CM-2021-004 - 1/1/2021CITY OF ROUND ROCK AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES RELATED TO
PREPARATION OF A REPLAT
WITH
WAELTZ & PRETE. INC.
THE STATE OF TEXAS §
THE CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THIS AGREEMENT for professional consulting services related to a replat of Riverwalk
Subdivision, Block 'A', Lot 1 (the "Agreement'), is made by and between the CITY OF
ROUND ROCK, a Texas home -rule municipal corporation with offices located at 221 East Main
Street, Round Rock, Texas 78664-5299 (the "City"), and WAELTZ & PRETE, INC., located
at 211 North A.W. Grimes Boulevard, Round Rock, Texas 78665 (the "Consultant").
RECITALS:
WHEREAS, professional services related to preparation of a replat of Riverwalk
Subdivision, Block `A', Lot 1 are desired by the City (the "Project"); and
WHEREAS, City has determined that there is a need for the delineated services; and
WHEREAS, City desires to contract with Consultant for these services; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties and obligations hereunder.
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.0 EFFECTIVE DATE, DURATION, AND TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated as provided herein.
B. The term of this Agreement shall commence upon execution and terminate upon
successful completion of the services. The Project is estimated to be completed no later than
February 22, 2021.
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C. City and the Consultant reserve the right to review the Agreement at any time,
and may elect to terminate the Agreement with or without cause or may elect to continue.
2.0 CITY SERVICES
City agrees to provide the services to Consultant as described in Exhibit "A" titled "City
Services," incorporated herein by reference for all purposes.
3.0 SCOPE OF SERVICES
Consultant has issued its proposal for services, such proposal for services being attached
to this Agreement as Exhibit "B" titled "Scope of Services," which shall be referred to as the
Scope of Services of this Agreement and incorporated herein by reference for all purposes.
Consultant shall satisfactorily provide all services described herein and as set forth in
Exhibit `B" in the pursuant to the schedule set forth in Exhibit "C," attached hereto and
incorporated herein by reference. Consultant shall perform services in accordance with this
Agreement, in accordance with the appended Scope of Services and in accordance with due care
and prevailing consulting industry standards for comparable services.
4.0 LLVHTATION TO SCOPE OF SERVICES
Consultant's undertaking shall be limited to performing services for City and/or advising
City concerning those matters on which Consultant has been specifically engaged. Consultant
and City agree that the Scope of Services to be performed is enumerated in Exhibit `B" and
clarified in Exhibit "E," attached hereto and incorporated herein by reference, and may only be
modified by a written Supplemental Agreement executed by both parties as described in Section
9.0.
5.0 CONTRACT AMOUNT
In consideration for the professional consulting services to be performed by Consultant,
City agrees to pay Consultant an amount not -to -exceed Fourteen Thousand Four Hundred
Fifty -Seven and 09/100 Dollars ($14,457.09) as set forth in Exhibit "D" titled "Fee Schedule,"
incorporated herein by reference for all purposes.
6.0 INVOICE REQUIREMENTS; TERMS OF PAYMENT
Invoices: To receive payment, Consultant shall prepare and submit detailed invoices to
the City, in accordance with the delineation contained herein, for services rendered. Such
invoices for professional services shall track the referenced Scope of Work, and shall detail the
services performed, along with documentation for each service performed. Payment to
Consultant shall be made on the basis of the invoices submitted by Consultant and approved by
the City. Such invoices shall conform to the schedule of services and costs in connection
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therewith.
Should additional backup material be requested by the City relative to service
deliverables, Consultant shall comply promptly. In this regard, should the City determine it
necessary, Consultant shall make all records and books relating to this Agreement available to
the City for inspection and auditing purposes.
Payment of Invoices: The City reserves the right to correct any error that may be
discovered in any invoice that may have been paid to Consultant and to adjust same to meet the
requirements of this Agreement. Following approval of an invoice, the City shall endeavor to pay
Consultant promptly, but no later than the time period required under the Texas Prompt Payment
Act described in Section 8.01 herein. Under no circumstances shall Consultant be entitled to
receive interest on payments which are late because of a good faith dispute between Consultant
and the City or because of amounts which the City has a right to withhold under this Agreement
or state law. The City shall be responsible for any sales, gross receipts or similar taxes
applicable to the services, but not for taxes based upon Consultant's net income.
7.0 INSURANCE
Consultant shall meet all City of Round Rock Insurance Requirements set forth at:
https:itwww.roundrocktexas.goviwp-contentiuploadsi2014,12,corr insurance 07.20112.pdf
8.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by the City to Consultant will be made within thirty (30) days of the date the performance
of the services under this Agreement are completed, or the date the City receives a correct
invoice for the services, whichever is later. Consultant may charge interest on an overdue
payment at the "rate in effect" on September 1 of the fiscal year in which the payment becomes
overdue, in accordance with V.T.C.A., Texas Government Code, Section 2251.025(b). This
Prompt Payment Policy does not apply to payments made by the City in the event:
(a) There is a bona fide dispute between the City and Consultant, a contractor,
subcontractor, or supplier about the service performed that cause the payment
to be late; or
(b) There is a bona fide dispute between Consultant and a subcontractor or
between a subcontractor and its supplier about the service performed that
causes the payment to be late; or
(c) The terms of a federal contract, grant, regulation, or statute prevent the City
from making a timely payment with federal funds; or
(d) The invoice is not mailed to the City in strict accordance with any instruction
on the purchase order relating to the payment.
