R-2021-035 - 2/11/2021RESOLUTION NO. R-2021-035
WHEREAS, the City of Round Rock has duly advertised for bids to purchase generator
installation, preventative maintenance and repair services; and
WHEREAS, Section 252.043 of the Texas Local Government Code requires a city to award a
contract to the lowest responsible bidder or to the bidder who provides goods or services at the best
value for the city based on criteria set forth in §252.043(b); and
WHEREAS, the City has determined that Austin Welder and Generator Service, Inc. will
provide goods and services at the best value for the City; and
WHEREAS, the City Council wishes to accept the bid of Austin Welder and Generator
Service, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement for Purchase of Generator Installation, Preventative Maintenance and Repair Services with
Austin Welder and Generator Service, Inc., a copy of said Agreement being attached hereto as Exhibit
"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 5 51, Texas Government Code, as amended.
RESOLVED this l lth day of February, 2021.
CRAIG ORG ,Mayor
City of Round ock, Texas
ATTEST:
0 ait kL'
SARA L. WHITE, City Clerk
0112.20212, 00464607
EXHIBIT
«A»
CITY OF' ROUND ROCK AG ENT FOR
PU C ASE OF GENERATOR INSTALLATION,
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES
WITH
A
FARM US -TIN WTI.DER AND GENETZA%I" 0 R SERVICE,INC.
I --------------------------------- -Ago
KNOW ALL Y THESE PRESF..T:
itECITLS:
Is
WHEREAS,,CICy desires to purchase generator installation, preventative maintenance
and repair servaces; and
01
WHE�.�;fiS, City has issued its* oInvitation for Bid�g for the provision of said goods and
services; and
I-IEFLEAS, City has dete i*ned the bi'd submi'tted by Services Provider provides the
best value to the City;and
at
WHEREAS, the parties desire to enter into this Agreement to set forth in kvriti*ng their
respective rights, duties, and obligations.,
0
NOW, THEREFORE, WITNESSETH.
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'f'hat for and 'in cnsio of the mutual promises contained herein and other good and
valuable consideration., the sufficiency and recel'pt of whl*ch are hereby acknowledged, it Is
parties
9a
mutually reed between the as follows'.
..
1.Q DEFINITIONS
Age Agrcem means the'bindi'ngy leaal contract between Ci'tv and Servi'ces Provider
whereby City isobligated to l�uy specified services and Services Provider is obligated to sell
O046214S s s. 2
.0 designatedsame, The Agreement includes -the following, (a) Cl*ty's 1nvj*.tati'on. for Bid,
Solicitation Number 20-01 dated September 2020 (:`1FB"); (b) Servi"ces Provi"der"'s Response to
IFB-a and (c) any exhibits and/or addenda thereto. Anyy'inconsistencies or conflicts in the contract
documents shall be resolved by giving preference in the following order.
(1} This Agreement;
(2) Services Provider's Response to IFII�
(3) City's Invi"tat'l'on for Bl*ds, Addenda exhibits, and attachments.
?
B it City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Et'fective Date means the date upon which the ►nding signatures c7f berth parties
to this Agreement are affixed.
& a 01
E. Goods and services mean the specified services, supplies, materials,,
commodities, or equipment.
2.0 EFFECTIVE DATE AND TER.M
A. This Agreement shall be effective on the date has been srgt'ed by
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each party hereto, and shall remain in foil force and effect unless and until it expires bV operation
of the term indicated hereBn, ar is terminated or extended as provided herein.
B* The term of this Agreement shall be for sixty (5Q) months from the effective date
hereof.
C. Cityreserves the right to revi'gew the relationship at anytitime, and mav eiect to
terminate this Agreement with or without cause or may elect to continue,
3.0 CON"I" CT DOCUMENTS AND EXHIBITS
City selected Services rovi*der to supply the services 1in the IFB*Addenda to
as
iFB; and Response to IFI3 submitted by Serviees Provider, all as spectfi-ied in Exhibit "A,,"
inco orated, herel'n by reference for all ur�ases. Th.eintent of these documents is to fc�rmi�late
I
an Agreement listing the responsibitities of both parties as outlined 1"n the IFB and Addenda to
its IFB and as offered by Services Providerrin Response to the IFA.
The services whieh are the subject matter of this Agreement are described in Exht*bl*t "A"
and, together wl*th thl"s Agreement, comprise the total'Agree ent and the are fulliv apart of thisY
Agreement as if repeated here`sn 'in full.
4.Q ITEMS AWARDED AND SCOPE OF WORK
Items Awarded. All bid 'items in "Attachment A -Bid Sheet" of Exhibit '"A" are awarded to
Services Provider.
5.0 COSTS
A. In consideratiarl -f-or the servi*ces to be perfo ed by Servi'ces Provl*der Cl`ty
go Ifa-rees topayServicesProvider the amounts set forth in Attach ent A B'Id Sheet" of Exhibit9
" 41
A*')
B. The City shall be authorized to pay
exceed Two Hundred Seventy -Eight Thousand
Dollars ($2'10',952.50) for the term of this Agree ent.
6.0 INVOICES
the Services Provider an amount not-to-
i e Hundred Fifty- i vvo and 50/o
sc
All invoices shall 'Include, at a minimum,, the following information:
A. Name and address of Services Provider;
B. Purchase Order Number*
110
Is &.C's Description and quantity of items received or services provided; and
C. Delivery- or performance dates.
A .I.-ASING
7oO 1NTRL CAL Ci>OPEKAT1Vr,.4COT
1
Aut arity for local governments to contract with one another to per -form certain
17 V incltdding4aovemmental functions and services'. but not 11'mi'ted to purchasing t'unctic�ns,Is
lalow, .0
granted under Government Code, Title 7, Chapter i91, Interlocal Goaperati'on Contracts,
OF
Subci�apter B and Subchapter C, and Local C3avern ent Code, Title 8, Chapter 271, Subchapter
F. Section 271.101 and Sectian 271. i U?
8.0 NONwAPPROPRIATION AND FISCAL k'UNDING
'Phis Agreement i*s a co mitment of Cl'typ's current revenues only, It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds suFFiczent tv purchase the services as
deten4nined by City's budget for the fiscal year in question. City may affect such termination by
�vin�;'&o#'termination Services Provider a ��ritten notice at the end of its then current fiscal year.,
9.60 PROMPT PAMErrT POLICY
A. There is a bona fide dispute between City and Services Provider, a contractor.,
subcontractor ar supplier about thegaols delivered or the service performed that
cause the payment to be late, car
001,
13. I he te s oF a Cec�eral contract., grant,, regulation, ar statute prevent City from
making a timely payment with federal funds, or
.0 Is
co Ttaree. 'is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods deiivereci or the service
performed that causes the to be late; or
payment
34
Do Invaices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
10.0 GRATUITIES AND BR.IBES
City may, by written noti*ce to Servi*ces Provider, cancel thi's APreement without li"abili6tyjdCitythat bribes 'in the lorm of -to SServicess Prov'der 1t determineby gratuities or
As
enteainment,rtgifts, or otherwise were offered or given by Services Provider or its agents pr
representatives to any City officer, employee or elected representative wlth respect to the
Ix
perParrnance of this Agreement. In addition, SenJices Provider may be subject to penalties stated
in Title 8 cif the Texas Penal Code.
11.0 TAXES
City is exempt from Federal Excise and State Sales Tax, therefore, tax shall not be
included 'in Services Provider's charges,,
12. ERS PLACED WI"TH AL"fERN*ATE SERVICES PROVIDERS
ti Services Provider cannot provide the goods as specified, City reserves the right and
Option to obtain the products from another supplier or suppliers.
13.0 INU NCE
insuranceItServices Provider shall meet all rec�uirements set forth in Part iI of IFB 20-01 l
and on the City's website at:
W10M
htt S,,P"'...!'www,,roundrocktexas, V Spcontent/p- ioads1'2Qi4/li-'conr 'insurance 07.201'12,.Pdf
-------
14.0 CITY'S F..P' EENTATIVES
City hereby designates the %llowing representatives autharized to act in its behalf With
regard to this Agreement:
15A
ASSURANCE
ienever either party to this Agreement, 'in good Faith, has reason to question the other
arty's i*ntent to perform hereunder, then demand may be inade to the other nartYfor written
IN
assurance of the intent to perform.In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement,.
1c. EFAULT
abandons or defaults under this Agreement and of City
It' Services Provideris a cause
purchasing the specified goods elsewhere, 5er�.jices Prc�vic�er agrees that it maybe charged the
difference in cost, if any, and that it will not be cansidered in the re -advertisement of the service
5
It ft
and that it may not be considered in future bids for the same type of work unless the scope of
work. is significantly changed.
Services Provider shall be declared t'n default of this Agreement if it does any of the
following:
A* Pails to make any payment in full when due,*
B. FaiIS to fully.,timely and faithfullyanv of its aterial obligations
under ihxs Agreement
C. F 11S to provide adequate assurance of perf.o ance under the "Right tv
Assurance" section ereiny ar
D. Becomes insolvent ar seeks relief under the bankruptcy laws of the United
States.
17.0 TERMINATION AND SUSPENSION
10
A. City has the right to terminate this Agreement, in whole or in part, -for
convenience and without cause, at any time upon thirty (30} days'written notice to Services
Provider.
Bo In the event of any default by Services City has the right to termi"nate
Maw%&
this Agreement fir cause, -upon ten (10) days' written notice to Services Fravider.
C. Services Provider has the right to terminate this Agree ent only for cause, that
being in the event of a materl*al and substanti"al breach bYCity or bymutual agreement to
terrninate evidenced in writing by and between the parties.
` 1 V
N CA I I%JN
Services Provider shall ciefend (�tth; optic�n oCity),
demnify, and hold
City, Its
successors., assigns, officers, employees and elected officials harmiess from and agai*nst all suits,
actions., legal proceedi"ngs, clal' S demands, damages, casts,expenses, attarney's fees, and any,
4.
R
I9.0 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall. use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
JFIU
Round Rock, as amended, and with all applicable -rules and reglations promulgated by local,
state and nat*tonal boards.,bureaus and agencies.
ASSIGNMENT
ANll DELGTI
A&MA&
NJ
E
to
The parties each hereby bind themselves, their successors, assigns and legal
representatives Co each other with respect to the terms of this Agreement. Neither party shall
go
assign, sublet or transfer any 'interest 'in this Agreement withaut prior written authorization of the
other party,
z.o z11cs
All notices and other communicationsin cannection with this Agreement shall be in
�.vriting
and shall be considered given as follows:
I. When delivered personally to the recipient's address as stated 'in this t�greement;
or
20 Three (3) days after being deposited in the United States trail, with postage
prepaid to the recipient's
address as stated in this Agreement.
No#ice to Services Provider:
Austin Welder and Generator Service, Inc.
