Contract - Austin Welder and Generator - 2/11/2021CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF GENERATOR INSTALLATION,
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES
WITH
AUSTIN WELDER AND GENERATOR SERVICE, INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON §
COUNTY OF TRAMS §
KNOW ALL BY THESE PRESENTS:
THAT THIS AGREEMENT for the purchase of generator installation, preventative
maintenance and repair services, and for related goods and services (referred to herein as the
"Agreement"), is made and entered into on this the _, day of the month of
7R,4?M F�-V , 2021 by and between the CITY OF ROUND ROCK, a Texas home -rule
municipality, whose offices are located at 221 East Main Street, Round Rock, Texas 78664-5299
(referred to herein as the "City"), and AUSTIN WELDER AND GENERATOR SERVICE, INC.
(DBA "AUSTIN GENERATOR SERVICES"), whose offices are located at 2004 Howard Lane,
Austin, Texas 78728 (referred to herein as the "Services Provider").
RECITALS:
WHEREAS, City desires to purchase generator installation, preventative maintenance
and repair services; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services; an
WHEREAS, City has determined the bid submitted by Services Provider provides the
best value to the City; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.0 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City is obligated to buy specified services and Services Provider is obligated to sell
00462145/ss2
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3'S
same. The Agreement includes the following: (a) Citys'Invitation for Bid, designated
Solicitation Number 20-01 dated September 2020 ("IFB"); (b) Services Provider's Response to
IFB; and (c) any exhibits and/or addenda thereto. Any inconsistencies or conflicts in the contract
documents shall be resolved by giving preference in the following order:
(1) This Agreemento
(2) Services Provider's Response to IFB;
(3) Ci"ty's Invitation for Bids, Addenda, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon wh40
ich the binding signatures of both parties
to this Agreement are affixed.
D. Force Maj*eure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
2.0 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated or extended as provided herein.
B. The term of this Agreement shall be for sixty (60) months from the effective date
hereof.
Co City reserves the r41 In 40
ight to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.0 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the services as outlined i*n the IFB; Addenda to
IFB; and Response to IFB submitted bY Services Provider, all as specified in Exhibit "A,"
incorporated herein by reference for all purposes. The intent of these documents is to formulate
an Agreement listing the responsibilities of both parties as outlined in the IFB and Addenda to
IFB and as offered by Services Provider i*n its Response to the IFB.
a
The services which are the subject matter of this Agreement are described in Exhibit "A"
and, together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.0 ITEMS AWARDED AND SCOPE OF WORK
Items Awarded. All bid items in "Attachment A — Bid Sheet" of Exhibit "A" are awarded to
Services Provider.
Scope of Work: Services Provider shall sati*sfactorily provide all services described in Exhibit
" A," attached hereto, within the contract term specified in Section 2.0. Services Provider's
Is Is undertakings shall be limited to performing services for City Md/or advising City concerning
those matters on which Services Provider has been specifically engaged. Services Provider shall
perform its services in accordance with this Agreement, in accordance with the appended
exhibits, in accordance with due care, and in accordance with prevailing industry standards for
comparable services.
5eO COSTS
A. In consideration for the services to be performed by Services Provider, City
agrees to pay Services Provider the amounts set forth in "Attachment A — Bid Sheet" of Exhl*bl*t
«A „
Be The City shall be authorized to pay
exceed Two Hundred Seventy -Eight Thousand
Dollars ($2789 952.50) for the term of this Agreement.
CP
6eO INVOICES
the Services Provider an amount not -to -
Nine Hundred Fifty -Two and 50/100
All invoices shall include, at a minimum, the following information:
A. Name and address of ServIs
ices Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
Co Delivery or performance dates.
7.0 INTERLOCAL COOPERATIVE CONTRACTING / PURCHASING
Authority for local
governmental functions
governments
to contract
with one another to perform certain
and services, including but not limited to
granted under Government Code, Title 7, Chapter 791, Interlocal
Subchapter B and Subchapter C, and Local Government Code, Title 8,
F. Section 271 0 101 and Section 271 01020
purchasing functions, is
Cooperation Contracts,
Chapter 271, Subchapter
3
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the Ci*ty's bid, with the consent and agreement of the successful service
provider(s) and the City. Such agreement shall be conclusively inferred for the services provider
from lack of exception to this clause in the service provider's response. However, all parties
hereby expressly agree that the City i*s not an agent of, partner to, or representative of those
outside agencies or entities and that the City i*s not obligated or liable for any action or debts that
may arise out of such l*ndependently-negotiated "piggyback" procurements.
8.0 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City"s current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
detened by City's budget for the fiscal year in question. City may affect such terminatirmion by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
9.0 PROMPT PAYMENT POLICY
In accordance with Chapter 225 1, V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
perfloance, supplies, materials, equirmpment, and/or deliverables, or within thirty (30) days of the
day on which the perfioance of services was completeor wi
rmthin thirty (30) days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may chargelnterest on n overdue pay
ment at the "rate i*n
effect" on September 1 of the fiscal year in which the payment becomes overdue, i*n accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b)le however, this Policy does not
apply to payments made by City I*n the event:
A. There i*s a bona fide dispute between City and Services Provider, a contractor,
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be Iate; or
Be The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There i*s a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be Iate; or
D. Invoices are not mailed to City i@n strict accordance with instructions, i*f any, on
the purchase order or the Agreement or other such contractual agreement.
10.0 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider I*f it is determined by City that gratuities or bribes in the form of
4
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
11.0 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
12.0 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products from another supplier or suppliers.
13.0 INSURANCE
Services Provider shall meet all insurance requirements set forth in Part II of IFB 20-011
and on the City's website at:
httiDs://www.roundrocktexas.gov/wp-content/uploads/2014/12/corr insurance 07.20112. df
14.0 CITY' S REPRESENTATIVES
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Chad McDowell
General Services Director
212 Commerce Cove
Round Rock, Texas 78664
512-341-3191
cmcdowel l&roundrocktexas. g�o_v
15.0 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party' s intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.0 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re -advertisement of the service
5
10
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in full when due;
Be Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
17.0 TERMINATION AND SUSPENSION
A. City has the rig
convenience and without cause,
Provider.
it to terminate this Agreement, in whole or in part, for
at any time upon thirty (30) days' written notice to Services
Be In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause, upon ten (10) days' written notice to Services Provider.
C. Services Provider has the right to terminate thl'*s Agreement only for cause, that
being in the event of a material and substantial breach by City, or by mutual agreement to
terminate evidenced in writ ing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon Ci*ty's delivery of the referenced notice to Services Provider40 'a,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
o f termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
18.0 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
legal proceedings, claims, demands, damages, costs, expenses, attorneyactions, s fees, and any
6
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
41
party who may be liable for an indemnified claim.
19.0 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies.
Be In accordance with Chapter 2270, Texas Government Code, a governmental entity
mIs
ay not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) and will not
boycott Israel during the term of the contract. The signatory executing this Agreement on behalf
of Services Provider verifies that Services Provider does not boycott Israel and will not boycott
Israel during the term of this Agreement.
20.0 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assIn
igns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.0 NOTICES
All notices and other communIs ications in connection with this Agreement shall be i*n
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated len this Agreement;
or
2. Three (3) days after being deposited i*n the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
Austin Welder and Generator Service, Inc.
2004 Howard Lane
Austin, Texas 78728
Notice to City:
City Manager
221 East Main Street
Round Rock, TX 78664
Stephan L. Sheets, City Attorney
AND TO: 309 East Main Street
Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
Is 40
communications between representatives of City and Services Provider.
22.0 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
18
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County,, Texas. This Agreement shall be
41
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
24.0 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims o disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
25.0 SEVERABILITY
The invalidity, illegality, or unenforceabilIn
ity of any provision of this Agreement or the
Is
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
40 stricken provision. The provisions of this section shall not prevent this entire Agreement from
40 being void should a provision which is of the essence of this Agreement be determined void.
26.0 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
8
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices,,
Time is of the Essence. Services Provider understands and agrees that time i*s o f the
essence and that any fai'*lure of Services Provider to fulfill obligati
ons for each portion of this
Agreement within the agreed ti'meframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts i*n
accordance with the terms of this Agreement. Where damage i*s caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies,,
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which i*t 1'*s not responsible as defined herein. However, notice of such impediment or delay i*n
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed i*n multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one aand the same instrument,,
[Signatures on the following page.]
9
IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock, Texas
By: �
Printed Name:
Title: Ni
Date Signed: _
Attest:
By: i
Sara L. White, City Clerk
For City, roved as to, orm:
'09
By:
Stephan . Sheets, City Attorney
Austin Welder and Generator Service, Inc.
Printe ame: T.J. Linahan
Title: Sales Manager
Date Signed: 12/22J2020
lull
Exhibit "A"
:K TEXAS
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www. rou nd rocktexas.gov
INVITATION FOR BID (IFB)
GENERATOR INSTALLATION, PREVENTATIVE
MAINTENANCE, AND REPAIR SERVICES
SOLICITATION NUMBER 20=01 1
SEPTEMBER 2020
City of Round Rock
Generator Installation,
IFB 20-011
Class/Item: 936-39
September 2020
Exhibit "A"
Preventive Maintenance, and Repair Services
GENERATOR INSTALLATION, PREVENTATIVE MAINTENANCE, AND REPAIR SERVICES
PART I
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after "the City" seeks a bid from firms experienced in on -site
installation, preventive maintenance, and repair services for generators at various City locations. On an
annual basis the City intends to add 5% over the total cost described in the bid sheet to provide services for
any additional generators that may come online throughout the life of the contract.
2. BACKGROUND: The City requests on -site installation, preventive maintenance, and repair services. This
specification covers only the general requirements as to the performance and certain details to which the
successful Respondent shall conform. Respondent shall be responsible for the servicing, troubleshooting,
repairing, ordering, and replacing parts on generators in accordance with manufacturer's recommendations to
ensure each unit is operating as designed for the intended application.
3. SOLICITATION PACKET: This solicitation packet is comprised of the following -
Description
Index
Part I — General Requirements
Page(s) 2-5
Part II — Definitions, Standard Terms and Conditions
and Insurance Requirements
Page 6
Part III — Supplemental Terms and Conditions
Page(s) 7-10
Part IV — Specifications
Page(s) 11-16
Attachment A — Bid Sheet
Page 17
Attachment B — Respondent Questionnaire
Page 18
Attachment C — Reference Sheet
Page 19
Attachment D — Subcontractor Information Form
Page 20
Attachment E — Work Order Sample
Separate Attachment
Attachment F — Sample Invoice
Separate Attachment
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact:
Amanda Crowell
Purchaser
Purchasing Division
City of Round Rock
Phone: 512-218-5458
E-mail: acrowell@roundrocktexas.gov
Allen Reich
Purchaser
Purchasing Division
City of Round Rock
Phone: 512-218-6682
Email: areich(a")-roundrocktexas.gov
The individual listed above is the only authorized City contact for this solicitation. The authorized purchasing
contact may be contacted by e-mail for clarification for this solicitation including specifications. No other City
employee or representative may be contacted about this solicitation prior to contract approval. No authority is
intended or implied that specifications may be amended, or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
Page 2 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
6.
