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Contract - Brown & Gay Engineers, Inc. - 12/3/2020STATE OF TEXAS § COUNTY OF WILLIAMSON § SUPPLEMENTAL CONTRACT NO. 5 TO CONTRACT FOR ENGINEERING SERVICES FIRM: BROWN & GAY ENGINEERS, INC. ("Engineer") ADDRESS: 101 West Louis Henna Boulevard, Suite 400, Austin, TX 78728 PROJECT: Gattis School Road Segment 6 This Supplemental Contract No. 5 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Brown & Gay Engineers, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 11 th day of February, 2016 for the Gattis School Road Segment 6 Project in the amount of $482,439.90; and WHEREAS, the City and Engineer executed Supplemental Contract No. 1 to the Contract on May 10, 2018 by Resolution No. R-2018-5420 modifying the scope of services and increasing the compensation by $401.872.25 for a total of $884,312.15; and WHEREAS, the City and Engineer executed Supplemental Contract No. 2 to the Contract on October 1, 2018 to modify the provisions for the scope of services and to increase the compensation by $8,540.00 for a total of $892,852.15; and WHEREAS, the City and Engineer executed Supplemental Contract No. 3 to the Contract on September 12, 2019 to modify the provisions for the scope of services and to increase the compensation by $177,053.00 to a total of $1,069,905.15; and WHEREAS, the City and Engineer executed Supplemental Contract No. 4 to the Contract on January 23, 2020 to modify the provisions for the scope of services and to increase the compensation by by $119,914.00 to a total of $1,189,819.15; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $216,816.50 to a total of $1,406,635.65; NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: Supplemental Contract Rev.06/16 0199.1602, 00459304 84275 '~ /� t� 1 I. Article 2, Enaineering Seryices and Exhibit,B, shall be amended as set forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set forth 1"n the attached Addendum to Exhibit C. II. Article 4. Compensation and Exhibit D., Fee Schedule shall be amended by increasing by $216,816.50 the lump sum amount payable under the Contract for a total of $1,406,635.65, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract 1'0 n duplicate. Supplemental Contract 0199.1602; 00459304 [signature pages follow] ki Rev.06/16 84275 BROWN GAY ENGINEERS, INC. • • a November 11, 2020 Date Supplemental Contract 0199.1602; 00459304 3 Rev.06/16 84275 CITY OF ROUND ROCK APPR ED AS TO ORM: By: Craig Mo gan, pyor Stephan .Sheets, City Attorney 12-2'z��o Date Supplemental Contract Rev.06/16 0199.1602;00459304 84275 ADDENDUM TO EXHIBIT B Engineering Services The work to be performed by the ENGINEER under this contract consists of providing engineering services required for the development of construction plans for the widening and reconstruction of Gatti*s School Road from Red Bud Lane to Via Sonoma Trail and along Red Bud Lane approximately 500' south of Gattis School Road. The project consists of Is reconstructing approximately 0.65 miles of the existing 4-lane roadway section to a 6-lane divided facility and adding a right turn lane on Red Bud Lane. This project involves surveying, engineering analyses, and associated details necessary to produce PS&E to a 100% design, including bidding & award services, and construction phase support. The ENGINEER shall perform all work and prepare all deliverables in accordance with the latest version of the City of Round Rock criteria. The ENGINEER shall perform quality control and quality assurance (QA/QC) on all deliverables associated with this project. The ENGINEER shall provide traffic control in accordance with the Texas Manual on Uniform Traffic Control Devices (TMUTCD) when performing onsite activities associated with this contract. PROJECT MANAGEMENT (Function Code 145) 1. Meetings A. Attend and document Progress Meetings with the City of Round Rock (2) and with TxDOT (10). Assume twelve (12) meetings shall be required. 2. General Contract Administration A. Develop monthly invoices and progress reports., B. Subconsultant coordination. C. Design coordination with the City of Round Rock. D. Stakeholder/Utility Company coordination. 