R-2021-091 - 4/8/2021RESOLUTION NO. R-2021-091
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with LJA Engineering for the Red Bud Lane South Project, and
WHEREAS, LJA Engineering has submitted Supplemental Contract No. 1 to the Contract to
modify the provisions for the scope of services and to increase the compensation, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 1 with LJA
Engineering, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 1 to the Contract with LJA Engineering, a copy of same being attached hereto as Exhibit
"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 5 51, Texas Government Code, as amended.
RESOLVED this 8th day of April, 2021.
CRAIG MfORGAN/X4ayor
City of Round Roca Texas
ATTEST:
SAW.WIHITE, City Clerk
01 12.20212, 00468187
EXHIBIT
„A„
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: LJA ENGINEERING ("Engineer")
ADDRESS: 2700 La Frontera Boulevard, Suite 150, Round Rock, TX 78681
PROJECT: Red Bud Lane South
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and LJA Engineering, hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 26th day of September, 2019 for the Red Bud Lane South Project in
the amount of $550,863.65; and
WHEREAS, 1*t has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $19370 142.09 to a total of $1921005.74941
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
II.
Artl*cle--2, EngineerinR Services and Exhibit B, EnRi*neering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$193709142.09 the lump sum amount payable under the Contract for a total of $1921005.74, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the
Contract in duplicate.
Supplemental Contract
0199.1950; 00467297
1
Engineer have executed this Supplemental
Rev.06/16
84275
LJA ENGINEERING
By:
Kenneth G. Schrock
3/18/2021
Date
Supplemental Contract
0199.1950; 00467297
2
Rev.06/16
84275
CITY OF ROUND ROCK
By:
Craig Morgan, Mayor
Date
Supplemental Contract
0199.1950; 00467297
APPROVED AS TO FOR-M.
Stephan L. Sheets, City Attorney
Rev.06/16
84275
ADDENDUM TO EXHIITA
City Services
1. City of Round Rock will provide any as -built drawings for
developments along Red Bud Lane based on availability.
2. City shall any existing CADD/GIS files and pertinent as -built plans of
the roadway, storm sewer, and water and wastewater utilities in the
area.
3. City of Round Rock will provide any available traffic information to aid
in pavement design.
4. The City will provide timely reviews in conjunction with the agreed
upon schedule.
5. City of Round Rock will provide all City permits necessary.
6. The City will host monthly utility coordination meetings.
7. The City will provide payment for necessary permitting fees
including TCEQ
ADDENDUM TO EXHIBIT B
Engineering Services
Roadway: Red Bud Lane
County: Williamson
Limits: PS&Ev. from Gattis School Road to Forest Ridge Blvd./Evergreen Dr..
General Work Description: Develop 60%,90% and 100% plans, specifications, and
estimates (PS&E) to develop the Red Bud Lane Improvement Project. The typical section
will consist of a 5-lane divided roadway with continuous turn lane. PS&E phase of the
project will build off the preliminary design during the schematic phase and produce
construction plans, construction cost estimates, schedules, and bidding documents.
Standards and Specifications
Designs will be based on the latest version of Texas Department of Transportation (TxDOT)
Design Standards and Specifications supplemented by some specific City of Round Rock
items.
FC 110.2 GEOTECHNICAL SERVICES
Geotechnical Drilling and Laboratory Testing
A total of 3 retaining wall borings will be advanced to maximum depths of 15 ft below existing
ground surface utilizing a truck -mounted drilling rig. We anticipate encountering a relatively
thin veneer of dark brown clay overlying the limestone formation.
Samples will be taken utilizing standard penetration tests, Shelby tube, or NX rock core
sampling techniques. The borings will be staked in the field utilizing tape and right angle
measurements from existing benchmarks. The scope of services does not include surveying of
boring locations and assumes surveyor will collect x, y, z coordinates. Laboratory testing will
include but not limited to moisture contents, Atterberg limits, and unconfined compression
test.
Additional Considerations
Our scope of services and estimated cost assumes that traffic control will be required and
assumes some borings will be drilled within the existing right -of -away. It is also assumed that
the borings can be drilled during the day between 9 AM to 4 PM, right of entry is provided by
LJA, and that all boring locations will be accessible to a truck mounted drill rig.
