Contract - TraStar, Inc. - 11/12/2020CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF OUTDOOR STREET LIGHTING
WITH
TRA STAR. INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON §
COUNTY OF TRAMS §
KNOW ALL BY THESE PRESENTS:
THAT THIS AGREEMENT for the purchase of outdoor street lighting, and for related
goods (referred to herein as the "Agreement"), is made and entered into on this the -R.4 day of
the month of 9 (j1({,A?:(/9 , 2020 by and between the CITY OF ROUND ROCK, a Texas
home -rule municipality, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299 (referred to herein as the "City"), and TRA STAR, INC., whose offices are located
at 860 North Dorothy Drive, Suite 600, Richardson, Texas 75081 (referred to herein as
"Vendor").
RECITALS:
WEREAS, City desires to purchase certain goods, specifically outdoor street lighting;
and
WHEREAS, City i'ms a member of the Buy Board Cooperative Purchasing Program ("Buy
Board") and Vendor i*s an approved Buy Board vendor through Buy Board Contract # 618m209
and
WHEREAS, City desires to purchase certain goods from Vendor through Buy Board as
set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
40
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follow:
00455710/ss2
R 2Q204so D S201wne
lAl DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City agrees to buy specified goods and Vendor i*s obligated to provide said goods.
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B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Maj*eure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authorityinsurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
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E. Goods mean the specified supplies, materials, commodties,ior equipment.
F. Vendor means TraStar, Inc., its successors or assigns.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain iinfull force and effect unless and untl it expires by operation
of the term indicated herein, or is terminated or extended as provided herein.
B. This Agreement shall terminate August 31, 2023.
C. City reserves the right to review the relationship with Vendor at any time, and
may elect to terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The goods which are the subject matter of this Agreement are described in Exhibit "A"
and, together with this Agreement, comprise the Contract Documents. Any inconsistencies or
conflicts in the contract documents shall be resolved by giving preference to the terms and
conditions set forth i*n pages one (1) through nine (9) of this Agreement.
4.01 ITEMS
A. The goods which are the subject matter of this Agreement are described generally
in the attached Exhibit "A."
B. This Agreement shall evidence the entire understanding and agreement between
the parties and shall supersede any prior proposals, correspondence or discussions.
2
co Vendor shall satisfactorily provide all deliverables described 1"n Exhibit "A"
within the contract term specified. A change i'*n the Scope of Services or any term of this
Agreement, must be negotiated and agreed to i"n all relevant details, and must be embodied i"n a
valid Supplemental Agreement as described I*n Section 9.01 herein.
5.01 COSTS
A. City agrees tforsuopaypplies during the term of this Agreement at the pricing set
forth at 1"n Exhibit "A." Vendor specifically acknowledged and agrees that City i*s not obligated
to use or purchase any estimated annual quantity of goods. Only if, and when needed by City,
the costs listed on Exhibit "A" shall be the basis of any charges collected by Vendor.
Be The City shall be authorized to pay the Vendor an amount not -to -exceed One
Hundred Eighty Thousand and No/100 Dollars ($180 000.00) for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
co Description and quantity of items received; and
D. Delivery or performance dates.
7.01 NON -APPROPRIATION AND FISCAL FUNDING -
This Agreement is a commitment of Ci*ty's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the goods as
detened by City'sf budget for the scal year in question. City may affect such terminatirmion by
giving Vendor a written notice of termination at the end of its then current fiscal year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or -within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate i*n effect" on September 1
of the fiscal year i*n which the payment becomes overdue, i*n accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
3
by City in the event:
A. There i*s a bona fide dispute between City and Vendor, a contractor, subcontractor
or supplier about the goods delivered or the service performed that cause the
payment to be late's
; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
co There i*s a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
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D. Invoices are not mailed to City in strict accordance with instructions, i*f any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 SUPPLEMENTAL AGREEMENT
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, I*f the City determines that there
has been a significant change i*n (1) the scope, complexity, or character of the services to be
performed or goods to be delivered; (2) the costs associated with the payment of goods and
services; or (2) the duration of the work to be performed. Any such Supplemental Agreement
must be executed by both parties within the period specified as the term of this Agreement.
Vendor shall not perform any work or incur any additional costs prior to the execution, by both
parties, of such Supplemental Agreement. Vendor shall make no claim for extra work done or
goods delivered unless and until there is full execution of any Supplemental Agreement, and the
City shall not be responsible for actions by Vendor nor for any costs incurred by Vendor relating
to additional work not directly authorized by Supplemental Agreement.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes i"n the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges..
4
12.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and opt'S
ion to
obtain the products from another supplier or suppliers.
13.01 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Gary Hudder
Transportation Director
3400 Sunrise Road
Round Rock, Texas 78665
(512) 218-5560
gh-udderraround.roc'ktexas.,(".)7O-'V-
14.01 INSURANCE
Vendor shall meet all City of Round Rock Insurance Requirements as set forth at.*
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httv://www.roundrocktexas.Rov/w-v,mcontent/u ads/,.)014/112/corr insurance 07.610112.vat.