7.
EVENT
DATE
Solicitation released
September 3, 2020
Pre -Bid meeting / site visit
September 14, 2020 @ 9:00 AM
Deadline for submission of questions
September 18, 2020 @ 5.00 PM, CST
Cityresponses to questions or addendums
p
Approximately September 23, 2020 @ 5:00
PM, CST
Deadline for submission of responses
October 2, 2020 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5.00 PM, CST on the due date noted
above. A copy of all questions submitted and the City's response to the questions shall be posted on the
City's webpage in the form of an addendum at.-
httgs://www.roundrocktexas.gov/businesses/solicitations
Questions shall be submitted in writing to the "Authorized Purchasing Contact". The City reserves the right to
modify these dates. Notice of date change will be posted to the City's website-
https://www.roundrocktexas.gov/businesses/solicitations
SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
https://www.roundrocktexas.gov/businesses/solicitations for any updates pertaining to the solicitation
described herein. Various updates may include addendums, cancellations, notifications, and any other
pertinent information necessary for the submission of a correct and accurate response. The City will not be
held responsible for any further communication beyond updating the website.
OPTIONAL PRE -BID MEETING / SITE VISIT AND INSPECTION: A pre -bid meeting will be conducted to
fully acquaint Respondents with the facilities, difficulties, and/or restrictions inherent in the services specified.
The pre -bid meeting will be conducted on the date specified in PART I Section 5 — Schedule of Events.
A. Attendance at the pre -bid meeting / site visit is optional. Respondents shall sign -in at the pre -bid
meeting to document their attendance. Immediately following the pre -bid meeting, a site visit tour will
be conducted to enable Respondents to determine labor, equipment, supplies and materials necessary
to perform the services specified herein. The pre -bid meeting and site visit tour which shall begin at. -
City Council Chambers
221 East Main St
Round Rock, Texas 78664
B. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre -
bid meeting / site visit.
8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3.00 PM, on the due date noted
in PART I, Section 5 — Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Amanda Crowell
Purchasing Department
221 E. Main Street
Round Rock, Texas 78664-5299
A. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title,
number, due date, and "DO NOT OPEN".
B. Facsimile or electronically transmitted responses are not acceptable.
C. Responses cannot be altered or amended after opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
Page 3 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-01 1
Class/Item: 936-39
September 2020
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F. Samples andfor copies shall be provided at the Resp��,:)ndents expense and shall become the property
of the City.
G. Late responses will not be considered and will be returned unopened if a return address is provided.
9. RESPONDENT REQUIREMENTS.@ The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are to carefully read the entire
solicitation.
Respondent shall submit one (1) evident signed "Original" and one identical -to -the -original electronic copy of
the IFB response on a flash drive. The submittal is required to include all addendums and requested
attachments. The bid response along with samples and/or copies shall be provided at the Respondent's
expense and shall become the property of the City.
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all
costs associated with responding to this IFB will be solely at the interested parties' expense. Not responding
to this IFB does not preclude participation in any future RFP/RFQ/IFB.
For your bid to be responsive, addendums and the attachments identified below shall be submitted
with your proposal.
Addendums: Addendums may be posted to this solicitation. Bidders are required to submit signed
addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website
at https://www.roundrocktexas.gov/businesses/solicitations for any updates pertaining to the solicitation.
❑ Attachment An. BID SHEET: The bid response shall be submitted on the itemized, signed Bid Sheet
provided in the solicitation packet. Failure to complete and sign the bid sheet will result in disqualification.
If there is a conflict between the unit price and extended price, the unit price will take precedence.
Submission of responses on forms other than the City's solicitation document may result in
disqualification of the response.
❑ Attachment Bo RESPONDENT QUESTIONNAIRE (for evaluation): Completethe respondent
questionnaire and attach extra sheets and supporting documents as requested
Attachment Co. REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL of at
least three (3) valid Municipal, Government agencies, or firms of comparable size that have utilized
services that are similar in type and capacity within the last two (2) years. City of Round Rock references
are not applicable. References may be checked prior to award. If references cannot be confirmed or if
any negative responses are received it may result in the disqualification of submittal.
❑ Attachment Do. SUBCONTRACTOR INFORMATION FORM: Provide a signed copy of the Subcontractor
Information Form.
10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, or to waive any irregularities or informalities in the
response received that best serves the interest and at the sole discretion of the City. All solicitations received
may be evaluated based on the best value for the City. In determining best value, the City may consider:
A. Purchase price.
B. Reputation of Respondent and of Respondent's goods and services.
C. Quality of the Respondent's goods and services.
D. The extent to which the goods and services meet the City's needs.
E. Respondent's past performance with the City.
F. The total long - term cost to the City to acquire the Respondent's goods or services.
G. Any relevant criteria specifically listed in the solicitation.
H. If the solicitation is evaluated with points, the respondent must earn a minimum of 15 points on criteria not
related to cost to be considered for contract award.
Page 4 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing.
EVALUATION FACTORS
Total of 100 Points
• Cost — 60 Points
• Response to Attachment D — Respondent Questionnaire — 40 Points allocated to following criteria.
o Vehicle and equipment list = 5 Points
o Training and development = 10 Points
o Company and individual work experience = 25 Points
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing.
11. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act. Following an award, responses are subject to release as public information
unless the response or specific parts of the response can be shown to be exempt from the Texas Public
Information Act. Pricing is not considered to be confidential under any circumstances
A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the document.
The City will not be responsible for any public disclosure of confidential information if it is not clearly
marked as such.
B. If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
12. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal Regulations 2
CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prohibited
from contracting with or making prime or sub -awards to parties that are suspended or debarred or whose
principals are suspended or debarred from doing business with the Federal Government, State of Texas, or
the City of Round Rock.
13. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295 "Certificate of Interested Parties" that is signed for a contract
award requiring council authorization. The "Certificate of Interested Parties" form must be completed on the
Texas Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to
final contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
Page 5 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
PART 11
DEFINITIONS, STANDARD TERMS AND CONDITIONS
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release
of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face
of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the
sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms and
Conditions can be viewed and downloaded from the City's website at-
https://www.roundrocktexas.gov/departments/ urchasing/
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements. The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: https-://www.roundrocktexas.gov/departments/ urchasin /
Page 6 of 20
City of Round Rock
Generator Installation,
IFB 20-01 1
Class/Item: 936-39
September 2020
Exhibit "A "
Preventive Maintenance, and Repair Services
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
A. The term of the Agreement shall begin from date of award and shall remain in full force for sixty (60)
months.
B. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of
this agreement for such a period as is reasonably necessary to re -solicit and/or complete the project up to
90 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
A. Be firms, corporations, individuals, or partnerships normally engaged in providing generator installation,
preventative maintenance, and repair services as specified herein and have adequate organization,
facilities, equipment, financial capability, and personnel to ensure prompt and efficient service to the City.
B. Provide all labor, supplies and materials required to satisfactorily perform the services as specified herein
and own or acquire at no cost to the City all construction aids, appliances, and equipment Respondent
deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's
vehicles, equipment, tools and all associated costs. The City shall not be responsible for any
Respondent's tools, equipment, or materials lost or damaged during the performance of the services
specified herein.
C. Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideration
in this procurement process.
3. SUBCONTRACTORS: If Subcontractors will be used the Respondent is required to complete and submit
with their bid response Attachment D- Subcontractor Information Form. The Contractor shall be fully
responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible
for the Contractors own acts and omissions. The Contractor shall:
A. Require that all deliverables to be provided by the Subcontractor be provided in strict accordance with
the provisions, specifications, and terms of the Contract.
B. Require that all Subcontractors obtain and maintain, throughout the term of their agreement, primary
insurance in the type and amounts specified for the Vendor, with the City being named as an additional
insured; and
C. Require that the Subcontractor indemnify and hold the City harmless to the same extent as the
Contractor is required to indemnify the City.
D. Awarded Contractor is required to submit a list of all subcontractors for approval by the City prior to use
of any subcontractors throughout the term of the contract.
4. SAFETY: The City reserves the right to remove any employee from City property for violation of federal,
state, and local health, safety and environmental laws, ordinances, rules, and regulations. The Respondent
shall:
A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State
and City safety and occupational health standards and other applicable federal, state, and local health,
safety, and environmental laws ordinances, rules and regulations in the performance of these services;
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury
or damage to any persons or property within and around the work site. Incase of conflict, the most
stringent safety requirement shall govern.
Page 7 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
C. Indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments,
fines penalties and liability of every kind arising from the breach of the Contractors' obligations under this
paragraph.
D. Due to COVID-19 all Contractor employees must practice social distancing when able and always wear
the following when on -site: face mask and gloves. In addition, the Contractor agrees to comply with all
state and local guidelines with regards to COVID-19 safety and prevention. The City's COVID-19
guidelines can be found at:
htt s://www.roundrocktexas. ov/de artments/fire/emer enc -mans ement/coronavirus-covid-19-
information/
5. DAMAGE: The Vendor shall be responsible for damage to the City's equipment or property, the workplace
and its contents by its work, negligence in work, its personnel and equipment. The Vendor shall be
responsible and liable for the safety, injury, and health of its working personnel while its employees are
performing service work.
6. WORKFORCE: Successful Respondent shall:
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
B. Ensure Respondent's employees, while working on City property, wear a company uniform that clearly
identifies them as the Respondent's employee.
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United States.
7. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include that cost on
the bid sheet all incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment
acquisition and maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining
permits, insurance, bonds and risk management. No separate line item charges shall be permitted for either
response or invoice purposes.
Cost for parts and materials shall be based upon the vendor response listed under Section III of the bid
sheet. To ensure contract compliance, the verified Manufacturer Suggested Retail Price (MSRP) and
contracted percent off shall be clearly stated for each item listed on the invoice.
PRICE INCREASE: Contract prices for generator preventative maintenance and repair services shall remain
firm throughout the initial twelve (12) month term of the contract. A price increase to the agreement may be
considered on the anniversary date of the Contract each year and shall be equal to the consumer price index
for that year, but at no time can the increase be greater than 7% for any single line item.
A. Consumer Price Index (CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index (CPI-U) for all Urban Consumers. The
price adjustment rate will be determined by comparing the percentage difference between the CPI in
effect for the base year six-month average (January through June OR July through December); and each
(January through June OR July through December six month average) thereafter. The percentage
difference between those two CPI issues will be the price adjustment rate. No retroactive contract price
adjustments will be allowed. The Consumer Price Index (CPI) is found at the Bureau of Labor Statistics,
Consumer Price Index website: http://www.bls.gov/cpi/.
