CM-2021-040 - 2/5/2021STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: K FRIESE & ASSOCIATES, INC. ("Engineer")
ADDRESS: 1120 S. Capital of Texas Highway CityView 2, Suite 100, Austin, TX 78746
PROJECT: Sam Bass Road 48-inch Water Transmission Main
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and K Friese & Associates, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 5th day of December, 2019 for the Sam Bass Road 48-Inch Water
Transmission Main Project in the amount of $73,671.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on September 24,
2020 to amend the scope of services and to increase the compensation by $318,092.00 to a total
of $391,763.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $22,503.25 to a total of $414,266.25;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
04, Z021-0467
Supplemental Contract
0199.1961; 00464325
Rev.06/16
84275
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$22,503.25 the lump sum amount payable under the Contract for a total of $414,266.25, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow)
Supplemental Contract
0199.1961;00464325
Rev.06/16
84275
K FRIESE & ASSOCIATES, INC.
By: 4/ L(2=
Thomas M. Owens, P.E., Exec. VP
28 JAN 21
Date
Supplemental Contract Rev.06/16
0199.1961; 00464325 84275
CITY OF ROUND ROCK
By:
lW l �
rty Ma
nager
Date
Supplemental Contract
0199.1961; 00464325
aAPP O D AS TO ORM:
Stepha L. Sheets, City Attorney
Rev.06/16
84275
ADDENDUM TO EXHIBIT A
City Services
The City of Round Rock (City) will provide the following information and other
assistance to K Friese & Associates, (Engineer) that the City deems appropriate
and necessary.
1. Any readily available pertinent existing information relating to the services
to be performed by the Engineer; the City will provide one copy of such
information in a format chosen by the City.
2. Clear direction and/or response to questions or requests made by the
Engineer in the course of the Engineer's performance of services.
3. Timely review of deliverables that have been properly completed and
submitted by the Engineer, and timely provision of comments, if any, to
the Engineer resulting from said reviews.
4. Prepare and provide Rights -of -Entry to enable scoped survey field work.
5. Negotiate and acquire proposed easements as required for Sam Bass
Water Transmission Main construction and operation.
6. Negotiate and execute Interlocal Agreement with Williamson County to
allow for joint bidding the proposed Sam Bass Water Transmission Main
with the Williamson Country Sam Bass Road Improvements.
ADDENDUM TO EXHIBIT B
Engineering Services
SUPPLEMENTAL SERVICES DESCRIPTION
These Supplemental Services include performing topographic ground survey and boundary
survey services to collect existing surface data and prepare easements along Sam Bass Road
per the Surveying And Mapping, LLC (SAM) proposal attached.
SCOPE OF WORK
1. Project Management — This task includes processing supplemental, processing invoices,
routine communications, and coordination of subconsultant;
2. QA/QC — Perform review of provided survey and easement documents for conformance
with Scope of Work;
3. Right -of -Entry — Coordinate with City of Round Rock on right -of -entry to perform field
work, including access and schedule;
4. Survey and Easement Document Preparation — SAM will conduct full ground survey and
additional boundary survey of the proposed easement areas as described in their
proposal attached; and,
5. Deliverables:
a. 3D CAD file with additional topographic data;
b. Easement documents (plat/field note) signed/sealed by a Texas RPLS in PDF
format; and,
c. Closure Reports.
SCHEDULE
We anticipate coordinating right -of -entry requests immediately upon immediately upon
authorization and completing field work and receiving topographical data within 30 days of
receiving right -of -entry. We anticipate receiving proposed easement documents within 30 days
of receiving right -of -entry.
SAM, LLC
SAM 4801 Southwest Parkway, Bldg. Two, Suite 100, Austin, TX 78735
Ofc 512.447.0575 Fax 512.326.3029
info@sam.biz www.sam.biz TBPLS # 10064300
Via Email: jbybel@kfriese.com
January 15, 2021
Mr. Jason Bybel, P.E., PMP
Senior Engineer
K Friese + Associates
1120 S. Capital of Texas Highway, City View 2, Suite 100
Austin, TX 78746
Re: Sam Bass Road Waterline Easement — Supplemental 4 Additional Easements
SAM Proposal No. 1017038216A
Dear Jason:
Surveying And Mapping, LLC (SAM) appreciates the opportunity to submit a proposal in response to
your request for surveying services along Sam Bass Road. This proposal is based upon the information
provided to us and includes those services required to provide easement exhibit preparation. See next
page for a graphic representation of approximate project limits.
