Contract - CP&Y - 11/12/2020STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y, INC. (" Engineer")
ADDRESS:: 13809 Research Blvd., Suite 300,--Austi'en, TX 78750
PROJECT:* Northeast Downtown Improvements
This Supplemental Contract No. 2 to Contract for Engineering Services i*s made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the "Engineer".
WHER-E�AS, the City and Engineer executed a Contract for Engineeri ng Services, hereinafter
called the "Contract", on the 12th day of September, 2019 for the Northeast Downtown
Improvements Project in the amount of $960,600,.54-o5 and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on April 24, 2020 to
amend the scope of services and to increase the compensation by $22,482.00 to a total of
$983 082.54, and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $137 950.00 to a total of $1,121,032.54;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineeriniz Services and Exhibit B. En ineering Services shall be amended as set
forth i*n the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth I*n the attached Addendum to Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by 16
increasing by
$137,950.00 the maximum amount payable under the Contract for a total of $1,121,032.54, as
shown by the attached Addendum to Exhibit D.
Supplemental Contract
0 199.1949; 00458160
2020- 1>3210
Rev.06/16
84275
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
0199.1949; 00458160
Isignature pages follow)
2
Rev.06/16
84275
CP&Y, INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1949; 00458160 84275
CITY OF ROUND ROCK APPR JVD AS TO FORM:
By:
Craig Mo an, ayor Stephan .Sheets, City Attorney
[ ( b?
Date
Supplemental Contract Rev.06/16
0199.1949; 00458160 84275
ADDENDUM TO EXHIBIT B
Engineering Services
In addition to the scope outlined in the Northeast Downtown Revitalization Project contract, dated September 12, 2019 and
Supplemental No. 1, dated April 24, 2020, the engineer shall provide receptacles at the top and bottom of each light pole
requiring an updated lighting plan for the project limits, easement documentation for each utility company (7 total), utility
coordination oversight including an additional utility coordination meeting, schedule extension related to Library project
coordination and reworking design to accommodate requests, and adjustments to light pole locations around Library site
following completion of bid set. It was determined that receptacles for the light poles were not included in the original
contract. Also, the City requested easement documents be prepared for each franchise utility company. Due to Library
project coordination near the end of Design, the schedule was extended to accommodate change requests, which ultimately
required another utility coordination meeting to ensure the utility companies signed off on the final design. Adjustments
were requested to the water and wastewater line connections, drainage tie ins, grading, and lighting designs.
Additional effort for Supplemental No. 2 for the Northeast Downtown Improvements Project includes:
• Lighting Design
o Addition of two receptacles per light pole along the entire project limits, as follows:
■ Austin Avenue between Mays Street and Sheppard Street
■ Liberty Avenue between Mays Street and Sheppard Street
■ Lampasas between Austin Avenue and Liberty Street
■ Sheppard Street between Liberty Street and Austin Avenue
• Easement Documentation
o Prepare detailed schematics and summary table per utility company (7 total).
o Prepare metes and bounds descriptions per utility company (7 total).
• Library Project Coordination
o Two -month schedule extension associated with Library project coordination near the end ofDesign.
o Accommodated adjustments to design of water and wastewater line connections, drainage tie-ins, and
grading.
o Utility coordination oversight and participation in final utility coordination meeting following design
changes to ensure the utility companies signed off on the final design.
o Relocate light poles around Library site following completion of bid set and re -verify conflicts with
water, wastewater, drainage and dry utilities.
The tasks and products are more fully described in the following TASK OUTLINE.
TASK OUTLINE
III. ADDITIONAL SERVICES
F. Additional effort for Supplemental No. 2:
L LIGHTING DESIGN
(a) Add two receptacles per light pole along the entire project limits and update lighting plan including additional
service drops as coordinated with the Owner.
2. EASEMENT DOCUMENTATION
(a) Prepare detailed schematics and summary table of conduits per segment for each utility company (7 total)
according to example provided by Owner.
(b) Prepare metes and bounds descriptions per utility company (7 total).
3. LIBRARY COORDINATION
(a) Two -month schedule extension associated with Library project coordination near the end of Design including
meetings with Library team, City, and internal team. Also accounting for coordination meetings with the
Library team that were not covered in the original contract.
(b) Project management activities for schedule extension including invoicing, reporting, meeting minutes, and
monitoring of sub consultant work.
10/2/2020
1 of 2
(c) Accommodation of design change requests impacting water, wastewater, drainage, roadway, and utility
disciplines.
(d) Utility coordination oversight and participation in final utility coordination meeting following design changes
to ensure the utility companies signed off on the final design.
(e) Relocation of light poles around Library site following completion of bid set. Effort- includes reworking
lighting model, updating lighting design, adding light poles. Impacts to water, wastewater, drainage, roadway,
and dry utilities will need to be re -verified. Coordination will be required with Contractor to incorporate this
change at the beginning of Construction.