B. Procedure to Request Increase:
i. Mail the written price increase request with the rate detail comparison and comprehensive calculation
and any supporting documentation to the designated City Contract Specialist a minimum of 45 days
prior to the annual Contract anniversary date. The detailed written calculation will be verified and
confirmed. All written requests for increases must include the City of Round Rock contract number,
solicitation reference information and contact information for the authorized representative requesting
the increase. Price increase requests shall be sent by mail to:
Page 8 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
I F B 2 0-011
Class/Item: 936-39
September 2020
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock, TX 79664-5299
ii. Upon receipt of the request, the City reserves the right to either, accept the escalation and make
change to the purchase order within 30 days of the request, negotiate with the Vendor or cancel the
agreement or purchase order if an agreement cannot be reached on the value of the increase.
9. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
10. ACCEPTANCE/INSPECTION: Acceptance inspection should take no more than five (5) working days. The
awarded respondent will be notified within the time frame if the services delivered are not in full compliance
with the specifications. In the event the services are not performed to the satisfaction of the City, the vendor
shall agree to reperform services to specification at no additional cost to the City. If any agreement or
purchase order is cancelled for non -acceptance, the needed services may be purchased elsewhere.
11. ORDER QUANTITY: The quantities shown in the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services/goods needed to
satisfy requirements within budgetary constraints, which may be more or less than indicated.
12. PERMITS: The Successful Respondent shall verify and obtain all necessary permits, licenses, and/or
certificates required by federal, state, and local laws, ordinances, rules or regulations for the completion of the
services as specified if required for the project.
13. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award,
split award, primary and secondary award, non -award, or use any combination that best serves the interest
and at the sole discretion of the City. Respondents to the solicitation will be notified when City staff
recommendation of award has been made. The award announcement will be posted to the City's website at
https://www.roundrocktexas.gov/businesses/solicitations/ once City Council has approved the
recommendation of award and the agreement has been executed.
14. POST AWARD MEETING: The City and Successful Respondent(s) may have a post award meeting to
discuss, but not be limited to the following:
A. The method to provide a smooth and orderly transition of services performed from the current contractor.
B. Provide City contact(s) information for implementation of agreement.
C. Identify specific milestones, goals, and strategies to meet objectives.
15. POINT OF CONTACT / DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon award
of the contract to include contact information. The City's designated representative shall be notified by
the Respondent immediately should the point of contact change.
B. The City's designated representative is:
Marshall Reynolds
Fleet Operations Manager
General Services Department
Phone: (512) 218-5571
E-mail: mreynolds(@,roundrocktexas.gov
Page 9 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
16. INTERLOCAL PURCHASING AGREEMENTS
A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer
the same price and terms and conditions to other eligible agencies that have an interlocal agreement
with the City.
B. The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement
Page 10 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-01 1
Class/Item: 936m39
September 2020
PART IV
SCOPE OF WORK
1. INTRODUCTIONI: The City requests on -site installation, maintenance, and repair service for generators at
various City locations. This specification covers only the general requirements as to the performance and
certain details to which the successful Respondent shall conform. Contractor shall be responsible for the
servicing, troubleshooting, repairing, ordering and replacement of parts on generators, in accordance with
manufacturer's recommendations, to ensure each unit is operating as designed for the intended application.
2. SERVICE LOCATIONS: Installation, annual, preventative, and repair services shall include, but not be
limited to, items identified on Attachment A- Bid Sheet and performed as recommended by manufacturer.
Many of these locations have site restrictions and will require access. The Contractor shall coordinate their
schedule with the City of Round Rock to obtain access to these restricted areas.
The City reserves the right to add or remove locations as equipment comes online or is decommissioned.
3. GENERAL PREVENTIVE MAINTENANCE (PM) GUIDELINES: All preventative maintenance inspections
and repairs shall be in accordance with the manufacturer's recommended guidelines. If, in the event of any
conflict, the manufacturer's recommendations shall prevail.
The Successful Contractor shall:
A. Contact the City representative to coordinate mutually agreed upon dates/times between the City
representative and the Contractor before any preventative maintenance, work, or inspections are
performed. At the conclusion of the work each day the area shall be left tidy and clean.
B. Provide a minimum of four quarterly PM inspections annually. Quarterly inspections are defined as
inspections spaced three months apart.
C. During each quarterly inspection, all systems shall be visually checked for potential problems, and shall
be manually tested to ensure reliability.
D. The fourth quarterly maintenance will be performed as a component of the scheduled annual
maintenance and will not be billed separately.
E. Communicate immediately with the City POC if, during the course of preventative maintenance, a
problem is identified and before any work is done to correct the problem.
F. Supply a detailed inspection and preventative maintenance worksheet/Work Order Form to the Fleet
Operations Manager upon completion of each PM and/or inspection. See Attachment E- Work Order
Sample.
G. Ensure maintenance parts are onsite at the scheduled time of service.
4. SPECIFIC PM GUIDELINES -
A. STARTING SYSTEM:
i. Clean batteries and cables.
ii. Check and record specific gravity if batteries are lead -acid or, check and record voltage readingsif
batteries are nickel -cadmium.
iii. Check for proper starter operations, noting any usual noises.
iv. Check for proper cranking motor disconnect.
v. Replace plugs, points, cap, rotor, condenser (where applicable), and clean as required. Check all
connections in fuel, oil, cooling, battery, and exhaust systems.
B. BATTERY CHARGING SYSTEM:
i. Clean all battery terminals, verify integrity of cables and connectors. Apply corrosion inhibitor.
ii. Check battery charging alternator for proper output.
i aiis
. Check electrolyte level and fill.
iv. Load test batteries.
Page I I of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
11713 20-01 1
Class/Item: 936-39
September 2020
v. Hydrometer test batteries.
vi. Inspect test battery charger for high and low rate and alarms (if applicable).
vii. Check engine alternator. Verify and record output.
C. FUEL SYSTEM:
i. Check engine and supply system for any fuel leaks.
ii. Check operation of day tank pump and float switch.
10
iii. Check electrical and piping connections to day tank.
iv. Drain condensation from fuel water separator.
v. Change fuel filters on annual service.
vi. Fuel treatment at City J s request to add stabilizer to fuel tanks.
vii. Inspect all fuel lines and injector pump for leak(s).
D. LUBE OIL SYSTEM:
i. Check engine oil level.
ii. Check engine oil pressure.
iii. Take sample of tube oil for analysis [one per year].
iv. Change tube oil and filter on annual service.
v. Properly dispose of used oil filters.
E. AIR INTAKE SYSTEM:
i. Inspect air intake system including filter condition, crankcase breather, turbocharger, air -box drains,
louvers, and ductwork (where applicable). Change filters if applicable.
ii. Listen for any unusual noises from this area.
4B iii, Ensure that air intake flow is not unduly restricted.
F. EXHAUST SYSTEM:
i. Inspect exhaust system including muffler(s) and drain condensation trap. Inspect exhaust flex
coupling and piping for leaks and proper operation.
ii. Verify rain cap operation.
iii. Check for abnormal vibration noise.
iv. Inspect spark plugs, plug wires and distributors (gas fueled only).
v. Visually check exhaust outlet for excessive smoking.
vi. Visually check crankcase breather for excessive smoking.
G. ENGINE COOLING SYSTEM:
i. Check coolant level. Fill as needed per manufacturer specifications.
ii. Check for proper amount of anti -freeze.
iii. Check coolant freeze point.
iv. Check radiator core for obstruction or buildup of foreign matter.
v. Check general condition of engine coolant.
vi. Check for and repair leaks.
vii. Check inhibitors (nitrites).
viii. Replace coolant filter (if applicable).
ix. Check for proper operation of louvers, either motorized of gravity (if applicable).
x. Check all belts for wear and proper tension.
xi. Check all hoses for cracks and brittleness.
xii. Check jacket water heaters and thermostats for proper operation.
xiii. Take sample of coolant for analysis [one per year].
H. SPEED CONTROL SYSTEM:
Page 12 of 20
City of Round Rock Exhibit "A If
Generator Installation, Preventive Maintenance, and Repair Services
11713 20-011
Class/Item: 936-39
September 2020
i. Check governor rods and linkage for loose or worn parts.
ii. Check governor operation under load.
iii. Tighten loose wiring connections and note any potential problems.
I. SAFETY SYSTEM:
i. Verify and record oil pressure and water temperature.
ii. Test all safety shut down circuits and alarms including over -speed, over -crank, low oil pressure, high
water temperature, low coolant level, pre -alarms (if applicable).
J. AC POWER GENERATOR:
i. Make a general inspection of all electrical connections on regulator and generator.
ii. Grease bearings if necessary.
iii. Check and adjust voltage regulator.
iv. Inspect slip rings.
K. ENGINE CONTROL PANEL:
i. Inspect for any loose connections, terminals, hour meter, oil pressure @ operation RPM (include hot
cold PSI) voltmeter, water temperature, and ammeter.
ii. Inspect condition of relay contacts.
iii. Thoroughly clean control panel.
iv. Check operation of all lights and replace any indicator lights not working.
v. Replace any blown fuses.
vi. Check operation of main circuit breaker and leave in "READY" position.
vii. Verify and record output voltage and adjust regulator if needed.
viii. Calibrate control meters.
ix. Verify and record output frequency and adjust governor, if necessary.
L. TRANSFER SWITCHES:
i. Inspect general cleanliness (interior and exterior).
ii. Inspect lugs, terminals, and connections. Tighten lugs, as needed.
iii. Inspect wires for chafing.
iv. Clean contacts.
v. Lubricate per manufacturer specifications.
vi. Check for binding or wear of mechanical linkage.
vii. Inspect for arc damage or contact pitting.
viii. Verify proper operation of all panel lamps. Replace, as needed.
M. ENGINE:
i. Carefully inspect engine for leaks or deterioration.
ii. Make note of any unusual sounds during walk -around inspections.
iii. Check and adjust voltage and frequency.
iv. Add engine fluids as required.
v. Grease necessary fittings.
vi. General maintenance on jacket water heaters, engine plumbing, etc.
N. FLUID CHANGE:
i. One engine oil and oil filter change per year.
ii. Coolants change if applicable.
O. LOAD TESTING: During load testing, readings of the following must be recorded:
i. Lube oil pressure.
ii. Water Temperature.
Page 13 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
iii. Frequency.
iv. Current (all three phases).
v. Voltage (all three phases).
vi. Kilowatts.
vii. Check auto start - stop move.
viii. Check operation of transfer switch when requested by City.
5. ANNUAL MAINTENANCE (AM): Annual maintenance service shall be performed on each designated
generator in the fall or fourth quarter of each year and in conjunction with the preventive maintenance. Annual
maintenance shall include, but not be limited to, the specifications in the manufacturer's recommended
guidelines:
A. Perform annual maintenance at a time mutually agreed upon between the City representative and the
respondent.
