Contract No,, 1 on April 24, 2020 to
amend the scope of services and to increase the compensation by $22,482.00 to a total of
$983,082.544o9 and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $137 950.00 to a total of $1,121,032.54;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineerig Services and Exhibit B, E in�g Services shall be amended as set
forth I*n the attached Addendum to Exhibit B. Exhibit C Work Schedule shall be amended as set
forth I*n the attached Addendum to Exhibit C.
II.
Article 4., Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$137,950.00 the maximum amount payable under the Contract for a total of $1,121,032.54, as
shown by the attached Addendum to Exhibit D.
Supplemental Contract
0199.1949; 00458160
Rev.06/16
84275
1
IN WITNESS WHEREOF, the City and* the Engineer have executed this Supplemental
Contract 1"n duplicate.
Supplemental Contract
0199.1949; 00458160
Isignature pages follow)
Rev.06/16
84275
2
Y, INC.
llate
S upplen. aental. Contract Rev,,06/16
0 199,1949, 004,58100 842 "t -)
"' 7
CITY OF ROUND ROCK
By:
Craig Morgan, Mayor
dF
Date
Supplemental Contract
0199.1949; 00458160
APPROVED AS TO FORM,
Stephan L. Sheets, City Attorney
Rev,06/16
84275
4
ADDENDUM TO EXHIBIT B
Engineering Services
In addition to the scope outlined in the Northeast Downtown Revitalization Project contract, dated September 12, 2019 and
Supplemental No. 1, dated April 24, 2020, the engineer shall provide receptacles at the top and bottom of each light pole
requiring an updated lighting plan for the project limits, easement documentation for each utility company (7 total), utility
coordination oversight including an additional utility coordination meeting, schedule extension related to Library project
coordination and reworking design to accommodate requests, and adjustments to light pole locations around Library site
following completion of bid set. It was determined that receptacles for the light poles were not included in the original
contract. Also, the City requested easement documents be prepared for each franchise utility company. Due to Library
project coordination near the end of Design, the schedule was extended to accommodate change requests, which ultimately
required another utility coordination meeting to ensure the utility companies signed off on the final design. Adjustments
were requested to the water and wastewater line connections, drainage tie ins, grading, and lighting designs.
Additional effort for Supplemental No. 2 for the Northeast Downtown Improvements Project includes:
• Lighting Design
o Addition of two receptacles per light pole along the entire project limits, as follows:
■ Austin Avenue between Mays Street and Sheppard Street
■ Liberty Avenue between Mays Street and Sheppard Street
■ Lampasas between Austin Avenue and Liberty Street
■ Sheppard Street between Liberty Street and Austin Avenue
• Easement Documentation
o Prepare detailed schematics and summary table per utility company (7 total).
o Prepare metes and bounds descriptions per utility company (7 total).
• Library Project Coordination
o Two -month schedule extension associated with Library project coordination near the end ofDesign.
o Accommodated adjustments to design of water and wastewater line connections, drainage tie-ins, and
grading.
o Utility coordination oversight and participation in final utility coordination meeting following design
changes to ensure the utility companies signed off on the final design.
o Relocate light poles around Library site following completion of bid set and re -verify conflicts with
water, wastewater, drainage and dry utilities.
The -tasks and products are more fully described in the following TASK OUTLINE.
TASK OUTLINE
III. ADDITIONAL SERVICES
F. Additional effort for Supplemental No. 2:
1. LIGHTING DESIGN
(a) Add two receptacles per light pole along the entire project limits and update lighting plan including additional
service drops as coordinated with the Owner.
2. EASEMENT DOCUMENTATION
(a) Prepare detailed schematics and summary table of conduits per segment for each utility company (7 total)
according to example provided by Owner.
(b) Prepare metes and bounds descriptions per utility company (7 total).
3. LIBRARY COORDINATION
(a) Two -month schedule extension associated with Library project coordination near the end of Design including
meetings with Library team, City, and internal team. Also accounting for coordination meetings with the
Library team that were not covered in the original contract.