9.0 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of the City's current revenues only. It is understood and
agreed that the City shall have the right to terminate this Agreement at the end of any City fiscal
year if the governing body of the City does not appropriate funds sufficient to purchase the
services as determined by the City's budget for the fiscal year in question. The City may affect
such termination by giving Consultant a written notice of termination at the end of its then -
current fiscal year.
10.0 SUPPLEMENTAL AGREEMENT
The terms of this Agreement may be modified by written Supplemental Agreement
hereto, duly authorized by City Council or by the City Manager, if the City determines that there
has been a significant change in (1) the scope, complexity, or character of the services to be
performed; or (2) the duration of the work. Any such Supplemental Agreement must be
executed by both parties within the period specified as the term of this Agreement. Consultant
shall not perform any work or incur any additional costs prior to the execution, by both parties,
of such Supplemental Agreement. Consultant shall make no claim for extra work done or
materials furnished unless and until there is full execution of any Supplemental Agreement, and
the City shall not be responsible for actions by Consultant nor for any costs incurred by
Consultant relating to additional work not directly authorized by Supplemental Agreement.
11.0 TERMINATION; DEFAULT
Termination: It is agreed and understood by Consultant that the City or Consultant may
terminate this Agreement for the convenience of the City or Consultant, upon thirty (30) days'
written notice to Consultant or City, with the understanding that immediately upon receipt of
said notice all work being performed under this Agreement shall cease. Consultant shall invoice
the City for work satisfactorily completed and shall be compensated in accordance with the terms
hereof for work accomplished prior to the receipt of said notice of termination. Consultant shall
not be entitled to any lost or anticipated profits for work terminated under this Agreement.
Unless otherwise specified in this Agreement, all data, information, and work product related to
this Project shall become the property of the City upon termination of this Agreement, and shall
be promptly delivered to the City in a reasonably organized form without restriction on future
use. Should the City subsequently contract with a new consultant for continuation of service on
the Project, Consultant shall cooperate in providing information.
Termination of this Agreement shall extinguish all rights, duties, and obligations of the
terminating party and the terminated party to fulfill contractual obligations. Termination under
this section shall not relieve the terminated party of any obligations or liabilities which occurred
prior to termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory or which is not performed in compliance with the terms of this Agreement.
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Default: Either party may terminate this Agreement, in whole or in part, for default if
the Party provides the other Party with written notice of such default and the other fails to
satisfactorily cure such default within ten (10) business days of receipt of such notice (or a
greater time if agreed upon between the Parties).
If default results in termination of this Agreement, then the City shall give consideration
to the actual costs incurred by Consultant in performing the work to the date of default. The cost
of the work that is useable to the City, the cost to the City of employing another firm to complete
the useable work, and other factors will affect the value to the City of the work performed at the
time of default. Neither party shall be entitled to any lost or anticipated profits for work
terminated for default hereunder.
The termination of this Agreement for default shall extinguish all rights, duties, and
obligations of the terminating Party and the terminated Party to fulfill contractual obligations.
Termination under this section shall not relieve the terminated party of any obligations or
liabilities which occurred prior to termination.
Nothing contained in this section shall require the City to pay for any work which it
deems unsatisfactory, or which is not performed in compliance with the terms of this Agreement.
12.0 NON -SOLICITATION
Except as may be otherwise agreed in writing, during the term of this Agreement and for
twelve (12) months thereafter, neither the City nor Consultant shall offer employment to or shall
employ any person employed then or within the preceding twelve (12) months by the other or
any affiliate of the other if such person was involved, directly or indirectly, in the performance of
this Agreement. This provision shall not prohibit the hiring of any person who was solicited
solely through a newspaper advertisement or other general solicitation.
13.0 INDEPENDENT CONTRACTOR STATUS
Consultant is an independent contractor, and is not the City's employee. Consultant's
employees or subcontractors are not the City's employees. This Agreement does not create a
partnership, employer -employee, or joint venture relationship. No party has authority to enter
into contracts as agent for the other party. Consultant and the City agree to the following rights
consistent with an independent contractor relationship:
(1) Consultant has the right to perform services for others during the term hereof.
(2) Consultant has the sole right to control and direct the means, manner and method
by which it performs its services required by this Agreement.
(3) Consultant has the right to hire assistants as subcontractors, or to use employees
to provide the services required by this Agreement.
(4) Consultant or its employees or subcontractors shall perform services required
hereunder, and the City shall not hire, supervise, or pay assistants to help
Consultant.
(5) Neither Consultant nor its employees or subcontractors shall receive training from
the City in skills necessary to perform services required by this Agreement.
(6) City shall not require Consultant or its employees or subcontractors to devote full
time to performing the services required by this Agreement.
