CM-2020-318 - 11/20/2020CITY OF ROUND ROCK
AGREEMENT FOR
LABORATORY SAMPLE MANAGEMENT SOFTWARE
WITH
ACCELERATED TECHNOLOGY LABORATORIES, INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for purchase of laboratory sample man oftware
(referred to h I}s the "A reement"), is made and entered into on this the day of the
month of V U , 2020 by and between the CITY OF ROUN ROCK, a Texas
home -rule municipality, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299 (referred to herein as the "City"), and ACCELERATED TECHNOLOGY
LABORATORIES, INC., a corporation whose address is 496 Holly Grove Scholl Road, West
End, North Carolina 27376 (referred to herein as the "Vendor").
RECITALS:
WHEREAS, City desires to purchase goods and services related to laboratory sample
management software; and
WHEREAS, Chapter 271, Subchapter D of the Texas Local Government Code allows for
a local government to participate in a state and federal approved cooperative purchasing program
for the purposes of procuring goods and services; and
WHEREAS, the U.S. General Services Administration ("GSA") is a state and federal
approved cooperative purchasing program wherein the federal government performs purchasing
services on behalf of local governments; and
WHEREAS, Vendor is an approved GSA vendor; and
WHEREAS, the City is permitted to purchase from a GSA Contract and desires to
purchase certain goods and services from Vendor's GSA Contract No. GS-35F-114BA; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
00457855,ss2
6m- 202 __3 /S
mutually agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City agrees to buy specified goods and services and Vendor is obligated to provide same. The
Agreement includes Vendor's Proposal dated August 31, 2020, attached as Exhibit "A," and
incorporated herein by reference.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
F. Vendor means Accelerated Technology Laboratories, Inc., its successor or
assigns.
2.01 EFFECTIVE DATE, TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated or extended as provided herein.
B. The term of this Agreement shall be from the effective date hereof through
December 12, 2023.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The goods and services which are the subject matter of this Agreement are described in
Exhibit "A," together with this Agreement, comprise the total Agreement and is fully a part of
this Agreement as if repeated herein in full.
2
4.01 SCOPE OF WORK
Vendor shall satisfactorily provide all goods and services described under the attached
Exhibit "A" within the contract term specified in Section 2.01. Vendor's undertakings shall be
limited to providing goods and performing services for City and/or advising City concerning
those matters on which Vendor has been specifically engaged. Vendor shall perform its services
in accordance with this Agreement, in accordance with the appended exhibits, in accordance
with due care, and in accordance with prevailing industry standards for comparable services.
5.01 CONTRACT AMOUNT
In consideration for the goods and services to be performed by Vendor, City agrees to
pay the Vendor an amount not -to -exceed a total of Ninety Thousand Thirty -Eight and
23/100 Dollars ($90,038.23) for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the goods and
services as determined by City's budget for the fiscal year in question. City may affect such
termination by giving Vendor a written notice of termination at the end of its then current fiscal
year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, subcontractor
or supplier about the goods delivered or the service performed that cause the
payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
11.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products from another supplier or suppliers.
12.01 INSURANCE
Vendor shall meet all insurance requirements set forth on the City's website at:
httns //w wv,roundrocktexas ;ov/wp-content/uploads/2014/ 12/corr insurance_07.20112.pdf
13.01 CITY'S REPRESENTATIVES
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
4
Brandon Rainer
Logistics Officer
3400 Sunrise Road
Round Rock, Texas 78665
512-218-5570
brainer@roundrocktexas. gov
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
parry's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if
any, and that it will not be considered in the re -advertisement of the service and that it may not
be considered in future bids for the same type of work unless the scope of work is significantly
changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause, upon ten (10) days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
18.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
B. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contact contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the terms of this contract. The signatory executing this Agreement on behalf of
Vendor verifies Vendor does not boycott Israel and will not boycott Israel during the term of this
Agreement.
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
6
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Accelerated Technology Laboratories, Inc.