After reviewing the attached proposal, please do not hesitate to call me if you have any questions.
Sincerely,
Scott C. Brashear, RPLS
Project Manager
Cc: Donald Zdancewicz, RPLS
SAM
SCOPE OF SERVICES AND FEE
Sam Bass Road Waterline Easement
PROJECT OVERVIEW
Surveying and Mapping, LLC (SAM) will provide professional surveying services to K Friese + Associates
(Client) relating to the Sam Bass Road project in Williamson County, Texas. The approximate project
limits are depicted below in red.
J '' L "IM•
FULL SURVEY
C�
i vNcvcl�nNunwiA:eouvuurr �, ._ r�hn�;,>iL.iP!ppOP� y�,
? _SAM BASS AD 714G.
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lqiiiiiF e�i SAM 5 RD IU
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3 4[
` uJMA:E ROW .... �•-�•...
•♦� � `w�Q�RE.�.n 1pTEalINE EgFMENT —_. _••— iv +dMCAuasn.N� � -
¶4AfYRNLY��"
PROPOSED EASEMENT #3 - 55 unr,.iNa�r ` PROPOSED EASEMENT 04 TO 52' WIDTH - FULL SURVEY VARYING WIDTH - FULL SURVEY
MiL4 1. ... •s
SAM
ASSUMPTIONS
Survey will be performed in accordance with the attached Survey Scope of Work, with the following
assumptions. If these assumptions do not prove correct, it may require the negotiation of a
supplemental agreement:
• Horizontal Datum and basis of bearings will be Texas Coordinate System, Central Zone (4203),
NAD 83, and units will be U.S. Survey Feet, as derived from GPS observations and/or existing
survey control in the immediate vicinity.
• Vertical Datum will be the North American Vertical Datum of 1988 (NAVD88) and units will be in
U.S. Survey Feet, as derived from GPS observations and calculated using Geoid 12B, and/or
existing survey control in the immediate vicinity.
• Unimpeded access to the property will be provided. Any locked gates will be made accessible to
our field crews. Assumption is made that there are no delays accessing the property that would
hamper our work.
• Sufficient existing monuments marking the control exist and can be found in good
condition.
• Linework for easement will be provided by the client.
• SAM shall utilize our existing ROW basemap from previous Sam Bass Road (Corridor H) project.
EASEMENT EXHIBIT PREPERATION
• Utilizing the existing ROW basemap, SAM shall prepare easement documents for up to four (4)
affected properties. Documents shall consist of the following:
o Easement plat
o Field note (metes and bounds) description
o Closure reports
• All easement documents will be submitted to the client for review. Upon completion of a one-
time review of all easement documents, SAM will make any necessary corrections. The final
easement documents will then be delivered to the Client. Addressing any additional comments
is outside of this scope of services.
• Upon approval of the preliminary easement documents, SAM shall set the easement corners (up
to 12 corners). The easement corners shall consist of 5/8-inch iron rods with plastic caps
stamped "SAM".
ADDITIONAL GROUND SURVEY
• Field crews shall conduct supplemental ground survey within the proposed easements areas
that was not previously captured during the original Corridor H project.
• Topographic data shall be depicted on all proposed easement plats.
SAM
PROJECT DELIVERABLES
Deliverables to Client will consist of the following:
• Easement documents (plat/field note) signed/sealed by a Texas RPLS in PDF format
• Closure Reports
FEE
These professional services will be performed according to the following estimated fees:
Easement Preparation $18,473.25
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
K FRIESE
+ ASSOCIATES
. r-UBIIC PROJECT ENGINEERING
Sam Bass 42-Inch Water Transmission Main Final Design
Exhibit C
Project Schedule
ID
Task Name
Duration
(Start Finish Predece
1
2�
Sam Bass Road 42-Inch Transmission Main Fine 386 days
Mon 10/5/2(Mon 3/28/2S
Notice to Proceed
0 days
Mon 10/5/2C Mon 10/5/2C
3
Task 1 - Project Management
209 days
Mon 10/5/2(Thu 7/22/21 2
4
1.1.Project Management/Administration
180 days
Mon 10/5/2C Fri 6/11/21
1.2.Quality Assurance/Quality Control
203 days
Mon 10/5/2(Wed 7/14/21
6
General QA/QC
180 days
Mon 10/5/2C Fri 6/11/21
7
60% Internal QA/QC Review and Revisio 10 days
Tue 2/16/21 Mon 3/1/21 21,22,2
8
90% Internal CA/QC Review and Revisio 10 days
Wed 5/5/21 Tue 5/18/21 32,33,3.
