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CM-2021-030 - 1/29/2021ROUND ROCK TEXAS Grant Fife Checklist To be Completed by the Department Applying for Grant Attachment A Complete the checklist below for new and continuation grants. Once completed, please submit a copy to Finance, along with the Intent to Apply for Grant Funding Form to Finance for review and filing with the grant records. This should occur prior to submitting the grant application to the oversight entity. Check Cross-refwronce to Grant Box Checklist Item Acquisition, Management and Compliance Document P or to anitrit bWhg waded to ft CIM 1. Complete Intent to Apply for Grant Funding Form and submit to Finance for review and approval Section 6.1.4 and 6.1.5 prior to submittal of grant application. n/ 2. 1 understand that the department needs to obtain proper approval for grant applications. Grant Section 6.1.7 (� applications for funds up to $50.000 require City Manager approval. Over $50,000 requires City Council approval. threshold is consistent with the Ci 's purchasing quidelines) 3. 1 understand that the department needs to submit a copy of the grant application and supporting Section 6.1.8 documents to Finance at the time of application submission for tracking and monitoring grant compliance requirements. 4. 1 have read the Grant Acquisition, Management and Compliance process provided by Finance, past,ArvudWiler the gnint Is tnvttnfed to than MA 5. 1 If the grant is awarded to the City: 5a. I understand that the department is responsible for reviewing the grant agreement and Section 6.1.9 forwarding all information to Finance. 5b. I understand that the department is responsible for following the City procurement policies when Section 6.1.18 and procuring goods or services with grant funds and following the Federal procurement rules when 6.1.19 rocudri ods or services with Federal funds. 5c. 1 understand that the department needs to comply with requirements of the grant. Section 6.1.10 © 6. For purchases and contracts $25,000 or more (cumulatively in any fiscal year), i understand that Section 6.1.17 the City shall not enter into contracts or procure goods from vendors or contractors that are suspended or debarred. 7. 1 understand that all records related to the grant program must be retained for a minimum of five Section 6.1.13 years from the end of the grant closeout. However, if any equipment was purchased, then the grant records must be retained for five years from the date of transfer, replacement, sale, or disposal of the equipment 8. The department needs to inform Finance when an external review over the grant is scheduled to be Section 6.1.14 performed, whether on -site or a desk review. Be. The department needs to communicate any potential audit findings from external reviews and Section 6.1.14 provide any reports issued or correspondence from the reviewing agency to Finance. 9. 1 understand that if equipment is purchased with grant proceeds, the department needs to assist Section 6.1.16 Finance with the City-wide physical inventory of the equipment as requested, at least once every two years. Required for Federally funded assets. © 10. 1 will work with Finance to submit reimbursement requests to grantors For certain grants, it maybe Section 6.1.20 appropriate and practical for the Department to submit. In most instances, the Grants Compliance Team will handle these request with the department's assistance. 11. 1 understand the department is responsible for fulfilling closeout requirements of the grant, including Section 6.1.21 coordination with Finance on any final financial information and reporting needed. Please print, sign, and return this form to Finance @ _Grants Compliance Team Tiffany Hall Depa ,antlContact Name and Titl (Please Print) 7'✓ L J Signature Round Rock Police Department Department Name 01 /12/2021 Date orm Completed i, Date igned { J (This section is to be completed by the Finance Department, Grants Team) I Ira �j I � Received by (Grants Team Member) Date Received Approved by (Grants Team Member) Date Approved City of Round Rock, Texas 0"-2621--D�0 Intent to Apply for Grant Funding ROUND R= TEXAS PM-0 Grant name: Office of the Governor General Victim Assistance Program Grant application deadline: Funding/project period: 02/11 /2021 Start Date: 10/01/2021 Attachment B This grant application is: ❑ New ❑✓ Grant Continuation End Date: 09/30/22 Multi -year grant: ❑✓ Yes ❑ No CFDA # for grant, if applicable. If not applicable, please note NIA: f C? .S 75 Purpose of the grant: (provide project summary) This grant project will create a one-year extension for the FY 2022 Office of the Governor General Victim Assistance Program. The two grant -funded Victim Advocates hired through the 2019 grant will continue their work and will provide direct services to crime victims and work regionally with other crime victim advocate groups and agencies. The cost will be $152,560 per year. The grant will fund $122,048 annually and the City will have a 20% match of $30,512. What will the funds be used for? (i.e., construction, design, equipment, etc..) Funding for this project will be used to pay for salary, training, specialized victim services software, uniforms and supplies for two Victim Advocates. Who is providing the funds? Texas Office of the Governor Department of Justice (i.e., name of Federal Awarding Agency or Pass-thru Agency) Which of the following are these funds considered? If Other, please identify. ® Federal State Estimated grant funding amount: $ 122.98 Are matching funds required? ® Yes If yes, please complete the following: Match % Match $30,512 ❑ Other: Funding basis: ❑ Advance [E] Reimbursement ❑ No Funding source of match: General Fund Will the City be a direct recipient or subrecipient of the grant funds? Are ongoing operational costs anticipated once the grant funds are depleted? ❑✓ Direct Recipient ❑ Subrecipient If Yes, has the Budget Team been notified? ❑✓ Yes ❑ No 0 Yes ❑ No Please print, sign, and return this form to Finance @ _Grants Compliance Team Tiffany Hall, Analyst 01 /14/2021 Department Contact Na2NrvM Title (Please Print) Director Signature Date Form Completed Date Signed (This section to be completed by the Finance Department, Grants Team) < ( I� Re cei By (Grants am Member) Date Received: T lli5 Approved By (Grants earn Member) Date Approved: City of Round Rock, Texas City of Round Rock 221 East Main Street Round Rock, Texas 78664 IROUNDROCK AS Signature Copy City Manager Item: CM-2021-030 File Number: CM-2021-030 Consider submitting an application to the Texas Office of the Governor for the General Assistance Program Grant Project. The Police Department seeks to apply for a one year continuation grant for the Texas Office of the Governor General Victim Assistance Grant that we were awarded for 2019-2020 and continued into 2020-2021. This grant was used to hire two full time Victim Advocates that provide direct services to crime victims and work regionally with other crime victim groups and agencies. This grant is a one-year application for $122,047.50 in grant funding, with the City being responsible for a $30,511.87 (20 percent) match. We are seeking grant funds for personnel costs, software maintenance, supplies and training. Under CAPCOG's current rules, the City would be eligible to apply for fourth -year funding next year. Cost: $152,559 Source of Funds: General Fund City Manager /,/i/ "41, Date G" Z- City of Round Rock Page 1 Printed on 1128121