496 Holly Grove Scholl Road
West End, NC 27376
Notice to City:
Laurie Hadley, City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
23.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
24.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock, Texas Accelerated Technology Laboratories,
By
Prii
Tit;
Dal
By: a
For City, roved as
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By: J
Stephan . Sheets, City Attorney
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Date Signed:
Exhibit "A"
SM-ST-20201030-City -v10
Cost Proposal for
City of Round Rock Environmental Services Lab
(KIND ROCK TFXA.S Sample Master® Pro Web LIMS for 10 Concurrent Users
fR RPOSC A1LON
MmPLR1i-
Standard Hosted Deployment
10/30/2020
Quotation Summary
ATL Sample Master* Cloud Services* Years 1-2 (Monthly Subscription: $1,440.00)
ATL Electronic Form Builder Subscription Years 1-2 (Annual Subscription $2,400.00)
Sample Master" Enhancement Tools
Professional Services
Training
Estimated Travel & Lodging
Ongoing ATL Electronic Form Builder Annual Subscription (beginning year 3)
ATL Cloud Services Account Initiation. GSA Contract #GS-35F-114BA, MFR Part#ATL-SAAS-SMP-ACT
An Cloud Services 2-Year Project Total (includes Enhancements, Professional
Services, Training, Travel, Account Initiation & 24 Months of Hosting)
Accelerated
Technology
UADWHILln6 USORATORIESING
$ 34,560.00
$ 4,800.00
$ 712.50
$ 29,220.84
$ 10,623.92
$ S,825.00
$ 2,400,00
$ 4,295.97
$ 90,038.23
NOTES
*36-Month Minimum Commitment Required
Quote Valid Through: 12/30/2020
All Items quoted in $USD. Client is responsible for any local taxes or fees
•Participation in ATL's Customer Spotlight Program Includes (a) Working with an ATL representative to create a Spotlight article, (b) Serving
as an ATL reference site for potential customers of ATL's products, (c) Working with ATL's technical team to write an article for a peer -
reviewed paper on how your laboratory is utilizing Sample Master LIMS. Discount only applies to the Initial 36-Month Minimum
Commitment.
Prepared by Steve Wesson
Accelerated Technology Laboratories
Address 496 Holly Grove School Road
West End, NC 23736
Phone 800.565.LIMS(5467)
Fax 910.673.8166
Email swesson@atiab.com
Approved By or. Christine Paszko
VP Sales and Marketing
�r 401
Accelerated Technology Laboratories n`
4561,1ally Grare Rd -WestEnd, NC 17376
S�S W0 565. LIM515467I or 910 673 6165
vrww itlab—
Prepared for Ryan Bornn
City of Round Rock Environmental Services Lab
Address 221 E. Main St.
Round Rock, TX 78664
Phone 512-218-6636
Email rbornn@roundrocktexas.gov
Accepted By
Date
Confidennal Page 1 & 5
Exhibit "A"
SM-ST-20201030-City -v10
Cost Proposal for
City of Round Rock Environmental Services Lab Accelerated
�RfwNDROCK, IEXAS Sample Master® Pro Web LIMS for 10 Concurrent Users Technology
N RMW 1;;ATON MOSPI MU
Standard Hosted Deployment t[AC[g51g1L1i LABOBAOBIESINC.
10/30/2020
ATL Cloud Services
Description City Module Rate Total
LIMS On Demand
Sample Master" access for 10 Concurrent users, and 20 named users. ATL maintains servers, applies all updates and service packs,
and buys all necessary Windows OS, Microsoft SQL Server and VM ware licenses. Subscription includes: 1) daily backup and holding
backups from the last 7 days. 2) Unlimited ATL Technical Support'. 3) Access to Website User Support Area, 4) Software Service
Packs, 5) Product Upgrades, and 6) LIMS Solutions Newsletter.
'Support incidents are triaged by SaaS Plan and Severity, with Premium Support taking priority
#Please note: 36 month minimum commitment required
$Note: Clients are provided with 2X the Concurrent User Licenses in Named User Accounts. Additional Named User Accounts are
$10/user/month, and reflected under Additional Named User Accounts.
Includes access to the following:
Note: All LIMS On Demand accounts require a $4295.97 account initiation fee. First Invoice will include Initiation fee, ATL
Advantage Plan and first three (3) months of subscription fees.
GSA Contract #GS-35F-114BA. MFR Part #ATL-SAAS-SMP10
Sample Tracking 10 5000 500.00
Automate sample log -in, barcode labels generation, and creation of quotes and invoices. Generate standard and custom reports.
including Chain of Custody, login, and sample conditions. Attach supporting documentation to orders. Create, maintain and email
work lists
Customer Spotlight Discount' -15.00 150.00
Data Entry 10 5000 500.00
Enter, review and approve results, create QC Batches and monitor Audit Trails. Create Trend Analysis charts by test, department,
client, site, etc., from historical data. Integrated GIS functionality supports plotting sampling locations and test result values.
