R-2021-071 - 3/25/2021 RESOLUTION NO. R-2021-071
WHEREAS, the City of Round Rock ("City") desires to acquire copiers for City facilities and
to purchase maintenance services and other goods and services related to said copiers, and
WHEREAS, the City is a member of PACE Purchasing Cooperative, a cooperative purchasing
program, and
WHEREAS, Dahill Office Technology Corporation DBA "Xerox Business Solutions
Southwest"("Dahill Office") is an approved vendor of the PACE Purchasing Cooperative, and
WHEREAS, the City desires to acquire copiers and purchase related goods and services from
Dahill Office through PACE Purchasing Cooperative,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement for Copier Lease Services and Solutions with Dahill Office, a copy of said Agreement
being attached hereto as Exhibit"A"and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 25th day of March, 2021.
CRAIG OR , Mayor
City of Round ock, Texas
ATTEST:
MEAGAN SPJNKS, De uty City Cler
0112.20212;00467147
EXHIBIT
„A»
CITY OF ROUND ROCK AGREEMENT
FOR COPIER LEASE SERVICES AND SOLUTIONS WITH
DAHILL OFFICE TECHNOLOGY CORPORATION
DBA "XEROX BUSINESS SOLUTIONS SOUTHWEST"
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
This Agreement is for the acquisition of copiers for City facilities, and for related goods
and services including delivery, installation, maintenance and warranty coverage, and is referred
to herein as the "Agreement." This Agreement is made and entered into on this the day of
the month of February, 2021, by and between the CITY OF ROUND ROCK, TEXAS, a home-
rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas 78664,
referred to herein as the "City," and DAHILL OFFICE TECHNOLOGY CORPORATION dba
"XEROX BUSINESS SOLUTIONS SOUTHWEST", whose offices are located at 8200 IH 10
West, Suite 400, San Antonio, Texas 78230 referred to herein as "Xerox" or the "Vendor." This
Agreement supersedes and replaces any previous agreement between the named parties, whether
oral or written, and whether or not established by custom and practice.
RECITALS:
WHEREAS, City desires to acquire copiers for City facilities and to purchase
maintenance services and other goods and services related to said copiers, including but not
limited to delivery, installation, maintenance and warranty coverage, and City desires to obtain
same from Vendor; and
WHEREAS, City is a member of the PACE Purchasing Cooperative ("PACE") and
Vendor is an approved PACE vendor; and
WHEREAS, City desires to acquire copiers and purchase related services from Vendor
through PACE as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW,THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the parties
mutually agree as follows:
00463924/ss2
1.0 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to obtain specified goods and Vendor is obligated to provide specified goods.
The Agreement includes the following: (a) pages one (1) through eight (8) of this document; (b)
the "Price Proposal" dated January 15, 2021 (attached as Exhibit"A" and incorporated herein by
reference for all purposes); the Lease Schedule (attached as Exhibit"B" and incorporated herein
by reference for all purposes); (c) the Managed Documents Services Agreement (attached as
Exhibit "C" and incorporated herein by reference for all purposes); (d) and any exhibits,
addenda, and/or amendments thereto.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Goods mean the specified supplies, materials, commodities,or equipment.
E. Vendor means Dahill Office Technology Corporation dba Xerox Business
Solutions Southwest, or any successors or assigns.
2.0 EFFECTIVE DATE
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement is for sixty (60) months from the effective date
hereof.
C. Prices shall be firm for the duration of this Agreement. No separate line item
charges shall be permitted for invoicing purposes, including but not limited to equipment rental,
demurrage, or any other extraneous charges.
3.0 SCOPE OF WORK
The Scope of Work is described in Exhibit "A," Exhibit "B," and Exhibit "C," all
attached hereto.
4.0 COSTS
City agrees to pay Vendor the amounts set forth in Exhibit"A," Exhibit "B," and Exhibit
"C"for copiers and related costs.
2
5.0 INVOICES
All invoices shall include, at a minimum,the following information:
1. Name and address of Vendor;
2. Purchase Order Number;
3. Description and quantity of items received; and
4. Delivery dates.
6.0 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then-current fiscal year.
7.0 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by City to Vendor will be made within thirty (30) days of the date City receives goods
under this Agreement, the date the performance of the services under this Agreement are
completed, or the date City receives a correct invoice for the goods or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by City in the event:
1. There is a bona fide dispute between City and Vendor, a contractor,
subcontractor, or supplier about the goods delivered or the service performed that
cause the payment to be late;or
2. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
3. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
4. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
3
8.0 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
9.0 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
10.0 INSURANCE
Vendor shall meet all City of Round Rock insurance requirements set forth on the City's
website at:
https://www.roundrocktexas. ov/wp-content/uploads/2020/07/insurance-Requirements-1 Vdf
11.0 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Teresa Reddy
Purchasing Manager
221 East Main Street
Round Rock,TX 78664
(512)218-5457
treddy�Ccroundrocktexas. ov
12.0 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City acquiring the
specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if any.
Vendor shall be declared in default of this Agreement if it does any of the following and
fails to cure the issue within thirty (30)days of receipt of written notice:
A. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
B. Becomes insolvent or seeks relief under the bankruptcy laws of the United States
and is unable to perform its material obligations under the Agreement.
4
13.0 TERMINATION AND SUSPENSION
A. In the event of an uncured default by either party, the non-defaulting party has the
right to terminate the affected portions of this Agreement for cause, upon ten (10) days' written
notice to the defaulting party following the cure period.
B. In the event City terminates under this section, the following shall apply: Upon
the effective date of the termination, Vendor shall discontinue performance of the affected
Services and will schedule removal of the affected Equipment. The City will be responsible only
for amounts due and owing for the terminated affected Services and affected Equipment up
through the date of termination.
14.0 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
B. In accordance with Chapter 2270, Texas Government Code,a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Vendor verifies Vendor does not boycott Israel and will not boycott Israel at any time during the
term of this Agreement.
15.0 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
16.0 NOTICES
A. All notices and other communications in connection with this Agreement shall be
in writing and shall be considered given as follows:
l. When delivered personally to recipient's address as stated in this Agreement; or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
5
Notice to Vendor:
Dahill Office Technology Corporation
dba"Xerox Business Solutions Southwest"
8200 1H 10 West, Suite 400
San Antonio,TX 78230
Notice to City:
City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
B. Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
17.0 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
18.0 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing.
19.0 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
20.0 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
6
being void should a provision which is of the essence of this Agreement be determined void.
21.0 MISCELLANEOUS PROVISIONS
A. Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
B. Time is of the Essence. Vendor understands and agrees that time is of the
essence and that any failure of Vendor to fulfill obligations for each portion of this Agreement
within the agreed timeframes will constitute a material breach of this Agreement. Vendor shall
be fully responsible for its delays or for failures to use best efforts in accordance with the terms
of this Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
C. Binding Agreement. This Agreement shall extend to and be binding upon and
inure to the benefit of the parties' respective heirs, executors, administrators, successors and
assigns.
D. Multiple Counterparts. This Agreement may be executed in multiple
counterparts, any one of which shall be considered an original of this document; and all of
which, when taken together, shall constitute one and the same instrument
[Signatures on the following page]
7
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock,Texas Dahill Office Technology Corporation
By: _ By:
Printed Name: Printed Name: Dou roe h
Title: Title: VP of Finance & Administration
Date Signed: Date Signed: 02/23/2021
For City, Attest:
By:
Sara L. White, City Clerk
For City,Approved as to Form:
By:
Stephan L. Sheets, City Attorney
8
I
Exhibit "A"
Xerox Business Solutions Southwest Pricing Summary
Prepared Exclusively for City of Round Rock
Pricing is based on PACE Purchasing Cooperative Contract P00161
The following section represents a summary of the Xerox products that have a common intuitive user
experience, are mobile & cloud ready, benchmark security and enables next generation services.