Geotechnical Deliverable
The results of our lab testing will be utilized to provide lateral earth pressures for retaining
wall structures and bearing pressures for support of footings. Our geotechnical delivery will
include supplemental letter to our original geotechnical report which addresses proposed
retaining walls.
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Tentative Project Schedule
Based on our present workload, we anticipate that we could begin the field exploration phase
of this study within 3 to 5 working days of receiving your written authorization, provided the
site is accessible to our truck -mounted drill rigs. The field exploration and laboratory testing
phase of the study is expected to take approximately 5 to 10 working days to complete.
Engineering analysis and report preparation is expected to take 2 weeks. We will be pleased
to provide the design team with verbal design information as the data becomes available.
FC 120w2 - PUBLIC INVOLVEMENT
Concept Development and Planning, LLC (CD&P) will provide public involvement services
during the PS&E Phase for the Red Bud Lane project. The purpose of this work is to share
information with the public on the project and collect and document their input during the
final design phase. CD&P will serve as part of the LJA project team, providing services to the
City of Round Rock.
Task 1: Project Management
CD&P will provide ongoing coordination with LJA and the City of Round Rock PM as needed to
support and conduct public involvement activities. CD&P will provide monthly invoicing and
progress reports.
Deliverables:
• Monthly invoices and progress reports
• Attend progress meetings and coordinate activities via phone or email as
needed
Task 2: Public Involvement
CD&P will provide public involvement during this phase to keep stakeholders updated on
design progress, answer questions, and support the team with stakeholder communications.
CD&P will schedule and facilitate meetings with affected property owners as circumstances
require and document meeting outcomes. CD&P will provide updates to project materials
and content for updates to the City of Round Rock project webpage. CD&P will update the
project database with stakeholder contact information and communications.
Deliverables:
• Maintain Stakeholder database
• Coordinate, attend, and document up to 8 stakeholder meetings
• Respond to stakeholder inquiries and provide project email updates
• Update project materials (fact sheet, maps and infographics,)
• Provide content updates for City of Round Rock project webpage
FC 130 - ROW DATA
♦ ROW Exhibit preparation
♦ Right of Entry
o Prepare list of property owners and verify addresses and other
contact information for 24 parcels with acquisition.
o Prepare Right of Entry Letter and Right of Entry Agreement for
surveying and other required due diligence using client provided
form.
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o Mail Right of Entry Letter and Agreement with return, self-
addressed stamped envelope.
o Assist client in negotiating modified right of entry forms, if
necessary.
o A maximum of four (4) follow-up attempts will be made to contact
each landowner to obtain a signed Right of Entry Agreement.
These attempts to make contact with the landowner will include
up to one personal visit to the parcel, as needed. At the conclusion
of the attempts to obtain right of entry, signed agreements will
have been signed and delivered to the client or the files will be
submitted to the client for final disposition.
FC 130w3 - UTILITY COORDINATION
♦ Assist City in Utility Coordination
o Attend CORR monthly coordination meetings, up to 6meetings
o Contact utilities monthly for relocation design statusupdates
o Provide utilities recommended relocation alignments to assure
accommodation of all conflicts
o Provide utilities with roadway PDF plans, cadd files and updates to PDFs and
cadd files
o Discuss proposed relocation alignment assignments with each utility in
conflict
o Provide updates to the city and roadway design teams as needed
♦ Prepare Utility Contact List
o Identify and maintain all direct POC for the project
o Provide emails, phone numbers and address for each
♦ Create/Maintain Proposed and Existing Utility Cadd Files
o Create a preliminary utility relocation alignment assignment to assist conflict
mitigation with roadway design
o Update Proposed utility file with permitted relocation designs provided by
utilities
o Updated existing utility file with confirmed missing information provided by
utilities
♦ Prepare Conflict Assessment Matrix (60,90, 100%)
o Create an excel sheet to identify and track all utility conflicts
o Provide the utility name, facility type, aerial or underground, utility size,
conflict station, conflict issue, conflict resolution columns.
o Provide update copies to the city and utilities on a monthly basis
♦ Review of Proposed utility relocation plans and permits.