An integrated Electronic Data Deliverable (EDD) designer supports regulatory and other reporting requirements.
Customer Spotlight Discount, 15.00 150.00
Sample Scheduling 10
15.00
150.00
Log samples for routine collection automatically via schedules, including hourly, daily, weekly, monthly, quarterly, semi-annually,
or annually.
Customer Spotlight Discount'
-4.50
45.00
QA/QC 10
20.00
200.00
Graph results and create control charts. Configure tests to include QC, matrix spikes, blanks, duplicates, surrogates, matrix spike
duplicates, etc.
Customer Spotlight Discount*
-6.00
6000
Electronic Data Transfer 10
15-00
150.00
Transfer data electronically from the instrument to the LIMS LIMS will accept the Instrument output files and parse data in the
required input format.
Customer Spotlight Discount*
-4.50
45.00
Chemical Inventory 10 1500 150.00
Tracks supplies and vendors and provides the ability to assign prices to supplies, track lot numbers, and assign expiration dates
Provides email alert for supplies that are approaching expiration date and/or reaching critical limits for reordering
Customer Spotlight Discount* -4.50 -45.00
Accelerated Technologytonesnc
696 Nally Grove Rd -West End,NC 27376
900,565 LIMS 15467) or 910 673 8165
SGS —atleb com Confidential Page 2o15
Exhibit "A"
Resource Management 10
15.00
150.00
Set up instrument calibration schedules and personnel certificate renewal alerts to meet regulatory compliance. Manage
Instrument maintenance, calibration and repair records to ensure that all instruments are within control.
Customer Spotlight Discount'
-4.50
-45.00
Customer Relationship Management (CRM) 10
15.00
250.00
Supports system deviations through an organized method of tracking, monitoring, and rapidly resolving potential problems- The
CRM module will facilitate the execution of corrective and preventative actions to ensure regulatory compliance.
Customer Spotlight Discount'
4.50
-45 00
LIMS Maintenance
Configure and maintain the laboratory static data and defaults, including: Numbering formats, Employees, Permissions, Tests,
Methods, Limits, Prices, Departments, Custom captions, Facilities, Reports and other settings. Allows LIMS Administrators to
conform the LIMS to match the workflows and business rules of the laboratory,
Sample Master* Test/Development System 1
50.00
$
50.00
Separate Test/Development System for Sample Master® LIMS.
NOTE: This is strongly recommended for clients with 1SO17025/NELAC certification, or those pursuing these certifications.
GSA Contract aGS-35F-1148A MFR Part (#ATL-SAAS-SMP-TEST-E
Sample Master* Test/Development License 1
25.00
$
25.00
Separate Concurrent User license for Sample Master• Test/Development System.
NOTE: This is strongly recommended for clients with IS017025/NELAC certification, or those pursuing these certifications
GSA Contract JIGS-35F-114BA MFR Part #ATL SAAS SMP-TEST-L
Subtotal ATL Cloud Services
$
2,025.00
Customer Spotlight Discount`
$
150.00
Customer Spotlight Discount'
$
150.00
Customer Spotlight Discount'
$
-45.00
Customer Spotlight Discount'
$
-60.00
Customer Spotlight Discount'
$
-45.00
Customer Spotlight Discount*
$
-45.00
Customer Spotlight Discount'
$
-45.00
Customer Spotlight Discount'
$
-45.00
Subtotal ATL Cloud Services Discounts
$
-585.00
Total Sample Master° Cloud Services - Monthly Subscription
$
1,440.00
Sample Master® Subscription Services
Description License Type MY Unit Unit Price Total
ATL Electronic Form Builder Annual Subscription Named 5 each
ATL's Electronic Form Builder is a loud -based application that allows users to scan existing paper based forms (bench sheets, etc.),
digitize them, create electronic fields, add intelligence to them, and then store the data in the cloud
ATL Manual Forms/Bench Sheets has a comprehensive data export mapping tool that supports data transfer.