3. Local Government Project Procedures Checklist A. Prepare the checklist B. Coordinate with City of Round Rock on information as needed Sheet 1 of 6 FIELD SURVEYING (Funct40 ion Code 150) (Inland Geodeti*cs) 1. General A. Surveys provided will be in accordance with the "Texas State Board of Land Surveying" and the applicable City of Round Rock regulations. B. Survey field notes will be submitted if requested by the City of Round Rock. C. The City of Round Rock will obtain right -of -entry agreements with property owners for the required field surveys (short of litigation). D. Survey control (vertical and horizontal) captured and established during the initial phase will be utilized E. Verify and compare prev41 iously located utility data with current ground conditions. The Surveyor will contact the One -Call System i*n advance of performing field surveys to attempt data collection includes ties to location of marked utilities (if needed). This task does not always allow for timing of markings with the survey activities. Reasonable attempts to coordinate with utility owners will be made to achieve efficiency in data collection. Historically, results i*n this task have been marginal and there may cause to seek additional compensation for repeated trips to the project site to complete this effort. 2. Topographic Surveys for Engineering Design and Hydraulic Analysis A. Survey files with previously obtained pro41 ject data will be compared to and merged with survey files generated through this proposal. In areas of uncertainty and/or limited topographic information, additional data will be collected as directed by the project engineer. B. Data collection will consist of spot elevations for improvements, edge of roadway, 10 driveways, visible or marked utilities, drainage features, centerline of roadway, and grade breaks. C. Profiles of intersecting driveways within the project limits will extend a sufficient distance beyond the existing right of way to ensure adequate data i*s available to 10 19 determine tie-ins with proposed vertical alignment changes. Seven (7) driveway locations have been identified requiring additional field data for adequate grading and tie-in. D. Field data for three (3) intersection locations have been identified requiring additional field data for adequate grading and tie-in. E. Survey shots will be assigned a unique point number which provides a positive identification of the point. Each point will be assigned a feature number or feature name using the TxDOT's standard feature table. An ASCII points file and a hard Sheet 2 of 6 copy print out will be provided. Each line of the output data shall contain in this order: the point number, northing, Basting, elevation, and the descriptive feature code. F. Surveyed data will be provided in a Microstati*on dgn (V8) compatible two dimensional base map format. The survey shot point attributes will appear on separate levels. G. A Digital Terrain Model (DTM) will be provided i*n a Mi*crostation.dgn (V8) GEOPAK compatible three-dimensional format. H. Prepare individual parcel plats and descriptions to be used by the City of Round Rock for required right of way acquisition and easement process. ROADWAY DESIGN CONTROLS (Funct10 ion Code 160) 1. 100% Design Development Perform the following items for the project A. Geometric Design — Revise the horizontal alignment; vertical profile; pavement cross slopes; front slope, back slope, and ditch configuration that meet acceptable design criteria and remain within the limits of the proposed ROW. B. Limits of Proposed ROW — Analyze the cross sections associated with the desirable design criteria to determine the limits of ROW necessary to accommodate the resultant configuration. Develop an exhibit providing the ROW footprint with the desirable configuration. Incorporate final ROW footprint into design base files and reflect on all plan submittals. C. Design Cross Sections — Develop roadway cross sections associated with the proposed horizontal alignment and vertical profile in accordance with acceptable design criteria D. Typical Sections — Prepare existing and proposed typical sections. E. Plan Prorile Drawings (1"=100') — Drawings to include critical basemap information, control and benchmark data, proposed roadway improvements including horizontal and vertical roadway geometry, pavement edge geometry, drainage, grading and miscellaneous improvements. F. Alignment Data Sheets -Prepare horizontal and vertical alignment data sheets with the Geopak baseline descriptions. G. Earthwork Quantities —Prepare final cut/fill and general earthwork calculations to support design elements and roadway construction efforts. DRAINAGE (Function Code 161) 100% PS&E: A. Incorporate all design surveys into computer aided