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o Identify if relocation designs submitted for permits mitigate conflicts with the
roadway design
o Identify if relocation designs submitted for permit mitigate conflicts with
other proposed utilities
o Track permits submitted per utility
♦ Prepare Utility Relocation Schedule
o Identify and track utility relocation startschedules
o Provide excel sheet of updates to the city and utilities
♦ Prepare Utility Agreements (for utilities with compensable interest). Standard
agreement template language to be provided by the City.
o Assist utilities with identifying the necessary documents required by the city
o Review of the submitted agreements and provide comments to the city and
utilities
FC 14S - PROJECT MANAGEMENT AND COMMUNICATION PLAN
1. Develop Project Management Plan
a. Develop a Project Management Plan that will establish all the
responsibilities and roles of the team members, including the prime firm and
subs. The plan will also detail the procedure process for all submittals. A
project specific QA/QC plan will be submitted within 30 days of NTP for
approval which will detail the QA/QC process that will be followed.
2. Develop Project Specific QA/QC Plan
3. Meetings
a. Kickoff with City which will include the initial development of a design
summary. A final design summary document will be emailed for approval
after the kick-off meeting.
b. Kickoff with Team - Hold initial kick-off meeting with all team members
during the first week after receiving the notice to proceed.
c. Milestone Meetings - Milestone Meetings will be held for each of the
following submittals: 60%, and 90%. These meetings will include City of
Round Rock staff and the Engineer's staff and are estimated to last up to 2
hours.
d. Team Coordination Meetings - Hold staff/team meetings at the Engineers
office beginning with the second week of the project. The staff attending will
be appropriate based upon the current assignments (up to 12 meetings)
e. Engineer will provide meeting minutes for all meetings with City.
4. Invoicing and Contract Document Coordination
a. Prepare Master Contract and Sub Contracts
b. Prepare monthly progress reports for invoicing
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c. Prepare monthly invoices for submission to the City for all requests for
payment
5. Manage Sub Consultants
a. Monitor and supervise sub consultant activities (staff and schedule).
b. Review and approve sub consultant invoices.
6. Produce Project Scheduling
a. Prepare an initial critical path schedule in Microsoft Project format for
approval by the City indicating tasks, milestones, major meetings, and
reviews. Update schedule with each milestone deliverable.
7. Submittals and QA/QC
a. QA/QC of all documents prior to milestone submittals (60%,90%, 100%).
Detailed Check Review for all designs, Inter -discipline coordination review,
detailed plan and construction reviews.
b. Prepare Submittals for City Oversight Reviews (60%. 90%p 100%)
c. Document control
8. Deliverables
a. Monthly Invoices
FC 150 - TOPOGRAPHICAL & BOUNDARY SURVEY
1. General
LIMITS: Supplemental surveying for Red Bud Lane within the ROW from Evergreen
Drive to the north side of CR 1236
A. Surveys provided will be in accordance with the "Texas State Board of Land
Surveying" and the applicable City of Round Rock regulations.
B. Survey field notes will be submitted if requested by the City of Round Rock.
C. The City of Round Rock will assist in obtaining right -of -entry agreements with
property owners for the required field surveys (short of litigation).
2. TODOeraDhic pSurveys for Engineering Design
A. Inland Geodetics will perpetuate existing horizontal and vertical control system
from previous work. Additional control points will be established to adequately
position horizontal control points as needed for project design activities and
plan notations thereof. Control points will be established with significant
conformance to current TxDOT specifications for primary control. Where
possible, reference ties to permanent features will be provided for each
established horizontal control point. Data for the horizontal control will be
based on Texas State Plane, Central Zone, NAD 83 (93) derived from OPUS
solutions and verified by other measurement technologies.
B. Vertical control will be established via differential level loops from known
project control reconciled to projects within the immediate vicinity (Gattis
School Road, US 79, Red Bud Lane). A vertical benchmark system will be
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perpetuated at approximate 1000 foot intervals for future reference on the
plans and maintained to construction, if necessary. Surveyor will use brass
markers for benchmarks where available.
Topographic information will include the limits of the existing concrete riprap
upstream, beneath, and downstream of the existing drainage features to the
project limits, Collect spot elevations along the project route including edges of
back of curbs, driveways, visible utilities and markings from 811 marking
requests, drainage structures, centerline of roads, significant trees (8" and up),
any other hard surfaced improvements within the defined area, grade breaks,
flowlines of watercourses, and other significant features relevant to the project
(MH inverts, if any). The collected data will include spot elevations and
breaklines sufficient to generate and/or merge to a 1 foot contour interval DTM
for the project.