G004 I Ioward Lane
Austin. 'Texas i8728
W
Nonce
to City:
City Manager
222 East iVlain Street
Round Rock, TX 78b 4
Stephan L. Sheets, City Attorney
AND TO, 309 East M1ain Street
Round Rock, TX 78b64
Nothing contained herein shall be construed to restrict the transt i6sstoon of routi"ne
co unications between representatives of City and Servl"cv,a Provider.
zz. APPLICABLE LAW; ENFORCEMENT AND VENUE
16 is
This Agree ent shall be enforceable i*n Round Rock, Texas and if legal action
necessary by either party with respect to the enforcement of any or all c,f'the terms or conditions
herein, exclusive venue for same shall lie 'in Williamson County, 'Fexas. This Agreement shall be
to
gaverned by and construed in accordance with the laws and court decisions of the State of Texas.
23.0 EXCLUSIVE AGREEMENT
'm
This and all appended documents, constitutes tdocument, Agreement between
Services Provider and City. This Agreement may only be amended car supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
4.o DISPUTE RESOLUTION
City
41 anti Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of nr relating to this Agreement or a breach thereof shall be decided by any
arbitration including without Iz itatinnT any proceeding under the Federal
0 0 at
Arbitration Pict (.9 USC Section 1-14) or any applicable state arbitration statute,
I.
2.o sEvERA'J'JttTLy
26.0 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to pertortn all of the services,
respansibilitics and duties specified herein and
8
It 16
that such services., responsibilities and duties shall be performed in amanner according to
generally accepted industry practices.,
Time is
of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes wlll constltute a material breach &Athis A reem
entServi'ces Provider shall be f-ullYPresble for *its decays or for fa-I'lures to use best efforts in-A-ons"1accordance wl*th the te s of thi*s Aueement. Wheredamage i*s caused to Cl'tdue to Services%wejpursue anyProvi'der's failure tO perfo "in these circumstances,,Citymay remedy available
waive- rCity's legal rights or remedies.
dvithout of any of
at
Force ajeure. Neither £;ity nor Services Provider shall be deemed in violation of this
ita lotsobtAgatiansAgree ent 'if is prevented from performing any of hereunder by reasons for
which i"t 'i's not resvonsl*ble as defined herei'n., Howev%;,-I,, noh'ce of such i'mpedi*ment or delay in
erformance ust be timelygiven, and all reasonable efforts undertaken to 1,60*141itio0ate its effects,,P
ltiplc Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document. and all of which, when taken
together, shall canstitute one and the same instrument.
Si 0 on the follawingpage.][gnatures
I
IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock, Texas
1000ft
Y* WIM1.11 ----------- - -- t Na e.
Title*
- ------------ -------
Date i"peld*
.......... . . .............. . .
0
Attest,
By: ---------------------------------------------------------------------------------------- ---- ---
Sara L. White, City Clerk
For City, Approved as to Form:
13yO
o- -- ----
Stephan L. Shee t ity Atto ey
Austin Welder and Generator Service,, Inc.
By:
�.wz-
P7�nte/L�a T.J. Linehan
Title,*, Sales ManagerWAMM,
0
Date Signed* 1122I2020 ------ -------
Exhibit "A"
ROUND ROCK TE,)`,<AS
PURCHASING DIVISION
INVITATION FOR BID (117B)
GENERATOR INSTALLATION PREVENTATIVE
MAINTENANCE, AND REPAIR SERVICES
SOLICITATION NUMBER 20-01 i
SEPi'Ei41BER 2020
City of Round Rock
MAROM '0 '0 Ex-ahlbit "All
1%
Generator Installation, Preventive Maintenance, and Repair Services
1FB 20-011
Class/Item: 936-39
September 2Q20
GENERATOR INSTALLATION, PREVENTATIVE MAINTENANCE, AND REPAIR SERVICES
PART I
GENERAL REQUIREMENTS
1.PURPOSE: The City of Round Rock,: herein after "the City" seeks a bid from firms experienced- in on -site
installation, preventive maintenance, and repair services for generators at various City locations. On an
annual basis the City 'Intends to add 5°lo over the total cost described in the bid sheet to provide services for
any additional generators that may come online throughout the life of the contract.
2. BACKGROUND: The City renuests on,,s"te installationpreventive and renair services. Thi'.S
maintenance,
............
o &-"
specITIcation covers only the general requirements as to the performance and certain details to which the
successful Respondent shall conform. Respondent shall be responsible for the servicing, troubleshooting.,
repairing, ordering, and replacing parts on generators in accordance with manufacturer's recommendations to
ensure each unit is operating as designed for the intended application.
3. LICITIOpacket
NPACKET: This solicitation is comprssed of the following-
scri�in ,Index
Part I —General Requirements
Part II —Definitions, Standard Terms and Conditions
and Insurance Requirements
Part III —Supplemental Terms and Conditions
a.
Part IV —Specifications
Attachment A Aww" Bid Sheet
Attachment Bww Respondent Ques#ionnaire
Attachment C —Reference Sheet
Attachment D — Subcontractor Information Form
Attachment E —Work Order Sample
---------------- .. %"4w*V.M - - - ----------------
Attachment F — Sample Invoice
4, AUTHORIZED PURCHASING CONTACT.: For questions or clarification of specifications, you may cantact:
Amanda Crowell
Purchaser
Purchasing Division
City of Round Rock
Phone,: 1-1-548
-mail: acroell(a')roundrocktexas.av
-------- M,
Allen Reich
Purchaser
Purchsi Division
City of Round Rock
Phone,: 1-1-82
Ei#: reiC�roundrocktexs.pov
-
The *Individual listed above is the only authorized City contact for this solicitation. The authorized purchasing
contact may be contacted by e-mail for clarification for this solicitation including specifications. No other City
J.
employee or representative may be can#acted about this solicitation prior to contract approval, No authority is
intended or implied that specifications may be amended, or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
Pacye *2) of '20
City of Round Rock Xi16it "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFao-at 1
Class/Item' 938-39
September 2020
S. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below,
All questions regarding the solicitation shall be submitted 'in writ"ing bv 5,00 PM, CST on the due date noted
above. A copy of all questions submitted and the City's response to the questions shall be posted on the
City's webpa e in the form of an addendum at:
!lwww hft s*,*.,roundrocktexas.00v/businessgs/solicitations
------------- -----
..
Questions shall be submitted in writing to the "Authorized Purchasing Contact". The City reserves the right to
modify these dates. Notice of date change will be posted to the City's website:
hops:// www,.roundrocktexassses/solicitations
31194
S. SOLIClTATION UPDATES.* Respondents shall be responsible to n Itoringthee t
s://WWW,.roundrocktexas.aovlbusinesses/solicitations for any updates pertaining to the solicitation
described herein,,Various updates may include addendums, cancellations, notifications, and any other
pertinent 'information necessary for the submission of a correct and accurate response. The City will not be
held responsible for any further communication beyond updating the website.
T. OPTIONAL PRE- 1D MEETING I SITE VISIT AND INSPECTION,,, Apre-bid meeting will be conducted to
fully acquaint Respondents with the facilities, difficulties, and/or restrictions snherent in the services specified,
The pre -bid meeting will be conducted ran the date specified in PART f Section 5 —Schedule of Events.
Lml I optional.
L I&Lal.44AAt Attendance at the pre-uid meetin"- / site visit 19S Respondents shall sign -in at m pr MwwbluY
meeting to document their attendance. Immediately following the pre -bid meeting, a site visit tour will
be conducted to enable Respondents to determine labor, equipment, supplies and materials necessary
to perform the services specified herein. The pre -bid meeting and site visit tour which shall begin at:
City Council Chambers
221 East ain St
Round Rock, Texas 78664
B. Respondents are strongly encouraged to bring a copy of the solicstation document with them to the pre -
bid meeting / site visifi.
8.. RESPONSE DUE OATS: Signed and sealed resonses are due at or before 3:00 on the due date noted
in
PA R T ISect'*nn=,mP I i 5Schedule cif Events, Mail ar hand deliver sealed responses to:
Ci of Round Rock
&W
Attn.,,, Amanda Crowell
Purchasing Department
221 E. iVlain Street
Round Rock, Texas 78664m5299
A. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title,
number., due date, and "DO NOT OPEN",,
aft
B. Facsimile or eiectronicalBy transmitted responses.. are not acceptable.
C. Responses cannot be altered nr amended after opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason,
pew= 6
City of Round Rock itl it "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/item: 93fi-39
September 2020
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F. samples and/or copies shall be provided ai the Respondent's expense and shall become the property
of the City.
G. Late responses will not e considered and will be returned unopened if a returnaddress is provided.
9. RESPONDENT DIRE T : The City of Round Rock makes na warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are to carefully read the entire
spliCitation.
Respondent shall submit one (1) evident signed "Originar"' and one identical -to -the -original electronic copy of
the !FB response on a flash drive.. The submittal is required to include all addendums and requested
attachments. The bid response along with samples and/or copies shall be provided at the Respondent's
expense and shall become the property of the City.,
This invitation for bid (IF j does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IF; all
costs associated with responding to this IFB will be solely at the interested parties' expense. Not responding
to this IFB does not preclude participation in any future RFPl FQIIFB.
For vaur bid to be re5Donslvesaddendu l l u &he ttdGhMentS I a t0ff0ekeli"Sm M lel
with vour'Quwaw�
If j totog& :P^ signeu
u w Addendurns may be ponied totnis so citation, uiudl�;Wl a a1v I Cquireu submit
addendums with their sealed response., The Bidder shall be responsible for monitoring the Ciry's website
It
at hops:/lwww.roundrocktexas.govlbusinessesfsolicitatians for any updates pertaining to the solicitation..
AttachmentA
m. Blu SHEET: bid respanseshall be submittedon itemized, signed
provided in the soticiiationI packet. to complete and sign the bid sheet will resultin disqualification.
If there 'i's a conflict between the uniprice and extended price, the unit price will take precedence,
Submission of responses on forms other than the City's solicitation document may result in
disqualification of the response,
L I r% c E! Attachment Bo IM
Quir.;oTlUINAIn(forevaluation): Co l tethe respondent
questionnaire and attach extra sheets and supporting documents as requested
Attachment Ce REFERENCE SHEET* Provide the name, address, telephone number and E-MAIL of at
least three (3} valid Municipal, Government agencies, or firms Qf comparable size that have utilized
services that are similarin type and ca-m-Pac'Ity wast two(2)ithin the lYears. City of Round Rock references
are not applicable.. References may be checked prior to award,,If references cannot be confirmed, or if
J.
any negative responses are received it may result in the disqualification of submittal.
Attachment D: SUBCONTRACTOR INFORMATION FORM,*, Provide a signed copy of the Subcontractor
Information Form.
10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, nr to waive any irregularities or informalities in the
VP
response received that best serves the "Interest and at the sole discretion of the City. All solicitations received
may be evaluated based on the best value for the City. In determining best value, the City may consider:
A Al
N.If the solicitation 'is evaluated with points, the respondent must earn a minimums of 1 b points on criteria not
related to cost to be considered for contract award,
I
Page 4 of20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/item: 936-39
September 2020
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing.