Note: Annual Subscription Required
Total Sample Master* Subscription Services
'x Accelerated Technology Laboratories. Inc
1 496 Holly Grave Rd • West End. NC 27376
J 800 565 LIMS (5467) or 910 673 9165
SVJ
www atlah cam
480.00 $ 2,400.00
$ 2,400.00
Confidential Page 3ofS
Exhibit "A"
Sample MasterO Enhancement Tools
Description License Type City Unit Unit Price Total
Instrument Interface Parsers 3 Unique 0 Duplicate 3 parser
ATL has developed thousands of instrument integrations with hundreds of instruments. The cost is $950 per instrument to
configure a One -Way integration (instrument to LIMS) for the client's particular needs. Instruments must generate an output file in
common format (%LS, CSV, Text [ASCII]). Client is responsible for providing an output file that contains all data and information to
be imported to the LIMS for each Instrument.
For clients with instruments capable of two-way communication (Instrument to LIMS and LIMS to Instrument), two (2) unique One -
Way integrations are needed, and the cost Is $1900.
Parsers for duplicate instruments with an identical output are discounted 50%.
Cost for integrating instruments with Sample Master®
1- FIA (Flow Injection Analyzer)
1 - DR-3900 Spectrophotometer
1- BOD Analyzer (Not purchased yet)
pH meters and Balances interfaced at no charge if output is compatible lie. RS 232 connection and ability to "send/Print") ATL is
not responsible for procurement, installation, management, configuring, or troubleshooting of 3rd party Wedge software required
to interface RS-232 instrument types to LIMS.
Note: Based on our experience, ExcelExpress supports `75% of all instruments.
Clients are only charged for instruments that require assistance from ATL
ExcelExpress Tool Special Discount; GSA Contract #G5-35F-1148A. MFR Part N N/A
Subtotal Sample Master" Enhancement Tools
ExcelExpress Tool Special Discount; GSA Contract aGS-35F-1148A MFR Port k N/A
Subtotal Sample Master* Enhancement Tool Discounts
Total Sample Master* Enhancement Tools
Professional Services
2,850-00 $ 2,850.00
2,137.50
$ 2,950.00
$ Z137.50
$-2,137.50
$ 712.50
Service
Description Location Qty Unit Unit Price Total
ATL Advantage Plan Off -Site 1 each 4,737.50 $ 4,737.50
The ATL Advantage Project Management program is the result of over two decades of expertise In the LIMS industry and in
compliance with ATL's 150 9001 Certified Quality Management System. ATL assigns a Project Manager who is responsible for
implementation and training. This consists of project meetings, checklists, a static data template, project implementation plan,
project dashboard and assistance that ensures that ATL's clients successfully deploy ATL's LIMS.
The Advantage Plan cost is based on the overall project scope, including number of instrument interfaces, custom reports and LIMS
customizations
GSA Contract #GS 35F 114BA, MFR Part 4 N/A
Requirements Gathering On -Site 1 day 2,360.87 $ 2,360.87
ATL utilizes our Requirements Gathering process to assess the scope of the client s configuration and custortuzatlon requirements.
This process is designed to mitigate risk, facilitate efficient deployment of the LIMS, evaluate workflows, gather Instrument output
files, discuss required reports and ensure long-term success for the implementation.
Note: Clients are only charged for services rendered.
GSA Contract 11G5.35F 114BA, MFR Part k N/A
Configuration Assistance Off -Site 20 hour 214.80 $ 4,296.00
Telephone and web -conference delivered guidance and assistance for the configuration of the laboratory's workflow into the LIMS
including:
Assistance with Static Data Migration Estimated at: 16 Hours
Assistance with Forms Builder Set up and training Estimated at: 4 Hours
Note: Customers are only charged for hours of service rendered.
GSA Contract #GS-35F-1148A, MFR Part # N/A
496 Holly
GroveRd Technology Laboratories NC 2 Inc
aaa 996 Halls Grove Rd •West End, NC 27376
600 565 LIMS 15467) or 910 673 e165
SGS — atlab coin Confidential Page 4 of S
Exhibit "A"
Report Development Off -Site 12
Custom reports optional Simple reports are estimated to require 8-12 hours, more complex reports may require additional time
12 hours provided as a general bucket of hours
Note: Customers are only charged for hours of service rendered.
GSA Contract #GS-35F-1148A, MFR Part # N/A
Instrument and System Interfacing On -Site 1
On -site service to deliver and test instrument parsing routines.