D. Profiles of intersecting driveways within the project limits will extend a sufficient
distance beyond the existing right of way to ensure adequate data is available to
determine tie-ins with proposed vertical alignment changes.
H. Field surveys will provide the locations of all small signs, mailboxes, and other
visible surface features. Field surveys will provide an elevation and a
horizontal tie to the soil boring locations or converted from data provided by the
geotechnical subconsultant. Survey shots will be assigned a unique point
number which provides a positive identification of the point. Each point will be
assigned a feature number or feature name using the TxDOT's standard feature
table. An ASCII points file and a hard copy print out will be provided. Each line
of the output data shall contain in this order: the point number, northing,
Basting, elevation, and the descriptive feature code. Surveyed data will be
provided in Microstation compatible 2D and 3D files, TIN file, and Geopak DTM
file. The survey shot point attributes will appear on separate levels.
3. Boundary Surveys
The Surveyor shall provide Right of Way Acquisition surveying services for the Red Bud
Lane Improvement Project between Gattis School Road and Evergreen Drive. It is
understood that this proposal is for up to 24 acquisition parcels within the stated limits.
NOTE: this proposal assumes that title abstracts will be provided prior to delivering parcel
acquisition packages.
A. The Surveyor understands that Right of Entry will be provided from the affected
landowners along the project route. This will include landowners subject to
boundary line verification or data gathering on tracts adjoining the project tracts.
This number of ROES may exceed the 24 parcels being acquired from. Copies of the
signed ROE letters will be supplied to the surveyor prior to work commencing.
Limitations for access will be addressed as they become known and adjustments to
scope of work, fee estimates, time schedules, and other tasks will be made by
supplemental proposal.
ROW Acquisition Sury
evs
A. The Surveyor shall generate, recover, and/or verify existing horizontal and vertical
project primary control at the site, if any, and reconcile the control to known
existing intersecting projects.
Be The Surveyor shall establish or densify additional secondary control as needed for
the project to collect data along the length of the project.
C. The Surveyor shall, at their discretion, use 5/8 it iron rods with distinguishing caps,
cotton spindles (paved areas) or other durable entities for the project control as
applicable.
D. Inland will perform sufficient research of property records from various sources to
analyze and develop an exhibit of the record ROW and property configurations for
the affected area. Inland will perform sufficient field work to recover property
corners and other boundary related evidence to aid in the analysis and
reconstruction of the affected properties. Final deliverables will be a signed and
sealed survey plat and accompanying metes and bounds description for each parcel.
E. Inland will perform Title Commitment review for each parcel. NOTE: Title
Abstracts shall be provided in a timely fashion for the use of the surveyor in
preparing the ROW acquisition documents.
F. Inland will monument the corners of the acquired tract of land.
Deliverables
The Surveyor shall provide:
A. ASCII point file, DGN files, and/or DWG files as appropriate.
Be Preliminary set and final Parcel survey plats with metes and bounds sketches.
C. Overall ROW/Property Schematic of the project limits with numbered parcels
depicted.
D. Two CD-ROM containing the specified files.
E. PDF file of each Surveyor's project fieldbook if requested.
Assumptions
The Surveyor shall notify the client prior to performing the work if:
A. Sufficient boundary monumentation cannot be recovered to re -construct the existing
alignments and associated right-of-way lines along the project corridor or that
sufficient evidence for adjoining boundary lines of affected properties cannot be
recovered and utilized for preliminary boundary line reconstruction. NOTE: It may
become necessary for extending the survey limits beyond the properties in question
to satisfy the Texas Board of Professional Engineers and Land Surveyors regulations
pertaining to sufficient research and investigation with regards to the reconstruction
of the affected boundary lines. This maybe due to ambiguous seniority evidence or
conflicting adjoining calls or descriptions that may not be located on the ground.
Be Traffic Control can be managed by the Surveyor's personnel. If abnormal conditions
or additional TC apparatus is required, the Surveyor will notify the appropriate
personnel prior to proceeding. There may be additional costs contingent to this task.
C. The work is delayed due to weather, Right of Entry/access, or other circumstances
beyond the Surveyor's direct control.
FC 160 - PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E) DEVELOPMENT
ROADWAY
FC 160 - ROADWAY
%I
Roadway Design: The Engineer shall use Bentley's 3D design technology in the
design and preparation of the roadway plan sheets.