10/2/2020
2of2
ADDENDUM TO EXHIBIT C
Work Schedule
Task
Notice to Proceed
Lighting Adjustments
Construction Phase Services
Exhibit C
10/2/2020
Duration Complet's
ion Date
N/A Oct 23, 2020
28 Nov 205 2020
365 Nov 20, 2021
1 of 1
ADDENDUM TO EXHIBIT D
Fee Schedule
Northeast Downtown Revitalization Project
City of Round Rock
Task Description
Total Cost
BASIC SERVICES
NA
SUBTOTAL BASIC SERVICE
$
-
DIRECT EXPENSES
SUBTOTAL DIRECT EXPENSE
-
BASIC SERVICES SUBTOTAL$
-
SPECIAL SERVICES
SUBTOTAL SPECIAL SERVICES
$
-
ADDITIONAL SERVICES
Lighting Design - Receptacles
CP&Y
$
27,450.00
Easement Documentation
_
CP&Y
$
17,850.00
Library Project Coordination
_
CP&Y
$
92,650.00
SUBTOTAL ADDITIONAL SERVICES
$
137,950.00
GRAND TOTA
137,950.00
4.0 EXHIBIT D NEDT Revitalization
SUMMARY Page 1 of 2
ADDENDUM TO EXHIBIT D
Fee Schedule
.i 6
/ / � � / Q
/ /
/ � � t' D w fown., R vi t' o' / o n to iza to Pr a
/
Fee Schedule/Budget for CP&Y, Inc.
,/
ig -/= 1 CADD
/8en'or Project . / i3est�r.
/ DeputyPrdd E .i.T-
Engineer Engineer' Engineer C aratar
_
1 ^6 G0 ,y $11u^ -0
Mann` in /'
9 q „,
/ArF, t n1
Land
Surveyor�'rlerical
___
$ 50.0 5.00
ro abo Total rsr_t
tai C� r ata U4
Hours f Labor Casts
Ill. ADDITIONAL SERVICES
III Additional Services
F1 Lighting Design - Receptacles
5
20
100
40
165
$ 27,450.00
F2 Easement Documentation
5
10
50
60
125
$ 17,850.00
F3 Library Project Coordination
a Meetings w/Library (5), City (2), Internal (2)
15
30
30
15
45
15
150
$ 23,700.00
b Invoicing/Reporting/PM Coordination
5
20
5
30
$ 4,925.00
c Design Changes
5
20
40
40
40
20
40
205
$ 30,550.00
d Utility Coordination
5
25
5
5
5
45
$ 7,875.00
e Relocation of Light Poles
10
40
40
40
40
170
$ 25,600.00
fit. A l I L SERVICES - SUBT
HOURS SUB -TOTALS
40
1351
215
100
130
85
120
60
5
890
$ 137,950.00
SUBTOTAL
$7,600.001
$ 24,300.00
1 $ 39,775.00
1 $ 17,500.00
1 $ 16,250.00
1 $9,350.001
$ 13,200.00
$ 9,600.00
$ 375.001
1 $ 137,950.00
4.0 EXHIBIT D NEDT Revitalization
Additional Services Page 2 of 2
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10fl
Complete Nos,, 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos, i, 21 31 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2020=683534
CP&Y Inc.
Dallas, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party- to- the contract for which the form is 10/28/2020
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Northeast Downtown Utility Improvements project SA N092
Professional Services
4 Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Boswell, Jeremy
Dallas, TX United States
X
Hays, David
Dallas, TX United States
X
Verg`,ara, Marisa
San Antonio, TX United States
X
Roohms, JJ
Austin, TX United States
X
Patel , Pete
Dallas, TX United States
X
5 Check only if there is NO Interested Party, a
6 UNSWORN DECLARATION
My name is David Hays ,and my date of birth
My address is 1820 Regan Row. Suite 200 ,Dallas ,Texas . 75235 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in. Dallas County, State of Texas , on the 28thday of October , 20 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version Vl,1,3a6aat7d
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10fl
Complete Nos, 1 w 4 and 6 if -there are interested parties.
OFFICE USE ONLY
Complete Nos. i, 21 31 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place
Certificate Number:
of business.
2020-683534
CP&Y Inc.
Dallas, TX United States
gate Filed:
2 Name of governmental entity or state -_ agency that is a party to the contract for which the form is
10/28/2020
being filed.
City of Round Rock
Date Acknowledged:
10/30/2020
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
NE Downtown Utility Impr No.2
Professional Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Boswell, Jeremy
Dallas, TX United States
X
Hays, David
Dallas, TX United States
X
Vergara, Marisa
San Antonio, TX United States
X
Roohms, JJ
Austin, TX United States
X
Patel ,Pete
Dallas, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is ,and my date of birth is
My address is ,
(street) (city) (state)
(zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of ---.,on the
day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state,tx,,Us Version V1.1.3a6aaf7d