9
100% Internal QA/QC Review and Revisi 10 days
Thu 7/1/21 Wed 7/14/2140,41,4
10
1.3.Project Meetings $ Status Reports (8 Me( 209 days
Mon 10/5/2(Thu 7/22/21
11
Design Kickoff Meeting
1 day
Mon 10/19/2Mon 10/19/2 2 FS+10
12
60% Design Review Meeting
1 day
Tue 3/16/21 Tue 3/16/21 27
13
90% Design Review Meeting
1 day
Wed 6/2/21 Wed 6/2/21 36
14
100% Design Review Meeting
1 day
Thu 7/22/21 Thu 7/22/21 44
15
Williamson County Utility Coordination
11 day
Tue 11/3/20 Tue 11/3/20 21SS+1(
16
Williamson County Design Coordination
1 day
Tue 12/1/20 Tue 12/1/20 21SS+3(
17
Pre -Bid Conference
1 day
Mon 10/5/2C Mon 10/5/2C
18
Bid Opening
1 day
Mon 10/5/2C Mon 10/5/2C
19
Task 2 - Phase B - 60% Design Phase
111 days
Tue 10/20/21 Tue 3/23/21 11
20
2.1.Site Investigation and Soil Resistivity Testing 1 day
Tue 10/20/2(Tue 10/20/2(2FS+10
21
2.2.Plan Preparation
75 days
Tue 10/20/2( Mon 2/1/21 2FS+10
22
2.3.Specifications
25 days
Tue 12/15/2(Mon 1/18/2121SS+4(
23
2.4.Opinion of Probable Construction Costs
10 days
Tue 2/2/21 Mon 2/15/2121
E24
Rights of Entry Provided
0 days
Mon 2/15/21 Mon 2/15/21
25
Suppemental #2 - Survey and Easement
22 days
Mon 2/15/21 Tue 3/16/21 24
26
60% Design Submittal to CORR & Williams(0
days
Mon 3/1/21 Mon 3/1/21 7
27
CORR Review Period
10 days
Tue 3/2/21 Mon 3/15/2126
28
2.5.Review and Respond to 60% Design Reviev
5 days
Wed 3/17/21Tue 3/23/21 12
29
2.6.Utility Coordination
80 days
Wed 11/4/2CTue 2/23/21 15
30
Task 3 - Phase C - 90% Design Phase
56 days
Wed 3/24/21 Wed 6/9/21 28
31
3.1.Easement Document Prepartion
20 days
Wed 3/24/21Tue 4/20/21
32
3.2.Plan Preparation
30 days
Wed 3/24/21Tue 5/4/21
33
3.3.Specifications
25 days
Wed 3/24/21Tue 4/27/21
34
3.4.Opinion of Probable Construction Costs
5 days
Wed 4/28/21Tue 5/4/21 33
Anticipated NTP: 9/24/2020
Date: Tue 1/26/21
Design Completion Date: 7/02/2021
mpiete
0%
100%
j Oct '20
7 1 4
♦ 10/5
I
18 1 25
Nov'20
0%
0%
0%
M
0%
T
0%
0%
■
Task
INESSEP- - External Milestone
Split
Inactive Task
Milestone
♦ Inactive Milestone
Summary
Inactive Summary
Project Summary
Manual Task
External Tasks
Duration -only
Manual Summary Rollup
Manual Summary
Start -only
Finish -only
Deadline
Critical
Dec'20 j Jan '21
29_�6 1 13 1 20 1 27 1 3 1 10 ,L 17
E1 i
Critical Split
Progress
Manual Progress
Supplemental Services #2
Version 2.0
Feb '21
24 � 31 i 7 1 14
i
♦ 2/15
Page C- 1
Sam Bass 42 WTM Design - Exhibit C
K
K FRIESE
+ ASSOCIATES
PUBLIC PROJECT ENGINEERING
Sam Bass 42-Inch Water Transmission Main Final Design
Exhibit C
Project Schedule
Supplemental Services #2
Version 2.0
ID Task Name Duration Start Finish Predece! % I Oct'20 I Nov'20 I Dec'20 Jan'21 Feb'21
tComplete) 27� 1 4 _ 11 18 25 1 1 8 1 15 1 22 1 29 1 6 1 13 20 1 27 3 i 10 17 24 31 L
35
90% Design Submittal to CORR & Williamsc0 days
CORR Review Period 10 days
3.5.Review and Respond to 90% Design 5 days
Review Comments
3.6.Utility Coordination 50 days
Task 4 - Phase D -100% Design Phase and Bid 208 days
4.1.Plan Preparation 10 days
4.2.Specifications 5 days
4.3.Opinion of Probable Construction Costs 5 days
100% Design Submittal to CORR & William!0 days
CORR Review Period 5 days
4.4.Review and Respond to 100% Design Revie 2 days