1. EVALUATION FACTORS
Total of 100 Points
fa IMMMM Points
CON-spt 60
P At! Oft RockDefinitians,1,41. CONFIDENTIALITY OF CONTENT.-- As stated 'in Section Ib Of Citv of', RIO d Purchasing
& Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act. Following an award, responses are subject to release as public information
unless the response ar specific parts of the response can be shown to be exempt from the Texas Public
Information Act, Pricing is not considered to be confidential under any circumstances
.oft &MA am& aQU.11 A. Information in a..-. bmitt I flha-t i1ski lt:$Jdlly pftru--ft- emft -mLd a -bet cttw 1%,2 or atherwise confidential must cle'indicated with stamped, bo{d-red letters stating "CONFIDENTIAL It on that section of document.
- The City will not be re
sponsible for any public disclosure of confidential information if it is not clearly
marked as such,.
B. If a request is made under the Texas Public Information Act to 'inspect- information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficien#written reasons and
information as to why the 'information should be protected from disclosure. The matter will then be
presented to the Attorney General a#Texas for final determination.
Z the
1* SUSPENSIONORDEBARMENT CERTIFICATION: The provisions oT Code of Federal Regulations 2
CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prahibited
4% from contracting with or making prime or sub -awards to parties that are suspended or debarred or whose
lb
principals are suspended or debarred from doing business with the Federal Government, State of Texas, or
the City of Round Rock.
Ra.�je 5 of 4'120
City of Round Rock
Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item.: 936-39
September 2020
R711
DEFINITIONS, STANDARD TERMS AND CONDITIONS
AND INSURANCE REQUIREMENTS
2. INSURANCE,: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Roma
Insurance Requirements. The City`s Standard Insurance Requirements document can be viewed- and
downloaded from the City`s website at.: h s:l!www,,roundrocktexaS.qov/d artments/ urchasin - 2
1" 0
City of Round Rock
Generator Installation,
IFB 20-011
Class/Item:. 936-39
September 2020
-% Services
Preventive Maintenance, and Repair
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM:The terms of the awarded- agreementshiall 'include,bu#ot he limited - ------------------------------------- to
A. The term of the Agreement shall begin from date of award and shall remain in full force for sixty (6Qj
months.
B. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of
this agreement for such a period as is reasonably necessary to re -solicit and/or complete the project up to
90 days,.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications,
Respondents who do not meet the minimum qualifications will not be considered for award, The Respondent
shall'
A. Be firms, corporations, individuals, or partnerships normally engaged in providing generator 'Installation,
+If0 '% 0 a herein preventative maintenance, and repair services as speciTi %ea and have adequate organization,
facilities, equipment, financial capability, and personnel to ensure prompt and efficient service to the City.
4 19 10 A V00Frovide111 b r-, supplies and materials required to satisfactorily perf.orm the services as specified herein
and own or acquire at no cost to the City all construction aids, appliances, and equipment Respondent
deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's
vehicles, equipment, tools and all associated costs. The City shall not be responsible for any
Respondent's tools, equipment, or materials lost or damaged during the performance of the services
specified herein.
C. Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, yr not having a home office inside the United States will not be "Included fret consideration
in this procurement process.,
Is
3. SUBCONTRACTORS:: If Subcontractors will be used the Respondentis required to complete and submit
bid
with their response Attachment D-Subcontractor Information Form. The Contractor shall be fully
responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible
for the Contractors own acts and omissions. The Contractor shall:
A. Require that all deliverables to be provided -by the Subcontractor be provided in s#rict accordance with
the Provisions, specifications, and terms of the Contract,-
B. Require that all Subcontractors obtain and maintain, throughout the term of their agreement, primary
insurance in the type and amounts specified for the Vendor, with the City being named as an additional
insured-,Iand
C. Require that the Subcontractor indemnify and hold the City harmless to the same extent as the
Contractor is required to indemnify the City,
1%
D. Awarded Contractor is required to submit a list of all subcontractors for approval by the City prior to use
of any subcontractors throughout the term of the contract.
to JU111;11!111VWW420%"tV 1,1)p rtly ur vio a ion oT federal,4. SAFETY: The Cih..,, reserves the right remave anyfu 11 1 tY
state, and local health, safety and environmental laws,, ordinances, rules, and regulations.. The Respondent
to
shall,
A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State
and City safety and occupational health standards and other applicable federal, state, and local health,
in safety, and environmental laws ordinances, rules and regulations the performance of these services;
injury
6f t fe temployeesd ts 0 t tB, B h Idresponsibleor hiu Qa f h 0a r C; 2V,%pow '11 Ly v eir a u 431 lu naitions"ma Ga.se
or damage to any persons or property within and around the work site. Cn case of conflict, the most
stringent safety requirement shall govern.
"a# e 0
City of Round Rock xitlEt "A it
Generator Installation, Preventive Maintenance, and Repair Services
!F8 20-011
CIas5/Item: 936-39
September 2020
C. Indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgrrsents,
-rfines penalties and liability of every kind arising from the breach of the Contractors' obligations under ..this
paragraph.
D. Due to CC7VlD-19 all Contractor employees must practice social distancing when able and always wear
the following when an -site: face mask and gloves., In addition, the Contractor agrees to comply with all
to state and local guidelines with regards CVID-19Osafety and prevention.. The City's COVfD-19
guidelines can be found at:
https:Nwww.roundrocktexas.ov/de artments/firelemer ens -mans em nt/c r navirus-covid-l9-I
GMA4646
information/
5. DAMAGE: The Vendor shall be responsible for damage to the City's equipment or property, the workplace
mom
and its contents by its work, negligence in work, its personnel and equipment, The Vendor shall be
responsible and liable for the safety, injury, and health of its working personnel while its employees are
performing service work..
6.. WORKFORCE: Successful Respondent shall.
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
B. Ensure Respondent's employees, while working on City properfy,'wWwal a company uniform that clearly
identifies them as the Respondent's employee.
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United States.
7. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include that cost on
the bid sheet all incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment
acquisition and maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining
permits, insurance, bonds and risk management. No separate {ine item charges shall be permitted for either
response or invoice purposes..
bid
9!!krr ra-mLP,111111
Cost for tand materials shto-fti I e- b ed e v-0- 1.1 edP ti- PV11 ti I - e �duv 5 two 5 11SW� d 3 tion III f� tti
sheet. Ta ensure contract compliance, the verified Manufacturer Suggested Retail Price (MSRP) and
contracted percent off shall be clearly stated for each item listed on the invoice.
8. PRICE INCREASE: Contract prices for generator preventative maintenance and repair services shall remain
firm throughout the i itiai twelve (12 j month term of the contract,, A price increase to the agreement may be
considered on the anniversary date of the Contract each year and shall be equal to the consumer price index
for that year, but at na time can the increase be greater than 7°1a for any single line item,,
B. Procedure to Request Increase:
It .00NA& &Aft
Mail the written price increase request with the rate detail comparison and comprehensive calculation
and any supporting documentation to the designated City Contract Specialist a minimum Of 45 days
prior to the annual Contract anniversary date, The detailed written calculation will be verified and
confirmed. AI(written requests for increases must include the City of Round Rock contract number.,
solicitation reference information and contact information fear the authorized representative requesting
the increase. Price "increase requests shall be sent by mail to:
Pase8o
6W14
City ort Round Rock Exhibit "A"
Generator installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
City of Round Rock
Purchasing D)eaeni
Attn: Contract Specialist
221 East Main Street
Round Rock, T 7-589
ii. Upon receipt of the request, the City reserves the right to either, accept the escalation and make
change to the purchase order within 30 days of the request, negotiate with the Vendor or cancel the
agreement or purchase order if an agreement cannot be reached on the value of the increase.
9. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
10. ACGPTAMCElIETIONG. Acce&MIPtance ins...'Pection should take no more than fivvg% 15 workindays. The
--%0 1?WWawarded respondent WHI benotified within the time frame 'if the services delivered are not in full compliance
with the specifications, In the event the services are not performed to the satisfaction of the City, the vendor
shall agree to rep dorm services to specification at no additional cost to the City, If any agreement or
purchase order is cancelled for non -acceptance, the needed services may be purchased elsewhere.
11. ORDER I : The quantities shown in the solicitation are estimates only. Na guarantee of any
-- - - - - ----------------------- -------- minimum or maximum purchase is made or implied. The City will only order the services/goods needed to
satisfy requirements within budgetary constrain#s, which may be more or less than indicated,
12. PERMITS.: The Successful Respondent shall verily and obtain all necessary permits, licenses, and/or
certificates required by federal, state, and local laws, ordinances, rules or regulations for the completion of the
services as specified if required for the project.-
C?
13. :The City reserveQ s. 9fhe **rig to enter *nto an Aht reement or a Purchase Orderwith a sinale award-
AWARD
split award, primary and secondary award, non -award, or use any combination that best serves the interest
and at the sole discretion of the City, Respondents to the solicitation will be notified when City staff
recommendation of award has been made. The award announcement will be posted to the City's website at
hCity2g.,s*//Www.roundrocktexas,,Sov/bus'inesses/sol'i'c'i'tgtions/ once Council has approved the
recommendation of award and the agreement has been executed,
&A& ODOM I&WIft mayjr--
14, POST AWARD MEETING: The Citv no 6 uuu ful Kesponuut j (5 ve a n Y meeting to
discuss, but not be limified to the following,
A. The method io provide a smooth and orderly transition of services performed from the current contractor.
B, Provide City contact(s) information for 'Implementation of agreement.
C. Identify specific milestones, goals,
and strategiesto meet objectives.
15, POINT OF CONTACT DESIGNATED REPRAE&S'ENTATIVE.to --------------- 00000009AMM
A. Contractor's... point of contact: In order to maintain consistentstandards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon award
of the contract to include contact information. The City°s designated representative shall be notified by
the Respondent immediately should the point of contact change,
B. The City's designated representative is:
Marshall Reynolds
Fleet Operations manager
eneralervices Department
Phone:. (1) 218,mS571
Emmail,., mrevnoldsraundrocktexas,gav
Paoe 9 of "2N.)
47�
EXhlblt
City of Round Rock A
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-Oi I
ClasslEtem: 936-39
September 2020
i 6. ITLAL PURCHASING AGREEMENTS
A. The City has entered into Interlacal Agreements with other Governmental agencies pursuant to tine
Interlacal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer
the same price and terms and conitians to other eligible agencies that have an interlocal agreement
with the City.