B. Check fuel level, drain separator, and add fuel additive.
C. Change oil.
D. Filter replacement including oil filters, fuel filters, coolant filters and air filters.
E. Add fuel treatment/stabilizer to tank.
F. Provide analysis on oil, fuel, and coolant.
G. Replace ignition parts (gas, diesel - gasoline units only).
H. Testing all safety shutdowns. At this time, a series of tests shall be conducted to ensure reliability and
satisfactory interfacing between components.
I. Load Testing: Load tests shall be performed in conjunction with the annual maintenances.
i. A minimum two-hour load bank test shall be performed on each of the generators at the time of the
annual maintenance, unless otherwise noted in the solicitation.
ii. All tests will be supervised by a City technician.
iii. Load bank equipment rental costs and personnel costs shall also be included in the annual
maintenance cost listed on the bid sheet.
iv. A copy of the load test results shall be provided to the City within five business days.
v. Load tests shall be performed on all generator systems listed in Attachment A- Bid Sheet. The City
reserves the right to add or remove locations as new items come online and other items become
decommissioned.
J. Test Results: Contractors shall provide to the City a copy of all test results upon completion of the
annual maintenance, to include, but not be limited to fuel, oil and coolant analysis, safety shutdowns, and
load test.
6. INSTALLATION:
A. Upon receiving a request from the City for generator installation the Contractor shall perform a site visit.
The contractor will then supply a quote to the City for installation services.
B. The City will furnish the generator and automatic transfer switch specifications for the Contractor to verify
compatibility of automatic transfer switch.
C. Contractor shall coordinate the scheduling of generator installation with the City's POCS
D. Coordinate with the Plant Superintendent or delegated contact for Lock-out/Tag-out (LOTO) of
equipment.
E. Mobilize equipment, personnel, and materials for job site preparation including:
i. Provide all labor, tools, equipment, and all incidentals required for the task at requested.
ii. Staging of equipment and supplies.
iii. Provide necessary crane services as needed or have the means to acquire the proper lifting
mechanism, to complete removal of any generator being decommissioned.
iv. Remove existing generator and related equipment for transport to the City Fleet Operations.
v. Install generator and automatic transfer switch.
Page 14 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-01 1
Class/Item: 936-39
September 2020
vi. Restore worksite to previous condition.
vii. Be responsible for all debris removal resulting from the services provided.
viii. Provide quality work performed to the standards of the generator maintenance and repair industry,
individual manufacturer requirements, and complete satisfaction of the City.
F. Contractor will be required to do a test startup of installed generator with a City personnel immediately
upon completion of installation.
G. If a generator is being replaced the Contractor shall transport the decommissioned generator to Fleet
Operations at:
901 Luther Peterson Place
Round Rock Texas 78665
7. REPAIR SERVICES: Repair service shall be performed on site at the equipment location(s) within the time
frames specified below:
A. Emerciencv Service Call- "Emergency services" are defined as requests made that are immediately
necessary and may stop normal operations for the City.
i. Contractor shall return the call of the City's POC and schedule repair within one hour of the City's
emergency call for repair service.
ii. Be on location at the generator site within two hours after notification by the City that an emergency
has occurred.
iii. If the City determines a rental generator is required, the Contractor shall provide a rental unit to the
City at the price listed under the Contractor's cost-plus markup listed on the bid sheet until the City's
generator is repaired and fully functional. All rentals shall be approved by an authorized City
representative.
B. Non=EArneLcLencv Service Call- Non -Emergency Service is defined as requests for repairs that, if the
issue is not resolved in a reasonable amount of time, will stop normal operations. The Contractor shall:
i. Call the City POC to schedule repair within four hours of City's call(s) for repair services.
ii. Be on location at the generator site within 24 hours after notification by the City that non -emergency
repair services are required.
C. Service technicians shall:
i. Inform the City POC of their arrival and upon completion of work. If work is not completed the
technician must contact the City and inform them of when he will be on site to complete the task prior
to leaving the site.
ii. Be fully qualified to work on the listed equipment.
iii. Employed by the Contractor on the effective date of the contract.
iv. Contractor shall be able to verify that service personnel have had training with a minimum of one year
of "hands on" experience working on the brands/models of City equipment.
v. If during the term of this contract a new service technician is hired by the contract, the contractor shall
provide certifications and qualifications to the City verifying that the employee is qualified to work on
the City's equipment prior to them coming on site.
vi. For repairs all repair parts must be onsite within three business days from approval date
8. ENGINEERING CHANGES: The Contractor shall advise the City of any engineering changes within thirty
days of the changes being made available to them by the equipment manufacturer. The City reserves the
right to agree or disagree to the installation of the engineering changes at time of notification. When the City
agrees to installation, the following applies:
A. The equipment manufacturer, or their designated representative, shall install engineering changes within
ninety days of acceptance by City's designated POC.
B. At any point during the contract term, at the request of the City, the Contractor agrees to provide a quote
to the City for the costs involved in bringing all equipment to current engineering change levels. Due to
the age of all City owned generators, engineering changes levels shall NOT be interpreted to include
generator replacement due to obsolescence. Also, the Contractor agrees to replace, at the discretion of
the City, any parts installed during the service period that were not manufactured by the OEM.
Page 15 of 20
City of Round Rock
Generator Installation,
IFB 20-01 1
Class/Item: 936-39
September 2020
Exhibit "A "
Preventive Maintenance, and Repair Services
C. Engineering Changes shall be authorized by the issuance of a City Purchase Order separate from this
contract.
9. DOCUMENT REQUIREMENTS:
A. Malfunction Reports: The Contractor shall complete and furnish a malfunction report with the associated
invoice for each maintenance and/or service call. A copy of each malfunction report shall be presented
with time and material used outside the parameters of the quarterly and/or annual charge. Invoices shall
be received by the City before the next scheduled quarterly maintenance.
Reports shall include, at a minimum, the following information:
i. Date and time notification received.
ii. Location of equipment.
iii. Date and time of arrival.
iv. Type and model of equipment.
v. Time spent for repair-
vi. Description of malfunction and repair.
vil. Date and time equipment was made operational.
vin. Part(s) ordered.
ix. A detailed description of all completed repair work certifying equipment is in working order, shall be
signed by authorized City Representative at the time work is performed and shall accompany the
invoice for such work.
B. Service Records: In addition to the malfunction incident report(s), Contractor shall maintain a complete
record of all services performed on each piece of equipment including any additions to the City's
inventory throughout the contract and extension periods, including all parts replaced. The service record
shall be an individual record identifying each piece of equipment explicitly, with a complete history of
service and all parts used. All service records and all test results shall be furnished to the City for review.
C. Work Orders: All work orders shall be detailed and include the description of services provided and
summaries of estimated costs. See Attachment E- Work Order Sample. All work orders shall be provided
to the City prior to invoicing.
D. I nvoices: Invoices shall be received within five days of acceptance of completed work. Invoices shall
include the hours for service, a detailed description of work, and a list of parts. All invoices shall include
the Identification/serial number of the unit serviced. See Attachment F- Sample Invoice.
E. INSTALLATION: Furnish the City with the itemized record of installation for each job.
10a CITY RESPONSIBILITIES: The City will -
A. Confirm scheduling of work to be done.
B. Provide local vehicle parking and access to the work areas. If suitable parking cannot be furnished by the
City, the Contractor shall make arrangements for off -site parking and transportation to/from the work site.
C. Provide access to location where service is required.
D. Ensure area of work is free of safety hazards.
E. Inspect work performed to ensure compliance with the scope of work.
F. Provide the Contractor with most current list of generators requiring service.
G. Furnish generators and automatic transfer switches for any new installation.
Page 16 of 20
City of Round Rock Exhibit "A"
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
ATTACHMENT A
BID SHEET
1. ATTACHMENT A — BID SHEET is posted in Solicitation Documents for IFB 20-011 Generator Installation,
Preventive Maintenance and Repair Services in an Excel format on the City of Round Rock website at-
https://www. roundrocktexas. ov/de artments/ urchasin / urchasin -active-solicitations/
A. In order to be considered responsive Attachment A — Bid Sheet must be completed, signed by an
authorized representative and returned by the deadline for submission of response indicated in Part I
Section 5 — Schedule of Events.
B. The Respondent, by submitting and signing Attachment A — Bid Sheet, acknowledges that he/she has
received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees to be bound by the terms therein.
C. In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database. To register, go to: https://roundrock.munisselfservice.comNendors/default.aspx.
D. By the signature affixed on Attachment A — Bid Sheet, the Respondent hereby certifies that neither the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated
the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any
competitor or any other person engaged in such line of business."
E. The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully
comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet.
Page 17 of 20
Attachment A- Bid Sheet UPDATED
Generator Installation, Preventative Maintenance, and Repair Services
1 F B # 20-011
The Respondent represents by their signature below that they are submitting a binding offer and are authorized to bind the respondent to fully comply with the solicitation documents contained in IFB No. 20-011 Generator
Installation, Preventative Maintenance, and Repair Services. The Respondent acknowledges that they have received and read the entire solicitation packet, attachments, addendums, and all documents incorporated by reference,
and agrees to be bound by the terms therein.
Special Instructions: All prices must be quoted in order to be considered responsive, be advised that exceptions taken to any portion of the solicitation will jeopardize acceptance of the bid. Alternative bids will not be considered
and unauthorized modifications to the bid sheet format will result in the rejection of the bid. The City reserves the right to purchase more or less than the quantities indicated below.
On an annual basis the City intends to add 5% over the total annual cost described in the bid sheet to provide services for any additional generators that may come online throughout the life of the contract.
Section I: Generator Maintenance
No.
Location
Description
Schedule
Estimated
Unit
Unit Cost
Extended Total
Quantitv
Generator - Make: Kohler / Mdl. 60REOZJB / Serial No. 2025920
62kW / Phase 3 / 480V
QUARTERLY - Preventive Maintenance (PM)
3
QTR
S 140.00
S 420.00
Baca Senior Center 301
Transfer Switch - Make: Kohler / Mdl. KCT-AMVA-0104S / Serial JANNUAL
MAINTENANCE to include 4th
1
YR
E. Bagdad Ave., Bldg 2
No. K2025711
quarterly maintenance (AM)
S 433.00
S 433.00
1
LOAD TEST - AM
YR
S 355.00
S 355.00
Generator - Make: Kohler/ Mdl. 10OREOZJF / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3 _
QTR
3346GMGG0034 100kW / Phase 3 / 480V
S 140.00
S 420.00
Carnousty
Transfer Switch - Make: Kohler / Mdl. KSS-AMTC-0225S / Serial
ANNUAL MAINTENANCE to include 4th
1
YR
3621 Carnousty Cove
No. A333GMGDO520
quarterly maintenance (AM)
S 456.00
S 456.00
2
LOAD TEST - AM
1
YR
S 400.00
S 400.00
Generator - Make: Caterpillar / Mdl. D80-4 / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
CATOOC44CNCE00675 80kW / Phase 3 / 208V
S 140.00
S 420.00
Central Fire Station
Transfer Switch - Make: Asco / Mdl. E0030003040OC10C / Serial
ANNUAL MAINTENANCE to include 4th203
1
YR
Commerce Blvd.