xerox TM Business Solutions Southwest
Exhibit"A"
(1)Xerox AltaLink B8170
Recommended Monthly Volume:Up to 125,000 impressions/month
72 ppm B&W
Up to 140ipm color scanning
200-sheet single pass document feeder
Network printing at 1200x1200 dpi
Standard 4,600 sheet capacity in 4-drawers
100-sheet bypass tray
2/3 Hole Punch
Office Finisher
Adobe PostScript 3, PCL
250 GB HDD/1.8 GHz Quad-Core/4 GB system memory
Print to/scan from USB memory stick
-4-
Mobile Printing,Xerox App Gallery
Encryption, Disk overwrite security,secure print
(11)Xerox AltaLink B8155
Recommended Monthly Volume:Up to 100,000 impressions/month
55 ppm B&W
Up to 140ipm color scanning
200-sheet single pass document feeder
Network printing at 1200x1200 dpi
Standard 4,600 sheet capacity in 4-drawers
2/3 Hole Punch
Office Finisher
(1)Convenience Stapler(Not Shown) OK
100-sheet bypass tray
Adobe PostScript 3, PCL
250 GB HDD/1.8 GHz Quad-Core/4 GB system memory
Print to/scan from USB memory stick
Mobile Printing,Xerox App Gallery
Encryption, Disk overwrite security,secure print
(S)Xerox 3345
Recommended Monthly Volume:Up to 6,000 impressions/month
42 ppm B&W
Duplex output/input
Network printing at 600x600 dpi
Standard 250 sheet capacity
50-sheet bypass tray
50-sheet ADF
xerox-Business Solutions Southwest
Exhibit "A"
(12)Xerox Alta Link C8135
Recommended Monthy Volume:Up to 15,000 impressions/month
35 ppm B&W/35ppm Color
Up to 139ipm color scanning -
130-sheet single pass document feeder
Network printing at 1200x2400 dpi
Standard 2,080 sheet capacity in 4-drawers
100-sheet bypass tray or
(9)2/3 Hole Punch
(2)High Capacity Feeder-3,000 Sheets(Not Shown)
(1)Dual Band Wireless
(11)Office Finisher
Adobe PostScript 3, PCL
Print to/scan from USB memory stick ---'��
Mobile Printing,Xerox App Gallery
Encryption, Disk overwrite security,secure print
(19)Xerox Alta Link C8145
Recommended Monthly Volume:Up to 20,000 impressions/month
45 ppm B&W/45ppm Color
Up to 139ipm color scanning
130-sheet single pass document feeder
Network printing at 1200x2400 dpi
Standard 3,040 sheet capacity in 4-drawers
(4) High Capacity Feeder 3,000 Sheets(Not Shown)
(1)Convenience Stapler(Not Shown)
(1) Foreign Interface Kit
(13)2/3 Hole Punch
Office Finisher
100-sheet bypass tray f _
Adobe PostScript 3, PCL
Print to/scan from USB memory stick
Mobile Printing,Xerox App Gallery
Encryption, Disk overwrite security,secure print
_s
(9)Xerox Altal-ink C8155
Recommended Monthly Volume:Up to 22,000 impressions/month
55 ppm B&W/55ppm Color
Up to 139ipm color scanning
130-sheet single pass document feeder
Network printing at 1200x2400 dpi
Standard 3,040 sheet capacity in 4-drawers
100-sheet bypass tray
2/3 Hole Punch
Office Finisher
Adobe PostScript 3, PCL ---
Print to/scan from USB memory stick f
Mobile Printing,Xerox App Gallery ,..�
Encryption, Disk overwrite security,secure print
s
xerox.Business Solutions Southwest
Exhibit "A"
(2)Xerox C405
Recommended Monthly Volume:Up to 5,000 impressions/month
36 ppm B&W and Color
Up to 40ipm scanning
50-sheet single-pass duplex automatic document feeder
Duplex output/input
Network printing at 1200x1200 dpi
Standard 550 sheet capacity _
150-sheet bypass tray
Stand with Storage
(1)Instant Print Kiosk
Recommended Monthly Volume:Up to 12,000 impressions/month udpp
55 ppm B&W and Color
Up to 133ipm scanning
130-sheet single-pass duplex automatic document feeder -....�
Duplex output/input
Printing at 1200x2400 dpi
Standard 2,940 sheet capacity
100-sheet bypass tray
Epson SureColor T5170 Wide Format
Network Print Color Printer
EPSON SureColor T-Series Multi-function Scanner Kit for 36"
Single Sheet Bypass Tray
xerox-Business Solutions Southwest
Exhibit "A"
City of Round Rock Current Spend
TotalCurrent Monthly Spend
Devices
Monthly Lease Payment:$11,644.67
Average Monthly Overages:$367.25
Total Monthly Spend:$12,011.92
City of Round Rock Pricing Summary
Fleet Pricing Summary with XMedius Fax Solution
for 54 Devices
Pricing is based on PACE Purchasing Cooperative Contract
QTY Proposed Model 60 Month Lease and Maintenance Payment
1 Xerox B8170
11 Xerox B8155
5 Xerox 3345
9 XeroxC8155H2
12 Xerox C8135T2
$11,999.59/Month
19 Xerox C8145H2
2 Xerox C405DN
1 Instant Print Kiosk
1 Epson Sure Color T5270
1 Xerox WC6515DN(Current Unit left in place-New)
IncludedService Pricing Summary- ..
Fleet Pool Allowance Cost per Copy
Xerox B8170
Xerox B8155
Xerox 3345
Xerox C81551-12 B/W:293,680 B/W: $0.0053
Color:94,314 Color: $0.037
Xerox C8135T2
Xerox C8145H2
Xerox C405DN
xerox"Business Solutions Southwest
Exhibit "A"
Contractual and Other Requirements
• Pricing is based on PACE Purchasing Cooperative Contract P00161.
• All equipment proposed is 100%factory newly manufactured models.
• Includes delivery,installation, network analyst services and training.
• Includes all OEM toner, parts,and service (with the exception of paper).
• All equipment is eligible for XBS Replacement Guarantee.
• Includes all new software version releases, revisions, patches, etc.
• All service performed by certified Xerox technicians.
• 24/7 Web-based support.
The information contained in this catalog is confidential or proprietary and is designed for the sole use of
City of Round Rock.
xe rox'Business Solutions Southwest
Exhibit "A"
Bridge to Laserfiche App
Ballistic Echo's Bridge to Laserfiche' is a convenient on-ramp into Laserfiche's powerful
content and document management solution.
C
Bridge to Laserfiche works with Xerox" ConnectKey' devices to quickly and securely
scan and process documents, helping you work smarter and more efficiently.
With Bridge to Laserfiche,documents are scanned and processed quickly and securely with the help of templates and
Laserfiche's support of template field data and tokens.Additional features include the ability to search for files,folders
and template field data and print the results from any Xerox'' Connect Key';Technology-enabled device.
Please note,this requires the Bridge to Laserfiche Service App,which can be obtained via the download link at laser-
fiche.ballisticecho.com. Ballistic Echo's Bridge to Laserfiche also requires an on-premise Laserfiche (v10.2+)server on the
same network as the Bridge to Laserfiche Service App.
Xerox
Bridge to Laserfiche
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Scan
Xerox>Invoices Xerox>Customers
2017 JohnDoe.pdf
1 2018 Template:Customer Record
2019 Enier com,mny Nct,
0 Invoice_A i John 71
xe rox"Business Solutions Southwest
Exhibit "A"
XBSF40wv
Cloud Connected, Endless Possibilities
Cloud-based app custom-built for Xerox ConnectKey Devices -
Transform data on paper into editable digital information
XBS Flow is a cloud service that enables users to securely scan and convert
documents into their preferred format.
✓ Reduces Transcribing
✓ Eliminates Errors 4
✓ Minimizes Scanning Time
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XBSFtoOW
Your Destination
V xerox xerox
Docushare Docushore
Ema I Box Dropbox Flex Google
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Shorepolnt Fax Shorebose FTp Thru
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xeroxxom/southwestus (800) 413-3526 xe rox " Business Solutions Southwest
Exhibit "A"
XBSFLOOW
Cloud Connected, Endless Possibilities
Document Easily digitize data trapped on paper by scanning the document
Conversion and converting it into editable file formats like Microsoft Word, Excel
or a searchable PDF format.
Scan documents into repositories such as Dropbox, SharePoint or Xerox
ScanTo DocuShore. XBS Flow provides easy capture and conversion of paper
Repository documents into repositories using the Xerox ConnectKey device scanning
function, saving both time and money!
ScanTo XBS Flow provides outbound faxing, without the need of a fax card
Fax or faxline at the device. Save money from expending fax lines and
eliminate using dated fax machines.
♦Simple to Deploy ♦ Easy to Use ♦ Cost Effective ♦ Secure
xerox G=6— #
fi Docushare
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xerox.com/southwestus (800)413-3526 -
Exhibit "A"
A virtual faxing solution
Learn more at www.xmedius.com
XM ed i u s AMedius
XMediusFAX° Cloud
� FAX`
Redefining the market when It pioneered the Cloud is the way to go!