B.. The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement
.;6
I'lage 10 of 2~0
d2mmm 'b '5
City of Round Rock hlbit "All
Genera#or Installation, Preventive Maintenance, and Repair Services
IF8 20-011
Class/Item: 936-39
September 2020
PART tV
SCOPE OF WORK
1. ltdTUC ^1j_ " '*tv eau %06%00CAT1 I C1% ts nmsite installation, maintenance, and repair service for generators at
go
various City locations. This specification covers only the general requirements as to the performance and
I
certain details to which the successful Respondent shall conform, Contractor shall be respansibie for the
servicing, troubleshooting, repairing, ordering and replacement of parts on generatorsin accordance with
a 0
manufacturer's recommendations, to ensure each unit is operating as designed for the intended application.
2. SERVICE --- LOCATIONS: Installation, annual, preventative, and repair services shall include, but not be
limited to, items identified Qn Attachment Aw Bid Sheet and performed as recommended by manufacturer.
Many of these locations have site restrictions and will require access, The Contractor shall coordinate their
schedule with the City ofi Round Rock to obtain access to these restricted areas,
19 is The City, reserves -the right to Uf4d r r(B_#r"110Vqe;; locati 0ons as equi0pment comes online or decommissioned.
4., S II G_U1DELINE_SfM
A. STARTING SYSTEM'
i. Clean batteries and cables,
ii. Check and record specific gravity if batteries are lead -acid ar, check and record voltage readings if
batteries are nickel -cadmium,
iii. Check for proper starter operations, noting any usual noises.,
iv. Check for proper cranking motor disconnect.
v. Replace plugs, points, cap, rotor, condenser (where applicable), and clean as required. Check all
connections in -fuel, oil, cooling, battery, and exhaust systems..
B. BATTERY CHARGING SYSTEM:
i. Clean all battery terminals, verifyintegrity of cables and connectors. A&O"& 1v corrosion inhibitor.
PP.?
ii. Check battery charging alternator for proper output.
iii. Check electrolyte level and fill,
iv, Load test batteries..
Page I I of 2.0
City of Round Rock Exhibit "All
AM&
Generator Installation, Preventive Maintenance, and Repair Services
IF 2Q-011
Class/1#em: 936-39
September 2020
v. Hydrometer test batteries.
(ifvi. Inspect test battery charger for high and low rate and alarms applicable).
vii. Check engine alternator. Verify and record output.
E. AIR INTAKE SYSTEM:
1b
1. Inspect air intake system including filter condition, crankcase breather, turbocharger, air-t ax drains,
louvers, and ductwork (where applicable)., Change #filters if applicable.
ii. Listen for any unusual noises from this area.
iii. Ensure that air intake flow is not unduly restricted..
-.90ft. AaaamSYSTEM:F EXHAUST
1. Inspect exhaust system including muffler(s) and drain condensation trap.. Inspect exhaust flex
coupling and piping for leaks and proper operation.
ii. Verify rain cap operation.
ifi, Check for abnormal uibrtian noise,,
iv. Inspect spark plugs, plug wires and distributors (gas fueled only).
a,
V. Visually check exhaust outlet for excessive smoking..
vi. Visually check crankcase breather for excessive smoking,
ix. Check for proper operation of louvers, either motorized of gravity (if applicable},
x. Check all belts for wear and proper tension.
1W
xi. Check all hoses for cracks and brittleness,
xii. Check jacket water heaters and thermostats for proper csper ation.
31 3. W
xiii, Take sample of coolant for analysis (one per year]..
0
H.. SPEED CONTROL SYSTENIV
A
Page 12 Of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
f FB 2Q-011
Class/item" 936-39
September 2020
i. Check governor rods and linkage for loose or worn parts.,.
ii. Check governor operation under load.
iii. Tighten loose wiring connections and note any potential problems.
1. SAFETY SYSTEM:
i. P
Verify and record Oil pressure and water tema&f&erature.
ii. 19
Test all safety shut down circuits and alarms including over -speed, aver -crank, low oil pressure, high
water temperature, low coolant level, pre -alarms (if applicable).
J. AC POWER GENERATOR:
1W Make a. genera#ar.
eneral ins ection of all electrical connections on regulator and %W P
ii. Grease bearings if necessary-,
iii. Check and adjust voltage regulator.
iv. Inspect Slip rings.,
K. ENGINE CONTROL P L:
V
Inspect for any loose connections,terminals, meter oi -pressure (co operation RPM (include hot
cold PSI) voltmeter, water temperature, and ammeter.
1% J.
ix. Verify and record output frequency and adjust governor, if necessary.
4
L. TRANSFER SWITCHES,
L Inspect general cleanliness {interior and exterior}.
ii. Inspect lugs, terminals, and connections. Tighten lugs, as needed,
iii.
Inspect wires for chafing..
iv. Clean contacts.,
v.. Lubricate per manufacturer specifications.
vi. Check for binding ar wear of mechanical 19inkage,,
vii. Inspect for arc damage or contact pitting.
viii. Verify proper operation of all panel lamps. Replace, as needed.-.
1% a
M. E iUGl:
i. Carefully inspect engine for leaks or deterioration.
ii. Make note of any unusual sounds during walk -around inspections.
iii.Check and adjust voltage and frequency.
'9
engine
IV4 Add fluids as required...
v. Grease necessary fittings,
vi. General maintenance on jacket water heaters, engine plumbing, etc.,
N. FLUID CHANGE:
i. One engine oil and oil filter change Per year.
ii. Coolants change if applicable.
Q. LOAD TESTING: During load testing, readings of the following must be recorded-.
i. Labe oil pressure.
ii. Water Temperature.
Page l 3 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-a1 i
Class/Item: 936-39
September 2020
iii. Frequency.
iv. Current (all three phases),
phases}.
v. Voltage (all three
vi. Kilowatts.
vii. Check auto start -stop move.
A A
viii. Check operation of transfer switch when requested by City.
J. Test Results: Contractors shall provide to the City a copy of all test results upon completion of the
F100000M MMMM
annual maintenance, to 'Include, but not be limited to fuel, oil and coolant analysis, safety shutdowns, and
load test.
6. I ST
A. Upon receiving a request from the City t instailatian
for genera or the Contractor shall perform a site visit,
The contractor will then supply a quote to the City for installation services.
B. The City will furnish the generator and automatic transfer switch specifications for the Contractor to verify
compatibility of autamaiic transfer switch,,
C, Contractor shall coordinate the scheduling of generator installation with the City's Hoc.
gw"k
D, Coordinate with the Plant Superintendent or delegated contact for Lock-outtTag-aut {LQTC)} of
equipment.
job site preparation including:E.. Mobilize equipment, pfi-effi�rsonnel, a,,nd materials for
i. Provide all labor, tools, equipment, and all incidentals required- for the task at requested.
ii. Staging of equipment and supplies.
iii. Provide necessary crane services as needed or have the means to acquire the proper lifting
mechanism, to complete removal of any generator being decommissioned.
11
iv. Remove existing generator and related equipment for transport to the City Fleet Operations.
v. Install generator and automatic transfer switch.
Page t 4 of 20
City of Round Rock E X'"h ibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
6F8 20-011
Class/Item: 936-39
September 2020
901 Luther Peterson Place
Round Rock Texas 78665
7. REPAIR SERVICES: Repair service shall be performed on site at the equipment location(s) within the time
frames specified below:
0. immediately Service"Emer services" are defined as re....a,u....ests mde that are
A. Emerencv Call qUIROY
necessary and may stop normal operations for the City.
i. Contractor shall return the call of the City's POC and schedule repair within one hour of the City's
emergency call for repair senr€ce.
ii. Be on location at the generator site within two hours after notification by the City that an emergency
has occurred.
iii.ro Ifi the City determines a rental generator is required, the Contractor shall wprovide a rental unit to the
City at the Price listed under the Contractor's cost-plus markup listed on the bid sheet until the City's
generator is repaired and fully functional. All rentals shall be approved by an authorized City
representative.
B. Non-EmergencyServilce Callao Nong,*Emergency Service "is defined as requests for repairs that, if the
iisssue not resolved in a reasonable amount of time, will stop normal operations, The Contractor shall:
i. Call the City POC to schedule repair within four hours of City's call(s) for repair services.
ii.
Be on location at the generator site within 24 hours after notification by the City that non -emergency
repair services are required.
C. Service technicians shall.
L Inform the City POC of their arrival and upon completion of work. If work is not cnmpleted the
technician must contact the City and inform them of when he will be can site to complete the task prior
to leaving the site,
ii.
Be fully qualified to work on the listed equipment,
iii. Employed by the Contractor on the effective date of the contract.
iv. Contractor shall be able to verify that service- personnel have had training with a minimum of one year
1
of "hands on" experience working on the brands/models of City equipment...
v. If during the term of this contract a new service technician is hired by the contract, the contractor shall
provide certifications and qualifications to the City verifying that the employee is qualified to work on
the City's equipment prior to them coming on site,
vi. For repairs all repair parts must be onsike within three business days from approval date
8
It ng changes INEERING CHANGE&D. The Contractor shall advise the City of any engineeriwithin thirty
- ------.1
days of the changes being made- available to them by the equipment manufacturer. The City reserves the
right to agree or disagree ko the installation of the engineering changes at time of notification.. When the City
agrees io installation, the following applies:
A. The equipment manufacturer, ar their designated representative,. shall install engineering changes within
ninety days of acceptance by City's designated POC.
B. At any point during the contract term, at the request of the City, the Contractor agrees to provide a quote
to the City for the costs involved in bringing all equipment to current engineering change levels. Due to
the age of all City owned generators, engineering changes levels shall NOT be 'Interpreted ko include
generator replacement due to obsolescence. Also, the Contractor agrees to replace, at the discretion of
the City, any parts installed during the service period that were not manufactured by the OEM.
Page I S of 2.0
City of Round Rock
Exhibit "All
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September za2o
C. Engineering Changes shall be authorized by the issuance of a City Purchase Order separate from this
contract.
ii. Location of . equipmen#.
iii. Date and time of arrival.
iv. Type and model of equipment.
v. Time spent for repair..
vi. Description of malfunction and repair.
uii. Date and time equipment was made operational',
viii. Part(s) ordered.
ix. A detailed description of all completed repair work certifying equipmentis in working order, shall be
signe,..-'dby authorized City Representative at the time work is performed and shall accompany the
invoice for such work,
B. Service Records: In addition to the malfunction incident report{s}, Contractor shall maintain a complete
MMMnMMMM MRAM
IV
record ofi all services performed- on each piece of equipment including any additions to the City's
inventory throughout the contract and extension periods, including all parts replaced,, The service record
shall be an 'Individual record identifying each piece of equipment explicitly, with a complete history of
service and all parts used. All service records and all test results shall be furnished to the City for review.