No. 366079-01ORE
quarterly maintenance (AM2
S 433.00
F; 433.00
3
LOAD TEST - AM
1
YR
S 355.00
355.00
Generator - Make: Olympian / Mdl. D20OP3 / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
OLYOOOOOLNNS02324 200kW / Phase 3 / 208V
S 170.00
510.00
City Hall
Transfer Switch - Make: Caterpillar / Mdl. CTG / Serial No
------
ANNUAL MAINTENANCE to include 4th
YR
221 E. Main Street
TSA11374
quarterly maintenance (AM)
S 570.00
S 570.00
4
LOAD TEST - AM
1
YR
S T 50000
S 500.00
Generator - Make: Generac / Mdl. 7168650100 / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
2091130 100kW / Phase 3 / 208V
$ 140.00
S 420.00
Fire Station #2
Transfer Switch - Make- Generac / Mdl. 006683 / Serial No.
ANNUAL MAINTENANCE to include 4th
1
YR
206 West Bagdad Ave
4520356
quarterly maintenance (AM)
S 456.00
Is
S 456.00
5
LOAD TEST - AM
1
YR
400.00
S 400.00
Generator - Make: Caterpillar / Mdl. D30-8S / Serial No
QUARTERLY - Preventive Maintenance (PM)
3
QTR
CATOOOOTGBE00493 23.3kW / Phase 1 / 240V
S 130.00
S 390.00
Old Fire Station #3
Transfer Switch - Make: Eaton / Mdl 6D3236OG12 / Serial No.
ANNUAL MAINTENANCE to include 4th
1
YR
1991 Rawhide Dr.
85337
quarterly maintenance (AM)
S 385.00
S 385.00
6
LOAD TEST - AM
1
YR
S 320.00
S 320.00
Generator - Make: Genset / Mdl. 60REOZK / Serial No.
QUARTERLY -Preventive Maintenance (PM)
3
QTR
SGM32GSZD 60kW / Phase 3 / 120/208V
--
S 140.00
420.00
Fire Station #4
Transfer Switch - Make Kohler / Mdl. KSS-ACTC-0200S / Serial
ANNUAL MAINTENANCE to include 4th
1
YR
1301 Double Creek Dr.
No. SGM32GKVM
quarterly maintenance AM)
S 433.00
433.00
LOAD TEST - AM
M�
YR
S 355.00
_ 355.00
Generator - Make: Caterpillar / Mdl. D50-6 / Serial No
QUARTERLY - Preventive Maintenance (PM)
3
QTR
CATOOC44KLC400408 45kW / Phase 3 / 208V
J 130.00
390.00
Fire Station #5
Transfer Switch - Make: Asco / Mdl. A300315091 C / Series 300 /
ANNUAL MAINTENANCE to include 4th
YR
350 Deepwood Dr
Serial No. 116061-7
quarterly maintenance (AM)
S 385.00
S 385.00
LOAD TEST - AM
1
YR
S 320.00
S 320.00
Iof4
No.
Location
Description
Schedule
Estimated
Unit
Unit Cost
Extended Total
Quanti
Generator - Make: Cummins-Onan / Mdl. DGDA-5691453 / Serial
QUARTERLY - Preventive Maintenance (PM)
3
QTR
No. 1040694359 A80kW / Phase 3 / 208V
S 140.00
S 420.00
Fire Station #6
Transfer Switch - Make: Cummins - Onan / Mdl. OTPCB-5690219 /
ANNUAL MAINTENANCE to include 4th
1
YR
2919 Joe DiMaggio Blvd.
Serial No. H040680179
quarterly maintenance (AM)
5 433.00
S 433.00
9
LOAD TEST - AM
1
YR
S 355.00
S 355.00
Generator - Make: Kohler / Mdl. 80REOZJD / Serial No. 2166718
QUARTERLY - Preventive Maintenance (PM)
3
QTR
80kW / Phase 3 / 208V
5 140.00
S 420.00
Fire Station #7
Transfer Switch - Make Kohler / Mdl. KSS-DCTA-0400S / Serial
--
ANNUAL MAINTENANCE to include 4th
1
YR
2811 Oakmont Dr.
No. K2166050
guarterly maintenance (AM)
-
S 433.00
$ 433.00
10
LOAD TEST - AM
1
YR
S 355.00
S 355.00
Generator - Make: Kohler / Mdl. 60REOZK / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
SGM32GSZC 60kW / Phase 3 / 120/208V
140.00
S 420.00
Fire Station #8
Transfer_ Switch - Make: Kohler / Mdl. KSS-ACTC-0200S / Serial
ANNUAL MAINTENANCE to include 4th
YR
1612 Red Bud Lane
No. SGM32GKVL
quarterly maintenance (AM)
S 433.00
S 433.00
LOAD TEST - AM
1
YR
S 355.00
S 355.00
Generator: Make: Olympian/ Mdl 95A 01644 S/ Seriai No. 2019815
QUARTERLY - Preventive Maintenance (PM)
3
QTR
15kw/ Phase 1/240
S 130.00
S 390.00
Fire Station #9
Transfer Switch- Make Generac / Mdl. 95AO1644-W / Ser. 29279
ANNUAL MAINTENANCE to include 4th
1
YR
2721 SAM BASS RD.
quarter) maintenance (AMA
S 365.00
S 365.00
12
LOAD TEST -AM
1
YR
S 320.00
S 320.00
Generator: Make: Kohler/Mdl. 20REOZK Serial No.SGM32MG8N
QUARTERLY - Preventive Maintenance (PM)
3
QTR
22kw/ Phase 1/240V
S 130.00
S 390.00
Fire Logistics
Transfer Switch- Make Kohler / Mdl. KSS-AFNA-0100S / Ser.
ANNUAL MAINTENANCE to include 4th
1
YR
330 OGattis School Road
H040680179 (quarterly
maintenance (AM)
S 365.00
S 365.00
13
LOAD TEST -AM
1
YR
S 320.00
S 320.00
Generator - Make: KOHLER/ Mdl. 40REOZK / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
33FYGMGG0071 40kW / Phase 1 / 240V
S 130.00
S 390.00
Forest Creek - Bay Hill
Transfer Switch - Make: Kohler / Mdl. KSS-AFNC-0200S / Serial
ANNUAL MAINTENANCE to include 4th
1
YR
3222 Bay Hill Lane
No. A333GMGDO518
quarterly maintenance (AM)
S 385.00
S 385.00
4
LOAD TEST (AM)
1
YR
S 320.00
S 320.00
Generator - Make: KOHLER / Mdl.150REOZJF / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
Forest Creek - Hilton
3379GMGGOO12 150kW / Phase 3 / 480V
S 150.00
S 450.00
Transfer Switch - Make: Kohler / Mdl. KSS-AMTC-0225S / Serial
ANNUAL MAINTENANCE to include 4th
Head
2119 Hilton Head Dr
No. A333GMGDO520
maintenance (AM)
1
YR
5 504.00
S 504.00
15
-Iquarterly
LOAD TEST (AM
1
YR
425.00
S 425.00
Generator - Make: Kohler / Mdl. 60REOZK / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
33HMGMGN0022 60kW / Phase 3 / 480V
S 140.00
4 420.00
Forest Creek -Trevino
Transfer Switch - Make: Kohler / Mdl. KSS-ACTC-0100S / Serial
ANNUAL MAINTENANCE to include 4th
1
YR
--
3820 Trevino Dr.
No. A333GMGDO519
quarter) maintenance (AM)
S 433.00
S 433.00
LOAD TEST (AM)
1
YR
S 355.00
S 355.00
16
Lake Georgetown
Generator Make: Cummins Onan / Mdl. 90ODFHC 1333 / Serial
QUARTERLY - Preventive Maintenance (PM)
3
QTR
2040 Cedar Bend (DB
No. H000135813 900kW / Phase 3 / 2400V
S 235.00
S 705.00
Transfer Switch - Make: Schneider Electric / Mdl. Premset D06H /
ANNUAL MAINTENANCE to include 4th
1
YR
Woods Cedar Breaks
Rd.)
Serial No. 42233323-001
quarterly maintenance (AM)
5 1,612.00
S 1,612.00
LOAD TEST (AM)
1
YR
S 1,242.00
S 1,242.00
17
Generator: - Make Kohler /Mld 60REOZK / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
33HMGMR0004/ Phase: 3 /120/208V
New Fire Station 3
S 140.00
S 420.00
La Frontera
Transfer Switch- Make Kohler /MDL GM42541-16/ Serial Number
ANNUAL MAINTENANCE to include 4th
221 Sundance Parkway
quarterly maintenance (AM)
1
YR
S 433.00
S 433.00
151656336-10-1
18
LOAD TEST (AM)
1
YR
S 355.00
S 355.00
Generator - Make: Generac / Mdl. 7808900400 / Serial No.2093492
QUARTERLY - Preventive Maintenance (PM)
3
QTR
30OKW / Phase 3 l 480V
S 17500
S 525.00
McNutt
Transfer Switch - Make: Generac / Mdl. 7808900200 / Serial No
ANNUAL MAINTENANCE to include 4th
I
YR
3939 E. Palm Valley
93627
lquarterly maintenance (AM)
S 681.00
S 681.00
11 i
r
ILOAD TEST (AM
1
YR
S 580.00
Is 580.00
2of4
No..-ty
- - - ----------
Location
Description
Schedule
Estimated
Qua nti
Unit
T
Unit Cost
Extended Total
Generator - Make: Kohler / Mdl. 50OREOZVB Serial No. 2160408
QUARTERLY - Preventive Maintenance (PM)
-------- - -
3
--- ---------
QTR
---------------
.475kW
/ Phase 3/ 480V
S
Is
200-00
S 600-00
Police Department
----------------
YR
Transfer Switch - Make: Kohler / Mdl. KCT-AMVA-0800S / Serial ANNUAL MAINTENANCE to include 4th 2701 N. Mays St. �
No. K2160336
quarterly maintenance (AM)
847-00
S 847.00
20
LOAD TEST (AM)
I
1
YR
5
714.00
S 714.00-
Generator - Make: Empire / Mdl. 450DGW-8E / Serial No. 373-304
QUARTERLY - Preventive Maintenance (PM)
3
QTR
45"_ /Phase 3 / 208V
5
130.00
S 390.00
Public Works (old Bldg)
_"'' '_ '"kW
------
Y-------
-------------
2008 Enterprise Or. Transfer Switch -Make: Empire/ Mdl. A3C150A/Serial No. 958- ANNUAL MAINTENANCE to include 4th
�
1�
quarteA maintenance (AM)
...... . .21
S
S 385.00
LOAD TEST (AM)1
YR
5
320.00
S 320.00
------- - ---------W
Generator -Make: Cummins / Mdl. ClOODGC-1734267 /Serial No,, QUARTERLY - Preventive Maintenance (PM)
3
--- WINR
QTR
MNIIIIIIIIIIIIIIIIIIIIIIM� W ------------------------385.00
---------
13190500977 80KW /Phase 3 / 480V
5
140.00
S 420.00
forest Creek
YR
3839 Forest Creek Blvd Transfer Switch - Make: Cummins / Mdl. OTPCB-1734266 !Serial ANNUAL MAINTENANCE to include 4th
�
No. Ll 7M288666quarterly
maintenance (AM)
S
433-00
S 433.00
22
LOAD TEST (AM ------ -
1
YR
5
355.00
S 355-00
Generator - Make: Olympian / Mdl. D50P3 / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
OLYOOOOOTNPF01860 50kW /Phase 3 / 480V
5
130.00
5 390.00
Stone Oak
YR
10999 Wyoming Springs Transfer Switch - Make: Asco / Mdl. D300370N1C I Serial No. ANNUAL MAINTENANCE to include 4th
�
2�3237-2 RE
quarter) maintenance (AM)
5
385.00
S 385.00
23
LOAD TEST (AM)
1
YR
S
320.00
S 320.00
Generator - Make: KOHLER1 / Mdl.50REOZK /Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
7 52kW- I Phase 3 / 480V
33H3GMGG001rave
s
130.00
S 390.00
Water Treatment Plant
- 1.