Fax over IP server in 2002, XMediusFAX Is a In today's well-connected business landscape the cloud technology
global leader in software only FolP arid cloud has emerged as a valuable option for businesses with limited IT
resources.Cloud-based solutions give you immediate access to
based fax solutions.With XMediusFAX 's suite technologies and resources without any upfront capital investments.
of on-premise and cloud fax products all your And because these solutions are highly scalable,they can quickly
adapt to changing business needs;giving you the freedom to
document processing needs are covered. operate at your own pace.
Now our enterprise level cloud faxing services When it comes to business faxing we have you
are available through an easy to deploy app covered!
that leverages Xerox ConnectKey Technology XMedius as a global fax industry leader with XMediusFAX,is now
platform.The XMediusFAX Cloud app for offering a turnkey,cloud based fax solution as part the of Xerox
ConnectKey Technology ecosystem.This virtual fax kit solution is
devices built on ConnectKey Technology is your compatible with and accessible from a wide spectrum of Xerox-
answer to easy hassle free faxing! Multifunction Printers(MFPs)and does not require any fax board,
parts and service labor.
Quickly enable a reliable, secure,simple and
scalable Cloud Fax Solution. XMediusFAX*Cloud App for Xerox"
ConnectKey)Technology
XMediusFAX Cloud app enables end users to send or receive faxes
directly from a Xerox-ConnectKey -enabled MFP or as an option
through an email application(Microsoft Outlook,Exchange,etc)
do— IWO _ from basically anywhere in the world!
00 � No more IT headaches
_ XMediusFAX'Cloud app simplifies and eliminates the IT burden
associated with installation,configuration and maintenance of fax
kits by providing access to a redundant,high-availability cloud-
based faxing solution with no additional infrastructure expenditure
such as maintenance and upgrades.
Pre-Paid gives you freedom!
As a customer you only pay for what you use with different pre-paid
fax credit bundles available to meet your needs.XMediusFAX'Cloud
app debits the customer account for each page of fax the company
sends or receives.
xerox ij,lll'
Ideal for faxing:Patient Records,Prescriptions,Contracts,Legal
Documents,Reports,Transcripts,Financial Records,Invoices,
Business
Insurance Forms etc. Innovation
Exhibit "A"
A virtual faxing solution O Medius
Learn more at www.xmedius.com FAX'
XMediusFAX°Cloud Simplified Workflow
Download the XMediusFAX" Cloud App Follow the simple set-up wizard for one- Compose the fax, scan the document and
for Xerox ConnectKey' on ConnectKey- time configuration hit send!
enabled Xerox MFP (Available via your
Channel buying portal)
Simple is Always Better!
Recognizing that simple is always better,the full capability of the XMediusFAX Cloud app is now available through a lightweight fax app
that operates within the Xerox'ConnectKey,-enabled environment.This app helps streamline business faxing by offering:
Quick and easy app deployment.Contact your Xerox Channel Favorites option for quick faxing
Partner for all the details Inbound numbers available in over 40 countries
Remote or onsite app installation Port existing number to XMediusFAX'Cloud App
Smart on-screen set-up
Easy on-boarding directly through the set up wizard
Minimal IT intervention
Multilingual interface(EN,FR,DE) Reduce operational and capital expenses
Leverage existing internet connection
No hardware or software investments
Simplified pre-paid payment option
Automatic reminder to refill the pre-paid account once credits
run out Service always available(no busy signals)
Pay only for required fax capacity 1000o Secure hosting facility
Subscription based service also available Built-in cloud security guarantees secure faxing and regulatory
compliance
Contact XMedius Xerox l,0
info,axmedius.com Working together... .J
NA:1-868-766-1668 Business
getting results.
EMEA: +33 1 70 92 13 10
Together we can.
xmedius.com Innovation
Partner
XEROX and XEROX and Design'are trademarks of Xerox' Corporation
in the United States and/or other countries
Exhibit T"
MASTER COST PER COPY AGREEMENT xerox
Fixed Purchase Option J
(State and Local Governmental Transactions Only)
Dealer Leasa Agreement Number
Xerox Business Solutions Southwest 010-0116100
INFORMATIONCUSTCMER
Fall Legal Name DBA
City of Round Rock City of Round Rock
Billing Address ClIy Stole ZIP Code
221 E.Main St. Round Rock TX 78664
Phone Contact Name Contact Emad Customer POO(Optional
(512)218-6682 Allen Reich areich®roundrocktexas.gov
CUSTOMER
BY YOUR SIGNATURE BELOW,YOU ACKNOWLEDGE THAT YOU ARE ENTERING INTO A NON-CANCELLABLE LEASE AND THAT YOU HAVE READ AND AGREE TO
ALL APPLICABLE TERMS AND CONDITIONS SET FORTH ON PAGES 1 AND 2 OF THIS LEASE.
Authorized 5igner Dale Federal Tax 10•(Required)
X
Print Name Title(Indicate President,Partner,Proprietor,etc)
LESSOr
Accepted By:Xerox Financial Services LLC Name and Tite A Dole 02/04/2021
CONDITIONS
1.Definitions.The words'you"and"your"mean the legal entity Identified In"Customer Information"above,and"we,-"us"and'our"means Xerox Financial Services LLC.'Party"means you or us,
and'Parties"means both you and us."Dealer"means the entity identified In'Dealer Nome"on any Lease Schedule related to this Lease or on any XFS-approved form of purchase order In lieu
thereof(collectively,"Schedule").'UCC"means the Uniform Commercial Code of the State of Connecticut(C.G SA.S§42o-1.101 et seq.)."Equipment"means the Items Identified in*Equipment"In
any Schedule,together with all attachments, replacements, parts, substitutions,additions,repairs,accessions and accessories incorporated therein and/or affixed thereto and licenses and
Intellectual property used therewith.'Lease"means this Master Cost Per Copy Agreement."Excess Charges"means the applicable excess copies and/or prints charges.%ease Payment"means the
Monthly Lease Payment specified in one or more Schedules,which Includes the fixed component of maintenance charges and any Included Images payable to Dealer,the Excess Charges(as
applicable),and other charges you,Dealer and we agreewlll be Invoiced by us on a monthly basis,plus Taxes."Inception Date"means(a)the date the Dealer determines Equipment installed by the
Dealer is operating satisfactorily and is available for your use,or(b)the date Equipment Identified by the Dealeras being Installable by you is delivered to your premises
2.Lease_Payments and Late Payments We shall acquire and lease to you,and you shall lease from us pursuant to this Lease and any Schedule(s)now or from time to time submitted by you and
accepted by us hereunder,Equipment described in each Schedule Upon the execution of a Schedule,the terms and conditions contained herein.Including any and all additional or specific terms
and conditions,shall apply to that Schedule and shall be Incorporated into and have the some force and effect as to that Schedule as though expressly set forth therein.The Lease,the Schedules,all
riders and all other documents entered Into In connection with the Lease shall be collectively referred to as the"Lease Documents."The Equipment shall be leased for the lease term set forth In each
applicable Schedule,subject to the provisions hereof.We may refuse to pay for the Equipment.whether or not the Equipment has been delivered to you,if(i)there shall be,in our reasonable
judgment,a material adverse change in the financial condition or credit standing since the date of our approval of the transaction,of:(a)you,(b)any guarantor of your obligations under this Lease
(a'Guarantor"),or(c)any other party we deem material to the transaction,in our sole and reasonable discretion,or(II)you fail to execute or cause to be executed,or fail to release or cause to be
released,or foil to deliver or cause to be delivered,any documents,instruments or agreements,Including but not limited to releases,subordination.UCC financing statements/searches,good
standing certificates,evidence of authority,and landlord's/mortgagee's waivers,as we may reasonably require.You agree and represent all Equipment was selected by you based upon your own
judgment and has been,or Is being,supplied by the Dealer.You agree to pay us each Lease Payment and all other amounts that become due and payable undereach applicable Schedule.The first
Lease Payment is due twenty(20)days after the invoice dote on that invoice and each subsequent Lease Payment is due on the some doteeach month thereafter,whether or not we Invoice you.
Payment of other amounts payable under this Lease,which may Include charges you.Dealer and we agree will be Invoiced by us,is due twenty(20)days after the invoice date therefor.If any
payment is not paid in full by sixty(60)days after its due date,you will pay a late charge in accordance with the lows of the state of Texas,not to exceed the maximumamount permitted by law.
For each dishonored or returned payment instrument,you will be assessed the applicable returned item fee,which shall not exceed S35.Restrictive covenants on any payment Instrument will not
reduce your obligations or affec t our rights.
3.Eauipment and Software.Equipment may contain or have software delivered with it.You agree that as to software only that(a)you will execute a separate license agreement with the Dealer or
a third party for such software,and(b)we have no responsibility whatsoever for any such software or license agreement under this Lease.You agree the Equipment(including software)Is for your
business use in the United States(including its possessions and territories),will not be used for personal,household or family purposes and is not being acquired for resale.You will not attach the
Equipment as a fixture to real estate or make any permanent alterations to it.