GSA Contract #GS-35F-114BA, MFR Part # N/A
ATL Off Site Customizations, Testing & Documentation Off -Site 60
Hourly cost for LIMS customizations
Develop Net DMR EDD: Estimated at 24 Hours
A5950 Sampler Interface: Estimated at 20 Hours
LINKO CTS Interface: Estimated at 16 Hours
Note: Customers are only charged for hours of service rendered
GSA Contract #GS-35F-114BA, MFR Part # N/A
Please Note, ATL Engineers will work with client to create a Requirements Document that will clearly define the specifications of
each customization, for client review and signoff prior to any initiation of work (includes Requirements Document, Creation,
Q4/QC, documentation and installation). Upon completion of the Requirements Document process and client approval an exact
cost will be provided.
Total Professional Services
Training
Training
Description location Qty
System Administrator's Training On Site 1
Administrator training Is designed to maximize the user's knowledge and understanding of Security and Configuration within the
LIMS. Training includes the Information required to configure users and test methods in the LIMS
GSA Contract #G5 35F 1148A, MFR Port # N/A
End User Training On Site 3
End user training is designed to ensure users develop an understanding of LIMS functionality relevant to their individual
responsibilities.
GSA Contract #GS-35F-1148A, MFR Part # N/A
ATL Forms Builder Training On Site 0.5
ATL Forms Builder Training is designed to provide Administrators with the knowledge to manage the Forms Builder Application,
and to ensure users develop an understanding of the functionality included in the Forms Builder Application.
GSA Contract #GS-35F-1148A, MFR Part # N/A
Total Training
Travel Expense
Travel Expense is based on 3 trip(s) and 6 5 days) on -site.
Total Travel
hour 214.80 $ 2,577,60
day
2,360.87
$
2,360.97
hour
214.80
$
12,888.00
S 29,220.94
Unit Unit Price Total
day 2,360,87 $ 2,360.87
day 2,360.87 $ 7,082.61
day 2,36087 $ 1,180.44
5 10,623.92
$ S,825.00
Atcele,—d Technology Labo 1114s. Inc
496 Holly Gm a Rd a West End, NC 17376
Sfis 800.565 L MS 154671or 910673 8165
www atlab cam
Confidential Page 5 of 5
--1 ACCEL-1
DATE(MMIDD)YYYY)
10/22/2020
AcoRn CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsements .
PRODUCER 910-673-4771
Lee -Moore Insurance Agency Inc
P.O. BOX 667
c NTACT Tyler Horney
PHONE 910-673-4771 FAX
AIC, No, Eat : (AIC, No):
I
West End, NC 27376
Tyler Horney
INSURERISI AFFORDING COVERAGE
NAIC p
INSURER A: Hartford Underwriters Ins. CO
30104
INSURED
Accelerated Technology
Laboratories, Inc.
496 Holly Grove School Road
West End, NC 27376
INSURERS: Hartford Casualty Insurance CO
29424
INSURER C :
INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER. REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
TYPE OF INSURANCE ADO SUB POLICY NUMBER POLICY EFF POLICY EXP LIMITS
rBl�
X COMMERCIAL GENERAL LIABILITY
�X OCCUR
E&O 2,000,000.
L AGGR E LIMIT APPLIES PER
POLICY JEST L J LOC
70THER
X22SBABP8563
01124(2020 0119419021DAMAGE
EACH CRRN
1,000,OODCLAIMS•MADE
TO RENTED
PREMISES Ta -cc, ffm
300,000
MEO EXP An one arson
S 10,000
PERS NA 3 A V INJURY
1,000,000
GENERAL AGGREGATE
_
S 2,000,000
PRODUCTS - MPIOP A
2000,DOO
A
AUTOMOBILE
LIABILITY
ANY AUTO _
OWNED SCHEDULED
AUTOS ONLY AUTOS
WN p
AUTOS ONLY AUOTOS ONLY
X
22UECZ19082
01/24/2020
0112412121
(
COMBINED SINGLE LIMIT
$ 1,000,000
X
I YINJURY P r r
S _
S
I Y INJURY (Per a t;d nl
POPE dTY DAMAGE
S
B
X
UMBRELLA LIAR
EXCESS LIAR
CLAIMS -MADE
22SBABP8563
01/2412020
01124/2021
EACH OCCURRENCE
S 2,000,000
HOCCUR
_
AGGREGATE
s 2,000,000
OED I X I RETENTIONS 10000
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTNERIEXECUTIVE F___1
OFFICERIMEMBER EXCLUDED?