(7) Neither Consultant nor its employees or subcontractors are eligible to participate
in any employee pension, health, vacation pay, sick pay, or other fringe benefit
plan of the City.
14.0 CONFIDENTIALITY; MATERIALS OWNERSHIP
Any and all programs, data, or other materials furnished by the City for use by Consultant
in connection with services to be performed under this Agreement, and any and all data and
information gathered by Consultant, shall be held in confidence by Consultant as set forth
hereunder. Each party agrees to take reasonable measures to preserve the confidentiality of any
proprietary or confidential information relative to this Agreement, and to not make any use
thereof other than for the performance of this Agreement, provided that no claim may be made
for any failure to protect information that occurs more than three (3) years after the end of this
Agreement.
The parties recognize and understand that the City is subject to the Texas Public
Information Act and its duties run in accordance therewith.
All data relating specifically to the City's business and any other information which
reasonably should be understood to be confidential to City is confidential information of City.
Consultant's proprietary software, tools, methodologies, techniques, ideas, discoveries,
inventions, know-how, and any other information which reasonably should be understood to be
confidential to Consultant is confidential information of Consultant. The City's confidential
information and Consultant's confidential information is collectively referred to as "Confidential
Information." Each party shall use Confidential Information of the other party only in
furtherance of the purposes of this Agreement and shall not disclose such Confidential
Information to any third party without the other parry's prior written consent, which consent
shall not be unreasonably withheld. Each party agrees to take reasonable measures to protect the
confidentiality of the other parry's Confidential Information and to advise their employees of the
confidential nature of the Confidential Information and of the prohibitions herein.
Notwithstanding anything to the contrary contained herein, neither party shall be
obligated to treat as confidential any information disclosed by the other party (the "Disclosing
Party") which: (1) is rightfully known to the recipient prior to its disclosure by the Disclosing
Party; (2) is released by the Disclosing Party to any other person or entity (including
governmental agencies) without restriction; (3) is independently developed by the recipient
without any reliance on Confidential Information; or (4) is or later becomes publicly available
without violation of this Agreement or may be lawfully obtained by a party from any non-party.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential Information
of the other to a third party as may be required by law, statute, rule or regulation, including
subpoena or other similar form of process, provided that (without breaching any legal or
regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall
preclude or limit Consultant from providing similar services for other clients.
Notwithstanding the foregoing, either party will be entitled to disclose Confidential
Information of the other to a third party as may be required by law, statute, rule or regulation,
including subpoena or other similar form of process, provided that (without breaching any legal
or regulatory requirement) the party to whom the request is made provides the other with prompt
written notice and allows the other party to seek a restraining order or other appropriate relief.
Subject to Consultant's confidentiality obligations under this Agreement, nothing herein shall
preclude or limit Consultant from providing similar services for other clients.
Neither the City nor Consultant will be liable to the other for inadvertent or accidental
disclosure of Confidential Information if the disclosure occurs notwithstanding the parry's
exercise of the same level of protection and care that such party customarily uses in safeguarding
its own proprietary and confidential information.
Notwithstanding anything to the contrary in this Agreement, the City will own as its sole
property all written materials created, developed, gathered, or originally prepared expressly for
the City and delivered to the City under the terms of this Agreement (the "Deliverables"); and
Consultant shall own any general skills, know-how, expertise, ideas, concepts, methods,
techniques, processes, software, or other similar information which may have been discovered,
created, developed or derived by Consultant either prior to or as a result of its provision of
services under this Agreement (other than Deliverables). Consultant shall have the right to retain
copies of the Deliverables and other items for its archives. Consultant's working papers and
Consultant's Confidential Information (as described herein) shall belong exclusively to the
Consultant. "Working papers" shall mean those documents prepared by Consultant during the
course of performing the Project including, without limitation, schedules, analyses,
transcriptions, memos, designed and developed data visualization dashboards and working notes
that serve as the basis for or to substantiate the Project. In addition, Consultant shall retain sole
and exclusive ownership of its know-how, concepts, techniques, methodologies, ideas, templates,
dashboards, code and tools discovered, created or developed by Consultant during the
performance of the Project that are of general application and that are not based on City's
Confidential Information hereunder (collectively, "Consultant's Building Blocks"). To the
extent any Deliverables incorporate Consultant's Building Blocks, Consultant gives City a non-
exclusive, non -transferable, royalty -free right to use such Building Blocks solely in connection
with the deliverables. Subject to the confidentiality restrictions mentioned above, Consultant
may use the deliverables and the Building Blocks for any purpose. Except to the extent required
by law or court order, City will not otherwise use, or sublicense or grant any other party any
rights to use, copy or otherwise exploit or create derivative works from Consultant's Building
Blocks.
City shall have a non-exclusive, non -transferable license to use Consultant's Confidential
Information for City's own internal use and only for the purposes for which they are delivered to
the extent that they form part of the Deliverables.
15.0 WARRANTIES
Consultant represents that all services performed hereunder shall be performed consistent
with generally prevailing professional or industrial standards, and shall be performed in a
professional and workmanlike manner. Consultant shall re -perform any work not in compliance
with this representation.
16.0 LIMITATION OF LIABILITY
Should any of Consultant's services not conform to the requirements of the City or of this
Agreement, then and in that event the City shall give written notification to Consultant;
thereafter, (a) Consultant shall either promptly re -perform such services to the City's satisfaction
at no additional charge, or (b) if such deficient services cannot be cured within the cure period
set forth herein, then this Agreement may be terminated for default.
In no event will Consultant be liable for any loss, damage, cost or expense attributable to
negligence, willful misconduct or misrepresentations by the City, its directors, employees or
agents.
Neither party's liability, in contract, tort (including negligence) or any other legal or
equitable theory, (a) shall exceed the professional fees paid or due to Consultant pursuant to this
Agreement or (b) include any indirect, incidental, special, punitive or consequential damages,
even if such party has been advised of the possibility of such damages. Such excluded damages
include, without limitation, loss of data, loss of profits and loss of savings of revenue.
17.0 INDEMNIFICATION
Consultant shall save and hold harmless City and its officers and employees from all
claims and liabilities due to activities of his/her/itself and his/her/its agents or employees,
performed under this Agreement, which are caused by or which result from the negligent error,
omission, or negligent act of Consultant or of any person employed by Consultant or under
Consultant's direction or control.
Consultant shall also save and hold City harmless from any and all expenses, including
but not limited to reasonable attorneys' fees which may be incurred by City in litigation or
otherwise defending claims or liabilities which may be imposed on City as a result of such
negligent activities by Consultant, its agents, or employees.
18.0 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party may
assign any rights or delegate any duties under this Agreement without the other party's prior
written approval, which approval shall not be unreasonably withheld.
19.0 LOCAL, STATE AND FEDERAL TAXES
Consultant shall pay all income taxes, and FICA (Social Security and Medicare taxes)
incurred while performing services under this Agreement. The City will not do the following:
(1) Withhold FICA from Consultant's payments or make FICA payments on its
behalf;
(2) Make state and/or federal unemployment compensation contributions on
Consultant's behalf; or
(3) Withhold state or federal income tax from any of Consultant's payments.
If requested, the City shall provide Consultant with a certificate from the Texas State
Comptroller indicating that the City is a non-profit corporation and not subject to State of Texas
Sales and Use Tax.
20.0 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Consultant, its consultants, agents, employees and subcontractors shall use best
efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the
City of Round Rock, as amended, and with all applicable rules and regulations promulgated by
local, state and national boards, bureaus and agencies. Consultant shall further obtain all permits,
licenses, trademarks, or copyrights required in the performance of the services contracted for
herein, and same shall belong solely to the City at the expiration of the term of this Agreement.
B. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of a contract. The signatory executing this Agreement on behalf of
Consultant verifies Consultant does not boycott Israel and will not boycott Israel during the term
of this Agreement.
21.0 FINANCIAL INTEREST PROHIBITED
Consultant covenants and represents that Consultant, its officers, employees, agents,
consultants and subcontractors will have no financial interest, direct or indirect, in the purchase
or sale of any product, materials or equipment that will be recommended or required hereunder.
22.0 DESIGNATION OF REPRESENTATIVES
The City hereby designates the following representative authorized to act on its behalf
with regard to this Agreement:
Katie Baker
Park Development Manager
Parks and Recreation Department
301 West Bagdad, Suite 250
Round Rock, Texas 78664
(512) 341-3345
kbaker(a,roundrocktexas. gov
23.0 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
(1) When delivered personally to recipient's address as stated herein; or
(2) Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Consultant:
Waeltz & Prete, Inc.
211 North A.W. Grimes Boulevard
Round Rock, Texas 78665
Notice to City:
City Manager, City of Round Rock
221 East Main Street
Round Rock, TX 78664
AND TO:
Stephan L. Sheets, City Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained in this section shall be construed to restrict the transmission of routine
communications between representatives of the City and Consultant.
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24.0 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall
be governed by and construed in accordance with the laws and court decisions of Texas.
25.0 EXCLUSIVE AGREEMENT
The terms and conditions of this Agreement, including exhibits, constitute the entire
agreement between the parties and supersede all previous communications, representations, and
agreements, either written or oral, with respect to the subject matter hereof. The parties
expressly agree that, in the event of any conflict between the terms of this Agreement and any
other writing, this Agreement shall prevail. No modifications of this Agreement will be binding
on any of the parties unless acknowledged in writing by the duly authorized governing body or
representative for each party.
26.0 DISPUTE RESOLUTION
The City and Consultant hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
27.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion of provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion of
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this Article shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
28.0 STANDARD OF CARE
Consultant represents that it is specially trained, experienced and competent to perform
all of the services, responsibilities and duties specified herein and that such services,
responsibilities and duties shall be performed, whether by Consultant or designated
subconsultants, in a manner acceptable to the City and according to generally accepted business
practices.
29.0 GRATUITIES AND BRIBES
City, may by written notice to Consultant, cancel this Agreement without incurring any
liability to Consultant if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Consultant or its agents or
representatives to any City Officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Consultant may be subject to penalties stated in
Title 8 of the Texas Penal Code.
30.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure an anticipatory repudiation of this Agreement.
31.0 MISCELLANEOUS PROVISIONS
Time is of the Essence. Consultant agrees that time is of the essence and that any failure
of Consultant to complete the services for each Phase of this Agreement within the agreed
Project schedule may constitute a material breach of the Agreement.
Consultant shall be fully responsible for its delays or for failures to use reasonable efforts
in accordance with the terms of this Agreement. Where damage is caused to City due to
Consultant's failure to perform in these circumstances, City may withhold, to the extent of such
damage, Consultant's payments hereunder without a waiver of any of City's additional legal
rights or remedies. City shall render decisions pertaining to Consultant's work promptly to avoid
unreasonable delays in the orderly progress of Consultant's work.
Force Majeure. Notwithstanding any other provisions hereof to the contrary, no failure,
delay or default in performance of any obligation hereunder shall constitute an event of default
or breach of this Agreement, only to the extent that such failure to perform, delay or default
arises out of causes beyond control and without the fault or negligence of the party otherwise
chargeable with failure, delay or default; including but not limited to acts of God, acts of public
enemy, civil war, insurrection, riots, fires, floods, explosion, theft, earthquakes, natural disasters
or other casualties, strikes or other Iabor troubles, which in any way restrict the performance
under this Agreement by the parties.
Section Numbers. The section numbers and headings contained herein are provided for
convenience only and shall have no substantive effect on construction of this Agreement.
Waiver. No delay or omission by either party in exercising any right or power shall
impair such right or power or be construed to be a waiver. A waiver by either party of any of the
covenants to be performed by the other or any breach thereof shall not be construed to be a
waiver of any succeeding breach or of any other covenant. No waiver of discharge shall be valid
unless in writing and signed by an authorized representative of the party against whom such
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waiver or discharge is sought to be enforced.
Multiple Counterparts. This Agreement may be executed in multiple counterparts,
which taken together shall be considered one original. The City agrees to provide Consultant
with one fully executed original.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
hereafter indicated.
City5fJkWnd Rock, Texas
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By:
Printed Name: t' pl
Title: L r"
Date Signed: — / Zi
For City, Attest:
By:
Sara L. White, City Clerk
For City, Approved as to Form:
By: 4AM L
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Stephan N Sheets, City Attorney
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Waeltz & Prete, Inc.
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WAELTZ & PRETE, INC.
Replat Riverwalk Subdivision, Blk 'A', Lot 1
EXHIBIT "A"
SERVICES TO BE PERFORMED BY THE CITY
The following services shall be provided by the City of Round Rock for this project at no cost to
the consultant or their sub -consultants:
1. Abstractor's Certificate/Ownership and Lien Certificate.
2. Title Policy/Report.
3. Submittal fees for plat recordation.
4. All available "Record Drawings" for previous projects and surveys in the area of the
proposed subdivision. Additionally, any other available documents that would facilitate
the Engineering scope, such as, previous reports, test records, easement documents,
system maps, etc.
5. Assign a Project Manager to act as the project coordinator and to advise the consultant
of all City of Round Rock issues relating to the replat.
WAELTZ & PRETE, INC.
Heritage Replat Riverwalk Subdivision, Blk W, Lot 1
EXHIBIT "B"
SERVICES TO BE PERFORMED BY THE ENGINEER
BASIC SCOPE OF SERVICES
1. PLAITING (ENGINEERING SCOPE):
a. Provide plat processing for a one lot replat (Lots 1A & 1B)
b. Plat shall be prepared in accordance with the City of Round Rock's "Replat
Check List and applications requirements" (See attached).
2. PLATTING (SURVEY SCOPE):
Surveying services to be provided by Diamond Surveying, Inc. as a sub -consultant
to Waeltz & Prete, Inc.
a. Plat shall be prepared in accordance with the City of Round Rock's "Replat
Check List and applications requirements" (See attached).
CLARIFICATIONS
➢ It is our understanding that the planning department will defer the tree survey
requirement for the site till the site development permit.
➢ TIA — It is our understanding that the Transportation Department will defer any
TIA's to the site development permit.
➢ Waeltz & Prete will provide utility schematics for water and wastewater service.
No public improvement plans (SIPs) are included. It is our understanding that
the planning department will consider these lots "served". Additionally, we will
provide drainage schematics.
➢ Flood study — Waeltz & Prete will utilized the FEMA updated HEC-RAS models
as prepared by AECOM. These models include the updated water surface
elevations for ATLAS 14. New floodplain modeling is not included in the basic
scope of services. WP — will review the existing floodplain models and provide
the delineations for the floodplain 1% Ultimate and 4% Ultimate (Atlas 14), and
prepare a letter report detailing pertinent Floodplain information.
EXCLUSIONS
➢ Conflict Resolution ➢ Governmental Fees & Fiscal
➢ Environmental Studies ➢ Preparation & Processing of Waivers,
or Variances
WAELTZ & PRETE, INC.
Replat Riverwalk Subdivision, Blk W, Lot 1
(End of Basic Scope of Services)
3. REIMBURSABLE EXPENSES:
a. All copying, purchases of maps and documents, tax certificates, deeds, plats,
printing of reports and plans, mailing, courier, express/overnight and other
related expenses shall be charged at cost.
Page 2 of 2
WAELTZ & PRETE, INC.
Replat Riverwalk Subdivision, Blk'A', Lot 1
EXHIBIT "C"
WORK SCHEDULE
• Approval of Contract
• Notice to Proceed
• Surveying Field Work
• Plat Preparation & Ancillary Documents
• Plat Submittal to Planning Department
• Planning & Zoning Commission
• Plat Recordation Processing
Plat Recorded
11-23-20
11-24-20
11-24-20 to 01-04-21
11-24-20 to 01-04-21
01-05-21
02-03-21
02-04-21 to 02-19-21
02-22-21
WAELTZ & PRETE, INC.
Replat Riverwalk Subdivision, Blk'A', Lot 1
EXHIBIT "D"
FEE SCHEDULE
(BEHIND THIS PAGE)
Exibit D - Project Summary:
WAELTZ & PRETE, INC.
CIVIL ENGINEERS
11 /16/2020
Task Description
PE
PD
EA
SCT
ECT
ADM
D.1 - Plat Pr cessing
7
0
10
0
0
6.5
D.2 - Plat Preparation
20
0
34
0
0
4
Total Hours
27
0
44
0
0
10.5
Salary Rate
$47.00
$32.00
$30.00
$25.00
$18.00
$22.00
Direct Labor Cost
$1,269.00
$0.00
$1,320.00
$0.00
$0.00
$231.00
Engineering Services Fee:
Task
Direct Labor
Overhead
Tot Iab+OH
Fixed Fee
Total Cost
1.57
12%
D.1 - Plat Processing
$772.00
$1,212.04
$1,984.04
$238.08
$2,222.12
D.2 - Plat Preparation
$2,048.00
$3,215.36
$5,263.36
$631.60
$5,894.96
Total Engineering Fee
$2,820.00
$4,427.40
$7,247.40
$869.69
$8,117.09
Sub Consultant Fees:
D.3 - Diamond Surveying, Inc
(Surveyor)
$5,840.00
Reimbursable Expenses:
Copying and Reproduction
$500.00
TOTAL FEE FOR BASIC SERVICES $14,457.09
Diamond Surveying, Inc.
Shane Shafer
116 Skyline Road
Georgetown, TX 78628
Phone 931-3100
T.B.P.L.S. FIRM NO. 10006900
shane@diamondsurveying.com
Proposal No. 2020-WPI N MAYS STREET RIVERWALK REPLAT
November 16, 2020
Waeltz & Prctc, Inc.
211 N. A.W. Grimes Blvd
Round Rock, TX 78665
Attention: Mr. Tony Prete, P.E.
Re: Proposal for survey services as requested by Tony Prete, P.E., relating to assisting Engineer in
preparing a RePlat for a proposed two (2) Lot subdivision being all of Lot 1, Block A of Final Plat of
Riverwalk Subdivision recorded in Cabinet DD, Slide 85, Plat Records of Williamson County, Texas. Site
address: 500 N. Mays Street, Round Rock
We are pleased to submit our proposal for services related to the above referenced project. Below is our
list of proposed Scope of Services and basis of Compensation:
Scope of Services:
1. RePlat: Perform office and field work necessary to assist Engineer with surveying related items
required in City of Round Rock applications for a RePlat for a proposed two (2) Lot Subdivision
being all of above mentioned Lot 1, Block A. To include setting appropriate monumentation for
proposed Lot comers. Client shall provide surveyor with latest commitment for title insurance for
the Subject Tract.
Fee for item 1: $5,840.00
Basis of Compensation:
We propose to provide the above listed services on a lump sum basis:
Total for the above listed scope of services shall be for a total amount of $5,840.00.
We shall begin work on this project immediately upon receipt of signed contract. If this proposal is
acceptable, please have the appropriate authority endorse the enclosed agreement and return a copy to our
office for our files.
Thank you for the opportunity to be of service for this Project. We look forward to being a part of this
project.
Sincerely,
Shane Shafer, R.P.L.S.
Page 1 of 4
PROFESSIONAL SERVICES AGREEMENT
Waeltz & Prete, Inc., as CLIENT, engages Diamond Surveying, Inc., as SURVEYOR to perform
professional services for the assignment described as follows:
Survey services as requested by Tony Prete, P.E., relating to assisting Engineer in preparing a RePlat for a
proposed two (2) Lot subdivision being all of Lot 1, Block A of Final Plat of Riverwalk Subdivision
recorded in Cabinet DD, Slide 85, Plat Records of Williamson County, Texas. Site address: 500 N. Mays
Street, Round Rock
I. SERVICES: SURVEYOR agrees to perform in conformance with the following description,
definition, terms and conditions. See attached Proposal No 2020-WPI N MAYS STREET RIVERWALK
REPLAT dated November 16, 2020.
II. COMPENSATION: SURVEYOR'S compensation will be on a lump sum basis for professional
services as follows:
Total for the services listed on Proposal No 2020-WPI N MAYS STREET RIVERWALK REPLAT dated
November 16, 2020 shall be for a total amount of $5,840.00.
If the Surveyor is requested to perform additional services not included in the Scope of Services listed on
Proposal No. 2020-WPI N MAYS STREET RIVERWALK REPLAT dated November 16, 2020, then the
Client will be informed that additional charges will apply, and upon Client's approval of these charges the
additional work will be performed.
III. PAYMENTS: SURVEYOR will be paid in full for total amount earned under this Agreement
CLIENT agrees to pay SURVEYOR at his office in Georgetown, Texas, the full amount of all
invoices within 10 days of receipt of Client's receipt of payment. Invoices shall be submitted for
work completed by the 101 day and 251 day of each month.
IV. OWNERSIUP OF DOCUMENTS: All documents, including original drawings, estimates,
specifications, field notes and data are and shall remain the property of SURVEYOR. CLIENT may
at his expense obtain a set of reproducible record copies of drawings and other documents, but agrees
that he will use such copies solely in connection with the project covered by this Agreement and for
no other purpose.
V. LIABILITY LIMITATION: SURVEYOR shall have no liability to CLIENT or to others for any
reasons beyond use of reasonable skill in performing the services for the assignment covered by this
Agreement. In no event shall SURVEYOR'S liability exceed $50,000.
VI. DISPUTE RESOLUTION: In an effort to resolve any conflicts that arise during the design or
construction of the project or following the completion of the project, the CLIENT and the
SURVEYOR agree that all disputes between them arising out of or relating to this Agreement shall
be submitted to nonbinding mediation unless the parties mutually agree otherwise. The CLIENT and
the SURVEYOR further agree to include a similar mediation provision in all agreements with
independent contractors and consultants retained for the project and to require all independent
contractors and consultants also to include a similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation
as the primary method for dispute resolution between the parties to those agreements.
VII. TERMINATION:
A. CONDITIONS OF TERMINATION: This Agreement maybe terminated without cause at any
time prior to completion of SURVEYOR'S services either by CLIENT or by SURVEYOR,
upon seven days written notice to the other at the address of record. Termination shall release
each party from all obligations of this Agreement, except as specified in paragraph VII.B below.
Page 2 of 4
B. COMPENSATION PAYABLE ON TERMINATION: On Termination, by either CLIENT or
SURVEYOR, CLIENT shall pay SURVEYOR the full amount specified in paragraph I1, with
respect to any Surveying Services performed to date of termination (including all Reimbursable
Expenses incurred).
Vill. SUCCESSORS AND ASSIGNS: CLIENT and SURVEYOR each binds himself, and his partners,
successors, executors, administrators and assigns to the other party of this Agreement and to partners,
successors, executors, administrators and assigns of such other party in respect to all covenants of this
Agreement. Neither CLIENT nor SURVEYOR shall assign, sublet, or transfer his interest in this
Agreement without the written consent of the other. Nothing herein shall be construed as giving any
rights or benefits hereunder to anyone other than CLIENT and SURVEYOR.
IX. SPECIAL PROVISION: This instrument contains the entire Agreement between CLIENT and
SURVEYOR, except as additionally stated below: Attached letter Proposal No. 2020-WPI N MAYS
STREET RIVERWALK REPLAT dated November 16, 2020 forms a part of this agreement.
X. INVALIDATION: If this Agreement is not executed by CLIENT within 30 days of the date
tendered, it shall become invalid unless SURVEYOR extends the time in writing.
XI. MODIFICATIONS: No one has authority to make variations in, or additions to the terms of this
Agreement on behalf of SURVEYOR other than one of its Officers, and then only in writing signed
by him.
Waeltz & Prete, Inc. Diamond Surveying, Inc.
Printed name:
By: j--e�
Shane Shafer, R.P.L.S.
Date: Date: November 16, 2020
Page 3 of 4
Diamond Surveying, Inc.
SHANESHAFER, R.P.L.S, PRESIDENT
116 SKYLINE ROAD, GEORGETOWN, TX 78628
OFFICE: (512) 931-3100
T.B.P.L.S. Firm No. 10006900
STANDARD RATE SCHEDULE
Effective January 1, 2020, the following rates apply to work performed on a
hourly -charge basis.
DIRECT LABOR
OFFICE PERSONNEL SERVICES
Classification Rates
Registered Professional Land Surveyor ........................................... $160.00 per hour
Project Manager...................................................................... $140.00 per hour
Project Surveyor...................................................................... $110.00 per hour
Senior CADD Technician ........................................... .................$125.00 per hour
FIELD PARTY SERVICES
Classification Rates
1-Man Field Party ...................................................................... $120.00 per hour
2-Man Field Party ..................................................................... $160.00 per hour
3-Man Field Party ..................................................................... $190.00 per hour
DIRECT EXPENSES
Subsistence for Out -of -Town Work ..................................... $170.00 per day/per person
Notes:
Field Party rates include conventional equipment, supplies and survey vehicles. Excessive use of
stakes, lathes, etc., will be charged at cost.
A minimum of two (2) hours field party time charge will be made for show -up time and return to
office, resulting from inclement weather conditions, etc.
Field Party stand-by time will be charged at the above -shown appropriate rates.
Page 4 of 4
_ txnat ly
ACC V CERTIFICATE OF LIABILITY INSURANCE DATE
(MMR)DIYYYY)
11/16/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONT CT
PRODUCER NAME: Tim Kriegel
Brookshire Insurance Agency PHONE . (512)352-6376 FAX
49601317 69a7
306 W. Main Street E-MAIL tim.123@brookshireins.com
ADDRESS:
Suite 10 INSURERS AFFORDING COVERAGE NAIC M
Round Rock TX 78664 INSURERA:Sentinel Insurance Co 11000
INSURED INSURER B: Trumbell Insurance Co 27120
WAELT2 i PRETE, INC. INSURER C: Travelers Casualty and Surety Company c 31194
211 N AW Grimes Blvd INSURER O:
INSURER E
ROUND ROCK TX 78665-2044 1INSURER F:
COVERAGES CERTIFICATE NUMBER:CLIS82501129 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL5LI
R
POLICY NUMBER
POLICYEFF
MMIDO
POLICY EXP
MMIDO
LIMITS
X
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$ 1,000,000
A
CLAIMS -MADE �X OCCUR
PREM SESOEa occurrence
$ 1,000,000
MED EXP(Any one person)
$ 10,000
65SHATE0277
6/9/2020
6/9/2021
PERSONAL 8 ADV INJURY
$ 1,000,000
GEN'LAGGREGATE LIMITAPPLIES PER:
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS-COMPIOPAGG
S 2,000,000
X POLICY ❑ PRO- ❑ LOC
JECT
$
OTHER:
AUTOMOBILE LIABILITY
COMBINED SINGLE -LIMB
Ea accident
$ 1,000,000
BODILY INJURY (Per person)
S
A
ANYAUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
X HIRED AUTOS X AUTOS
6538ATH0277
6/9/2020
6/9/2021
BODILY INJURY (Per accident)
S
PROPERTY DAMAGE
Per accident
S
$
X
UMBRELLA LIHB
X
OCCUR
653HILTH0277
6/9/2020
6/9/2021
EACH OCCURRENCE
$ 2,000,000
AGGREGATE
$ 2,000,000
A
EXCESS LIAR
CLAIMS -MADE
DEC) I X I RETENTION S 10,000
$
B
WORKERS COMPENSATION
AND EMPLOYERS'LIABILITY Y I N
ANY PROPRIETORMARTNERIEXECUTIVE
OFFICERIMEMBER EXCLUDED? Y❑
(Mendetory In NH)
NIA
65ii8CAIt102
Antonio Preto, Excluded
6/9/2020
6/9/2021
X STATUTE ER
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE EA EMPLOYEE
S L, 000 , 000
EL DISEASE -POLICY LIMIT
$ 1,000,000
If yes, deswbe under
DESCRIPTION OPERATIONS below
C
-OF
Professional Liability/E60
105289969
6/9/2020
6/9/2021
$2,000each36,000 NI Ded $1,000,000
$2,000,000 Agg
DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, AddlUonal Remarks Schedule, may be allachad If more space Is mquirod)
Project Name:
Replat Riverwalk Subdivision, Blk 'A', Lot 1
CERTIFICATE HOLDER GANCELLATILIN
City of Round Rock
221 E Main St
Round Rock, TX 78664
ACORD 25 (2014101)
INS025 (201401)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
Brent Kriegel/KDC
®1988-2014 AC,
The ACORD name and logo are registered marks of ACORD
R. &14 -�►kC;
)RATION. All rights reserved.
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing a Professional Consulting Services Agreement with Waeltz &
Prete, Inc. for the Replat of Riverwalk Subdivision, Block 'A', Lot 1.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/1/2021
Dept Director: Rick Atkins, Director
Cost: $14,457.09
Indexes: General Fund
Attachments: 12152020 0930, LAF - Professional Consulting Services Agreement w- Waeltz
Prete for the Replat of Riverwalk
Department: Parks and Recreation Department
Text of Legislative File CM-2021-004
This item allows Waeltz & Prete to prepare and submit a replat application for the 500 N. Mays property.
This property was acquired as part of Heritage Trail West; however, the City does not need the entire
property to support the trail amenities. By subdividing this property, the remainder of the property can be
sold for future development.
The Heritage Trail project includes a 10' wide trail detailing the history of Round Rock as a timeline. The
project spans from the Bathing Beach at Chisholm Trail Road to Mays Street and include improvements at
Bathing Beach Park, Chisholm Trail Crossing Park, and Memorial Park. The programmatic elements of the
project will include historical, educational, arts & cultural, and general park elements. All elements
encourage community events and development revitalization along the corridor.
Cost: $14,457.09
Source of Funds: General Fund
City of Round Rock Page 2 of 1