R-2020-0364 - 12/17/2020 RESOLUTION NO. R-2020-0364
WHEREAS, the City of Round Rock ("City") has previously entered into "City of Round
Rock `Software as a Service' & Professional Consulting Services Agreement with Perfect Mind Inc."
("Agreement") on November 12, 2015; and
WHEREAS, it has become necessary to extend the term of the Agreement for the first of two
(2) allowable consecutive twelve (12) month renewal terms; and
WHEREAS, the City Council desires to renew said Agreement with Perfect Mind Inc., Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Term
Renewal Agreement No. 1 to "City of Round Rock `Software as a Service' & Professional Consulting
Services Agreement with Perfect Mind Inc.," a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 17th day of December, 2020.
CRAIG N40RG , Mayor
City of Round ock, Texas
ATTEST:
MEAGAN VINKS,beputy City Clerk
0112.20202;00461116
EXHIBIT
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TERM RENEWAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK `SOFTWARE AS A SERVICE' &
PROFESSIONAL CONSULTING SERVICES AGREEMENT
WITH
PERFECT MIND INC."
CITY OF ROUND ROCK )
STATE OF TEXAS ) KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
This Term Renewal Agreement No. 1 to "City of Round Rock `Software as a Service' &
Professional Consulting Services Agreement with PerfectMIND Inc.," hereinafter called the
"Renewal Agreement," is made by and between the City of Round Rock, Texas, a Texas home-
rule municipality, whose offices are located at 221 East Main Street, Round Rock, Texas 78664-
5299, hereinafter called"City,"and PerfectMind Inc,whose offices are located at 2nd Floor,4333
Still Creek Drive, Burnaby British Columbia, Canada VSC 656, hereinafter called
"PerfectMIND."
WHEREAS, City and PerfectMIND previously executed the referenced "City of Round
Rock `Software as a Service' & Professional Consulting Services Agreement," for parks and
recreation program management software, hereinafter called the "Agreement," on November 12,
2015 by Resolution No. R-2015-2867; and
WHEREAS, pursuant to Section 7.1 of the Agreement, the initial term of the Agreement
was for five (5) years with two (2) allowable successive twelve (12) month renewal periods from
the effective date of the Agreement; and
WHEREAS,this renewal shall be effective as of November 12, 2020; and
WHEREAS, the parties desire to extend the term of the Agreement for the first of two
(2) allowable consecutive twelve(12) month renewal terms;
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Renewal Agreement, the City and PerfectMIND agree
as follows:
I.
Pursuant to Section 7.1 of the Agreement, the term of the Agreement is renewed for the
first allowable twelve (12) month renewal period. The twelve (12) month renewal term shall
commence November 12, 2020, upon expiration of the initial term of the Agreement.
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II.
The parties agree that the City will pay Platform Use Fees during this first twelve (12)
month renewal term in the amount of Fifty-One Thousand Eighty-Six and No/100 Dollars
($51,086.00). Payment shall be due in advance of the twelve (12) month renewal period as set
forth in Section 4.2 of the Agreement.
III.
This Renewal Agreement embodies the first of two (2) allowable twelve (12) month
renewal periods and shall extend the original Agreement and modify fee as set forth herein with
no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and PerfectMIND have executed this Renewal
Agreement to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS PERFEC D INC.
By: By: //U
Printed Name: Printed Name: Noma Jazbo
Title: Title: VP of Operations
Date Signed: Date Signed: Nov 13, 2020
ATTEST:
By:
Sara L. White, City Clerk
FOR CITY,APPROVED AS TO FORM:
By:
Stephan L. Sheets, City Attorney
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