4.Non-Cancellable Lease.NEITHER THIS LEASE NOR ANY RELATED SCHEDULE CAN BE CANCELLED OR TERMINATED EXCEPT AS EXPRESSLY PROVIDED HEREIN,YOUR OBLIGATION TO
MAKE ALL LEASE PAYMENTS,AND TO PAY ALL OTHER AMOUNTS DUE OR TO BECOME DUE,IS ABSOLUTE AND UNCONDITIONAL AND NOT SUBJECT TO DELAY,REDUCTION,SET-OFF,
DEFENSE,COUNTERCLAIM OR RECOUPMENT FOR ANY REASON WHATSOEVER,IRRESPECTIVE OF THE PERFORMANCE OF DEALER,ANY THIRD PARTY OR US.
5.Lease Term.The Initial Lease Term,which Is Indicated In any related Schedule,commences on the Inception Date.If,during the Initial Lease Term,you enter into a new Schedule for upgraded or
replacement equipment that incorporates the remaining payments under the original Schedule,and the new Schedule Is subsequently terminated,we may reinstate the original Schedule
6.Payment of Fixed Purchase Amount.At the end of any Initial Lease Term set forth in a Schedule,provided that you are not in default thereunder,and amounts due thereunder have been paid
in full,you have theoption to purchase the Equipment under such Schedule for the amount shown in such Schedule.
7.Eouioment Delivery and Maintenance.Equipment(including software)will be delivered to you by the Dealer at the location specified above or in a Schedule.Equipment(Including software)
may not be moved to another location without first obtaining our written consent.You shall permit us to inspect Equipment and any maintenance records relating thereto during your normal
business hours.Dealer has agreed to provide ful service maintenance during normal business hours,including oil toner,developer and parts necessary to produce images and or prints. You must
purchase copier paper separately. YOU ACKNOWLEDGE THAT WE ARE NOT RESPONSIBLE FOR ANY SUCH SERVICE.REPAIR OR MAINTENANCE OF THE EQUIPMENT,THAT WE ARE NOT A PARTY
TO ANY SERVICE MAINTENANCE AGREEMENT THAT YOU MAY HAVE ENTERED INTO WITH THE DEALER,AND THAT PAYMENTS HEREUNDER MUST CONTINUE UNABATED,AS PER SECTION 4
HEREOF,REGARDLESS OF DEALER'S PERFORMANCE. You agree to pay for service maintenance outside of Dealer's normal business hours for service required as a result of your negligence or
misuse of the Equipment at Dealer's customary rates. You understand we are only acting as administrator for the Dealer with respect to the billing and collecting of the maintenance charges,
including Images if applicable,and Excess Charges included in the Lease Payments.In no event will we be hable to you for any breach by the Dealer of any of its obligations to you.
8.EaWpin=Qvirriership Lobelino and UCC Filing.Title to,and ownership of,the Equipment passes to you upon delivery thereof and you grant us a first priority security interest in the Equipment
(Including software)and all proceeds thereof in order to secure your performance of this Lease.You agree to keep the Equipment(including software)free from any liens or encumbrances and to
notify us If there is a change In the jurisdiction of your organization.We may label the Equipment to identify our Interest in it You authorize us to file by any permissible means a UCC financing
statement to show,and to do all other acts to protect,our interest in the Equipment..
9-639wmlut YOU MAY NOT ASSIGN,SELL PLEDGE,TRANSFER.SUBLET OR PART WITH POSSESSION OF THE EQUIPMENT(INCLUDING SOFTWARE),THIS LEASE OR ANY OF YOUR
RIGHTS OR OBLIGATIONS UNDER TH IS LEASE OR ANY SCHEDULE(COLLECTIVELY"ASSIGNMENT')WITHOUT OUR PRIOR WRITTEN CONSENT.If we agree to an Assignment.you agree to
pay the applicable assignment fee and reimburse us for any costs we Incur In connection with that Assignment.We may sell,assign or transfer all or any part of the Equipment,this Lease,any
Schedule(s)and/or any of our related rights or obligations thereunder For the express and limited purpose of pledging,assigning,hypothecoting,mortgaging,transferring,securiti21ng.granting
porticipation(s)In,or otherwise disposing of this Lease or any Schedules hereunder,whether as chattel paper or otherwise,each Schedule designated as an original,together with a certified copy of
this Lease,sholl constitute a separate Lease for such purposes.Our assignee will have the same rights(but none of the obligations)that we have to the extent assigned and you agree not to assert
against such assignee any claims,defenses,counterclaims,recoupments,or set offs that you may have against us.You agree and acknowledge that any Assignment by us will not materially change
your obligations under this Lease.
Page 1 of 2 CPCFPOSLG—TX—01.15.2014 PO
Exhibit T"
10.Taxes.You will be responsible for,indemnify and hold us harmless from,all applicable taxes,fees or charges(Including sales,use,personal property and transfer taxes(other than net income
taxes),plus interest and penalties)assessed by any governmental entity on the Equipment(including software),this Lease,any Schedule,or the amounts payable under this lease or any Schedule
(collectively,'Taxes").which will be Included In our Invoice to you unless you timely provide proof of your tax exempt status.If Equipment(including software)Is delivered to o jurisdiction where
certain taxes are calculated and paid at the time of lease initiation,you authorize us to finance and adjust your Lease Payment to include such Taxes over the Initial Lease Term unless you require
otherwise.In all taxing jurisdictions except CT,CO and OR,you shall file and pay all personal property taxes on the Equipment.In any taxing jurisdiction located within CT.CO or OR,we shall file,bill
and collect from your account all personal property taxes on the Equipment.
11.Liability. SINCE WE ARE MERELY FINANCING THE EQUIPMENT AT YOUR REQUEST AND HAVE NO INVOLVEMENT IN THE DESIGN, MANUFACTURE,CONFIGURATION, SALE,
DELIVERY,INSTALLATION,MAINTENANCE OR USE,WE ARE NOT RESPONSIBLE FOR ANY LOSSES.DAMAGES OR INJURIES OF ANY KIND OR TYPE.INCLUDING.BUT NOT LIMITED TO,
ANY SPECIAL,INDIRECT.INCIDENTAL,CONSEQUENTIAL OR PUNITIVE DAMAGES.TO YOU OR ANY THIRD PARTY CAUSED BY THE EQUIPMENT(INCLUDING SOFTWARE)OR ITS USE,
WHETHER ARISING FROM TORTIOUS CONDUCT(INCLUDING NEGLIGENCE) OR UNDER ANY OTHER LEGAL OR EQUITABLE THEORY. You agree to reimburse us for,and to defend,
indemnify and hold us harmless on on after-tax basis against,any costs,expenses,damages,fines,settlements.claims or liability arising out of or relating to this Lease or the Equipment(including
software)or Its use,including reasonable attorneys'fees and disbursements. This does not affect any liability from the Dealer or manufacturer of the Equipment and software.
12. Equipment Warranty Information and Discloimers WITH RESPECT TO EQUIPMENT (INCLUDING SOFTWARE). WE DISCLAIM. AND YOU WAIVE, SOLELY AGAINST US, ALL
WARRANTIES,WHETHER EXPRESS OR IMPLIED,INCLUDING,BUT NOT LIMITED TO,THE IMPLIED WARRANTIES OF MERCHANTIABILITY,NON-INFRINGEMENT AND FITNESS FOR
PARTICULAR PURPOSE,AND WE MAKE NO REPRESENTATIONS OF ANY KIND OR TYPE,INCLUDING, BUT NOT LIMITED TO,ITS SUITABILITY,FUNCTIONALITY,DURABILITY,OR
CONDITION.We hereby assign to you any warranty rights we have against any Dealer or manufacturer with respect to the Equipment and,if the Equipment is returned to us,such rights are
deemed reassigned by you to us.
13.Default and Remedies,You will be in default under this Lease if(1)we do not receive any payment within ten(10)days after the date it Is due,or(2)you breach any other obligation in this
Lease or any other agreement with us.If you default.we may,in addition to other remedies(including having the Dealer cease performing Equipment maintenance),require you to promptly return
the Equipment(including software)to a location we specify,at your expense,and require immediate payment,as liquidated damages for loss of bargain and not as a penalty,of:(a)all amounts
then due,plus interest from the due dote until paid at the rate that will be in accordance to the lows of the State of Texas covering state agencies and the applicable codes covering political
subdivisions:(b)the Lease Payments remaining in the Initial Lease Term(less the fixed maintenance component thereof as reflected on our books and records),discounted at four percent(4%)per
annum,and(c)Taxes.If you do not return the Equipment as required above,you agree to pay us the fair market value thereof as of the end of the Initial Lease Term,as determined by us.
discounted at four percent(4%)per annum.You agree to pay all reasonable costs,Including attorneys'fees and disbursements,incurred by us to enforce this Lease.