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand i*s made, then andl'*n that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference i*n cost, if
any, and that it will not be considered in the re -advertisement of the service and that i*t may not
be-- considered in future bids for the same type of work- unless the scope of work is significantly
changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
B. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein;
or
5
co Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, i*n whole or i*n part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
40
Agreement for cause, upon ten (10) days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City tell "'Inates under subsections (A) or (B) of this section, the
following shall apply: Upon Ci`ty's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, I*f undisputed. The parties agree that Vendor i*s not entitled to compensation for services
it would have Performed under the remaining term of the Agreement except as provided herein.
18.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemn10
ify, and hold City, its successors,
'D
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorneys fees, and any and all
other costs or fees arising out of, or incident to,, concerning or resulting from the fault of Vendor,,
or Vendor's agents, employees or subcontractors, i'Dn the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
B. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
6
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel and will not boycott Israel during the term of this contract., The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott
Israel during the term of this Agreement.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be i"n
writing and shall be considered given as follows:
1. When delivered personally to the recip10
ient's address as stated I"n this Agreement;
or
2. Three (3) days after being deposited i*n the United States mail, with postage
prepaid to the recipient's address as stated' I*n this Agreement.
Notice to Vendor,:
TraStar, Inc.
660 North Dorothy Drive, Suite 600
Richardson, Texas 75081
Notice to City:
City Manager
221 East Main Street
Round Rock, TX 78664
Stephan L. Sheets, City Attorney
AND TO: 309 East Main Street
Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
'6
communications between representatives of City and Vendor.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto iinwritng, duly authorized by action of the City Manager or City Council.
24.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section I -14) or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceabl*ll'ty of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall i'*n no
16
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
10
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which i*s of the essence of this Agreement be determined void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, exper40
ienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Tiis of the Essence. Vendor understands and agrees that time imes of the essence and
that any failure of Vend -or to fulfill obligations for each portion of this Agreement within the
agreed timefirames will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage i*s caused to City due to Vendor's failure to perform i*n these
circu,mstances, City maypursueany remedy available without waiver of any of Ci ty's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it iisprevented from performing any of its obligations hereunder by reasons for whch it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given and all reasonable efforts undertaken to mitigate its effects..
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Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock, Texas
gy; Vj.-
�Printed Name61
Title: 1\04 A A9.
Date Signed:2.v
Attest:
By:
Sara L. White, City Clerk
For City, proved as to Form:
By: L 1b
ep an .Sheets, City Attorney
TraStar, Inc.
By: 2f�ck;14- cam.- .� �
Y
Printed Name:
Title:
Date Signed: _
Elaine Davis
Administrative Assistant
9/25/20
Exhibit "A"
TRASTAR, INC. IZMV'
Date: 04/02/2020 DURALIGHT° 2020 PRICE LIST
BuyBoard
Specification
Category
Part/Item Number
Item Description
List Price
DIR.A-ST CBRAHEAD
27, 28, 33
DURA-ST10
40W DURA-ST LED Cobrahead Roadway Lighting
$198.00
27, 28, 33
DURA-ST15
65W DURA-ST LED Cobrahead Roadway Lighting
$208.00
27, 28, 33
DURA-ST20
100W DURA-ST LED Cobrahead Roadway Lighting
$248.00
27, 28, 33
DURA-ST25
140W DURA-ST LED Cobrahead Roadway Lighting
$278.00
27, 28, 33
DURA-ST40
185W DURA-ST LED Cobrahead Roadway Lighting
$298.00
27, 28, 33
DURA-ST40S
220W DURA-ST LED Cobrahead Roadway Lighting