drafting and develop topographies and surfaces. This data shall be utilized to develop drainage areas, hydrology and Sheet 3 of 6 hydraulics. This shall include topographic working drawings to prepare the final drainage design. B. Develop storm water hydrology for the existing and ultimate roadway section throughout the limits of the project. The model shall incorporate the 10%, 4% and 1 % annual chance storm (10-year, 25myear, and 100myear) events. Modeling shall develop storm water flows to all cross culverts and roadway conveyances. Based on the data developed, drainage infrastructure shall be designed for the project area to include a level of detail sufficient to establish cost estimates and required easements and possession and use agreements for the construction of the proposed drainage structures and channel improvements. C. Develop designs for all cross -drainage structures throughout the project limits. The cross drainage shall be modeled with HEC-RAS. D. Develop designs for proposed storm water collection systems for the proposed curb - and -gutter portion of the project area. Storm sewer designs shall be developed using Geopak Drainage. E. Identify potential util0 ity conflicts based on design for the project area. F. Develop drainage easement requirements for the project area,. G. Develop locations for detention facilities i*f applicable. H. Coordinate the design with the City of Round Rock. Signing, Pavement Markings and Signalization (Function Code 162) 100% PS E: A. Signing Pavement Markings — Prepare signage and pavement marking plan sheets, layouts, and associated details. B. Traffic Signal Layouts — Prepare traffic signal plan sheets, layouts, and associated details. C. Quantity Summaries — Prepare summary sheets of all signing, pavement markings, and traffic signal quantities. MISCELLANEOUS (ROADWAY) (Function Code 163) 100% PS E A. Traffic Control Plans (TCP) — Prepare Sequence of Phased Construction,, Prepare TCP cross sections to identify temporary pavement needs. Identify impacts to existing drainage. TCP will be presented in construction plans. B. Temporary Traffic Signals — Prepare temporary traffic signals plans and details to accommodate construction and traffic control plan sequencing. C. Prepare Title Sheet and Project Layout D. Cost Estimates — Prepare updated construction cost estimates at each milestone submittal. Sheet 4 of 6 E. Illumination Photometric Study — Continuous street illumination will be designed in accordance to requirements of Texas Department of Transportation Highway Illumination Manual and modeled utilizing AGI 32 lighting software. F. Illumination Layout Roll Plot — Prepare illumination roll plot showing illumination pole locations and light intensity measurements on 10' grid. G. Illumination Circuit Design, Layouts, and Details— Design conduit runs, circu40 its, size conductors and electrical services in accordance to Texas Department of Transportation Highway Illumination Manual and National Electric Code (NEC). Prepare illumination plan sheets showing illumination pole location, conduit runs, conductor size and lengths, and proposed electrical services locations. BID PHASE SERVICES (Function Code 170) A. Project Manual Development — Prepare project manual utilizing front-end documents and specifications provided by City (TxDOT or COA can be used as needed) including bid items, contract, and special conditions. B. Provide bidding support services, including assistance with responding to bidder '6 questions, attend pre -bid meeting, and prepare minutes. Agenda will be prepared by the City. C. Prepare Responses to Bidders' questions. D. Tabulate, evaluate bids, and make apparent low bidder award recommendation CONSTRUCTION PHASE SUPPORT SERVICES (Function Code 309) A. Engineer shall provide construction support services, including assistance with responding to contractor questions, attend pre -construction meeting, and prepare minutes. Agenda will be prepared by the City. B. Assist City with Shop Drawing and material review and approval (assume 16 submittals) C. Assist City with preparation of Change Orders, Alternate Design or Additional Design Details D. Respond to Questions related to the Plans - The Engineer shall be available to respond to questions related to the plans and specifications as needed throughout the duration of the construction. The Engineer will document each question in sufficient detail, formulate a response and submit a written version