-M-1 -------
YR
5200 N IH 35 Transfer Switch - Make: GE / Mdl. 0816XO392LO2 ANNUAL MAINTENANCE to include 4th 1
------------------- ---- -
quarterlymaintenance (AM)
S
385.00
5 38500
24
----------
LOAD TEST (AM)1
----------------
YR
S
320.00
S 320.00
Generator - Make: Olympian / Mdl. D30P1 S / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
D408OA/004 30kW I Phase 1 / 240V
S
130.00
S 390.00
Water Treatment
Plant(2) 5200 N. IH35
Transfer Switch - Make: Asco / Mdl. D003000201041710C /Serial
ANNUAL MAINTENANCE to include 4th
--------------------- -
I
YR
- ----------
No. 789241-006 RE
ntenance AM)
quartedymaintenance
5
385.00
S 385.00
YR
S
- I N N -0
320.00
S 320.00
-----------------
25 LOAD TEST (AM) 1
Gene - Make: Cummins / Mdl. C80 D6C / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
Bob Bennett Building
Bl90500977 / 8OKW I Phase 3_/ 480V
S
140.00
S 420-00
YR
Luther Peterson Service Transfer Switch - Make: Cummins / Mdl. OTECB-1 819660 / Ser. ANNUAL MAINTENANCE to include 4th
�
Center 3400 Sunrise Rd
A19M480580
quarter_-xmaintenance (AM)
S
433.00
5 433-00
26
------- ---
LOAD TEST AM
1
YR
S
355.00
S 355-00
or - Make: Kohler / Mdl. 1820REOZM / Serial No. 2064745
-- ----------------Gener
QUARTERLY - Preventive Maintenance (PM)
3
QTR
Water Treatment Plant
1820kW / Phase 3 / 480V
S
250.00
S 750-00
YR
-- -----------
High Service Transfer Switch - Make: Eaton/Cutler-Hammer / Mdl. SSH28156 / ANNUAL MAINTENANCE to include 4th
--- --- ------------------
1-------
5200 N. IH 35
Serial No. 90OP025HOl R5.1in process of beingr�laced�
quarter) maintenance (AM
5
5 29235-00
27
4100"1 - -----------
LOAD TEST(AM)1
- ----------- I-------.-------- -
YR
S
- -129235-00
10880000
S 1,880.00
- -------
Generator - Make: STEWART 8 STEVENS / Mdl. 16V92GDTABft
QUARTERLY - Preventive Maintenance (PM)
3
QTR
- -----------
HO,,750SB/ Serial No. 129067 750KW / Phase 3 / 480V
S
200.00
S 600-00
Old WWTP
YR
-- - --------
1199 E. Austin Ave Transfer Switch -Make: Siemens / Mdl. 9510 / ANNUAL MAINTENANCE to include 4th Serial No. �
quarterlymaintenance (AM)
5
2.00
5 10292-00
28
LOAD TEST (AM)
1
YR
5
932.00
S 932-00
--- - --------
Generator - Make: Generac / Mdl. 6735980100 / Serial No.
QUARTERLY - Preventive Maintenance (PM)
3
QTR
2089218 250KW / Phase 3 / 480V___
S
170.-------- 00
S 5_0.00
McNutt #2
3939 E. Palm Valley
Transfer Switch -Make ASCO / Mdl. E0030003040ONlXH / Ser.
ANNUAL MAINTENANCE toinclude 4th
�
YR
350351 RE
quarterly maintenance (AM)
S
592.00
S 592-00
29
LOAO TEST (AM)
1
YR
5
525.00
S 525-00
---- --
o---ta
-------- - -----------11-11
S 42'0S01_.0T
3of4
4of4
Exhibit "A"
City of Round Rock
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item: 936-39
September 2020
ATTACHMENT B
RESPONDENT QUESTIONNAIRE
40 Points
Name of Business: �N S {�jh G��,��r'
Physical Address of Headquarters (HQ): aOO`� (�U�+/G�t'U� LAa, Avj}'lkl� m
Physical Address of Serving Branch:
(if different address from HQ) �'arnQ, Hf F�0✓e
1. On a separate sheet of paper describe training and development provided to staff. (10 Points).
2. EQUIPMENT LIST: Attach a separate sheet of paper that describes the type and quantity of vehicles and
equipment that will be used to support this contract. (5 Points)
3. Number of full-time employees that can be assigned to work on City of Round Rock projects (excluding office
or administrative staff):
# of Employees ,
4. How many years has your company been in the Generator Maintenance and Repair Business?
Number of years in the generator
i
maintenance and repair business.
5. EXPERIENCE: On a separate sheet of paper describe relevant company and individual experience for the
personnel who will be actively engaged in the performance of this contract. (25 Points)
• Company work experience: Describe recent company work experience (2 years or less) for at least 2
commercial contracts for Painting Services
• Individual Work Experience- Include the resume of the owner and project lead personnel (excluding
administrative staff) as well as supporting documentation as applicable, such as certifications, licenses,
and years of experience.
Page 18 of 20
Exhibit "A"
City of Round Rock
Generator Installation, Preventive Maintenance, and Repair Services
IFB 20-011
Class/Item : 936-39
September 2020
ATTACHMENT C
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: u ' O I
RESPONDENT'S NAME: AfAli'IH C-leAentpr Ser DATE:
Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government
agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last
two (2) years. City of Round Rock references are not applicable. References may be checked prior to award. If
references cannot be confirmed or if any negative responses are received it may result in the disqualification of
submittal.
1. Company's Name I �)kMson Cj W,�'�
Name of Contact ,fj��httil Fre-
Title of Contact FaGillfit( Co4ach Cto,4%nkhr
E-Mail Address S kA
Present Address 03 151 S� Tn„,Qy Lflop
City, State, Zip Code (;, ,j,� �wh -� Z�6at
Telephone Number (�)ns_jS" Fax Number.
2. Company's Name C.�y 0� Kyle,
Name of Contact WCA,��I ah�TLgn
Title of Contact �G�'��c, b✓orkl Q1���14h �A��1U�►'
E-Mail Addressj�i An kv � .EOM
Present Address dad C FM 156'
City, State, Zip Code
Telephone Number
3. Company's Name
Name of Contact
Title of Contact
E-Mail Address
Present Address
City, State, Zip Code
Telephone Number
114ej TX 1UW
( 51a T36 a4 t t, 460q Fax Number.-( )
- *D'k m m*i �
N66 e---s-�adQ'
�AA tV�JrJ, d im►� �� ctiun�ly -o ru
__
_�61 V� li�oas- list'
Cqrriu Spn1�4498&3y-
( 930) I -- V 'w3 I Fax Number:
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Page 19 of 20
Exhibit "A"
City of Round Rock
Generator Installation, Preventive Maintenance, and Repair Services
I FB 20-011
Class/Item: 936-39
September 2020
ATTACHMENT D
SUBCONTRACTOR INFORMATION FORM
COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: �O � U I
RESPONDENT'S NAME: bzitnI'dr krivict DATE: A 0�0
• CIRCLE ONE - NO, I WILL NOT USE SUBCONTRACTORS ON THIS CONTRACT D
YES, I INTEND TO USE SUBCONTRACTORS ON THIS CONTRACT YES
If yes complete the information below
1- Subcontractor Name
Name of Contact
E-Mail Address
Address
City, State, Zip Code
Telephone Number Fax Number: ( j
Describe work to be
performed_
Percentage of contract oho
work to be performed
2. Subcontractor Name
Name of Contact
Title of Contact
E-Mail Address
Address
City, State, Zip Code
Telephone Number Fax Number:
Describe work to be
performed
Percentage of contract oho
work to be performed
• Add additional pages as needed
Page 20 of 20
Exhibit "A"
AUSTIN
GENERATOR
S E R V-1-11- C
CITY OF ROUND ROCK, TEXAS
SOLICITATION NO. 20-011
EXECUTIVE SUMMARY
Austin Generator Service prides itself on being the most comprehensive generator
service company in the Central Texas area. AGS not only meets the demands of the noted
solicitation but goes beyond the minimum requirements and qualifications for this contract.
With a team of highly trained and certified generator technicians, the AGS service team is very
well equipped to meet the needs of the routine maintenance and repair that is required for the
equipment to operate efficiently. Additionally, AGS has a staff of electricians who are capable of
assisting on any project that may extend beyond the normal scope of a generator technician.
This team, along with AGS' status of being a local generator dealer, allow the company to take
on any turnkey project including generator replacements, ATS replacements, fuel tank additions
or replacements, electrical infrastructure additions, and much more.
Austin Generator Service is the most qualified Respondent to this RFP based on the wide
array of capabilities that it offers along with 40+ years of experience in the generator industry.
AGS has proven many times that they can deliver on any generator related project which is
shown in its history with local government entities, hospitals, property management companies
and many others in the Central Texas region. A full list of company and project references are
provided in the designated section in this RFP.
The goods and services provided by AGS are best suited for this contract based on the
vast resources that the company has. AGS is the only generator company in the Central Texas
area who staffs generator technicians and electricians, is a generator dealer for multiple
manufacturers, and can complete any project required by the scope of this contract with all of
their own personnel with no subcontracting required. Given the 40+ year history that AGS has
in serving customers in the area, there is a high level of confidence that AGS' level of expertise
and qualifications are unmatched by anyone providing generator services to the City of Round
Rock.