(b) Project management activities for schedule extension including invoicing, reporting, meeting minutes, and
monitoring of submconsultant work.
10/2/2020
1 of 2
(c) Accommodation of design change requests impacting water, wastewater, drainage, roadway, and utility
disciplines.
(d) Utility coordination oversight and participation in final utility coordination meeting following design changes
to ensure the utility companies signed off on the final design.
(e) Relocation of light poles around Library site following completion of bid set. Effort includes reworking
lighting model, updating lighting design, adding light poles. Impacts to water, wastewater, drainage, roadway,
and dry utilities will need to be re -verified. Coordination will be required with Contractor to incorporate this
change at the beginning of Construction.
10/2/2020
2 of 2
ADDENDUM TO EXHIBIT C
Task
Notice to Proceed
Lighting Adjustments
Construction Phase Services
Exhibit C
10/2/2020
Work Schedule
Duration
N/A
28
365
Completion Date
Oct 23, 2020
Nov 20, 2020
Nov 20, 2021
I of I
ADDENDUM TO EXHIBIT D
Fee Schedule
Northeast Downtown Revitalization Project
Ci of ILY
Roun,,:',,"':*:,,.,.:.:,,,:,::. .... .. .............. ......
d Rock
... ...... ............
.....................
Task Description
Total Cost
BASIC SERWES
NA
SUBTOTAL BASIC SERVICE
$
-
DIRECT EXPEL[
SUBTOTAL DIRECT EXPENSE
-
BASIC SERVICES SUBTOTAL
$
-
SPE`CZAL SERVICES
SUBTOTAL SPECIAL SERVICES
$
-
ADDITIONAL SERVICES
Lighting Design - Receptacles
CP&Y
$
27,450.00
Easement Documentation
CP&Y
$
17, 850.00
Library Project Coordination
CP&Y
$
92,650.00
SUBTOTAL ADDITIONAL SERVICES
$
137,950.00
GRAND TOTA
137,950.00
4.0 EXHIBIT D NEDT Revitalization
SUMMARY Page 1 of 2
ADDENDUM TO EXHIBIT D
Fee Schedule
Northeast Downtown Revitalization Project
City of Round mock
Fee Schedule/Budget for CP&Y, Inc.
Tank Description
Project
Manager
Deputy PM
Senior Project
Engineer i Engineer
I
Design
Engineer
E.I.T.
CARD
Operator
ManagingAdmin
Land
Surveyor
1
Clerical
Total Labor
Houma
Total Direct
Labor Costs
$190.00
$180.00
$185.00 $175.00
$125.00
$110.00
$110.00
$160.00
$75 00
Ill. ADDITIONAL SERVICES
III Additional Services
F1 Lighting Design - Receptacles
5
20
100
40
165
$ 27,450.00
F2 Easement Documentation
5
10
50
60
125
$ 17,850.00
F3 Library Project Coordination
a Meetings w/Library (5), City (2), Internal (2)
15
30
30
15
45
15
150
$ 23,700.00
b Invoicing/Reporting/PM Coordination
5
20
5
30
$ 4,925.00
c Design Changes
5
20
40
40
40
20
40
205
$ 30.550.00
d Utility Coordination
5
25
5
5
5
45
$ 7.875.00
e Relocation of Light Poles
10
40
40
40
401
170
$ 25,600.00
it. ADDITIONAL SERVICES - S JBTQTAL
HOURS SUB -TOTALS
401
135
215
1001
1301
851
1201
601
5
890
$ 137,950.00
SUBTOTAL
$7,600.001
$ 24,300.00
1 $ 39,775.00
1 $ 17,500.00 1
$ 16,250.001
$9,350.001
$ 13,200.00
1 $ 9,600.00
1 $ 375.00
$ 137,950.00
4.0 EXHIBIT D NEDT Revitalization
Additional Services Page 2 of 2