of the response to the City for distribution to all involved parties. Estimate assumes no more than ten (10) Requests for Information. E. The Engineer representative to attend site visits as needed at the request of the City, estimated at eight (8) site visits, not included are visits to resolve E&O issues. F. At the completion of pond construction, the City will provide survey information for the pond locations or modifications. With the City survey information, the Engineer will provide certification that the ponds were constructed per plan. Sheet 5 of 6 G. The Engineer shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall Engineer have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the construction site, nor for any failure of a contractor to comply with Laws and Regulations applicable to such contractor's furnishing and performing of his work. The En9ineer will not bear any responsibility or liability for defects or deficiencies of the contractor. Sheet 6 of 6 ADDENDUM TO EXHIBIT C Work Schedule DATE* MILESTONE November 12, 2020 Notice to Proceed SWA #5 (Final 100% PS & E) March 4, 2021 Submit 100% PS & E to City & TxDOT March 22, 2021 Receive 100% Comments from City & TxDOT July 2021 Letting (TxDOT) September 2021 Award Construction Contract - NTP Construction September 2021-March 2023 Construction Phase Services ADDENDUM TO EXHIBIT D Fee Schedule Attached Behind This Page PROTECT NAME: GATTIS SCHOOL RD FROM RED BUD LN TO VIA SONOMA TRL EXHIBIT Dml w FEE SCHEDULE FC DESCRIPTION BGE� Inland TOTAL FC 110 ROUTE AND DESIGN STUDIES $0.00 $0.00 FC 120 ENVIRONMENTAL $0.00 $0.00 FC 130 ROW $0.00 $0.00 FC 145 GENERAL MANAGEMENT/ COORDINATION $16,0460,00 $16,460,00 FC 150 FIELD SURVEYING AND PHOTOGRAMMETRY $0.00 $10,27100 $10,027100 FC 160 ROADWAY DESIGN CONTROLS $36,0176,00 $360176-00 FC 161 DRAINAGE $54,0580,00 $54,580.00 FC 162 SIGNING, PAVEMENT MARKINGS,, AND SIGNALIZATION $6,0306,00 FC 163 MISCELLANEOUS ROADWAY $50,0344,00 $50,344900m FC 170 BID PHASE SERVICES $11,314,00 $110314,00 FC 3097 CONSTRUCTION PHASE SUPPORT SERVICES $30,0746,00 $300746,00 EXPENSES $618,50 $618,50 TOTAL $206,544o5O $10,0272oOO $216,816950 BROWN GAY ENGINEERS, INC. PROJECT NAME: GATTIS SCHOOL RD FROM RED BUD LN TO VIA SONOMA TRL EXHIBIT D-1 - FEE SCHEDULE TASK DESCRIPTION Senior Project Project Senior Snior e Senior ENV Admin/ TOTALLABOR Pro -ject Mgr Manage r En gineer Engineer Tech 'L--CADD Op ENV Scientist Clerical HRS. & COSTS Data collection Review of data CqMplete design'summary form Route studies CAMPO Application Assistance I - Data Collection and Environmental Constraints Mapping 2. TxDOT Environmental Scoping Documentation 3. Archeological Background Study Technical Report 4. Historic Structures Project Coordination Request Form 5. Water Resources Technical Report a. Biological Evaluation and TIer I Form 7. Hazardous Materials Initial Site Assessment 8. Traffic Noise Analysis Coordination vAth TxDOT on ENV -Toy$ M�� Public involvement General public outreach Public meetings IBM* I on 1 meeting_Aakeholders I Communit y meetings with HOAs Utility coordination '11XI-D Mwz $71048.00 General contract administration IZFVT�� LGPP Checklist $5,484.00 Urvis 0=1 I iKlu 7 1- Final Design Development Geometric design L- $514(38.00 Revisions to Alignment fat_project limits) OU Design cross sections (util conflict) $8,900.00 100% PS&E Tvt-.:ical Sections MWT Is 1:1111 Plan & Profile Drawings Alignment Data Sheets Earthwork -Quantities External storm water hydrology (ex/prop) $2�T98.0 0 Internal storm water hydrology (ex/prop) $3le42.00 HEC-RAS designs forall cross draina e x/prop) T H)Mraulic Data Sheets _te $30094.00 Culvert Layout P&P Sheets r 11111 Storm Sewer P&P Sheets Hydraulic Data Sheets -SS $2,542.00 Identify potential utilityconflicWs4ustments Detention Desi n Coordinate design with the CoRR staff —7 Senior Project Project Senior Senior Senior EN V Admin/ TOTAL LABOR TASK DESCRIPTION Project Mgr Manag r Engineer �Engineer Tech, CADD Op ENV Scientist Clerical HRS. & COSTS 4271'1zlf Signing & Pavement Markin Ian sheets and details $2,230.00 Proposed Traffic Signal layouts and details • $2,782.00 Sheets Hrs/Sheet #DIV/O! #DIV/O! #Dl . #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/0. #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! 