$338.00
DURA-STR C BRAHEAD
27, 28, 33
DURA-STR10
40W DURA-ST LED Cobrahead Roadway Lighting
$148.00
27, 28, 33
DURA-STR10A
55W DURA-ST LED Cobrahead Roadway Lighting
$158.00
27, 28, 33
DURA-STR15
65W DURA-ST LED Cobrahead Roadway Lighting
$168.00
27, 28, 33
DURA-STR20
100W DURA-ST LED Cobrahead Roadway Lighting
$188.00
27, 28, 33 .DURA-STR20B
120W DURA-ST LED Cobrahead Roadway Lighting
$198.00
27, 28, 33
DURA-STR25
140W DURA-ST LED Cobrahead Roadway Lighting
$208.00
27, 28, 33
DURA-STR25A
15OW DURA-ST LED Cobrahead Roadway Lighting
$228.00
JXM-ST CBRAHEAB
27, 28, 33
JXM-ST140-3
10OW JXM-ST LED Cobrahead Roadway Lighting
$278.00
27, 28, 33
JXM-ST140
130W JXM-ST LED Cobrahead Roadway Lighting
$318.00
27, 28, 33
JXM-ST140-4
150W JXM-ST LED Cobrahead Roadway Lighting
$348.00
27, 28, 33
JXM-ST180-3
170W JXM-ST LED Cobrahead Roadway Lighting
$358.00
27, 28, 33
JXM-ST180
20OW JXM-ST LED Cobrahead Roadway Lighting
$368.00
27, 28, 33
JXM-ST180-4
250W JXM-ST LED Cobrahead Roadway Lighting
$398.00
27, 28, 33
JXM-ST180-4-1
285W JXM-ST LED Cobrahead Roadway Lighting
$458.00
27, 28, 33
JXM-ST180-4-2 1320W
JXM-ST LED Cobrahead Roadway Lighting
$479.00
27, 28, 33
JXM-ST11OLED
1135W JXM-ST LED Shoebox Roadway Lighting
$528.00
JXM-STSB Shoe Boy;
27, 28, 33
JXM-ST15SB
150W JXM-STSB LED ShoeBox Roadway Lighting
$348.00
27, 28, 33
JXM-ST20SB
20OW JXM-STSB LED ShoeBox Roadway Lighting
$368.00
27, 28, 33
JXM-ST30SB
30OW JXM-STSB LED ShoeBox Roadway Lighting
$479.00
27, 28, 33
JXM-STSB-S40
40OW JXM-STSB LED ShoeBox Roadway Lighting
$498.00
27, 28, 33
JXM-STSB-S45
450W JXM-STSB LED ShoeBox Roadway Lighting
$508.00
27, 28, 33
JXM-STSB-S50
50OW JXM-STSB LED ShoeBox Roadway Lighting
$518.00
HIGH MAST LUMINAIRES
31
JXM-ST-HM6-A
50OW LED High Mast Luminaires
$858.00
31
JXM-ST-HM6-B
50OW LED High Mast Luminaires
$858.00
31
JXM-ST-HM6-S
50OW LED High Mast Luminaires
$858.00
31
JXM-ST-HMBR
High Mast Mounting Bracket Fixture Accessory
$128.00
31
JXM-ST-HMNFL
High Mast Neighborhood Friendly Lens Fixture Accessory
$198.00
31
JXM-ST-HMNS
High Mast Nuisance Shield Fixture Accessory
$12&00
i,,,.ED FLOOD LIGHT" —
35
JXM-ST-Al
35W LED Flood Light
$112.00
35
JXM-ST-A2
65W LED Flood Light
$138.00
35
JXM-ST-A3
130W LED Flood Light
$208.00
35
JXM-ST-A4
185W LED Flood Light
$338.00
35
JXM-ST-A5
240W LED Flood Light
$378.00
35 JXM-ST-A5L 30OW LED Flood Light $428.00
LED WALL & CANOPY t-IGHTIN S
34
JXM-ST-WPK1
30W LED Wall Pack
$98.00
34
JXM-ST-WPK2
60W LED Wall Pack
$148.00
34
JXM-ST-WPK3
_
80W LED Wall Pack
$158.00
34
JXM-ST-LB40
55W LED Low Bay Fixtures _
$198.00
34
JXM-ST-LB80
75W LED Low Bay Fixtures
$198.00
34
JXM-ST-HB
150W LED High Bay Fixtures
$298.00
34
JXM-ST-HB1
120OW LED High Bay Fixtures
$328.00
34
JXM-ST-HB2
130OW LED High Bay Fixtures
$368.00
860 N. Dorothy Dr. #600, Richardson, TX 75081 Tel:(972) 480-0888 Fax:(972) 480-8884
S D -AR I. S,
C' .�R
FORN .129
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CO-M:plete NOS it 2, 3, 5, and 6 if there: are no interested parties. CERTlF{CATIC7N E?� FILING
I-., Noma of business ent-------------
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TraStar I'n,.'c,.
Richardso.n-., TX,United States Date Fwlett:
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des,cription of tF�e services, quo.-Ic0s.-, -or atli�r prqpQrty to he providedund er the contract..
61-8w-20
Outdoor Street Lighting
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Name.of In-tereste-d-Party Gity, Stafe, Country (place of business} (check applicable}
Controll"Ing. Inter.med,iary
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6 UNSWORN-DECLARATION
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My name is end my date of birth is
My address is �.3- �..V �.. . �
(st ut) (city) (stato) (zip eodm) (eountrYj
I dectare under penalty of perjury ttrat tt�e foregoing is true ar�ci ce�rrect.
Executed.ih �Jt.�� � County, State of � -�. , an the �da) of w20�� .
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Fo`rms-provided by Texas Ethics C."ommission wm.....ethiCS:,state,tX.us Version VL7..3aOraf7cl
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Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Tian, Peter
Richardson, TX United States
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5 Check only if there is NO Interested Party. 1:1
6 UNSWORN DECLARATION
My name is
My address is
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(city)
declare under penalty of perjury that the foregoing is true and correct.
Executed in
County, State of
and my date of birth is
it
(state)
(zip code)
on the day of
(month)
(country)
20
(year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www,ethics.state,tx,us Version Vl,1,3a6aaf7d