The Engineer shall provide roadway plan and profile drawings using CADD
standards as required by the City. The drawings must consist of a planimetric file
of existing features and files of the proposed improvements. The roadway base
map must contain line work that depicts existing surface features obtained from
the schematic drawing. Existing subsurface and surface utilities must be shown.
Existing and proposed ROW lines must be shown. Plan and Profile must be shown
on separate or same sheets.
The plan view must contain but is not limited to the following design elements.
Elements shall be included as needed to provide clarity of intent and design.
1. Calculated roadway centerlines, horizontal control points must be
shown. The alignments will be calculated using GeoPak OpenRoads
software.
2. Pavement edges for all improvements (proposed lanes, cross streets,
retaining walls, and driveways.
3. Lane and pavement width dimensions.
4. Proposed structure locations, lengths, and widths (if applicable).
5. Direction of traffic flow on all roadways. Lane lines and arrows
indicating the number of lanes must also be shown.
6. Drawing scale shall be 1"=100'
7. Control of access lines, ROW lines and easements.
8. Begin and end superelevation transitions and cross slope changes.
9. Limits of riprap, block sod, and seeding.
10. Existing utilities and structures.
11. Benchmark information.
12. Radii call outs, curb location, Concrete Traffic Barrier (CTB), guard
fence, crash safety items and American with Disabilities Act
Accessibility Guidelines (ADAAG) compliance items.
The profile view must contain but is not limited to the following design elements:
1. Calculated profile grade for proposed roadway, cross streets and
frontage roads, if applicable. Vertical curve data, including "K" values
must be shown.
2. WSELs at major stream crossings for design and 100 year storms.
3. The location of interchanges, general purpose and managed lanes,
grade separations and ramps (shall include cross sections of any
proposed or existing roadway, structure, or utility crossing).
4. Drawing vertical scale to be 1"=10'.
Typical Sections: The Engineer shall prepare typical sections for all proposed
and existing roadways and structures. Typical sections must include width of
travel lanes, shoulders, outer separations, border widths, curb offsets, managed
lanes, and ROW. The typical section must also include Proposed Profile Grade
Line (PGL), centerline, pavement design, longitudinal joints, side slopes, sodding
or seeding limits, concrete traffic barriers and sidewalks, station limits, common
C]
•
proposed and existing structures including retaining walls, existing pavement
removal, riprap, limits of embankment and excavation, and other relevant details.
Cross Streets and Side Streets: The Engineer shall provide an intersection
layout detailing the pavement design and drainage design at the intersection of
each cross street and side street. The layout must include the horizontal and
vertical alignments, curb returns, geometrics, transition length, stationing,
pavement, drainage details, and American with Disabilities Act Accessibility
Guidelines (ADAAG) compliance items. The Engineer shall design for full
pavement width, widening, overlay, or any combination thereof, and provide a
transition to the existing roadway.
Cut and Fill Quantities: The Engineer shall develop an earthwork analysis to
determine cut and fill quantities and provide final design cross sections at 100
foot intervals. Cross sections must be delivered in standard OpenRoads format on
11" x 17" sheets, and electronic files. The Engineer shall provide all templates,
corridors and surfaces files used to generate the design cross sections. Cross
sections and quantities must include existing pavement removals. Annotation
shall include at a minimum existing and proposed ROW, cross slopes, offset and
elevation callouts of key points, side slopes (front & back), profiles (centerline or
baseline PGL locations), existing longitudinal utilities to be removed, relocated, or
remain and proposed utilities.
Deliverables:
Produce the following PS&E Sheets:
1. Title Sheet
2. Index Sheet
3. Project Layout Sheets
4. Typical Sections; existing and proposed
5. Horizontal Alignment Sheets
6. Removal Sheets
7. Roadway Plan and Profile Sheets (100 Scale)
8. Cross Street Plan and Profile Sheets
9. Intersection Grading Sheets
10. Miscellaneous Roadway Detail Sheets
11. Driveway P&P Sheets
12. Cross Sections: Develop design cross sections at 50' intervals along corridor
and along each cross street for up to 200' back from the corridor centerline
or whatever length is required to tie into existing.
13. Earthwork: The Engineer shall analyze the earthwork to develop cut and fill.
14. Quantity Summaries
15. Standards
16. Cost Estimate
17. Removal Sheets
FC 161 =DRAINAGE
Storm Drains: The Engineer shall provide the following services:
is Design and analyze storm drains using software as approved by the
State/City.