C. Work Orders: All work orders shall be detailed and include the description of services provided and
surrrmariesof estimated costs, See Attachment E- Work Order Sample. All work orders shall be provided
#1 invoicing. to the City prior to
D. Invosces: Invoices shallreceivedbewithin five of - acceptance
of ca pletwork.
include the hours for service, a detailed description of work, and a list of parts, All invoices shall include
the Identification/serial number of the unit serviced,, See Attachment FW Sample Invoice,
E. INSTALLATION: Furnish the City with the itemized record of installation for each job.
1a. CITY RESPONSIBILITIES: The City wiii-
A. Confirm scheduling of work to be done.
B. Provide local vehicle Parking and access to the work areas. If suitable parking cannot be furnished y the
City, the Contractor shall make arrangements for off -site parking and transportation to/from the work site,,
C. Provide access to location where service is required,
C}. Ensure area of work is free of safety hazards.
E. Inspect work performed to ensure compliance with the scope of work.,
F. Provide the Contractor with most current list o#generators requiring service.
G. Furnish generators and automatic transfer switches for any new installation.
City of Round Rock
Generator Installation,
IFB 20-011
Class/item: 936-39
September 2020
Exhibit "A"
Preventive Maintenance,, and Repair Services
ATTACHMENT A
BID SHEET
is16It A ENTA,�BIDST posted in Solicitation Documents for IFB 20-d11 Generator Installation.,
Preventive Maintenance and Repair Services in an Excel format on the City of Round Rock website at:
04 f!* det�artmentsf�urchasingJ�urchasin,�CIve'"s I Ihs*//www,,roundrockjexa ov/Ct" oflc*tations/
A. In order to be considered responsive Attachment A —Bid Sheet must be completed, signed by an
authorized representative and returned by the deadline for submission of response indicated in Part i
Section 5,mm Schedule of Events,
B. The Respondent,submitting and signing Atta A —Bid Sheet,
acknowledges thai
he/she has
received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees t b bound by the terms therein.
C. In order to do business with the CAN of Round Rock you must be registered with the City's Vendor
Database.. Ta register, ga to., htt Ifservice.c Nend,gEg/.d,,..efaIt.s.,a
wmwu
By
116 isD. the signature affixed -on Attachment A,== Bid Sheet, the Respondent hereby certiffiiesth t neitner the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated
the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code.,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any
competitor or any other person engaged in such line of business."
E. The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, ko fully
Is
comply 'in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet..
Alaw 17 of 10
Attachment A,* Bid Sheet UD."FED
Generator l ti'on$ r t t l"ntenance, anit ioces
IFB # 20e*01 I
The Respondent represents by heir signature below that they are submitting a binding offet- and afe authorized tC� bind the respondent to fully comply wl'th the solicitation documents contained 1-n IFE No. ad s-w � 3 ����.�i,�ffrr
Installation,
Preventative MaintenanceI and Repair Services, The nowge
Respondent ackleds that they have received and read the entire solicitation packet, attachments, addendums,. and all documents ��w. r� ������ �°� ������€���:.and agrees to be bound tsy the terms therein
S
ipV
of the solicitation will jeopardize acceptance of the bid,. Alternative ���� -�vf'." not t-� pecial Ir�stfuctions. All prices must be quoted in order to be considered fesponsive,, be ai-;,--vised that exceptions takentoany po�it3� �s:�r��:€�.��x�
and unauthorized modifications to the kid sheet format will result in the rejection of the bid. The City reserves the right to purchase more of less than the quantifies indicated below.
On an annual basis the City intends to acid 5% over the total annual cost described 'in the bid sheet to provide services for any additional generators that may come online throughout the life of the contract..
Sectibon I.- Generator Maintenance
No. Location Description
..........
---------------
Generatorm Make- Kohler / Mdl 60REOZJB I Serial No 202592(
62kW I Phase 31480V
Baca Senior Center 301 --- --- ---------------- --- ---------- ---------------------------
---------------------------------------
E. Bagdad:lve., Bldg 2 �.rgnsfer Swilch-Make' Kohler!Mdl. KCT-AMVA-tl1045 I Senal
No K2025711
2
F
5
Genera nrMake: Kier! Mdl, t00REOZJF d Senai No.
Carnausty 3346GMGG0034 t0(ikW / Phase 3 P 48QV --------------- -
3c27 Carnousty Cove Transfer Switch -Make. Kohler / Mdl KSS-AMTC-Q2255 1 Serial
No A333GMGD0520
Generator o. Make . Caterpillar / Mdl.. D80-4 / Serial No
Central Fire Station�'�Tp0C44CN�E€}i3875 80kW / Phase 3/208VA A-,v Make,- Asco / Mdl- E0030003040OC1OC / Senat203 Commerce Blvdrang1ferm -5'
lNo. 3669-010RE
-Make' Olympian / Mdl, p200P31 Serial NoCity HallOLYCOOOOLNNS02324 2OOkW 1 Phase 3/ 208V
-------------- -PuNwu
221 E Main Street Transfer Switch -Make. / Mdl CTG I Seroal Na
ITSA1937A
Generator,, Make. Generac I h1d1. 7168650tD0! Serial No..
Fire Station #2 2091130 1 OOkW / Phase 3 t 2d$V
206 west Bagdad Ave Transfer Switch -Make Generac / dl. 006683 / Serial Na.
14520356_________
GeneraEor - Make-,. Caterpillar / Mdi - Q3fl=8518ena! NoOld Fire Station #3 CATQttpOTCa6E00493.23 .3kW,./,.Phase..1 1.2dDV
199 1 Rawhide [3r Transfer SvaatCh -Make.. Eaton I Mdl 6D3236�12 1 Serial No
185337
Generator ... Make- Genset / Mdl . 60REOZK / Serial No
Fire Station #4
$GM32GS20 6OkW I Phase 34120/208V
,itch . Make Kohler I Mdl.
K5S-ACTG0200S !Serial
13 Double Creek Dr7ransier lNo. SGM32GKVM
Generator -Make: Caterpillar Mdl, QSQ-6 I Serial No
r� „fats
CA"TppC44KLC4pQ4p8 45kWPhase 3/208V
s_�€ uz z�ww�d
7rasfe�ofSWItch -Make,.Asco hidl A34Q315081C / Series 3fl0
#:;
......
Gr ISe6al No.. 116061,7
Schedule
Estimated Unit Unit Cost Extended Total
Ouantl!X - --- ------- - - - ----- --------- - ------------- --- -- ------- -
3 taTR S 140(IC1S 42000
YR
43300
43300
Y
355 00
'4:wk
M011-ft-0
__35500
--------- "W-ft ON
3 QTR
- - ------ ----------
S
140-90
S — ---
--
------ 42000
----- --- - -- -----
YR
S
30
456.00
------- WFIR;
Y R
S ------- --------
4
_AAAAAA
------ - AV"
MR -mg- 400 00
3 QTR
-- - ------------
S
42000
YR
433-00
2 ----------- ------------ R
---------------
-----------------------------------------------
0% dlow '0
-- - --- --------
-
3 r% r.-S C� C,
---------------
-- -------- -
3 QTR
- - - - - - - - - - - - -
47..'r%
5'C4 C.
YR
S
UU
0. 0 0
------------- ------------- -------------------------------- -
YR
---- ------- -pep; --------------
S
5) 01 0 0 ---
CW 10,
---------------
-----------------------------------
------------------------
V�00 00
ARRMANNA--eam
3 QT
------- --------
S
�;
------------- -- ------------
4 U, 111,11R3
YR
S
45600
---------- ---- - -- -----
4 E5
YR
------------- ------------ ---------
- -
--------------
400,00
------------------------------------------
400.00
3 QTR
------------ - --------------------
- ----
J.-w 00
390-00
- — ----------
Y
85 00
38,500
1 YR
S
3 2 0 (3
-----------
320 00
3 QTR
00
YR
S
4 - 73, 3 .. C; Oi
�
4,113,00
Y
------ --------------
--5.00
C
351500
3 TR
S
13000
ago=
3GO 00
1 YR
S
38500
0\8r- 00
--------
------ ----
I Yr%
S
32000
S
------------- 32000
I of 4
No.
Lotafion
----------------
Description
Schedule'..
Estimated
@uaMi
Unit
unit,cost
ExtendedTotal
.....
-
---------
--- - ----------- - - ------ - ------
Cummins-Onan lm'hlodl. DGDAJ'w0%91453 /'B�eOal
Generator -Make: -----------
QUARTERLY - Preventive Maintenance (PM)
3
QTR
�.
No. 1040694359 80kW / Phase 3! 208V
5
14000
,,
420-00
i-�re 51at�on #6
Switch - h7ake Cummins - Qnan f MdB OTPCB-56902191 APBNUAl. MAINTENANCE to include 44h
�
YR
29-1.9Transfer
Joe Dlklaggto Blvd.
Sena! No. H040680179
uarterf maintenance (AM)
5
433AC1
S
43300
L{?AD TEST - AM
t
YR
S
355.00
5
355,00
Generator - Make*. Kohler! Mdl 80RE0ZJ0 i Serial No.2166718
QUARTERLY -Preventive Maintenance (PM)
3
QTR
S
140,00----
S
42fl.44
i`ire Station tt7
2811 Oakmont Or,
8OkVV d Phase 312(18y
Tvansfer Smntch - Make. Kohler / Mdl. KSSarD_CTA0400S i Seriat
ANNUAL MAINTENANCE to indude 41h
1
YR
----
No. K2166050-
uaRerl maintenance AM)
S
433,00
-------
--- S -----------
433-00
7 �
- - ---------
LOAD TEST - AM - - ----------- - -------------
1
YR
S
355.00
S
355,-
— ------- ----- -----------------------------------
-------------------00
Generator • Make: Kohler 1 Mdl. 60REOZK 1 Se6al No.
rwvvp� -
QUARTERLY - Preventive Ma'ntenBnGe (PM}
3
QTR
S
140-00
S
420.00
SGM32GSZC 60kW I Phase 31120/208V ,
�'re Stat`on #8
1'1` Red Bud Lane
Transfer Swatch -Make Kohler t Mdl KSS-ACTC-0200S1 Serial
ANNUAL MAINTENANCE to include 4th
YR
No. SGM32GKVL
quarterly maintenance (AM)
S
43100
S
433.00
LOAD TEST • AM
1
YR
5
355-90
S
355.00
Generator Make -Olympian/ Mdl 95A �,1644 Si Serial Na 2019815 QUARTERLY - Preventive Maintenance (PM)
3
QTR
15kw/Phase 1/240
S
49fi.c�iJ
5
390-00
i re Station tiJ
2721. SAM BASS RD.Transfer
Switcho Make Generac I W1. 95AO1644,,W I Set. 29279
ANNUAL MAINTENANCE to include 4th
1
YR
S
365,00
--- -----------------
quan� main4enanLe AM
S
365-00
- --------- - --- ----- -9 11 W
--- -------------------------------
LOAD TEST -AM
t
YR
S
320 00
5---- RMAM
- W 32t1.00
-- -------
Generator Make Kohler/ Mdl. 20REOZK Sen"al No. SGM32MG8N
QUARTERLY,, Preven5ve Maintenance (PM)
3
QTR
22kwi Phase 1/240V
S
1�Q �c�
S
390,00
Fire L�,giSiiCs
1 viatt�s School idoad-
Transfer Switch- Make Kohler 1 Mdl. KSS-AFtJR-ft1I3BJ5 l Ser
ANNtlAL MA3NiENANCE to iRClt�de 4itt33
1
YR
H040680179
____
quarterly maintenance (AM)-------------
------
S
365-00
5
365,00
s
LOAD TEST1900000=
-AM
0000000000000M
t
YR
S
320 00
5
32t1 OCt
Generator. • Make: KOHLER/ Mdl.4t3REQZK / Serial No,
QUARTERLY - Preventive Maintenance (PM)
3
QTR
S
00-
5
33FYGMGG0071 40kW I Phase 1 / 240V
-- ----13C} ---
----------- ON ------390,00
fnre�f Cr�„�k -day �IilE
Transfer Sm'"tch - Makes Kohler 1 Mdl. KSS-,AFNC.0200S l Se-- -------- - -----------ria€
RNRnmr" m"""
ANNUAL 6rtAtNTENANC£ to include 41h
�
YR
32'-22 Bay H��1*�, Lane
No. A333GMGDO518...........
quarterlymaintenance (AM)
S
38500
S
385-00
�a
LOAD TEST (AM)1
YR
S
320 00
S
32CS.00
Genera4or -Make: KOHLER i Md1.A50RE0ZJF ! Serial No.