3 10.66666667 6 8.333333333 2 9 2 9 #DIV/O! #DIV/O! #DIV/O! 4 9 2 12 2 14 12 3.166666667 12 4.333333333 1 20 #DIV/O! 4 11 #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! Quanfity Summary sheets .0 ♦ ! ' Traffic control pl_ Traffic control plans (TCPKross Sections Traffic contro�plans (TCP)-Temp Signal analysis Title Sheet/Project , . _ , $4,042.00 _ estimates $3,84e.00 Illumination Photometric Study (Modeled in AGI 32) Illumination Layout Roll Plot w/ light intensity measurements $4,542.00 Illumination Circuit Design, Layouts, and Details Project Wnual Development Pre -bid Mee . Attendance Revond to Bidders! Questions $2v870.00 Bid tabulations & Award Pre -Construction Meet . Attendance 1 1 Shop Dravvings/Submittals Review (leea) 'a Change Orders _ = . processing 11 Respond to Contractor Questions (RFIs) (10 ea) Project Walk-Thru/Close-out MIT • -S SUB -TOTALS • - • RATE PER • - 11 11 1/ 1 11 1 I/ !1 11 11 1 off TOTAL• - • M 111 11$ 4 3 15 2. 11 ,, WUMIC .11 1 �- W :1 34,7eO.00 1 1/ 1 11 1 /1 11 FUNCTION CODE TOTAL COSTS TOTAL DIRECT EXPENSE TOTAL LABOR COSTS Senior Project Project Senior Senior Project Manager Engineer EIT Engineer CADD Manager Tech Operator Senior ENV ENV Admin/ Scientist Clerical TOTAL MH BY FC $2060544.50 $618.50 $205,926.00 120 248 296 416 316 0 0 0 26 1422 1422 0 USTOTAL LABOR HOURS 120 248 296 416 316 0 0 0 26 1422 1422 UBTOTAL LABOR EXPENSES $206 5".50 $618.50 $205 926.00 8.4% 17.4% 20.8% 29.3% 22.2% 0.0% 0.0% 0.0% 1.8% OTHER DIRECT EXPENSES I QUANTITY i UNIT i RATE f Mileage 350 mile $ 0.56 $198.00 Photocopies B/W 11 " X 17" 300 each $ 0.20 $00.00 Photocopies Color 8 1 /2" X 11 " 150 each $ 0.75 $112.50 Color 11 " X 17" 200 each $ 1.25 $250.00 Geosearch hazmat 0 each $ 500.00 $0.00 ar a Format Plotting 0 SF $ 2.25 $0.00 SUBTOTAL DIRECT EXPENSES $618.50 OTAL LABOR COSTS 1 $205,928.00� ANON -SALARY (OTHER DIRECT EXPENSES) $818.50_ RAND #DIV/0! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/01 #DIV/O! #DIV/O! #DIV/0! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/O! #DIV/0! #DIV/O! #DIV/0! #DIV/O! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/O! #DIV/0! #DIV/0! #DIV/0! #DIV/O! #DIV/O! #DIV/0! #DIV/0! #DIV/0! #DIV/O! #DIV/0! #DIV/O! #DIV/0! INLAND GEODETICS EXHIBIT D-1-FEE SCHEDULE A6onzales Est. PROJECT NAME: GATTIS SCHOOL RD FROM RED BUD LN TO VIA SONOMA TRL fHOUR .$1.60 .'.-.$ 183 $42 .36.. . . . . . . . $1RATE$1ROE4 -32� 6. $9 _198 HRS 4 HRS ITE VISITS (TASK 2) 8 HRS 4 HRS 2 HRS.:�:r :l: :_r z�=•. •: 0. 1 ADM IM MOBILIZE 0 HRS 0 HRS -,-O.HRS 0 HRS- HRS 12.. HRS 0 HRS 4. _HRS 0 HRS, 2 HRS `: . ------- DDNL FIELD SURVEY 26 HRS 1 HRS 2 HRS 8 HRS 4 HRS 2 HRS - ::.T:....rrr:-. ' _• _•: DELIVERABLES 2 HRS 2 HRS 16 HRS:_ 2 HRS +._: r: {.::4r__ _ :tr_ 50.2:`. FIELD- SURVEYING 26 HRS -0HRS, .0 HRS .3-HRS .4 -HIRS 8 HRS, 20 HRS, 0 HRS 4 �.HRS _,.. __ .. :�. .f•: BOUNDARY ANALYSIS _ _ SECONDARY FIELD SURVEY . . I . :}• f:..., v:- I . . . . . ROW ACQ PARCEL PROD 11,,7ti)v.: nz ROW MONUMENTATION (11) 50.30 HIRS �O HRS .0 HRS_ 0 H RS 0 HRS 0 S.HRS.0 _HR �-O HRS 0 -HRS 0 HRS . . . . . . . . . . . . . . . . . . xa_ 26 RY. REIMBURSEABLE ITEMS REIMBURSEABLE SERVICES• . . . . . . . . . . 'A 5 _8 *30' ._ 2 t: 0 .0-M. 3�:i::`. Cost Variables: Reimburseable Services Include: GPS Receivers $15 Vehicle $60 ATV $55 Total: Reimburseable Fees Include: SUPPLIES TITLES Total: $0.00 $0.00 $0.00 This Page is too large to OCR CERTIFICATE OF INTERESTED PARTIES FORM 1295 10fi Complete Nos,, l - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. i, 21 31 5, and s if there are no interested parties. CERTIFICATION D FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2020-688236 BGE, Inc. Austin, TX United States Date Filed: 2 Name of governmental entity or state agency-- thafles a party to the contract for which the form is 11/10/2020 being filed. City of Round Rock Date Acknowledged: 11/12/2020 g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 000000 Providing engineering services required for the development of construction plans for the widening and reconstruction of Gattis School Road from Red Bud Lane to Via Sonoma Trail and along Red Bud Lane 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Harris, Charles- Austin, TX United States X William, billion Frisco, TX United States X Randermann, Randy Houston, TX United States X Lennard, Lee Houston, TX United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is ,and my date of birth is My address is (street) (city) (state) (zip code) (country) declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of , on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www,ethicsstate,tx,us Version Vl,1,3a6aaf7d