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2. Size inlets, laterals, trunk lines and outfalls. Develop designs that minimize
the interference with the passage of traffic and minimize the likelihood to
incur damage to the highway and local property in accordance with the
City's design criteria.
3. Determine hydraulic grade line (HGL) for the design storm starting at the
outfall channel for each storm drain design. Use the design WSEL of the
outfall as the starting basis (tailwater) for the design of the proposed storm
sewer system.
4. Calculate manhole head losses. Compute manhole head losses as per
FHWA's Hydraulic Engineering Circular-22 (HEC-22).
5. Identify areas requiring trench protection, excavation, shoring, and de -
watering.
6. Include proposed drainage structures in the 3D model. The Engineer shall
use Bentley's 3D design technology in the design and pre
paration of the 3D
model.
Cross -Drainage Structures: The Engineer shall provide the following services:
in Finalize drainage areas, times of concentration, runoff coefficients, and flows
for cross culvert drainage systems based on Atlas 14 rainfall data.
2. Prepare Culvert Cross sections and identify each cross section's station
location
3. Determine the sizes of the drainage crossings, including extending, adjusting
or replacing non bridge -class culvert crossings. Develop designs that
minimize the interference with the passage of traffic and minimize the
likelihood to incur damage to the highway and local property in accordance
with the City's design criteria.
4. The Engineer shall evaluate the existing erosion and proposed erosion
potential upstream and downstream of each structure and provide erosion
control recommendations as necessary.
Deliverables:
Produce the following PS&E Sheets:
1. Drainage Area Map Sheets
2. Culvert Layout Sheets
3. Drainage Plan & Profile Sheets
4. Storm Sewer Lateral Profile Sheets
S. Hydraulic Data Sheets - Culverts
6. Hydraulic Data Sheets - Drainage Areas
7. Hydraulic Data Sheets - Inlets
8. Hydraulic Data Sheets - Links
9. Hydraulic Data Sheets - Ditches
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10. Special Details
11. Quantity Summaries
12. Standards
FC 162al = SIGNING & PAVEMENT MARKINGS
♦ Signing and Pavement Marking Plans - Proposed Layouts will include pavement
markings, object markers, delineators, and proposed roadside signs in accordance
with the Texas Manual on Uniform Traffic Control Devices (TxMUTCD), and Texas
Department of Transportation Sign Crew Field Book.
o Pavement Marking and Signage Sheets (100 Scale)
o Standards
o Quantity Summaries
FC 162o3 - TRAFFIC SIGNALS
♦ LJA will prepare plans, general notes, specifications, and estimates for traffic signal
construction. The plans will be prepared in compliance with the Texas Manual on
Uniform Traffic Control Devices (TMUTCD) and TxDOT and City of Round Rock
standards, as applicable.
♦ LJA will prepare traffic signal plans for the Red Bud Lane at Forest Creek Blvd
intersection (proposed reconstruction of existing traffic signal).
♦ The following plan sheets will be prepared for each intersection:
o General Notes
o Summary of traffic signal quantities
o Existing Conditions Layout
o Proposed Traffic Signal Layout
o Signal Phasing and Writing Charts
o Proposed Traffic Signal Elevations
o Proposed Intersecrion Pavement Marking, Signing, and Curb Ramp Layouts
o Traffic signal pole, foundation, and electrical service standard sheets with
quantities.
o Select and prepare all applicable TxDOT standard sheets for trafficsignal
construction and traffic control during signal construction.
FC 163ol = RETAINING WALLS
The Engineer will utilize geotechnical recommendations to design the proposed
retaining walls. The Engineer will create proposed plan and profile retaining wall
sheets for each retaining wall. Proposed retaining walls will be shown in the design
cross sections. Based on schematic design, 5 total walls for an approximate linear
footage of 1500'.
FC 1613 - TRAFFIC CONTROL & EROSION CONTROL
♦ Design a Construction Phasing plan in accordance with TxDOT design standards, the
Texas Manual on Uniform Traffic Control Devices (TxMUTCD) for the reconstruction
I I
of Red Bud Lane. It is anticipated that the construction of the project can be
accomplished in 3 major phases with additional minor steps at the transitions and
intersections. The phasing plan will show barricade and channelization locations,
spacing, work zone areas, temporary pavement, temporary pavement markings and
temporary signage necessary to construct the project and safely control traffic
progression. TCP cross -sections will be developed for each phase and transition area.