(Mandatory In NMI
If yes, descnhe under
DESCRIPTION OF OPERATI NS belo
NIA
PER OTH-
EACH ACCIDENT
-
S —
S
DISEASE - EA EMP YE
L DISEASE - POLICY LIMIT
i
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, AddlUonal Remarks Schedule, may be anachad If more space Is required)
CITYR-3
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Round Rock THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
tY ACCORDANCE WITH THE POLICY PROVISIONS.
211 East Main
Round Rock, TX 78664-5299
AUTHORIZED REPRESENTATIVE �
Tyler H ney
ACORD 25 (2016103) 0 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are regist ed marks of ACORD
A a DATE (MMIDONYYY)
qC OAS CERTIFICATE OF LIABILITY INSURANCE 10/23/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME
Doug Jones (Oasis) �PAHONE �ESI (888) 627-4735 LAAIc,Noi
c /o Artex Risk Solutions Inc E-MAIL
8840 E Chaparral Rd Suite 275 ADDRESS. workcomp@oasispeo com
Scottsdale AZ85250 INSURE51S) AFFORDING COVERAGE NAIC#
INSURER A American Zurich Insurance Comfy 40142
INSURED INSURER B
Oasis a Paychez Company All Emp ACCELERATED TECHNOLOGY
LABORATORIES INC INSURER
2054 Vista Parkway Suite 300 INSURER D
West Palm Beach FL 33411
INSURER E
INSURER F
COVERAGES CERTIFICATE NUMBER:20FLO751017575 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
ILTR TYPE OF INSURANCE ADDL SUER POLICY NUMBER MMIDDt YYY MMIDDlVYVY
LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE S
DAt1AGETORcN�ED
CLAIMS -MADE OCCUR
PREMISES Ea ^-ccurrer e
MED EXP Anyone person 3
PERSONAL & ADV INJURY S
GEN L AGGREGATE LIMIT APPL ES PER
GENERAL AGGREGATE
POLICY PRO- JECT LOC
PRODUCTS COMP OP AGG 5
OTHER
5
AUTOMOBILE LIABILITY
COMBINED SINGLE L MIT S
Ea acc Bert ,
ANY AUTO
BODILY INJURY Per �e son 5
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY Per acc dent S
HIRED NON -OWNED
PROPERTY DAMAGE S
AUTOS ONLY AUTOS ONLY
Per acc dent
5
UMBRELLALIAB I OCCUR
J
EACH CCCURRENCE $
EXCESS UAB CLAIMS MADE
AGGREGATE 5
DED RETENTION S
5
WORKERS COMPENSATION
X PER OTH
AND EMPLOYERS' LIABILITY YIN
STATUTE ER
"IYPROPRIETORIPARTNERfEXECUT IVE
A OFFICERIMEMBEREXCLUDEDI NIA X WC 29-38-687-18 06/01/2020 06/01/2021
E L EACH ACCIDENT 5 1 000 000
(Mandatory in NH)
E L DISEASE EA EMPLOYEE S 1 000.000
If yes describe under
DESCRIPTION OF OPERATIONS celow
E L DISEASE • POL CY LIMIT S 1.000 000
Location Coverage Period: 06/01/2020 06/01/2021
Client# 21107-VVESTEND
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule may be attached 11 more space Is required)
ACCELERATED TECHNOLOGY LABORATORIES INC
Coverage is provided for
496 HOLLY GROVE SCHOOL RD
only those co -employees
of but not subcontractors WEST END NC 27376
to
Endorsements Waiver of Subrogation 30 days written cancel notice (10 days
for non payment of premium)
A1_191I111 ll_11i1I!II`1►i
City of Round Rock SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
221 East Main THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Round Rock TX 78664-5299 ACCORDANCE WITH THE POLICY PROVISIONS
AUTHORIZED REPRESENTATIVE
@ 1988-2015 ACORD CORPORATION. All riahts reserved
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 42 03 04 A
(Ed. 1-00)
TEXAS WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
This endorsement applies only to the insurance provided by the policy because Texas is shown in Item 3.A. of the
Information Page.
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not
enforce our right against the person or organization named in the Schedule, but this waiver applies only with
respect to bodily injury arising out of the operations described in the Schedule where you are required by a
written contract to obtain this waiver from us.
This endorsement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
The premium for this endorsement is shown in the Schedule.
Schedule
1. ® Specific Waiver
City of Round Rock
221 East Main,
Round Rock, TX 78664-5299
❑ Blanket Waiver
Any person or organization for whom the Named
waiver.