4.5.Preparation of Final "For Bid" Documents 2 days
Design Complete Issue Final Plans & Speci 0 days
4.6.Prebid Conference 1 day
4.7.Contractor's Questions 15 days
4.8.Addenda 15 days
Bid Opening 1 day
4.9.Bid Evaluation and Award Recommendation 5 days
Construction NTP 0 days
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
Tue 5/18/21 Tue 5/18/21 8
0%
Wed 5/19/21Tue 6/1/21 35
0%
Thu 6/3/21 Wed 6/9/21 13
0%
Wed 3/24/21Tue 6/1/21 29
0%
Thu 6/10/21 Mon 3/28/2:37
0%
Thu 6/10/21 Wed 6/23/2138
0%
Thu 6/24/21 Wed 6/30/2140
0%
Thu 6/24/21 Wed 6/30/2140
0%
Wed 7/14/21 Wed 7/14/219
0%
Thu 7/15/21 Wed 7/21/2143
0%
Thu 7/22/21 Fri 7/23/21 44
0%
Mon 7/26/21Tue 7/27/21 45
0%
Tue 7/27/21 Tue 7/27/21 46
0%
Mon 10/4/21 Mon 10/4/2147FS+41
0%
Tue 10/5/21 Mon 10/25/248
0%
Tue 10/26/21 Mon 11/15/249
0%
Mon 11/22/2Mon 11/22/250FS+4
0%
Tue 11/23/2] Mon 11/29/2 51
0%
Mon 3/28/22Mon 3/28/2251FS+9(
0%
Task External Milestone Manual Summary Rollup Critical Split
Split Inactive Task Manual Summary I Progress
Anticipated NTP: 9/24/2020 Milestone ♦ Inactive Milestone Start -only Manual Progress
Date: Tue 1/26/21
Design Completion Date: 7/02/2021 Summary Inactive Summary Finish -only
Project Summary Manual Task Deadline
External Tasks Duration -only Critical
Page C- 2 Sam Bass 42 WTM Design - Exhibit C
K FRIESE Sam Bass 42-Inch Water Transmission Main Final Design Supplemental Services #2
+ ASSOCIATES Exhibit C Version 2.0
1L. PUBLIC PROJECT ENG.'.�:il-,'-: i,
Project Schedule
Mar '21 Apr '21 I may '21 Jun '21 { Jul '21 Aug'21 Sep '21 { Oct '21 Nov'21
21 28 7 14 21 28 4 11 18 25 2 9 16 23 30 6 13 20 27 4 11 18 25 1 1 8 1 15 1 22 1 29 1 5 1 12 1 19 26 1 3 1 10 1 17 1 24 31 1 7
♦� 3/1
Task External Milestone Manual Summary Rollup Critical Split
Split II,II,,,,,,,,IIIIII Inactive Task Manual Summary Progress
Date: Tue 1/26/21
Anticipated 9/24/2020 Milestone ♦ Inactive Milestone Start -only E Manual Progress
6/
Design Completion Date: 7/02/2021 Summary I Inactive Summary Finish -only ]
Project Summary " Manual Task I I Deadline
External Tasks Duration -only Critical
Page C- 3 Sam Bass 42 WTM Design - Exhibit C
K FRIESE
+ ASSOCIATES
" OJECT ENGINEERING
Sam Bass 42-Inch Water Transmission Main Final Design
Exhibit C
Project Schedule
Mar'21 I Apr'21 I May'21 Jun '21 1 Jul '21 Aug'21
21 28 1 7 14 21 28 1 4 1 11 18 25 1 2 1 9 16 1 23 30 6 13 20L 27 4 11 18 25 1 1
♦ 5/18
Task External Milestone
Split Inactive Task
Anticipated NTP: 9/24/2020 Milestone ♦ Inactive Milestone
Date: Tue 1/26/21
Design Completion Date: 7/02/2021 Summary Inactive Summary
Project Summary Manual Task
External Tasks Duration -only
♦ F7/14
♦--a,-27—
Supplemental Services #2
Version 2.0
Sep '21 1 Oct'21 Nov'21
15 22 29_J__5 1 12 19 26__L__ 3 1 10 17 1 24 31 1 7
Manual Summary Rollup Critical Split
Manual Summary Progress
Start -only E Manual Progress
Finish -only
I Deadline
Critical
Page C- 4
Sam Bass 42 WTM Design - Exhibit C
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
K•FRIESE
ASSOCIATES SAM BASS 42-INCH WATER TRANSMISSION MAIN FINAL DESIGN SUPPLEMENTAL SERVICES #2
EXHIBIT D VERSION 1.0
FEE SCHEDULE
Billing Rate $ 250.001 $ 250.D0 1 $ 215-001 $ 185.D0 1 $ 140.001 $ 105.00 1 $ 105.()Ol $ 90.00