These cross -sections will be provided in a separate 11in by 171n plan set. The
following Traffic Control Sheets will be produced:
o Phasing Typical Sections
o Phasing Narrative
o Phase 1 Layouts
o Phase 2 Layouts
o Phase 3 Layouts
o Intersection Phasing Details
o Temporary Signal Layouts
o Detour Layouts
o Standards
o Quantity Summaries
♦ The temporary erosion control measures will be shown on the Traffic Control Layouts
and quantity summaries per phase.
♦ A Construction Time Duration Schedule will be produced using Microsoft Project to
estimate the construction duration.
FC 163.5 -ILLUMINATION
The engineer will prepare plans for continuous lighting along Red Bud Lane. The
engineer will provide foundation design and details for all illumination elements as
necessary. Engineer will coordinate electric service details with electric service
provider. Tasks not included in the scope and fee for this project include lighting
design for street signs, guide signs, wayfinding signs, or neighborhood marquee signs.
o Illumination Model &Analysis
o Illumination Schematic
o Illumination Layout Sheets (100 scale)
o Electrical Details Sheets
o Circuit Diagram Sheets
o Electrical Service Sheets
o Conductor Sizing and Voltage Drop Calculations
o Standards
o Quantity Summaries
FC 163.6 -SUBSURFACE UTILITIES
TRG will perform SUE services for this project in general accordance with the
recommended practices and procedures descrl'*bedl'*n ASCE publication Cl/ASCE 38-02
"Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility
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Data." As described in the publication, four levels have been established to describe and
depict the quality of subsurface utility information. The four quality levels are as follows:
• Quality Level D (QL"D") — Information obtained from existing utility records.
• Quality Level C (QL 66C919) —Surveyed data depicting visible above -ground features
supplemented with QL""D" information.
• Quality Level B (QL 66 B Two-dimensional horizontal information obtained through
41
the application and interpretation of non-destructive surface geophysical methods. Also
known as "designating," this level incorporates QL"C" information and provides
horizontal positioning of subsurface utilities to within approximately 1.0 foot.
• Quality Level A (QL"A") —Three-dimensional horizontal and vertical information
obtained through non-destructive vacuum excavation equipment to expose utilities at
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critical points. Also known as "locating," this level incorporates QL"B" information and
provides horizontal and vertical positioning of subsurface utilities to within
40
approximately 0.05 feet.
Sg=o oL Work
Based on information provided by LJA Engineering (Client), TRG has developed a
proposed scope for SUE services on this project. This scope may be modified, with
Client and TRG concurrence, during the performance of work if warranted by changing
or unexpected field conditions.
The scope of this proposal includes QL "A" SUE services along Red Bud Lane in Round
Rock, Texas. The limits of the SUE investigation are outlined in red on Exhibit B. TRG
will excavate up to forty-five (45) QL "A" SUE test holes at locations determined by the
Client and TRG. To layout the test holes, TRG will attempt to designate 10-feet of the
target utility on each side of the test hole location.
The survey of SUE field markings is also included in this scope of work. It is assumed
that the Client will provide the necessary survey control information.
Any necessary Right -Of -Entry (ROE) permits, will be provided by the Client prior to the
start of field work.
TRG Procedures
Q�L"B " — Desiejznatin
To layout test holes, TRG will utilize a suite of geophysical equipment that includes magnetic and
electromagnetic induction to designate conductive utilities. Where access is available, a sonde
will be inserted into non-conductive utilities to provide a medium for transmission, which can
then be designated using geophysical equipment. Non-conductive utilities can also be designated
using other proven methods, such as rodd* 9 and probing.
QL "A " —Locating
TRG will utilize non-destructive vacuum excavation equipment to excavate test holes at the
requested locations. To layout the test holes, TRG will follow the QL"B" —Designating
procedures described above. Once each utility is located, TRG will record the size, type,
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material, and depth. Test holes will be uniquely marked. Excavations will be backfilled by
mechanical means with the appropriate material, and the original surface will be restored. If
necessary, TRG can core pavement up to a depth of 12 inches. Asphalt surfaces will be repaired
with an asphalt cold patch, and concrete cores will be epoxied in place, flush with the surrounding
surface. TRG assumes that flowable fill will not be required when backfilling test holes and that
full -section pavement repair (including sidewalks) will not be required to restore the original
pavement surface. If requested, these services can be provided at an additional cost.