14.Risk of Loss and Insurance.You assume and agree to bear the entire risk of loss.theft.destruction or other impairment of the Equipment(including software)upon delivery.You,at your own
expense,(i)shall keep Equipment insured against loss or damage at a minimum of full replacement value thereof,and(ii)shall carry public liability insurance against bodily injury,including death,
and against property damage in the amount of at least$2 million(collectively,"Required Insurance").All such Required Insurance shall be with loss payable to us and our assignees,as their interest
may appear,and shall be with companies reasonably acceptable to us.In addition,we and our assignees shall be named as an additional insured on all public liability Insurance policies. The
Required Insurance shall provide for thirty(30)days prior notice to us of cancellation.
You must provide us with satisfactory written evidence of Required Insurance within thirty(30)days of the commencement of any Schedule or any subsequent written request by us. If
you do not do so,then in lieu of other remedies for default,we in our discretion and at our sole option may(but are not required to)obtain insurance from an insurer of our choosing,which may be
an affiliate of ours,in such forms and amounts as we deem reasonable to protect our interests(collectively'Equipment Insurance").Equipment Insurance will cover the Equipment and us:It will not
name you as on insured and may not cover oil of your interest in the Equipment and will be subject to cancellation at any time. You agree to pay us periodic charges for Equipment Insurance
(collectively"Insurance Charges")that Include:an Insurance premium that may be higher than If you maintained the Required Insurance separately:a finance charge of up to 1.5%per month on
any advances mode by us or our agents:and commissions,billing and processing fees:any or all of which may generate a profit to us of our agents. We may add Insurance Charges to the monthly
rental charge as additional rent.We shall discontinue billing or debiting Insurance Charges for Equipment Insurance upon receipt and review of satisfactory evidence of Required Insurance.
You must promptly notify us of any loss or damage to Equipment which makes any item of Equipment unfit for continued or repairable use. You hereby irrevocably appoint us as your
attorney-in-fact to execute and endorse all checks or drafts in your name to collect under any Required Insurance.Insurance proceeds from Required Insurance or Equipment Insurance received
shall be applied,at our option,to(x)restore the Equipment so that it is In the same condition as when delivered to you(normal wear and tear excepted),or(y)pay us(i)the Lease Payments
remaining In the Initial Lease Term and the Equipment's then determined fair market value as of the end of the Initial Lease Term,both discounted at four percent(4%)per annum,and(ii)Taxes.
No lass or damage to Equipment(including software),or our receipt of insurance proceeds,shall relieve you of any of your remaining obligations under this Lease or any Schedule.Notwithstanding
procurement of Equipment Insurance or Required Insurance,you remain primarily liable for performance under subclauses(x)or(y)in the third sentence of this paragraph In the event the
applicable insurance carrier fails or refuses to pay any claim.
You agree(1)to arbitrate any dispute with us,our agents or assigns regarding the Equipment Insurance and/or Insurance Charges under the rules of the American Arbitration
Association in Fairfield County,CT,(ii)that arbitration(not a court)shall be the exclusive remedy for such disputes:and(ii)that class arbitration is not permitted. This arbitration requirement does
not apply to any other provision of this Lease.
1S.Customer Purchase Order.If a purchase order or other document is issued by you,none of its terms and conditions shall have any force or effect as the terms and conditions of this lease
exclusively govern the transaction documented herein.Our failure to object to terms contained in any communication from you will not be a waiver or modification of the terms of this Lease.
16.Finance Lease and Customer Waivers.If this Lease is not characterized as a secured transaction,you and we agree this Lease(Including each Schedule)Is a"finance lease"governed by UCC
Article 2A.To the extent you are permitted by law,you waive any rights you now or later may have under any statute or otherwise which require us to sell,lease or otherwise use any Equipment to
reduce our damages including our realization of the remaining value of the Equipment,or which may otherwise limit or modify any of our rights or remedies.
17.Authorization of Sinner and Credit Review.You represent that you may lawfully enter into,and perform,this Lease and each Schedule,that the individual signing this Lease and each Schedule
on your behalf has all necessary authority to do so,and that all financial information you provide completely and accurately represents your financial condition.By having your authorized
representative sign this Lease and each Schedule,you agree to furnish financial information that we may request now and in the future,including your tax identification number,and you authorize
us to obtain credit reports on you now and in the future.
18.Odainal Document.YOU AGREE THAT AN EXECUTED COPY OF THIS LEASE THAT IS SIGNED BY YOUR REPRESENTATIVE AND BY OUR REPRESENTATIVE(AN ORIGINAL MANUAL
SIGNATURE OR SUCH SIGNATURE REPRODUCED BY MEANS OF A RELIABLE ELECTRONIC FORM,SUCH AS ELECTRONIC TRANSMISSION OF A FACSIMILE OR ELECTRONIC SIGNATURE)
SHALL BE MARKED"ORIGINAL"BY US AND SHALL CONSTITUTE THE ONLY ORIGINAL DOCUMENT FOR ALL PURPOSES.ALL OTHER COPIES SHALL BE DUPLICATES.TO THE EXTENT
THIS LEASE AND/OR ANY SCHEDULE CONSTITUTES CHATTEL PAPER(AS DEFINED IN THE UCC),NO SECURITY INTEREST THEREIN MAY BE CREATED EXCEPT BY THE POSSESSION OR
TRANSFER OF THE COPY MARKED"ORIGINAL"BY US.NEITHER THIS LEASE NOR ANY SCHEDULE MAY BE AMENDED OR SUPPLEMENTED EXCEPT IN A WRITTEN AGREEMENT SIGNED
BY AUTHORIZED REPRESENTATIVES OF THE PARTIES AND NO PROVISIONS CAN BE WAIVED EXCEPT IN A WRITING SIGNED BY US.
19. THIS LEASE AND EACH SCHEDULE ARE GOVERNED BY,AND SHALL BE CONSTRUED IN ACCORDANCE WITH,THE LAWS OF THE STATE
OF TEXAS(WITHOUT REGARD TO CONFLICT OF LAW PRINCIPLES THAT WOULD OTHERWISE REQUIRE APPLICATION OF LAWS OF ANOTHER JURISDICTION).THE JURISDICTION AND
VENUE OF ANY ACTION TO ENFORCE THIS LEASE,OR OTHERWISE RELATING TO THIS LEASE,SHALL BE IN A FEDERAL OR STATE COURT WHERE THE EQUIPMENT IS LOCATED, AND
YOU HEREBY CONSENT TO PERSONAL JURISDICTION AND VENUE IN SUCH COURTS..YOU AND WE HEREBY WAIVE ANY RIGHT TO TRIAL BY JURY IN ANY ACTION RELATED TO OR
ARISING OUT OF THIS LEASE.
20.Miscellaneous_Your obligations under the"Taxes"and'Liability"Sections commence upon execution,and survive the expiration or earlier termination,of this Lease.The Lease Documents
constitute the entire agreement between the Parties as to the subjects addressed herein,and representations or statements not included herein are not part of this Lease and are not binding on the
Parties.Notices under this Lease must be in writing.Notices to you will be sent to the'Billing Address"provided above and notices to us shall be sent to our address provided above.Notices will be
deemed given five(S)days after mailing by first class mail or two(2)days after sending by notionally recognized overnight courier.Invoices are not considered notices and are not governed by the
terms hereof pertaining to notices.You authorize us to communicate with you by any electronic means(including cellular phone,email,automatic dialing and recorded messages)using any phone
number(including cellular)of electronic address you provide to us.If a court finds any term of this Lease unenforceable,the remaining terms will remain in effect.The failure by either Party to
exercise any right or remedy will not constitute a waiver of such right or remedy.The following four sentences control over every other part of this Lease.Both Parties will comply with applicable
lows.We will not charge or collect any amounts in excess of those allowed by applicable law.Any part of this Lease that would,but for the last four sentences of this Section,be read under any
circumstances to allow for a charge higher than that allowed under any applicable legal limit.is modified by this Section to limit the amounts chargeable under this Lease to the maximum amount
allowed under the legal limit.If,in any circumstances,any amount in excess of that allowed by low is charged or received,any such charge will be deemed limited by the amount legally allowed and
any amount received by us in excess of that legally allowed will be applied by us to the payment of amounts legally owed under this Lease or refunded to you. Further,you authorize us to make
non financial additions and or modifications to this Lease in order to correct or complete some,including but not limited to lease number,serial numbers and signor titles.