QUARTERLY =Preventive Maintenance (PM)
3
QTR
5
5(.00
S
450:00
F��.rest 0-reek - Hlaon
3379GMGG0012150kiN_/.Phaw..3 _! 480V
Cd-
Mead
Transfer Switch -Make-Kohler / Mdl KSSa-AMTG,-0225S I Serial
ANNUAL MAINTENANCE to include 4th
�
YR
L, 19 Hilton Head Or
No A333GMG00520
maintenance (AM)
SARPIN
5t}4 i}i�
�
504-00
%/
- - ------------ ------------ ---------------- -quarterl
MOM
LOAD TEST CAM
1
Y R
5
425-00
S
425-00
------------- -----------------
----------------------
----------- -- R____
Generator - Make,Kohler I Mdl 60REOZK d Serial No
QUARTERLY - Preventive Maintenance (PM)
3
QTR
33HMGMGN0022 6OkW I Phase 31480V
S
140-00
S
420-00
Furesti;reek 7rev�no
382J Trevino Or1
Transfer Switch- Make: Kahlerldt.KSS-ACTC-010[75/3eriat
ANNUAINtAtN7ENANCEtoinGsxle4th
YR
No. A333GMG00519
uarteri maintenance (AM)
S
4:33.UO
5
433.00---
?6
-----
LOAD TEST (AM)
1
YR
S
355-00
F 1-- -1 %WP V
5
355-00
i.atie Gecrrgetuwr�
Generator,, Make' Cummins-o-Onan I MO. 90ODFHC,*1333 f Sen'al
QUARTERLY - Preventive Maintenance (PM)
3
QTR
S
5
70500
20%40 Carter Bend (08
& Ged�r Breakst
Na' H000135813 900kW I Phase 311400V ------- --
'Transfer Switch • Make, Schneider Elecfrlc ! MdE. Prerrs5et OC16ii !
ANNUAL MAINTENAhtCE io ineiude Athx'V;��stis
YR
-------------- baft-go-cmam235-00
�d�
Serial._No 42233321001 ----- — ------quarterly
rnairttensnce(AM)— ----------
- ---------
---
5
----------1,8i?.a0
S
1-.612-00
LOAD TEST (AM)1
YR --- -
--- ---5
1,242.0�
--- ------------
S
1,2a2 t70
Generator v�take Kohler lMid 60REOZK I Serial
QUARTERLY - Preventive Maintenance (PM)
3
QTR
S
1�----------- 0GtY
8
aZa flQ
New Firs Station 3
33HMGMR0004/ Phase 3 f1201206V
! a F rontera
Transfer Switch-% Make,.- Kohler MWL GM42541461 Sepal Number
ANNUAL MAINTENANCE to include 4th
t
YR------
>�t Sundance F'arkway
151656336-10A
quartedy-maintenance AM)
-- -----
S
433-00
5
433.00
LOAD TEST (Awl)
t
YR
5
355-00
5
355 DQ
Generator - Make: Generic I Mdl. 7808900400 / Senal No,2093492 QUARTERLY - Preventive Maintenance (PM)
3
QTR
30OKW ! Phase 31480V
5
17500
S
52500
MC:Nutt
E. �'e1r'n VafEey1
Tran5f2r SvAtch - Make: GenerdC 1 dl. 78t}$90(320Q / Serial No
ANNUAL MAtfVTENANCE Eo intiud8 4th:s9`;9
YR
3627
quartetl maintenance (AM)
5
5$i
S _
W�
------- 66'.00
9
'-
LOAD TEST dAM
1
YR
5
____ -(3D
580-00
S
- 58Ci 0�
Z 014
No.
- - - - - - - - - - - - - - - - - - - - - - -
-
LationC3escriptianSchedule
- - - - - - - - -
AAA_ --------------- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - -
MR-
EstimatedU
WK --- M
It
Un^t Cost
Extended TotalQuant'
G n r make: Kohler Mdl 5fl4REOZV81Serial No. 2160408
QUARTERLY Preventive Maintenance (PM)
3
OTR
475kW Phase 31 480V
5
200 00
S
60000
Police Dapartn-ient
27�1 N Mays St
om
Transfer Switch Make.- Kohler / Mdl KCT-Ah1VA-4$Ot38 / Serial
.---- --
---------------
ANNUAL MAINTENANCE to include 4th
1
YR
�yo.K160336
quarterly maintenance (AM)
8 7 00
5
841 00
2 0
TEST (AM)
YR
S
7t4 00
S
7t4 QO
--LOAD
GeneraYar *, Make- Empire I Mdl 45ODGW-SE / Serial No 373-3D4
QUARTERLY - Preventive Maintenance (PM)
3
QTRPublic
/ Phase 3 208VS
130 00
S
390-00
Works (old Bldg)45kW
--------
COMM
2t3a�$ Enterprise Dr
TransferSwi -Make..Empir /MdJ.A3C150A1SenaINo,958-
ANNUAL MAINTENANCE tainclude4thYRIGA
quarted maintenance (AM)
111 5
385-00
S
38500ft'F_9
- - - - - --- - - - - -
LOAD TEST (AMI, ADDRA! - - - - - - - - -
FIR- - - - --
1
--------YR----------S
320 00
S
320 00
--- ------------
----------
Generator-. Make: CumminsI kidl. ClOODGC-17342671 Serial No.,
14111114"MR119114119
QUARTERLY,,, Preventive Maintenance (PM)
3
QTR14000
B190500977 8OKW I Phase 3 1480VForest
S
420:00
Creek----------------
-----------------
'<i"J'v
Transfer Switch - Make- Cummins / Mdl 07PC8.173425fi Serial
ANNUAL MAINTENANCE to include 43h
YR
�1iFt�;ii3666
quarterly maintenance (AM)
S
I
30
S
43300
--------------
------------------------------------------------ ---------------------- ----------------------------------------------------
------
LOAD TEST (AM) - ------------------------ - ---
............
----------- ---------------
YR
------------------------
S
355 DO
S
355 QD
--------------- -- -- - --------
---- ---
It - ------------- ---------- ----
i er:��aic;r -
hfiake Olympian P Mdl C}5(1P31 Serial No 11,10,1010=
-Y
QUARTERLY ..Preventive Maintenance (PM)
3
QTR
S
130Oa
S
390,—
00
1 O�999 Wyoming cpr�ngs
0 L-1 W tU J: t-IPFO1860 5OkW I Phase 3 480V
Boa ------- ----
---------------------------
r,��msfar &4:qt� - Make. Asco t Mdl. €?3tt�370N1C Serial No.
MUN III-------- ------------
ANNUAL MAINTENANCE to include 4th
1
---------
YR
KONG
A11111111I UN
-------- -----
21323?-2 RE -- --
quarterly maintenance (AM) -
S
385 00
S
3&S.QQ
11)
--------------- ------ ----------------------------------- ---------------- ------------ W&W
- - ----------------------------- -----------
------------------ ----------
am 1% A PI 01 A 0% 14 a Ole 11
LOAD TEST (AM) --------------- ----------
i
Yft
S
320.Q0
S
320.0�
------------- Uwe"
Generator -Make. KOt3LER I Mdl .SaREOZK I 5era31 No..
-
QUARTERLY - Preventive Maintenance (PMj
3
QTR
33H3GMGG4Ut7 52kW I Phase 3 14 8101V
S
130 00
S
390 00
Water Treatment P13ni
--------- ------- -
------------------------ - ------------ - -----
- --- ------------
---
52Gt? N Ili 035
Transfer Swst�h -Mike C+E tl Mdl Q836XG39.�4,��
ANNUAL MAINTENANCE to include 4th
quarter&i, maintenance (AM)
1
---
YF?
-------
-S
38500
-S
38500
LOAD TEST (AM) ----------------- ----------- ---- - -
----------
YR
S
00
32DS
32400
Generator -Make: C7iympian I Mdl. C73pPt S Serial No
{QUARTERLY Preventive Maintenance (PM)
3
QTR
D�i0BCiN0fl4 30kW I Phase 1 24QV
S
130 Qa
S
390 00
Late:"regiment
5200 N, IF135
Transfer Switch - Make: Asco f Mdl. D00300Q20104FtOC i Sena9
ANhfUA1.MAINTENANCE to inc#ude 4th
YR
No. 789241-ilfl8 RE ----------------------
4uarteriy maintenance (AM)
'e
3�'S0-0-
_S
------------- 385OD
LOAD TEST (A)
1
YR
- -
S
320
--00---
_S
320 00
---- --------------
Generator -Make- Cumns i Mdl.. C$0 {)fiC Sena1 No.
hIIIINSWO
QUARTERLY -Preventive Maintenance (PM)
3
QTR
Bob Bennett Building
819U5t1g977 / 80KV611 Phase 31480V
---------------
------------------ -----------
----------------
--------- ------------ - ----------
S
'114000
------ --------- ----- ---------
S
MO
42000
------------- ---------
Luther Peterson Service
Transfer Switch ,Make: Cummins / Mdl. OTECB-i819660 Ser.
