Contract - Prefect Mind Inc. - 12/17/2020 TERM RENEWAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK `SOFTWARE AS A SERVICE' &
PROFESSIONAL CONSULTING SERVICES AGREEMENT
WITH
PERFECT MIND INC."
CITY OF ROUND ROCK )
STATE OF TEXAS ) KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
This Term Renewal Agreement No. 1 to "City of Round Rock `Software as a Service' &
Professional Consulting Services Agreement with PerfectMIND Inc.," hereinafter called the
"Renewal Agreement," is made by and between the City of Round Rock, Texas, a Texas home-
rule municipality, whose offices are located at 221 East Main Street, Round Rock, Texas 78664-
5299, hereinafter called"City," and PerfectMind Inc, whose offices are located at 2"d Floor, 4333
Still Creek Drive, Burnaby British Columbia, Canada VSC 656, hereinafter called
"PerfectMIND."
WHEREAS, City and PerfectMIND previously executed the referenced "City of Round
Rock `Software as a Service' & Professional Consulting Services Agreement," for parks and
recreation program management software, hereinafter called the "Agreement," on November 12,
2015 by Resolution No. R-2015-2867; and
WHEREAS,pursuant to Section 7.1 of the Agreement, the initial term of the Agreement
was for five (5) years with two (2) allowable successive twelve (12) month renewal periods from
the effective date of the Agreement; and
WHEREAS,this renewal shall be effective as of November 12, 2020; and
WHEREAS, the parties desire to extend the term of the Agreement for the first of two
(2) allowable consecutive twelve (12) month renewal terms;
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Renewal Agreement, the City and PerfectMIND agree
as follows:
I.
Pursuant to Section 7.1 of the Agreement, the term of the Agreement is renewed for the
first allowable twelve (12) month renewal period. The twelve (12) month renewal term shall
commence November 12, 2020, upon expiration of the initial term of the Agreement.
00456525/ss2
2020-03(09
II.
The parties agree that the City will pay Platform Use Fees during this first twelve (12)
month renewal term in the amount of Fifty-One Thousand Eighty-Six and No/100 Dollars
($51,086.00). Payment shall be due in advance of the twelve (12) month renewal period as set
forth in Section 4.2 of the Agreement.
III.
This Renewal Agreement embodies the first of two (2) allowable twelve (12) month
renewal periods and shall extend the original Agreement and modify fee as set forth herein with
no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and PerfectMIND have executed this Renewal
Agreement to be effective as of the last date of due execution by both parties.
CITY OF RO D ROCK, TEXAS PERFEC D INC.
By: By: //U
Printed Name: Printed Name: Noma Jazbo
Title: I I weoTitle: VP of Operations
Date Signed: 4L ► p Date Signed: 'Nov 13, 2020
ATTEST:
By:
FOR CITY,APPROVED AS TO FORM:
By: I,, I A. 'A
Stephan L. heets, ity Attorney
2
i
CERTIFICATE OF INTERESTED PARTIES -_
- FORM 1295 -
1 oft
Complete Nos 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Corpleie'Nos:-1,2,3,5,-and 6 if thierebre-no`interested parties. CERTIFICATION'OF FILING
1 Name of business.entity filing form,and the city,stateand;country of the business entity's place Certificate Number:
of business. 2020=683195
Perfe.pUnd INC
Burnaby British Columbia Canada Date Filed:
2 Name of governmental entity or'state agency that is a party to the contract for which the form is' 10/2712020
being-filed.
City of Round Rock Date.Acknowledged:
3 Provide the identificatiohmumber Used by the governmental.entityor state agency to track or dentifythe contract,and provide a
description ofthie services,.goods,or other property te.be-provided under the contract:
0000
S.oftWare as a Service&Professional Consulting)Services
Nature'of interest .
4 >,
Name of Interested Party City,State,Country(place of business): (check applicable).
Controlling intermediary.,
5 ,Check only if there is 140 Interested Party. X
0 UNSWORN DECLARATION )
My address is, '633 5 7-ILL. L,,I2C_�k ,
(street) (city) ° (state) :(zip code)_ (country)
I declare underpenajtyof perjurythat theforegoing is'true and correct.
Executed,in. _county;State of +! on t -a-day of 20
(month)
Sign `r f oHied::agen con . 'ng:business entity
(Declarant)
Forms.provided byToxae Ethics Commission www.othics,state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. " 2020-683195
PerfectMind INC
Burnaby British Columbia Canada Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 10/27/2020
being filed.
City of Round Rock Date Acknowledged:
10/30/2020
g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
0000
Software as a Service&Professional Consulting Services
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
III
5 Check only if there is NO Interested Party. ❑
x
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d