CM-2021-066 - 3/5/2021MEMORANDUM OF UNDERSTANDING
BETWEEN THE
TEXAS MUSIC OFFICE WITHIN THE OFFICE OF THE GOVERNOR
AND THE
CITY OF ROUND ROCK
FOR MAINTENANCE OF THE TEXAS MUSIC INDUSTRY DIRECTORY
This Memorandum of Understanding ("MOU") for ongoing maintenance of the Round Rock dataset of
the Texas Music Directory is entered into by and between the Texas Music Office within the Office of the
Governor ("OOG") and the City of Round Rock ("City"). The OOG and City shall be referred to
collectively as the "Parties."
I. PURPOSE
The purpose of the MOU is to document the responsibilities of the Parties for export and maintenance
of the Round Rock dataset within the Texas Music Industry Directory (the "Directory"). The Directory
consists of listings of recording studios, music venues, booking agents, producers, musicians, and other
music businesses and is published on the State-owned and managed website, TexasMusicOffice.corn. The
Directory will be matched and updated from the correlating City -owned dataset of Round Rock -area music
businesses with the (512) area code.
This MOU encourages mutual cooperation of the Parties to maintain the accuracy of the information
within the Round Rock dataset to help the OOG meet its legislative mandate of promoting the development
of the music industry in Texas by informing members of that industry and the public about the resources
available in the state for music production. Additional information on the websites, dataset format, and the
primary contacts assigned to maintain those datasets are described in this MOU. In addition, this MOU
permits the City to use information exported from the Directory to create and maintain a Round Rock Music
Industry dataset to promote the development of the Round Rock music industry.
The Parties, in consideration of the mutual covenants and agreements to be performed as set forth in
this MOU, agree as follows:
II. TERM
Upon execution by the Parties, this MOU shall commence effective upon the signature of the last Party
to sign this MOU ("Effective Date"), and shall remain in effect for a period of one year, unless extended
by option of the Parties or terminated earlier pursuant to the terms of this MOU. This MOU may be
extended by agreement of the Parties in any increment of months, for up to thirty-six (36) months.
III. SCOPE
The Round Rock dataset will be exchanged between the Parties twice a year. Both Parties shall have
the ability to receive updated dataset information from the other Party. Maintenance includes the exporting,
updating and monitoring of the Round Rock dataset of the Directory. The Parties will cooperate in good
faith at all tines to comply with all applicable laws. The Parties shall cooperate when developing priorities
MEMORANDUM OF UNDERSTANDING- TEXAS MUSIC DIRECTORY MAINTENANCE Page I
and performing maintenance activities with respect to the Round Rock dataset, and will share information
to create a more accurate Texas Music Industry Directory for the mutual benefit of both Parties.
The Parties shall identify primary contacts for all ongoing correspondence and communication related
to this MOU. Requests for the twice -a -year export of the dataset and questions about information within
the dataset will be managed by these contacts.
The Parties acknowledge that the directory is a priority and agree to dedicate staff time a% necessary to
perform the tasks required to ensure proper maintenance of the Round Rock dataset of the Directory.
IV. MANAGING PARTIES
CITY OF ROUND ROCK
Scot Wilkinson
Director
Arts and Culture
221 East Main
Round Rock, Texas 78664
(512) 671-2705
swilkinson (rt' i-oundro.cktexati._gov
V. OOG RESPONSIBILITIES
TEXAS MUSIC OFFICE WITHIN THE
OFFICE OF THE GOVERNOR
Brendon Anthony
Department Director
Texas Music Office
1100 San Jacinto Boulevard
Austin, Texas 78701
(512)284-1999
bretidon.iinthon%;@gov.icxzis.gov
The OOG shall undertake the following activities during the term of the MOU term:
Export the current Round Rock Music Industry dataset twice annually during the months of January
and July as an Excel spreadsheet or tab -delimited file. The dataset includes and is limited to:
business name, business sort code (how the business is sorted alphabetically), business address,
business phone number, contact name & contact job title, business email address, business website
URL, genre businesses work within, business category, year business was established, and a
business description. The OOG contact will then email an Excel spreadsheet and/or tab -delimited
file of the export to the City so that the City may create a Round Rock Music Industry dataset to be
published on the City's website, and so that the City may research the accuracy of the dataset.
2. Ensure that the City is kept aware of any website changes that may affect the Round Rock database.
3. Establish and maintain communication with businesses in the Texas Music Industry Directory to
assist in the updating of the current listings as necessary.
Vl. CITY RESPONSIBILITIES
The City shall undertake the following activities during the term of the MOU term:
1. Assist the OOG in maintaining the Round Rock Music Industry dataset, located at:
https://gov.texas.gov/appUmusic/directory/results/all/p I /city/round%20rock
2. Review and update where possible all exported entries within the Round Rock Music Industry
dataset.
MEMORANDUM OF UNDERSTANDING- TEXAS MUSIC DIRECTORY MAINTENANCE Page 2
3. Update and export the Round Rock dataset twice annually during the months of January and July,
to be sent to the OOG for update of the online Directory within three (3) months of receiving the
exported dataset from the OOG.
4. Promote public awareness of the Round Rock Music Industry dataset and encourage utilization by
industry members.
VIL TEXAS PUBLIC INFORMATION ACT
The exchange of information by the Parties is not a release of information to the general public, but
rather a transfer of records for an official purpose. Notwithstanding any provisions of this MOU, the Parties
acknowledge that they are subject to the Texas Public Information Act, Texas Government Code Chapter
552 (the "PIA"), and that this MOU and any information created or exchanged in connection with this MOU
is subject to the PIA. The Parties agree to notify each other in writing within a reasonable time from receipt
of a request for information covering the subject matter of this MOU. The OOG, in consultation with the
City, will make a determination whether to submit a request received by the OOG for a ruling under the
PIA to the Attorney General.
VIII. AMENDMENT
This MOU may be amended only upon written agreement signed by the Parties.
IX. TERMINATION
The Parties understand that participation in this MOU is voluntary and may be terminated by either
Party by giving thirty (30) days' written notice to the other Party of its intention to terminate. Within a
reasonable time prior to the final termination of this MOU, the Parties will cooperate with each other to
ensure that each Party receives the most current Round Rock Music Industry dataset.
X. COSTS
Each Party will bear its own costs in performing its obligations under this MOU.
SIGNATORIES. IN WITNESS WHEREOF, the Parties have executed this MOU as of the Effective
Date stated above.
CITY OF ROUND ROCK
LAURIE HADLEY, CITMANAGER
TEXAS MUSIC OFFICE,
OFFICE OF THE GOVERNOR
C OF STAFF OR DESIGNEE
4/29/2021
DATt: DATt-
MEMORANDUM OF UNDERSTANDING- TEXAS MUSIC DIRECTORY MAINTENANCE Page 3
City of Round Rock
ROUNQ ROCK
�Fxv Agenda Item Summary
Agenda Number:
Title: Consider executing a Memorandum of Understanding with Texas Music Office
within the Office of the Governor for Maintenance of the Texas Music Industry
Directory.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/5/2021
Dept Director: Will Hampton
Cost:
Indexes:
Attachments: LAF - MOU w-Texas Music Office, OOG for Maintenance of TX Music Directory
(02 26 21) (00466224xA08F8), 02.02.2021 Round Rock MOU
Department: Communications and Marketing Department
Text of Legislative File CM-2021-066
The City of Round Rock would like to become a certified "Music Friendly Community" with the Texas Music
Office.
City of Round Rock page 1 of I