ANNUALMRINiEIVAh3CE to include 4th
YR
Center 34a0 Sunrise Rd
A19M4fl0580 - -----------
quarter) maintenance (AM)
- - - - - - - - - - - - - - -
- - - - - - ---------
433-00
S
43300
Zr %'5
---------------
LOAD TEST JAM)
----------
1
YR
S
355.00
S
91M 35500
mww"o RM 9
Generator -Make: Kohler I Mdl,. i824REClZM !serial No,. 2D6d745 QUAR7ERlY o, Preventive Maintenance (PM)
3
QTR
Wat�E Ts'zatmenY Plant
182dkW I Ph352.3,1480V
909POWN _111I
5
250.001-
--------
-- -- --- - --- ---------------- 75i! 00
High Service
Transfer Switch - Make. EatonfCutler-Hammer P h9d3 SSN28t 56 1
ANNUAL MAINTENAMGE to include 4th
YR
5 2 0 0 N. fit 5
Serial No 90OP025H07 R51in acess of beina reolacedl
E.� ....... . ................ Im
quarter maintenance (AM)
------ - - - -_ � - --- ---- - --- -----
------------------------------ --- ---------------
S2235
00
2.235 00
--------- - - --------------
-------------- --------------- ---- ---------------
mpg NOMMUG
--------------- ---------
5 PIUMM X ------------------- PWW
a----
LOAD TEST (A
-- -------------------
YR
S$
1.88000
- W
---- --------------- - ----- -
---------------- 141%
Gsnsratoem Make STEWART & STEVENS / Mdl 16V92GDTAB,
QUARTERLY - Preventive Maintenance {PMp
3
QTR
Hfl-750S8/ Serial No. 129067 75QKW / Phase, 31480V
S
200 QO
S
80D OQ
Old TP
A--AOPOQIQM no, - - - - - - - - - - - -
- ------ ---------------------------------- A PIMA ARM -------- — - - - - - - - - - - - - - - - - - - - - - -
------ --------------------- ---------
1199 E Austsn Ave
Transfer Switch Make: Siemens t MO.. 851fl t Semi No.
- --------- --------
ANNUAL MAINTENANCE to include 4th
uarter y inienanCe (AM)
YR
------
3,292 04l
t,292 (3p
28
— ----- ------------------
-- -------
LOAD TEST (AM)
- - -- ---- -----
YR
832.04
--- ------------- - --------
S
832 DO
---- --------
MA
_ NN-00100 Q - - -- - -------------------------------- Gea�erator Make: Generic I Mdl. 673598t1100 1 Serial No
QUARTERLY Preventive Maintenance (PM)
3
QTR
2QE9Z18 ZSOKW / Phase 3 / 480V
S
17000
S
510.00
McNutt #2
:;;:'..9 E Palm Valley
--- ..............
Transfer Svntch,, Make R5C0 t Md6 Et�30DQ3040flNiXH t 5er.:
......... . ........... ------ ---- --
ANNUAL MAINTENANCE to include 4th
---- -------------------------
YR
..... ...........
--------------------- ---------------
350351RE- - -- - --------
quarterly maintenance (AM)
S
592.00
S
582 04
R NOW it R M --------------------------- ------------------- ---------------
--------
LOAD TEST (AM)
Rdw R R-I 11113-0 R_R_R M-M-I MO ----------- R 19-m-I R-W
t
R-R-R-R-R-I
Yft
-------------------------------
S
------------
b25 00
S
525 00
------ -------
------- ---------
------
--------------
---------------
- ------
seta
------------- --------
- --------------- ------ ---------
S
42060pi '0 0
3
4 0 3
ibit "A"
City of Round Rock
Generator Installation, Preventive Nlaintsnance, and Repair Services
1F6 20-Q11
Class/Itsrn: 936-39
September 2020
ATTACHMENT B
RESPONDENT QUESTIONNAIRE
40 Points
Name of Business: tkS�1h G
-------------- . ......
------- - ------
---
--- - - ---------------------------------------------------
�r-
�ffj"
A
dvo�
I
"
Physical Address of Headquarters(HQ): m��„f
X
28
Physical Address of Serving Branch:
{if different address from HQ)
Su r�� �bave
1. Qn a separate sheet of paper describe training and development provided to staff. ('ia Points).
2.. EQUIPMENT LIST" Attach a separate sheet of paper that describes the type and quantityof vehicles and
.0
equipment that will be used io support this contract. (5 Points)
3. Number pf full-time employees that can be assignee} to work on City of Round Rock projects (excluding a ce
or administrative staff}:
------ ----- - - ------- I ------------ ------------- - --------- 0000000000=001
of Employees
4. How many years has your company been in the Generator Maintenance and Repair Business?
Number of years 'in the generator
'0business:maintenance and reoallr
5. EXPERIENCE,: On a separate sheet of paper describe relevant company and individual experience for the
personnel who will be actively engaged in the performance of this contract., (25 Points)
i. A
• Company work experience: Describe recent company work experience (2 years ar less) for at least 2
commercial contracts for Painting Services
Individual Work Experience- Include the resume of the owner and Project. lead personnel (excluding
11
administrative staff as well as supporting documentation as applicable, such as certifications,licenses,
and years of experience.,
WL AV
.58980M XhIbIt "A"
City of Round Rock
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2a20
ATTACHMENT C
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
n it
SOLICITATION NUMBER:, Cko AO 0 11
- -------- ---------------
ESPOT°s
NaME: u Vrvr_.a DATE. _ ' � _1 ����-U
Provide the nam(Ri, auddretelephonetelehone number and EwMAIL of at least three {3} valid Municipaj, Government
agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last
two {2) years,, City of Round Rock references are not applicable., References may be checked prior to award. If
10 W.
references cannot be confirmed or if any negative responses are received it may result in the disqualification of
submittal.
1. Company's Name
Name of Contact
Title of Contact
E-Mail Address
Present Address
City, State, Zip Code
Telephone Number
2.0 Company's Name
Name of Contact
Title of Contact
E-Mail Address
Present Address
City, State, Zip Code
Tel�phane Number
3. Company's Name
Name of Contact
i'st.ie of Contact
E-Mail Address
Present Address
City, State, Zip Code
Telephone Number
.09A
Cj f'rk fnsaR1
M-V VA.
,awl
a fit l n��e.
INA Am M I OR pi Mop, C.
3151 S�
low
.............. .......................... .........
. ......................
orarinn k -"* r
61'
zr jAOl1
---------------------
.......
Fax Number:
� IC�I�
c�r�Y ------
A Af
W
69
A
'(Ai�1V1JJ�h
sr��
IR
�l � r �.�rc°� Icv�e p+ __
Lev ------ ------- -----
------- - ---------------
vow
59%d ;7 L FM Sb
0 - --- - -------------
-------- T ---- --- ------- -------------- ................
"t 6�0
-- - - A A
5 Ea 9a aw 36 i4 txt ��o� Fix N u ber:c
X
� t�'t iMi �" t�u �Ir1
6
--------------
8&3
Fax Number.,
� 3 -,00 3%88_
FAILURE Tfl PROVIDE THE REQUIRED INFORMATION WITH THE SQLiCITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD,,
Exhibit "A`°
City of Round Rack
Generator Installation, Preventive Maintenance, and Repair Services
I F8 20,oO 11
Glass/Item: 936.m39
September 2020
A ACHMENT
SUBCONTRACTOR INFORMATION FORM
COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION N�0 - Oil
RESPONDENT"S NAME, ifish GIs" ta A r
t;�vitQ� ATE:
oho
• CIRCLE ONE as NO, I WILL NOT USE SUBCONTRACTORS ON THIS CONTRACT
dzm-- - - --------- - ---
YES, I INTEND TO USE SUBCONTRACTORS ON THIS CONTRACT YES
If yes complete the information below
1. Subcontractor Name
Name of Contact
E-Mail Address
Address
City, State, Zip Code
Tele-phone Number
describe work to be
performed
Percentage of contract
work to be performed
2. Subcontractor Name
tame of Contact
Title of Contact
E-,*Mail Address
Address
City, State, Zip Cade
Telephone Number
Describe work to be
performed
Percentage of contract
work to be performed
--- ---- --- ----------- --------------- - - --- -- ------------------- ------------------------ ----
( i Fax Number.* ( )
----------------------------------------------------------------------------------------------------------------
Number:
+, Y
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s Acid addit1'onal pag
es as needed
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MM-- --------- — - -- -------- ----------- AMMAR---
AuvLNYYnS 3/tllftJ3X3
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................... -.1 ..... . ......... - ...... .......... ...... .
81111aft nnft
VESMA sum Oi,,L" N
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11VII 49,04TOW4 1
Exhibit "A"
O;WL MM alsoft fim -Mawr& 499%9&&�
Imm S��
G RAT%Om
08
f
Abh
............ ...............
................ .. .................. . .......
....... . . ......
MOMS& A
Im Ar F dU D ROCK,
TEXAS
-ON- .80 A&
G*Uii L`ciT 'sk TioA& N'8&'gffAm�L ZUff
M 'M
INDIVIDUAL
ff" 'u's K X P
WL`JmR` Eft'O`-ERIENLE,
Aft
Kurt Summers — President,
understand how 'important it is to be a full solutions provider for any generator related needs that
customers may have. Additionally, this is what led Kurt to make the decision [cs start the electrical
31
division of AGS. Ne wanted to be able to cover electrical service needs for customers while also
providing turnkey solutions for new generator installations and replacements. Kurt's understanding of
generators, electrical and technical knowledge are what makes him highly valuable to AGS customers.
Is
Brendan Chink OCOW-nService Manager
I'llafte
i Praiect
TT.J.Linahan ---* Master Electr`cianAManager
T.J. started working in the electrical industry over 2Ci years ago. Ne has worked on new construction of
high rise buildings, communication tower sites,, data center operations and everything in between. Ne
gained his Master Electrician license over 8 years ago and is the lead for the AGS electrical department.
Turnkey generator installation projects have become highly successful at AGS since T.J. has been leading
the way. Efficient project management, customer coordination and an-kime project delivery are T.).'s
biggest contributions to the teart).
Exhibit if
------ AUS IN
-A�
.... .... .... .....
................
r.NERATUR
.......... ............. 'k. -%.e* AM
..........
... . .......... . . ...........
Generator Service Technicians
got A dh A A FIRPI
Average tenure in indusiry: 6 years
Generac Industrial certifications
Kohler Industrial certifications
Load Bank Testim-oKcertifications
Electricians
AROOROP
Average tenure in industry: 14 years
1 Master Electrician certification
2lourneyman Electrician certifications
q*
2 Apprentice Electrician certifications
Exhibit "A"
USA
GENERATOR
R
CITY OF ROUND ROCK -
, TFFXAS
SOLICITATION NO, 20-011
E-QUIPMENT LIST
Austin Generator Service has the following equipment and vehicles to support the City of Round Rock
for generator maintenance, repair and installation services:
Vehicles
(6) Generator Technician "Trucks — fully stocked with tools and parts for service
(1) Service N'lanager (Technician) Truck
(5) Electrician Trucks — fully stocked with tools and electrical fi-iaterials
Below is a screenshot of where our technician and electrician trucks are parked at night so you can get
an idea of availability for service in the event of an emergency:
9,08 .? I I=* *
12/13 Vohicfas Found
&&&Rama
Exhibit, "
AUS IN
. . . . ........