21 NJ]0 autopilot ap This Section is applicable only if the inclusion of a non-appropriation provision is legally required.Your obligation to pay the Lease Payments and any other amounts due Is
contingent upon approval of the appropriation of funds by your governing body.In the event funds are not appropriated for any fiscal period equal to amounts due under the Lease,and you have
no other funds legally available to be allocated to the payment of your obligations under this Lease,you may terminate the related Schedule effective on the first day of such fiscal period
("Termination Date")If:(a)you have used due diligence to exhaust oil funds legally available:and(b)we have receivedwritten notice from you at least thirty(30)days before the Termination Date.
At our request,you shall promptly provide supplemental documentation as to such non-appropriation.Upon the occurrence of such non-appropriation,you shall not beobligated for payment of any
Lease Payment for any fiscal period for which funds have not been so appropriated,and you shall promptly deliver the Equipment to the Dealer(or such other party as we may designate).
Page 2 of 2 CPCFPOSLG—TX-01.15-2014 PO
Xerox Financial Services LLC Exhibit "Bit ,..r 1.
45 Glover Avenue Master Lease Schedule-Cost Per Copy xerox
Norwalk,CT06056 Fixed Purchase Option l
(State and Local Governmental Transactions Only)
Lease Agreement p U I U-UDealer Name:
LESSEE INFORMATION
Full Legal Name DBA
City of Round Rock City of Round Rock
Billing Address City State zipcode
221 E.Main St. Round Rock TX 78664
Phone Conrad Name Contact Email lessee Post(Optional)
(512)218-6682 Allen Reich areich@roundrocktexas.gov
EQUIPMENT
Quanta Model and Description I Quantty I Madeland Descrpton
Equipment Location lif different from Billing Address)
TERM,PAYMENT AND FIXED PURCHASE IMAGE TYPE IMAGES INCLUDED EXCESS CHARGE PRINTS INCLUDED EXCESS CHARGE
OPTION
Initial lease Term(In months): 60 e&W Pool:293,680 SO.0053
Color POOL 94,3147
Monthly Lease Payment:$ 11,999.59 Everyday Color NIA NIA N/A N/A
Purchase Option/Fined Purchase(Check One): Color Level 2 NIA NIA N/A N/A
❑� $1.00 ❑ Fixed Purchase Amount: Color Level 3 N/A N/A N/A N/A
LESSEE ACCEPTANCE
BY YOUR SIGNATURE BELOW,YOU ACKNOWLEDGE THAT YOU ARE ENTERING INTO A NON-CANCELLABLE LEASE AND THAT YOU HAVE READ AND AGREED TO ALL
APPLICABLE TERMS AND CONDITIONS SET FORTH HEREIN AND ON PAGES 1 AND 2 OF THE LEASE.
Authorlred Signer Date Federal Tax ID x(Requiredl
X
Print Name Title(indicate President.Partner,Proprietor,etc)
LESSOR
ACCEPTANCE
Accepted By:Xerox Financial Services LLC Name and Title Date
02/04/2021
TERMS&CONDITIONS
Pursuant to that Master Lease Agreement Number Indicated above("Lease")between you and XFS,the terms and conditions of which are fully incorporated into this
Schedule,you hereby(a)authorize XFS to order for lease to you the equipment described above("Equipment'),(b)agree to lease such Equipment from XFS effective the
Inception Date for the Initial Lease Term specified above,and(c)agree to pay XFS the Lease Payments in the amounts and at the times specified above for each item of
Equipment.This Schedule Is attached to and constitutes a part of the Lease and all of the terms used herein which are defined in the Lease shall have the same meaning as
so defined.
Page 1 of t Master CPC SLG Schedule-Final Rev.09.04.2014
Exhibit "B"
Aft
Xerox Financial Services LLC xe rox 201 Merritt? Equipment Schedule "A"
IP
Norwalk,CT 06851
This Equipment Schedule "A" is attached to and becomes a part of the Agreement Number listed below, between
Xerox Financial Services LLC and the undersigned Customer.
Agreement Number: 010-0116100
EQUIPMENT
Quantity Model and Description
1 erox B8170H
l l erox B8155
5 erox 3345DN
9 Xerox C8155H
12 Xerox C8135T
19 Xerox C8145H
2 Xerox C405DN
II Xerox Instant Print Kiosk IPK7800HS
III Epson SureColor T5270
I1 erox WC6515DN
II
I
This Schedule"A"is hereby verified as correct by the undersigned Customer
Customer:
X: Date:
Authorized Signer
Name: Title:
XFS•EQUIP SCHEOA-04.05.1E
Exhibit °B"
Device Schedule — Attachment "A"
010-0116100
Unit No. Location Proposed Model 6OM mt Uell
1 CITY OF ROUND ROCK Administration K l;221 E Main St Ste 3;Round Rock TX 78664 88170H2 $247.02
2 CITY OF ROUND ROCK Administration K2 3rd Fl;221 E Main St;Round Rock TX 78664 C8155H2 $221.29
3 CITY OF ROUND ROCK Finance-Business Center-2nd FI;231 E Main St;Round Rock TX 78654 CBISSH2 $296 18
4 CITY OF ROUND ROCK Finance X2)Color)2nd FI,I31 E Main SG Round Rock TX 78664 C03451,12 $228 89
S CITY OF ROUND ROCK Finance Municipal Court Ste 120;301 W Bagdad Ave;Round Rock TX 78664 88155H2 $172.87
U126
CITY OF ROUND ROCK Finance Utility Billing1st FI;221 E Main St;Round Rock TX 78664 CB345H2 $224.00
CITY Of ROUND ROCK F re t-Central Station;203 Commerce Blvd;Round Rock TX 78664 CB345H2 $206.44
CITY OF ROUND ROCK Fire De t-Central Station;203 Commerce Blvd;Round Rock TX 78664 SCT 5270 5225,66
CITY OF ROUND ROCK Fire Oe t.StatlonX 2:200 W Ba dad Ave;Round Rock T%78664 88155H2 $172.87
CITY OF ROUND ROCK Fire De t StationX 3;221 Sundance Pkw RkTX78681 8815SH2 $172.87
CITY OF ROUND ROCK Fire Dept-SlatlonX 7;2911 Oakmont Cr;Round Rock TX 78665 811115SH2 $172 87
CITY OF ROUND ROCK Fire Dept Station#8;1612 Red Bud Ln;Round Rock TX 78664 8815SH2 5372.87
13 CITY OF ROUND ROCK Fire Dept StationX 9;2721 Sam Bass Rd;Round Rock TX 79681 BBISSH2 $172 87
14 CiTY OF ROUND ROCK Logistics;3300 Gattls School;Round Rock TX 78664 88155H2 $172.87
R
CITY OF ROUND ROCK Fire Dept-Stationif S;350 Dee wood Or;Round Rock TX 78681 BBISSH2 $172.87
CITY OF ROUND ROCK Fire Dept-Statlon8 6 Blvd;29191oe DIma880,Round Rock TX 78665 BBIS5H2 517287
CITY OF ROUND ROCK fire Dept-Station 04;1301 Double Creek Dr;Round Rock TX 78665 68155H2 $172 87
CITY OF ROUND ROCK General Services Vehicle Maintenance;901 Luther Peterson;Round Roc4 TX 78665 C8145HZ 5202.31
CITY OF ROUND ROCK General Services;Bulldin Maint I12 Commerce Blvd;Round Rock TX 78664 C814SH2 $202 31
CITY OF ROUND ROCK General Services-Faclli Maintenance 2015 Lamar Drive,Round Rock,TX 78664 WC651SON Current) 5107 37