2. Operations:
Insured has agreed by written contract to furnish this
3. Premium:
The premium charge for this endorsement shall be $0 percent of the premium developed on payroll in
connection with work performed for the above person(s) or organization(s) arising out of the operations
described.
No Charge
4. Advance Premium:
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective: 10/23/2020
Policy No: WC 29-38-687-18 Endorsement No.
Insured: Oasis, a Paychex Company Alt. Emp: ACCELERATED TECHNOLOGY LABORATORIES, INC
Insurance Company: American Zurich Insurance Company
Premium $
Countersigned by
WC 42 03 04 A (Ed. 1-00) Page 1 of 11
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY
WC 99 06 33
NOTIFICATION TO OTHERS OF CANCELLATION ENDORSEMENT
This endorsement is used to add the following to Part Six of the policy.
PART SIX
CONDITIONS
A. If we cancel this policy by written notice to you for any reason other than nonpayment of premium, we will mail
or deliver a copy of such written notice of cancellation to the name and address corresponding to each person
or organization shown in the Schedule below. Notification to such person or organization will be provided at
least 10 days prior to the effective date of the cancellation, as advised in our notice to you, or the longer
number of days notice if indicated in the Schedule below.
B. If we cancel this policy by written notice to you for nonpayment of premium, we will mail or deliver a copy of
such written notice of cancellation to the name and address corresponding to each person or organization
shown in the Schedule below at least 10 days prior to the effective date of such cancellation.
C. If notice as described in Paragraphs A. or B. of this endorsement is mailed, proof of mailing will be sufficient
proof of such notice.
SCHEDULE
Name and Address of Other Person(s) I I Number of Days Notice:
Organ izati on(s):
City of Round Rock
221 East Main,
Round Rock, TX 78664-5299
All other terms and conditions of this policy remain unchanged.
30
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The Information below Is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective: 10/23/2020 Policy No:. WC 29-38-687-18 Endorsement No:
Insured: Oasis, a Paychex Company Alt. Emp: ACCELERATED TECHNOLOGY LABORATORIES, Premium: $
INC
Insurance Company: American Zurich Insurance Company
WC 99 06 33
(Ed. 05-10) Includes copyrighted material of National Council on Compensation Insurance, Inc. with its permission
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider a resolution authorizing the Mayor to execute an Agreement with
Accelerated Technology Laboratories, Inc. for laboratory sample management
software.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 11/20/2020
Dept Director: Michael Thane, Director of the Utilities and Environmental Services Department
Cost: $90,038.23
Indexes: Self -Financed Water Construction
Attachments: AGMT-LIMS Software Purchase
Department: Utilities and Environmental Services
Text of Legislative File CM-2020-318
The City's Environmental Services Laboratory is operated in accordance with National Environmental
Laboratory Accreditation Program (NELAP) requirements. The purpose of the program is to provide
bacteriological testing services to water utilities and the public. In addition, the laboratory conducts testing
for the City's Wastewater Treatment Plant and the pretreatment surcharge program.
Currently, the laboratory manages data by manually reviewing all paper documentation in the laboratory.
In addition, all data checks and control charts are created manually as well as detecting data qualifications.
If we continue to operate the laboratory in this fashion, we cannot increase the laboratory's sample testing
capacity or offer more testing parameters. The laboratory requires a Laboratory Information Management
System (LIMS) to help expand the business and maximize its resources to continue to serve its customers.
LIMS is a software -based laboratory and information management system. The key features of LIMS are
work flow and data tracking which organizes all documentation associated with the laboratory to ensure
that valid data is being generated. By tracking all the laboratory processes, regulatory compliance is
guaranteed.
LIMS eliminates repetitive tasks to allow for more samples to be analyzed which leads to increased
profitability. The automation of tasks and calculations will further increase testing capacity. With the
increase of productivity, we can offer more testing parameters to our customers. These improvements will
cause us to maximize our current resources and not have to hire additional employees.
LIMS streamlines work flow by automating mundane tasks for cost and time savings. With the ability to
automate calculations, electronic data transfer, and trend analysis the laboratory will provide faster
City of Round Rock Page 1 of 2
Agenda Item Summary Continued (q*2020-318)
turnaround and higher quality reports for customers. Managers will have the ability to apply charting and
statistics to analyze and improve work flows. LIMS is a critical asset that will help the City deliver accurate,
precise, and valid data to our customers.
Cost: $90,038.23
Source of Funds: Self -Financed Water Construction
City of Round Rock Page 2 of 2