Exhibit "A"
AUSTIN
GENERATOR
S E. R V I C
CITY OF ROUND ROCK, TEXAS
SOLICITATION NO. 20-011
INDIVIDUAL WORK EXPERIENCE
Kurt Summers — President
Kurt has worked with AGS for 40 years since just after his father started the business in 1978. While
working in the shop and the field in his early days, Kurt gained critical experience working on generators
and developed an understanding of how facilities operate with backup power. He learned how to build
generators, take apart generators, and repair generators while gaining a vast perspective on electrical
infrastructure and how important backup power is to maintaining life safety systems and critical
facilities. As AGS expanded the business into rental generators and load bank testing, Kurt began to
understand how important it is to be a full solutions provider for any generator related needs that
customers may have. Additionally, this is what led Kurt to make the decision to start the electrical
division of AGS. He wanted to be able to cover electrical service needs for customers while also
providing turnkey solutions for new generator installations and replacements. Kurt's understanding of
generators, electrical and technical knowledge are what makes him highly valuable to AGS customers.
Brendan Ching —Service Manager
Brendan has been working in the generator industry for over 11 years now. He started out as an
apprentice level technician and is now an EGSA certified technician. Additionally, he has worked his way
through the ranks of all Generac technician certifications and is now a Generac Master Technician. He is
also Kohler Industrial certified and has taken the Kohler Paralleling classes. Lastly, he is an apprentice
electrician and is qualified to work on any generator related project including electrical installation, load
bank testing and startup services. Brendan is an essential asset to the AGS team and is the lead support
person for all technicians on staff.
T.J. Linahan — Master Electrician/Project Manager
T.J. started working in the electrical industry over 20 years ago. He has worked on new construction of
high rise buildings, communication tower sites, data center operations and everything in between. He
gained his Master Electrician license over 8 years ago and is the lead for the AGS electrical department.
Turnkey generator installation projects have become highly successful at AGS since T.J. has been leading
the way. Efficient project management, customer coordination and on -time project delivery are T.J.'s
biggest contributions to the team.
Exhibit "A"
AUSTIN
GENERATOR
S E R V I C E
Generator Service Technicians
Average tenure in industry: 6 years
Generac Industrial certifications
Kohler Industrial certifications
Load Bank Testing certifications
FIPrtririanr,
Average tenure in industry: 14 years
1 Master Electrician certification
2 Journeyman Electrician certifications
2 Apprentice Electrician certifications
Exhibit "A"
AUSTIN
GENERATOR
S E R V I C E
CITY OF ROUND ROCK, TEXAS
SOLICITATION NO. 20-011
EQUIPMENT LIST
Austin Generator Service has the following equipment and vehicles to support the City of Round Rock
for generator maintenance, repair and installation services:
Vehicles
(6) Generator Technician Trucks —fully stocked with tools and parts for service
(1) Service Manager (Technician) Truck
(S) Electrician Trucks —fully stocked with tools and electrical materials
Below is a screenshot of where our technician and electrician trucks are parked at night so you can get
an idea of availability for service in the event of an emergency:
8:08 oil ^� y
Vehicle Locotior,
12/13 Vehicles Found
ALL �
Exhibit "A"
AUSTIN
GENERATOR
5 E RV I C
Load Banking Equipment
(4) 100 kW
(1) 400 kW
(1) 500 kW
(1) 700 kW
(1) 1250 kW
Rental Generators
(1) 25 kVA
(1) 45 kVA
(3) 80 kVA
(2) 130 kVA
(1) 250 kVA
(2) 400 kVA
(2) 625 kVA
Exhibit "A"
AUSTIN
GENERATOR
S E R V I C E
CITY OF ROUND ROCK, TEXAS
SOLICITATION NO. 20-011
ADDITIONAL PROJECT REFERENCES
Project: Corix Utilities Camp Swift Lift Station #1 Generator
Scope of Work: Installed new 200 kW diesel generator and 400A ATS. Work consisted of pouring new
concrete pad, running new electrical conduits from generator to ATS, installing new rack for mounting
ATS, offload and placement of equipment.
Project Completed: May 2019
Project: Mite) Generator Replacement
Scope of Work: Replaced 125 kW diesel generator with new 175 kW diesel generator and 300A ATS.
Work consisted of new electrical work from outside generator location to 2►,d floor electrical room,
offloading and placement of equipment, startup and commissioning.
Project Completed: September 2019
Project: City of Flatonia Water Treatment Plant Generator
Scope of Work: Furnished and installed 200 kW diesel generator and 400 ATS. Work consisted of
electrical underground from generator to ATS in pump house, pouring new concrete pad, offload and
placement of equipment, startup and commissioning.
Project Completed: February 2020
Project: City of Corpus Christi Generator Replacement
Scope of Work: Replaced 400 kW diesel generator and 1600A ATS with new 500 kW natural gas
generator and new 1600A ATS. Work consisted of new electrical and underground from ATS to new
generator location, poured new concrete pad, trenching and gas piping from city meter to gas regulator,
offload and placement of equipment, startup and commissioning.
Project Completed: March 2020
Project: San Marcos Hunter Well Generator
Scope of Work: Furnished and installed new 60 kW diesel generator and 100A ATS. Work consisted of
new electrical from ATS inside pump house to outside generator location, new concrete foundation and
retaining wall, offload and placement of equipment, fencing around generator area, startup and
commissioning.
Project Completed: May 2020
Exhibit "A"
X TEXAS
ADDENDUM
CITY OF ROUND ROCK, TEXAS
Solicitation: IFB 20-011 Addendum No: 1 Date of Addendum: 9/23/2020
This addendum is to incorporate the following changes to the above referenced solicitation:
Clarifications: Replace document 1.1 Attachment A- Bid Sheet" with 1.1 Attachment A- Bid Sheet UPDATED."
The City-
• Deleted duplicate line 18.
• Added the new Fire Station #3 location on La Frontera to line 18.
• Added line 36 for generator rental cost.
II. Questions:
Q1. How are the 60 points for cost distributed? Does the lowest bidder get all 60 points?
Al. The lowest cost submitted receives the full 60 points; the other responses will receive points on a
sliding scale in relation to the lowest cost. The mathematical equation is "(Lowest $ bid ; $) x Total
Points assigned to cost" Example: the lowest bid is $100, another bidder presents $120, cost is
worth 60 points ($100/$120) x 60 = 50 points assigned to that bidder for cost evaluation purposes.
Q2. Is it possible to also get engine serial numbers associated with the generators?
A2. See the attached spreadsheet for engine information- 1.4 Addendum Supplemental Information.
Q3. Can we get the Spec numbers for the Kohler Generators?
A3. See the attached spreadsheet for Kohler generator information- 1.4 Addendum Supplemental
Information.
Q4. Is all load testing done during normal business hours?
A4. Yes.
Q5. Do we have a list of filters used for each generator?
A5. No. No list is currently available.
Q6. Due to a variety of contractors and projects there may be times when the subcontractors listed on
Attachment D will not be available. Are we limited to use only the subcontractors that we list on this
attachment?
A6. No, you are not limited to these subcontractors. You may add and remove subcontractors throughout
the term of the contract with prior approval from the City's designated representative.
Q7. Can we negotiate the terms and conditions if we are the intended awardee?
A7. No. Part II, Item 1 states "the Respondent agrees that the City's Definitions, Standard Terms and
Conditions, in effect at the time of release of the solicitation, shall govern..." If a company takes
exceptions to any of the City's terms or conditions associated with an invitation for bid the city will
deem the response non -responsive and it will not be considered for award.
III. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
APPROVED BY: � 9/23/2020
Aman a Crowell, Purchaser
Purchasing Office, 512-218-5458
Exhibit "A"
By the signature affixed below this addendum is hereby incorporated into and made a part of the above referenced
solicitation.
ACKNOWLEDGED BY:
Name
f;
authorized Signature
to/
Date
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
.4 Addendum Supplemental Information
ASSET tt
578
DORESS
ENTRAL FIRE
YEAR
2006
MAKE MOOS SERA
CAT 0804 CATOOC44-CNCE00675
- — - - ------ ------
KW
80
VOLTAGE
2081120
PHASE
3
ATS MAKE
ASCO
MODEL
E00300030400C1�
SER#2
3W079-010 RE
KOHE
(genset spectt !engine
spec)
NIA
1�127
FOtl3 new police substation
2010
CAT D30S CATOOOOOTGBE00493
23.3
240/120
1
EATON
6032360G12
85337
N/A
150028
FD95
2015
CAT D50-6 CATOOC44HLC4W408
45
2061120
3
ASCO
A300315091C
116061-7
N/A
822016
FD�t6
2004
SUMMINS OGDA-5691453 1040694359
80
Na
3
CUMMINS
OTPCB•5690219
H040680179
N/A
842022
ORESTCREEK
2018
CUMMINS ClOOC-1734267 0GA180297076
100277/4�
3
CUMMINS
OTPIC6.1T34266
11 TM268666
N/A
842023
PUBWRKS (new bldg)
2019
CUMMINS C80 D6C 6190500977
80
N----
3
CUMMINS
OTEC6-1819660
A19M480580
N/A
842021
LAKE G"TOWN
1999
CUMMINSIONAN 9000FHC-1333 H000135813
I-
900
240014160
3--
REPL IN PROGRESS
N/A
N/A
NIA
828010
PUBWRKS (old bidg)
1972
EMPIRE 4500GW-8E 373-304
-----
-a
45
120208
3 -
EMPIRE
A3C150A ---------
958-194
N/A
822012
842019
F0#2
Mc Nutt
2006
2007
GENERAL 7168650100 2091130
GENERAL 7806900400 2093492
100
300
1201208
277/480
3
3
KOHLER
GENERAL
KSS-ACTA-0400S
7808900200
A333GMHF0198
93627
N/A
N/A
842024
McNutt #2
2006
GENERAL 6735980100 2089218
250
277/480
3
ASCO
E0030003040ON IXH
350351 RE
NIA
180421
FD REP SHOP
2018
KOHLER 20RE02K SGM32MG8N
22
240
1
KOHLER
KSS•AFNA•0100S
-
SGM32M96L
GM87379'-GAI / 6D09E1-1
19068
CARNOUSTY
2018
KOHLER 100RE02JF 3346GMG00034
100
277/480
3
KOHLER
KSS-AMTC•02255
A333GMG�520
GM81567-GA5
190069
190070
BAY HILL
HILTON HEAD
2018
2019
KOHLER 40RE02K 33FYGMGG0007
KOHLER 150RE02JF 3379GMGG0012
40
150
240
277/480
1
3
KOHLER
KOHLER
KSS-AFNC-0200S
KSS-,AMTC-02255
A333GMG�518
A333GMG00521
GM91435-GA1 / 6D26E1-1
GM81645-GAI
190071
WTP91 (near chbr bAdq)
ITREVINIO
2019
KOHLER 50REOZK 33H3GMGG0017
52
2771480
3
G.E.