--
agggoogw
. .. .................
...............
9 Equipment
Load E-sankins
--
(4) 1QQ kW
{1} 4{5p kw
{1j 5C}D kW
{1} 7C?0 kW
{1j 125t7 kW
Rental Generators
(1) zs kvA
{a.> 45 ova
(3> ao kvA
(2} 130 ova
{lj 250 kA
(2} 400 kVA
(2) 625 VA
EXitl
%
't ff A #I
xb1 A
------------ --
------------- --------------
-----------------------------
.............
.. .. ..........
....................
..................... ....................
...................
.............
a AM%&-
AUSTIN
ARM9699M AONOMN� am OHNNOMMAgm
EFAIJIM am=
. . .. .... .............................................. ............
CITY ND R
TEXAS
OLtCITTIU owl &N&I N' w A 0 Use k 20-011
ADDITIONAL EJ
-c Project* Corix Utilities Camp Swift Lift Station #1 Generator
Scope of Work.: Installed new 2f70 kW diesel generator and 400A ATS. Work consisted of pouring new
it
concrete pad, running new electrical conduits from generator to ATS, installing new rack for mounting
ATS, offload and placement of equipment.,
Project Completed: May 2019
Project: itel Generator Replacement
Scope of Work: Replaced 125 kW diesel generator with new 175 kW diesel generator and 300A ATS,
Work consisted cif new electrical work from outside generator location to 2"d floor electrical room,
offloading and placement ofi equipment, startup and comissioning.
Project Completed:, September 2{?19
Project:
City of Flatonia Water Treatment Plant Generator
Scope of Work: Furnished and installed 200 kW diesel generator and 4t10 ATS. Work consisted of
te pad, offload and
electrical underground from Penerator to ATS "in pump homM, ouring new concre-,91WO P
placement of EC{€1PF}Pllellk, startup and commissioning.
Project Completed: February 2020
Rroject:City of Corpus Christi Generator Replacement
P generatorScone of Work: Re laced- 400kW diesel and 1600A ATS withnew500 kW natural gas
I--
generator and new 1600A ATS, Work consisted of new electrical and underground from ATS to new
generator location,, poured new concrete pad,, trenching and gas piping from city meter to gas regulator,
offload and placement of equipment., startup and commissioning,..
Project Completed: March 2020
Project: San Marcos Hunter Well Generator
Scope of Work,: Furnished and 'Installed new 60 kW diesel generator and 10{�A ATS. Work consisted of
new electrical from ATS inside pump house to outside generator locafion, new concre'..fic foundati"on and.w.
retaining wall, offload and placement of equipment, fencing around generator area, startup anti
CC7Rliiif5590ftfYlg.
Project Completed,: May 2020
6 AAaams xhl6bit "All
soiee;xati6on: iF2a-a1 1
N
9229uh (I R u -"Mat U ROLK
,T f:..
PURCHASING DIVISION
ADDENDUM
CITY QF ROUND ROCK, TEXAS
Addendum No: 1
Date of Addendum: 9/23/ZQ20
This addendum is to incorporate the following changes to the above referenced solicitation:
000%
1. Clarifications: Replace document "11 Attachment A,%, Bid Sheet" with "1.1 Attachment A- Bid Sheet UPDATED."
....... A-w
The City-
•
Deleted duplicate line 18.,
• AOL
Added the new Fire Station #3 location on La Frontera to line 18.
• Added line 36 for generator rental cost.
i!. Questias:
Q1 How are the 60 points for cost distributed? Does the lowest bidder get all 60 Points?
the
icAl The lowest cost submitted receives f ull 60 pointsx- the other responses will receive points on a
t is sliding scale in relati6on to the lowest cost.,The mathematical equation "(Lowest $ R $) x Total
Points assigned to cost" Example; the lowest bid is $10Q, another bidder presents $12Q, cost is
worth 60 points ($'t0t$120) x 60,wn 50 plaints assigned to that bidder for cost evaluation purposes,
Q2. Is it possible to also get engine serial numbers associated with the generators?
A2. See the attached spreadsheet for angina io'nformafionp 1,4 Addendum Supplemental Information,,
,9199
Q3. Can we get the Spec numbers for the Kohler Generators?
A3. See the attached spreadsheet for Kohler generator information- 1.4 Addendum Supplemental
Informatian.
Q4,, Is all load testing done during normal business hours.?
AA. Yes.
Q5; Do we have a list of filters used for each generator?
AS. Na. No list i currently available..,
S. Due to a variety caf contractors and projects there may be times when the subcontractors listed pn
Attachment D will not be available... Are we limited to use only the subcontractors that we list on this
aktachment?
A6. No, you are not limited to these subcontractors... You may add and remove subcontractors throughout
the term of the contract with prior approval from the City°s designated representative.
Exhibit "A"
By the signature affixed below this addendum is hereby incarparated into and made a part of the above referenced
solicitation.
ACKNOWLEDGED BY.., ,,�
---- ----- -
IN, !"Hn-AG, -MOM
--- --- - -----Authorized
ON-
Name Signature Date
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL, FAILURE T O MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.,
A'33'54 E T
CORE SS
YEAR
MAKE
060578
E N8 S 4Aie. FIRE E
2006
CAT
L F 2:1
F043 ipolice subiiiatio$i
2010
CAT
1 �
8'�i��
l67oi1 5
CAT
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�3.Ji9i.f
2000001660
L�4
CL�`o�3��iN S
,,Rpm, ... Rpm,,,842022
OREST CREEK
2018
C LUM INS
8 463is�,3
�"'�,d��D7i�"i�� ��F Lv���i
�4F��
CUMNNS
-------------
64202 I
LAY18e G"TOWN
t e'���
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Y'tl.A�Fi«S�i] (oics w4g)
iF e6:
EMPIRE
:822042
F0#2
2006----
GENERAC---
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-------------
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:842024
- - - - - - ------------
WNW 92 ------------- I --
- -----
20M
GENERAC
180421
FO REP SHOP
CAR5`4FUSi i
2018
Kie4HLE3"d
19w?o
HILTON HEAD
2019
K L
boodaft
20W56
� 8'tEf! IB��,F
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KOH&.ESq
8 219W
RPD
K°i4ER
822014
F0#4
Whol27
2016
KOHLER
.......
owsssfissssm
0000,01000000 w I 00W ".."IfimmWA
____ R ____ -- --------------------------
1828W I
JW mounted
20W -------------
KOHLER
....
Ap
0"1 507
�i'�"'� HALL,
pi a
O�.'� �'��842.010
STONIE OAK
2003
OLYMPIM
D
-We D30S
050,8
OGDA-5691453
I- 1 77
F..1 3b --------------
45ODGW-BE
7168650100
7808900400
6735SWI00
20REOZK
COREOZJF
x
50REOZK
6QRF.0ZK
-5w,,REOZVB
006000600000
VW Z
0O10
6ORSON
OZJ
wM
1 V1
1820REOZM
V
EOZK
020OP3
9SA 01644
W
D30P I
1 4 Addendum Supplemental Information
KW
VOLTAGE
PHASE
ATS MAKE
27 1480
3
ckw
80
rda
3
CUMMINS
----------------------
45
1201208
3
EMPIRE
deal
300
27471480
3
-GENF.RAC
22
240
1
K HL
52
277moio
3
GE
2771480
3
KOHLER
M60
E-41
60
1 2woe
Mae
i
I
N-
I DD
rda
3
NIA
1,820
rda
3
Xw000l0000ftwom
REPL W PROGRESS
200
t2081120
3
CAT
so
208112200
3
NIA
15
120i240
I
Boom so
4SW77
3 --------
ASCO
r=3
750 ----
------ 2771480
N APP
MODEL
E00300030400CIOC
60323SOG12
A300315M I
p O 1
TE. 1 1
NIA
A 1
KSS-ACTA4400S
7608900200
E00300030400NIXH
x�
K-AF 200E
--------------
0 1 O32LO
KSSAMTC-0100S
K T aA v M
K Y 4
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coo
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CTG
ftbow
D3003
7 I
mmmm
A33X-MG0GSl9
map
SGM32KVL
K2025711
IA
I
TSAI1 74
NIA
213237-2 RE
789241 -CQ6 RE.
KORLIER" F 9
(meal spec# I engine
Spec#)
IA
NIA
NIA
IA
9 1 3A 1 6a 1
2 1 1 "GA l
PA- 1 %29 I
GOB f 3003
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IA
NIA.
00000000000
NIA
IIMIY111MN117
f
Exhibit "A"
.0
Sofliciftafion. IFB ZQ-11
a 2L "01& AMOM&
K`U slue NwU---m IRIU CKI r-VX IN
PURCHAS106 GM510"
AC7DEIVQU
La;&ITvAT` 0Fam Ra0'UAN'DROCK, TEXAS
Addendum No: 2
Date of Addendum: 9l30f220
ntn the followingThis addendum "is to incorporca%%;; changes to the above referenced
i. Additional Informat'ion, It was noted thatitern dt1.4 Addendum Supplemental Information"published under the
City's Addendum 1 on 9l2312020 only included the Al"5 (Automatic Transfer Switch) model and aerie( number and
not the nine model and engine serial numbers. The City recognizes the need to compile applicable engine data
for the vendor community to provide correct bid documents. The City will publish a separate addendum once the
information is received and complete.
!I. Extension.46
The proposal due date is hereby extended until Friday, 10f96>2Q20 at 3:flOPtVI CST...
Ili. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME,
APPROVEDY:9f3C}/2Q20
------------------- ---- Amanda Crowell, Purchaser
Purchasing Office, 512-215-5458
By the signature affixed below this addendum is hereby "incorporated into and made a part of the above referenced
solicitation,
V
ACKNOWLEDGED BY..
KJ4 V! t �'� .�f'tt�i
FM1PMM9MR- mA
------------------
Name
Autharsted Signature
Date
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL, FAILURE Tfl DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
Exhibit "A"
Solicititaon:0
IFB 20-011
"Mow
.01
.P
•
X
U 'N'" UNQ 4 N Rmm a ON a Cm & a T K X E
PURCHASING CM51004
Aoa�r�oum
CPTY C}F ROUND ROCK, TEXAS
Addendum No; 3
Date of ddenu 10/112020
This addendum is io incorpara#e the following changes to the above referenced solicitation:
I. Addit#oval InformafionThe City has attached an updated version of's'1,4 Addendum supplemental 'Ionformation"
' ffinnn-R.'
that incfudes the engine models and serial numbers as indicated in the document.
il. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME..
APPOVED BY:
Amanda Crowell, Purchaser
Purchasing Office, 512-L18-5458
1or1»ozo
By the signature affixed below this addendum is hereby incorporated into and made a part of the above referenced
solicitation.,
ACKNOWLEDGED BY...
LA&b
Name
Authoriz`ed Signature
sake
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL. FAILURE TO t30 SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
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