CITY OF ROUND ROCK Human Resources Ste 100.231 E Main St,Round Rock TX 78664 C8345H2 $106 44
22 CITY OF ROUND ROCK Information Technology/2nd Fl,221 E Main St;Round Rock T%79664 C405DN $86 13
23 CITY OF ROUND ROCK Library Admmistrat on;216 E Ma n St F 2,Round Rock TX 78664 IPK7800HS 527204
24 CITY OF ROUND ROCK Library-Public Services;216 E Main St FI 2;Round Rock TX 76664 C8145H2 $224 00
25 CITY OF ROUND ROCK Libra -Public Services;216 E Main St FI 2,Round Rock TX 78664 C813572 $194 21
26 CITY OF ROUND ROCK PARD BACA Senior Center 8 1301 301 W Bagdad Ave;Round Rock YX 78664 C813ST2 5180 57
gBJ7
CITY CIF ROUND ROCK PAID Clay Madsen Rec Ctr Rd,1600 Gattls School,Round Rock TX 78664 C814SH2 520644
CITY OF ROUND ROCK PARD Dep Front Olc SIe2SO;301 W Ba dad Ave;Round Rock TX 78664 C81SSH2 $29129
CITY OF ROUND ROCK PARD Dept Back Olc Ste25O,301 W Bagdad Ave;Round Rock T%78664 C8135TZ $184 70
CITY OF ROUND ROCK PARD Yard,300 5 Burnet St;Round Rock TX 78664 C813STI SIBD S7
31 CITY OF ROUND ROCK PARD/Blvd.3300 E Pa m Vale,Round Rock TX 78665 WC334S $39 26
32 CITY OF ROUND ROCK Planning Development Svcs Ofc Ste 140,301 W Bagdad Ave;Round Rock TX 78664 C813STI $204 74
33 CITY OF ROUND ROCK Planning Ste 210,301 W Bagdad Ave;Round Rock TX 78664 C813ST2 $202.26
34 CITY OF ROUND ROCK Planning-Bldg 2;301 W Bagdad Ave;Round Rock TX 78664 C813STZ $184,70
3S CITY OF ROUND ROCK Police Department-Criminal Invstn ON,2701 N Mays St;Round Rock TX 78665 C813ST2 $202.26
36 CITY OF ROUND ROCK Police Department-Evidence;2701 N Mays St,Round Rock TX 78665 C813ST2 $18057
37 CITY OF ROUND ROCK Police Department-Intel;2701 N Mays St,Round Rock TX 78665 C813572 $180 57
36 CITY OF ROUND ROCK Police Department-Narcotics;2701 N Mays St,Round Rock TX 78665 C813ST2 $180 S7
39 CITY OF ROUND ROCK Police Department-Patrol/Admin;2701 N Mays St;Round Rock TX 78665 C8345H2 $20644
40 CITY OF ROUND ROCK Police Department-Patrol:2701 N Mays St;Round Rock TX 78665 C814SH2 $206.44
41 CITY OF ROUND ROCK Police Department-Records;2701 N Mays St,Round Rock TX 78665 C814SH2 $206 44
42 CITY OF ROUND ROCK Police Department-Trainin&27D3 N Mays St;Round Rock TX 78665 C814SH2 $206.44
43 CITY OF ROUND ROCK Police Department-Communications;27D1 N Mays St;Round Rock TX 78665 C815SH2 $291.29
44 CITY OF ROUND ROCK Police Department Lo istics;2701 N Mays 51;Round Rock TX 78665 C915SH2 S291.29
45 CITY OF ROUND ROCK Police Dept-Office Of The Chief,2701 N Mays St,Round Rock TX 78665 C8155H2 53011.66
46 CITY OF ROUND ROCK Public Safety Training Facility;2801 N Mays 5t;Round Rock T%78665 CB155H2 5291 29
47 CITY OF ROUND ROCK Public Safety Training Facility;2801 N Mays St;Round Rock TX 78665 C815SHI S291 29
46 CITY OF ROUND ROCK Public SafetYTralnln Facility:2802 N Mays St;Round Rock TX 78665 C40SON $96 13
49 CITY OF ROUND ROCK Public Safety Tralni Facility;ISDI N Mays St;Round Rock TX 78665 WC334S $39 26
SO CITY OF ROUND ROCK SMT Conventlon And Visitor Bureau-11115D,231 E Main St,Round Rock TX 78664 C81SSH2 $291 29
Sl CITY OF ROUND ROCK SMT Multipurpose Complex;2001 N Kenney Fort,Round Rock TX 78665 WC334S $39 26
51 CITY OF ROUND ROCK SPAT Sports Center-Gm Office;2400 Chisholm TO;Round Rock TX 78681 WC3345 $39 26
53 CITY OF ROUND ROCK SMT Sports Center-Admen Office,2400 Chisholm Trl;Round Rock TX 78691 WC334S $39,26
54 CITY OF ROUND ROCK Transportation 2nd fl,3400 Sunrise Rd;Round Rock 7X 78665 C814SH2 $2D644
55 CITY OF ROUND ROCK Transportation Admin 3400 Sunrise Rd;Round Rock TX 78665 C8345H2 $203 31
56 CITY OF ROUND ROCK Utilities-Admen 1st FI;3400 Sunrise Rd;Round Rock TX 78665 C814SH2 $206 44
57 C TY OF ROUND ROCK Utilities Environmental Svcs;5200 N Ih-35,Round Rock TX 78664 8B155H2 $172 87
S8 C TY OF ROUND ROCK Utilities Operations LPC 3400 Sunrise Rd;Round Rock TX 78665 C813ST2 S202 26
59 CITY OF ROUND ROCK Utilities Water Line Maintenance;910 Luther Peterson;Round Rock TX 78665 C814SH2 5202 31
60 CITY OF ROUND ROCK Utilities Water Systems Sup rt,5200 N Ih-35;Round Rock TX 78664 C814SH2 $202.31
61 CITY OF ROUND ROCK Utilities Water Treatment Plant;5200 N Ih-35;Round Rock TX 78664 C8145 1102 31
62 CITY OF ROUND ROCK Utilities Water Treatment Pint Blvd Admen Bldg;3939 E Palm Valle Round Rock TX 78665 CB345H2H2 $206 44
Initials:
Exhibit "B"
Customer Approval: XFS Approval: -
Customer Signature XFS Signature
_ Thomas Lyle
Name Name
General Manager
Title Tille
021042021
Date Date
Initials:
Exhibit 11 C11
Managed Document Services Agreement xe rox Shaded areas for in-house use only Business Solutions Southwest
Order Date: Contract No: Customer No: Effective Date: SK Trans N
Service Location: B Multiple Locations(use LocaWn Schedule) Bill To:
Name: Name:
City of Round Rock City of Round Rock
Address: Address:
Multiple-See Schedule 221 E.Main St.
City/State/Zip/County City/State/Zip/County
Round Rock
Contact: Phone: Contact: Phone:
1(512)218-6682 Allen Reich 1(512)218-6682
Hours of Operation: Email address: Email address:
areich@roundrocktexas.gov
See corresponding schedules(s)for Included a ul ment
SPECIAL INSTRUCTIONS:
Pricing & Contract for the City of Round Rock is based off of PACE P00161 Cooperative Contract
PROGRAM:
Includes all service supplies and staples;paper is excluded.Overages are billed quarterly unless otherwise stated.
One Rate Pools Office A4
(OA4) Included Pages Overage
Office A3 Included Pages Overage
(OA3) Desktop Included Pages Overage
(DSK)
Unlimited Program(A3/A4) Other
Unlimited B&W q of Units
(UBW)
Production Pools
Color B&W Allowance Overage B&W(PBW) Allowance Overage
(PC) Color Allowance Overage Specialty Finishing(SF)
Volume Based (VB)El MFP B&W Allowance 293,680 Overage $0.0053 Color Allowance 94,314 Overage $0.037
❑ MPS B&W Allowance Overage Color Allowance Overage
❑DOG ❑PPO B&W Allowance Overage Color Allowance Overage
PROGRAM MONTHLY BASE:
Term: 60 Monthly Service Rate: [3 Included in Lease Agreement ❑ Billable Monthly $
APPROVALS:By signing below,you accept all terms and conditions of the contract listed above and on reverse of agreement.