0816X0392L02
GM91435•GA2 / 6029E1.1
200096'
2019
KOHLER 60RE02K 33HMGMGN0022
60
277/480
3
KOHLER
KSSAMTC-01005
--- 3GMG00519
GM91435-GA3 ! 6025E 1-1
821000
RRPO
2007
KOHLER 500REOZV6 2160408
475
Na
3
KOHLER �
KCT-AMVA•0800S
allA33--
K2160336
GM36226-GA5
822014
FD�Et4
2016
KOHLER 60REOZK SGM32GSZD
60
i201208
3
KOHLER
KSS-ACTC•OZOOS
SGM32GKVM
GM91435-GA3 / 6025E0-1
822017
FD#7
2007
KOHLER 80REOZJD 2166718
80 E---
Na
3
KOHLER
KSS-DCTA-0400S
K2166050
GM51053-GAl - --------------
822018
F098 2016
KOHLER 60RE02K SGM32GSZC
60
120/208
3
KOHLER
KSS ACTC-0200S
SGM32KVL
GM9143%5*"3-16025E6:-1
823010
BACA CTR 2004
KOHLER 60RE02J8 2025920
62
Na
3
KOHLER
KCT-AMVA-0104S
K2025711
GM21199-GAl 3
82�1
Frmounted 2�0
KOHLER 100R02J81 �6549
100
Na
3
N/A
NIA
N/A
PA-189629-81
842013
WTP HI-SVC 2�5
MEN
KOHLER 1820REOZM 2064745
IBM
10820
Na
3
REPL IN PROGRESS
N/A
NIA
GM30949-GA3 w
T8D
NEW FOfOt3 LA FRONTERA 2019
KOHLER f�REOZK 4926902510
60
120/208
3
KOHLER
GM42541.46
151656336-10-t
071507
822015
CITY HALL 2006 OLYMPIAN D200P3 OLYOOOOOLNNS02324
�1r mounted 1999 OLYMPIAN 05091 E6929A/001
200
so
208/120
20�120
3
3
CAT
N/A
CTG
NIA
TSA11374
N/A
N/A
NIA
822019
F0#9 1995 OLYMPIAN 95A 01644 S 2019815
15
120/240
1
GENERAL
95A01644•W
29279
N/A
842010
STAVE OAK 2003 OLYMPIAN 050P3 OLYOOOOOTNPF01860
12013(?)
�
480/277
3
ASCO
D�0370N1C
213237-2 RE
N/A
842012
IWTP#2 1993 OLYMPIAN 030P1S D4080A/004
Na
Na
Na
ASCO
D00300020104F10C
789241-006 RE
N/A
842020
OLD WWTP STEWART & STEVENS 16V92GDTA6-HO-750S6
750
277/460
3
NO APPERANT A.T.S.
NIA
N/A
NIA
Exhibit "A"
Solicitation: IFB 20-011
X TEXAS
ADDENDUM
CITY OF ROUND ROCK, TEXAS
Addendum No: 2 Date of Addendum: 9/30/2020
This addendum is to incorporate the following changes to the above referenced solicitation:
Additional Information: It was noted that item 1.4 Addendum Supplemental Information" published under the
City's Addendum 1 on 9/23/2020 only included the ATS (Automatic Transfer Switch) model and serial number and
not the Engine model and Engine serial numbers. The City recognizes the need to compile applicable engine data
for the vendor community to provide correct bid documents. The City will publish a separate addendum once the
information is received and complete.
II. Extension: The proposal due date is hereby extended until Friday, 10/16/2020 at 3:OOPM CST,
III. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
APPROVED BY:rl/j�1A` 9/30/2020
Amanda Crowell, Purchaser
Purchasing Office, 512-218-5458
By the signature affixed below this addendum is hereby incorporated into and made a part of the above referenced
solicitation.
ACKNOWLEDGED BY:
4n01(,t.j (Ayk&
Name
Authorised Signature
f�/f r0 �-b
Date
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
Exhibit "A"
Solicitation: IFB 20-011
X TEXAS
ADDENDUM
CITY OF ROUND ROCK, TEXAS
Addendum No: 3 Date of Addendum: 10/1/2020
This addendum is to incorporate the following changes to the above referenced solicitation. -
Additional information: The City has attached an updated version of 1.4 Addendum supplemental information"
that includes the engine models and serial numbers as indicated in the document.
II. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
APPROVED BY: 10/1 /2020
Amanda Crowell, Purchaser
Purchasing Office, 512-218-5458
By the signature affixed below this addendum is hereby incorporated into and made a part of the above referenced
solicitation.
ACKNOWLEDGED BY:
( 6 i) A (,t [A Al,
Name
Authori ed Signature
10
Date
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
UPDATED 1.4 Addendum Supplemental Information
OOZY
SER# Engine Model# Englnc Sorlattl
KW
VOLTAGE
PHASE
ATS MAKE
MODEL
SER#2
KOHLER SPEC p
(genset spcc# / engine
spec#)
80.4
CATOOC44CNCE00675 f C4.4 1 E4MO1204
80 1
2081120 1
3
ASCO
E0030003040OC10C
366079-010 RE
N/A
50-6
CATOOC44HLC400408 I C4.4 j E31-00851
45 1
208/120 1
3
ASCO
A300315091C
116061-7
N/A
WP3
OLYOOOOOTNPF01860
2326/1500 U531751K
50 1 4801277 t 3
ASCO
D30037ONlC
213237-2 RE
N/A
OPiS
D4080AI004 '
1239/1500 I U858094D
n/a 1 n/a 1 n/a
ASCO
D00300020104FIOC
789241-006 RE
N/A
1980100
2089218
Unavailble i 6024-380620
250 1 277/480 1 3
ASCO
E0030003040ONlXH
350351 RE
NIA
0OP3
OLY0000riLNNS02324
GCD325 j 1872035C1
200 j 2081120 3 3
CAT
CTG
TSA11374
N/A
-5691453
1040694359
68TA5.9-CA 46427811
80
nla I 3
CUMMINS
OTECB-5690219
H040680179
NIA
'fC•1734267
A180297076
OSB5-G5 NR3 1 74246086
100
277/480 1 3
CUMMINS
OTECB-1734266
L17M288666
N/A
3 136C
819C500977
OSB5G13 74444230
80
Ma 1 3
CUMMINS
OTECB-1819660
A19M480580
NIA
130S
CATODOOOTGBE00493
Unavailble l U45977323
23.3
240/120 I
1
EATON
6D3236OG12
85337
N/A
1GW-8E
373-304
Unavailble Unavailble
45 1 1201208
3
EMPIRE
A3C150A
958-194
WA
tEOZK
33H3GMGG0017
KD13404THiG18A 1 4901803690
52 277/480
3
G.E.
0816X03921-02
GM91435-GA2 / 6D29E1-1
016.14 S
2019815
Unavailble
Unavailble
15
j 1201240
1
GENERAC
95AO1644-W
29279 I
N/A
1900400
2093492
Unavailble
Unavailble
300
277/480 j 3
GENERAC
7808900200
93627 I
WA
tEOZK
SGM32MG8N
KD12504ESM
4800800950
22
240 j 1
KOHLER
KSS-AFNA-0100S
SGM32M96L
I GM87379-GAl I6D09E1-1
tEOZJF
I 3346GMGG0034
4045HF285 I
PE4045NO22065
100
1 277/480 I 3
KOHLER
KSS-AMTC-02255
A333GMGD0520
GM81567-GA5
tEOZK
33FYGMGG0007
KD13404TMiG18B
1 4826902820
40
I 240 I 1
KOHLER
KSS-AFNC-0200S
A333GMGD0518
GM91435-GA1 16026E1-1
tEOZJF
I 3379GMGG0012
6068HF285 PE6068NO12338
150
j 2771480 j 3
KOHLER
KSS-AMTC-0225S
A333GMG00521
GM81645-GA1
tEOZK
33HMGMGN0022
K013404TNLG18B l 4924101630
60
' 2771480
1 3
KOHLER
KSSAMTC-0100S
A333GMGDO519
GM91435-GA3 16025E1.1
cEOZvB
2160408
TA01641GE j 2016018916
475
nIa
3
KOHLER
KCT-AMVA-0800S
K2160336
Gh136226 GA5
1650100
2091130
UnavadWe I 4034-K98153
100
1201208
j 3
KOHLER
KSS-ACTA-0400S
A333GMHF0198
WA
tEOZK
SGM32GSZD
KDI3404TM;G18B i 4609100880
60
120/208
3
KOHLER
KSS-ACTC-0200S
SGPA32GKVM
GM91435-GA3 / 6D25E0-1
EOZJD
1 2166718
4045HF285 j PE4045LO15551
80
n/a
3
KOHLER
KSS-OCTA-0400S
K2166050
GM51053-GAI
tEOZK
j SGM32GSZC
KD13404TM/G18 I 4605301190
60
1 120/208
j 3
KOHLER
KSS-ACTC-0200S
SGPA32KVL
GM91435-GA3 / 6D25E0-1
EOZJB
2025920
4045TF 150 PE4045T417960
62
n/a
3
KOHLER
KCT-AMVA-0104S
K2025711
GM21199-GAl 3
tEOZK
4926902510
Unavailble Unavailble
60
1201208
3
KOHLER
GM42541-16
151656336-10-1
5091
E6929A1001
1506/1500
U895845F
50
2081120
i 3
WA
WA
WA
WA
ROZJ81 1 386549
6059TF003
CD6059T311881
100
Na
3
NIA
NIA
N/A
PA-189629.81
AB-HO-750SB j 16VF-06685 8163-7405
81637405
5AO1190
750
2771480
3
40 APPERANT A.T.S
N/A
WA
WA
REOZKI 1 2064745
S16R-YIPTAA2
12470
1.820
n/a
3
'REPL IN PROGRESS
N/A
NIA
GM30949-GA3
=HC-1333 H000135813
OST30-G3
37193918
900
2400/4160
3 AEPL IN PROGRESS
N/A
NIA
WA
This Page is too large to OCR
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10fl
Complete Nos. i - 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. i, 21 31 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1
Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2021m704723
AUSTIN WELDER AND GENERATOR SERVICE, INC
Austin, TX United States Date Filed:
2
Name of governmental entity or state agency -_ that is a party to the contract for which the form is 01/11/2021
being filed.
City of Round Rock Date Acknowledged:
01/12/2021
g
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
20-011
GENERATOR INSTALLATION, PREVENTATIVE MAINTENANCE, AND REPIR SERVICES
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Summers, Cathy
Georgetown, TX United States
X
Summers, Kurtiss
Georgetown, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is ,and my date of birth is
My address is �1 - 'I �
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www,ethics.state,tx,us Version Vl,l,ceffd98a