Project Project Project Project Sr. CADD Project
Principal Manager Manager Englaear Engineer EIT Technician AdndnlIsbator
Task Hours Hour Hours Hours Hours Hours Hours Hours
Total
Labor
Hours
Total Labor SAM, Inc. Expenses
Cost Cost Cost
Total
Cost
Task 1 -Pro ect Management
1-1.1 1Pro'ect Mana ementlAdminislration 1
4
1
6
1
$1 200
$1 200
1.2. Quail Assurence/Quali Control
4
1
4
9860
860
Subtotal Task 1 1
D
8
0
1 0
0
0
1
$2,060
$0.00
$2,060
Task 3 - Phase C - 90% Design Phase
3.1. [survey and Easement Document Prepartion
2
1 8
4
1
11 14
1 $1,970
$18,473.25
$20,443.25
Subtotal Task 3 0
0
2
0
8
0
4
0
14
1,970
18,473.25
20,443.25
Project Totals 1
0
0
a
a
0
4
8, 73 25
603
Page D-1 of 1 SUPPLEMENTAL SERVICES
Z
1
F;
ROUND ROCK
TExAS
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 2 with K Friese & Associates, Inc.
for the Sam Bass Road 48-Inch Water Transmission Main Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 2/S/2021
Dept Director: Michael Thane, Utilities and Environmental Services Director
Cost: $22,503.25
Indexes: Self -Financed Water Construction
Attachments: SA2_KFriese_AGMT, CC Map
Department: Utilities and Environmental Services
Text of Legislative File CM-2021-040
The City of Round Rock's 2015 Water Master Plan identified the need for a 48-inch water transmission
main, known as Sam Bass I, and a 42-inch water transmission main, known as Sam Bass II. Sam Bass I
extends along Sam Bass Road from FM 1431 to Tonkawa Trail, and Sam Bass 11 extends along Sam Bass
Road from Tonkawa Trail to Wyoming Springs Drive. The total anticipated length of the alignment for Sam
Bass I and II is approximately 14,000 linear feet.
Williamson County is currently under design for a roadway expansion of Sam Bass Road that aligns with
the current project limits of the water transmission main project. To minimize construction costs and
impact on the local community, the City is proposing to construct the water transmission main with the
Williamson County roadway project.
On June 19th, K Friese & Associates delivered the Preliminary Engineering Report (PER) for the proposed
water transmission main. Based on the PER and the 2020 Water Master Plan, it was determined that the
entire water transmission main could be sized as a 42-inch main.
On September 24, 2020, the City Council approved Supplemental Professional Services Agreement (PSSA)
No. 1 with K Friese and Associates for final engineering design and bidding phase of this water transmission
main project. PSSA No. 1 contract value was for $318,092.
Supplemental Agreement No. 2 is needed for survey and easement preparation documents for four
additional permanent water line easements and the extension of one previously scoped water line
easement along Sam Bass Road. This additional easement acquisition is necessary due to Brushy Creek
WCID Structural Easement restrictions along the northeast side of Sam Bass Road and the resultant
City of Round Rock Page 1 of 2
Agenda Item Summary Continued (CM-2021-040)
transmission water main revised alignment. K Friese and Associates PSSA No. 2 is for $22,503.25.
Cost: $22,503.25
Source of Funds: Self -Financed Water Construction
City of Round Rock page 2 of 2