Customer Signature: Account Manager: Date:
Betty Rice_ 02/23/2021
Title: Date: Credit Approval Signature: Date:
02/23/2021
Internal Authorizat Title: Date:
VP of Finance&Administration
v
Exhibit T"
Device Schedule — Attachment "A"
Unit No. Location Proposed Model 60M t/Unit
I CITY OF ROUND ROCK Administration NI;221 E Main St Ste 3;Round Rock TX 78664 B8170112 $247 O2
Z CITY OF ROUND ROCK Administration 02 3rd FI;221 E Main St,Round Rock TX 78664 C815SH2 $291 29
3 CITY OF ROUND ROCK Finance Business Center-2nd FI;231 E Main St,Round Rock TX 79664 C8155H2 5296 18
4 CITY OF ROUND ROCK Finance NZ(Coiorl Ind Fi;231 E Main St;Round Rock TX 78664 C814SHZ 5228 89
5 CITY OF ROUND ROCK Finance Municipal Court Ste 120,301 W Bagdad Ave.Round Rock TX 78664 B8155H2 $172 87
6 CITY OF ROUND ROCK Finance Utility Billing 1st Fl,221 E Main St;Round Rack TX 78664 Cal45112 S224 DO
7 CITY OF ROUND ROCK Fire Dept-Central Staten;203 Commerce Blvd,Round Rock TX 78664 C8145142 5206 44
8 CITY OF ROUND ROCK Fire Dept Central Stat on;203 Commerce Blvd,Round Rack TX 78664 SCT5270 $225 66
9 CITY OF ROUND ROCK Fire Dept StationN 2,200 W Bagdad Ave;Round Rock TX 78664 BBISSH2 $172 87
30 CITY OF ROUND ROCK Fire Dept-StationN 3,2215undance Pkwy,Round Rock TX 79681 B81SSH2 $172 87
11 CITY OF ROUND ROCK Fire Dept-StationN 7,2811 Oakmont Or,Round Rock TX 78665 881SSH2 $172 87
12 CITY OF ROUND ROCK Fire Dept Slationll 8,1612 Red Bud Ln;Round Rock rX 78664 88155H2 S172 87
13 CITY OF ROUND ROCK Fire Dept StationN 9,2721 Sam Bass Rd:Round Rock TX 78681 2
ISSH2 $172 87
14 CITY OF ROUND ROCK Logistics,3300 Gattis Schoo,Round Rock TX 78664 BB11SH2 $17287
SS CITY OF ROUND ROCK Fire Dept StahonN S,3SO Deepwood Dr;Round Rack TX 78681 8815SH2 $172 87
16 CITY OF ROUNDROCK Fire Dept-Stationll 6 Blvd,29191oe Dima gia,Round Rock TX 78665 88155142 $17297
17 CITY OF ROUND ROCK Fire Dept-Station 04;1301 Double Creek Dr.;Round Rock TX 78665 881SSH2 S17297
18 CITYOF ROUND ROCK General Services Vehicle Maintenance;901 Luther Peterson,Round Rock TX 78665 C814SH2 $20231
19 CITY OF ROUND ROCK General Services;Buildin Mainl 212 Commerce Blvd;Round Rock TX 78664 C814SH2 $20231
ZO CITY OF ROUND ROCK General Services-Facility Maintenance-2015 Lamar Drive,Round Rock,TX 78664 WC6515DN(Current) 530737
21 CITY OF ROUND ROCK Human Resources Ste 100;231 E Main SI;Round Rack TX 78664 C8145142 5206 44
22 CITY OF ROUND ROCK Information Technology/Ind FI;221 E Main St;Round Rock TX 78664 C40SON $86 13
23 CITY OF ROUND ROCK Library-Administration;Z16 E Main St FI 2;Round Rock TX 78664 IPK7800HS S272 04
24 CITY OF ROUND ROCK Library-Public Services;216 E Main St FI 2;Round Rock TX 78664 C914SHZ $224 00
25 CITY OF ROUND ROCK Library-Public Services;216 E Main St FI 2;Round Rock TX 78664 C813ST2 $194 21
25 CITY OF ROUND ROCK PARO BACA Senior Center-Bldg 2;301 W Bagdad Ave Round Rock TX 78664 C8135TZ $190 57
Z7 CITY OF ROUND ROCK PARO Clay Madsen Rec Ctr Rd;1600 Gattis School;Round Rock TX 78664 C8145142 S20644
28 CITY Of ROUND ROCK PARO Dep Front Oft:SteZ50,301 W Bagdad Ave;Round Rock TX 78664 C8155112 $291 Z9
29 CITY Of ROUND ROCK PARO Dept Back Oft,Ste250;301 W Bagdad Ave;Round Rock TX 79664 C813ST2 519470
30 CITY OF ROUND ROCK PARO Yard;300 5 Burnet St,Round Rock TX 78664 C8135T2 5180 257
31 CITY OF ROUND ROCK PARO/Blvd;3300 E Palm Valley;Round Rock TX 78665 WC35 539 6 34
32 CITY OF ROUND ROCK Planning Development Svcs Ofc Ste 140;301 W Bagdad Ave,Round Rock TX 78664 C813ST2 $204 74
33 CITY OF ROUND ROCK Planning Ste 210;301 W Bagdad Ave;Round Rock TX 78664 C8135T2 $202 26
34 CITY OF ROUND ROCK Planning-Bldg 2;301 W Bagdad Ave;Round Rock TX 78664 C8135T2 $184 70
35 CITY OF ROUND ROCK Police Department-Criminal invstn Div;2701 N Mays St;Round Rock 1X 78665 C8135TZ $202 26
36 CITYOF ROUND ROCK Police Department-Evidence;2701 N Mays St;Round Rock TX 76665 C8135TZ $180 57
37 C17Y OF ROUND ROCK Police Department-Intel;2701 N Mays St;Round Rock TX 78665 C9135T2 519057
38 CITY OF ROUND ROCK Police Department-Narcotics;2701 N Mays St;Round Rock TX 78665 C8135TZ S190 57
39 CITY OF ROUND ROCK Police Department-Patrol/Admin;2701 N Mays St;Round Rock TX 78665 C8145112 $20644
40 CITY OF ROUNDROCK Police Department-Patrol;2701 N Mays 51;Round Rock TX 79665 CB345H2 S20644
41 CITY OF ROUND ROCK Police Department-Records;2701 N Mays St;Round Rock TX 78665 C9145HZ SZo6 44
42 CITY OF ROUND ROCK Police Department-Trainin;2701 N Mays St;Round Rock TX 78665 C814SH2 520644
43 CITY OF ROUND ROCK Police Department-Communications;2701 N Ma sSt;Round Rock TX 78665 C8ISSHZ 529129
44 CITY OF ROUND ROCK Police Department Logistics;2701 N Mays St;Round Rock TX 78665 C8155N2 $291 29
45 CITY OF ROUND ROCK Police Dept-Office O2The Chief;2701 N Mays St;Round Rock TX 78665 C8155H2 S308 86
46 CITY OF ROUND ROCK Public Safet Trainin Facility;2901 N Mays St;Round Rack TX 78665 CBISSH2 S291 29
47 CITY OF ROUND ROCK Public SafetyTrainingFacility;2901 N Mays St;Round Rock TX 79665 C8155HZ $291 29
48 CITY OF ROUND ROCK Public Safet Trainin Facility,2801 N Mays St;Round Rock TX 78665 C405DN $86 13
49 CITY OF ROUND ROCK Public Safety Training Facility;2901 N Mays SI;Round Rack TX 78665 WC3345 $39 26
50 CITY OF ROUND ROCK SMT Convention And Visitor Bureau#ISO.231 E Main St;Round Rock TX 78664 C8155HZ S291 29
51 CITY OF ROUND ROCK SMT Multipurpose Complex;2001 N tt=Fort;Round Rock 7X 79665 WC3345 $39 26
52 CITY OF ROUND ROCK SMT Sports Center•Gm Office;2400 Chisholm Tri;Round Rock TX 78691 WC3345 $39 26
53 CITY OF ROUND ROCK SMT Sports Center-Admin Office;2400 Chisholm Tri;Round Rock TX 78681 WC3345 $39 Z6
54 CITYOF ROUNDROCK Transportation 2nd Fi;3400 Sunrise Rd;Round Rock 7X 78665 C8145112 $20644
F62
CITY OF ROUND ROCK Transportation Admin 3400 Sunrise Rd;Round Rock TX 78665 C814SH2 $202 31
CITYOF BOLINDROCK Utilities-Admin lst FI;3400 Sunrise Rd;Round Rock TX 78665 C9145HZ S20644
CITY OF ROUND ROCK Utilities Environmental Svcs;5200 N ih-35;Round Rock TX 78664 89155HZ $172 87
SIR CITY OF ROUND ROCK Utilities Operations LPC 3400 Sunrise Rd Round Rock TX 78665 C8135T2 $202 26
CI7Y OF ROUND ROCK Utilities Waterline Maintenance;910 Luther Peterson Round Rock TX78665 C814SH2 $20231
CITY OF ROUND ROCK Ulilities Waters stems Supprt;5200 N ih-35;Round Rock TX 78664 C8145H2 $Z02.31
CITY OF ROUND ROCK Utilities Water Treatment Plant;5200 N Ih.35;Round Rock TX 78664 C8145H2 S202.31
CITY OF ROUND ROCK Utilities Water Treatment Pint Blvd Admin Bids,3939E Palm Val ey Round Rock TX 78665 C8145HZ $20644
Initials:
Exhibit "C"
Customer Approval: Xe rov
Customer Signature XBS Signature
Doug Vr h
Name Name
VP of Finance&Administration
Title Title
02/23/2021
Date Date
Initials: