CM-2021-009 - 1/8/2021SCHEDULE C — Extension/Request for Additional Service(s)
For GovQA Applications
A. Relationship to Original Contract and Purpose:
This is a Schedule to the existing GovOA Services Agreement executed between GovQA, LLC, a Delaware limited
liability company (and successor by conversion to WebQA Incorporated, an Illinois corporation), and the City of
Round Rock ("Customer") signed 02/27/2009 ("Original Contract"), with its current term starting 10/01/2020 and
ending 09/30/2021 ("Current Contract Period"). The purpose of this Schedule is to revise the billing term dates going
forward.
B. Services Descrl tions:
Subscribed Services
GovQA FOIA Service
The FOIA solution is solely tailored to facilitate collaboration across the various
government departments while ensuring compliance with state public records laws and
providing public access to information.
C. Term Date Revision:
Previous Billing Term: October 111 thru September 30t'.
New Billing Term: November 111 thru October 31It.
D. Current Fees:
Software Subscription Costs
Cost
GovQA FOIA Service
Term: 10/01/2020 — 10/31/21
$15,914.17
Note: Extending current term to accommodate change in billing term going forward.
Total Includes all Service s upgrades)
S15 914.17
E. Data: Customer data is owned by Customer. Storage limits defined within Customer's Master Services Agreement
F. Billing: Billing will occur on the START DATE of 10/01/2020 and include the fees associated with the Services described
above. All Service Fees are exclusive of taxes. All other terms and conditions of the original Agreement shall
remain in full force and effect.
H. Remittance: All payments should be made directly to GovQA. GovQA mailing address for all payments is:
GovQA Accounts Receivable Department, 900 S. Frontage Road Suite 110, Woodridge, IL 60517
BY SIGNING BELOW, CUSTOMER AGREES TO THE TERMS AND CONDITIONS OF THIS SCHEDULE.
Customer
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GovOA. LLC
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City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a Schedule C - Extension/Request of Additional Services to
the Services Agreement with GovQA, LLC for FOIA software services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/8/2021
Dept Director: R. Heath Douglas, CIO
Cost: $15,914.17
Indexes: General & Utility Funds
Attachments: GovQA RoundRock Extension 2020-2021.pdf
Department: Information Technology
Text of Legislative File CM-2021-009
Request to adjust/update the annual renewal date for Service Agreement with GovQA, LLC. New renewal
date will be November 1st of each year.
Cost: $15,914.17
Source of Funds: General Fund and Utility Fund
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