TRG will establish any necessary routine traffic control measures at no additional cost. However,
if non -routine traffic control measures (lane closures, traffic detours, flagpersons, etc.) are
required, this service will be invoiced as a direct expense. Due to the risk of damage, TRG will
not attempt to probe or excavate test holes on AC water lines unless approval is obtained from the
owner in advance. Additionally, excavation in rock, or to a depth greater than 18 feet, is
considered beyond the scope of this proposal.
TRG has made the following assumptions with regard to the test holes on this project:
• All test holes will be accessible to truck -mounted vacuum excavation equipment.
• Right -Of -Way (ROW) permits from the City of Round Rock will not be required or will
be provided by the City at no cost to TRG.
• Designed traffic control plans will not be required.
• Non -routine traffic control measures may be required for up to twenty-six (26) test holes.
TRG will acquire the services of a qualified Maintenance -Of -Traffic (MOT)
Subcontractor, and ensure that adequate traffic control is provided.
• The coring of pavement will be required for up to fifteen (15) test holes.
FC 163olO - UTILITY DESIGN
The Engineer will perform:
♦ Site visits and field investigations as necessary to confirm field data
o The Engineer will conduct two (2) site visits to verify data on utility locations,
future alignments, conflicts, and other engineering aspects, and collect
additional photography of existing conditions. For the purposes of estimating
the effort for this task, it is assumed that the design team will conduct two (2)
site visits using two (2) personnel.
♦ Utility Coordination — contact and coordinate with existing utilities to determine any
conflicts that may need to be mitigated.
♦ Conflict Analysis of water, reuse and forcemain utilizing test hole data.
Any conflicts resulting in relocation, redesign, or improvements
directed by the City outside of the limits outlined below will be
considered supplemental to this contract,
The Engineer will develop the following plan sheets in accordance with City of Round Rocks'
guidelines.
♦ Water Improvements (replace 16-in with 24-in from CR 123 to Forest Creek Drive)
o Determine Preliminary Alignment Relocations and Appurtenance Placement,
Limits of Improvements
o Prepare General Notes Sheet for water improvement installation using standard
City of Round Rock notes obtained from the City. Additional notes will be added
by the Engineer as necessary.
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o Prepare E&Q Sheet: Estimate and Quantity Data Sheet
o Prepare Project Layout/ Horizontal Alignment Layout
o Prepare Waterline Improvement Plan & Profile Sheets
o Prepare Connecting Tie -In Lines Plan and Profile
o Prepare Water Construction Detail Sheets
o Prepare a list of Water Specifications complete with standard and special
specifications with applicable special provisions needed for the project.
o Tabulate Quantities and Probable Construction Costs
■ The estimate will be in Microsoft Excel spreadsheet format, reflect Travis,
Williamson County, and other recent local Average Unit Bid items and
descriptions. The estimate will contain all major items that will likely be on
the project
o Submit improvement plans to TCEQ for approval
o Pressure Reducing Valve Vault Relocation
■ Coordinate with city for size based on water model
■ Coordinate with supplier on cost estimate
Milestone Comment Resolution
♦ Update plans per City of Round Rock comments received from the 60%, 90% and
100% milestone review meetings.
♦ Deliverables
o Exhibits for utility meetings
o Route Layout
o Construction Plan Submittals (60%, 90%p 100%)
o Specifications Submittals (90%. 100%)
o Engineers Opinion of Probable Construction Costs (60%. 90%p 100%)
o Electronic Graphics - provide the City an electronic deliverable of the plans
(including standard drawings) submit both PDF & Microstation Format
o Submittals - 60%p 90%, and 100% submittals - Comments and revisions
requested at the review meetings shall be incorporated into the plans for the
subsequent submittal.
FC 163olS - CONTRACT TIME DETERMINATION
The engineer shall prepare a detailed graphic contract time estimate utilizing
Microsoft Project to determine the approximate time required for construction of
the project in calendar and working days (based on the City's standard definitions of
calendar and working days) at the 60%, 90%, and final PS&E milestone submittals.
The contract time estimate must follow the TCP sequence of construction and
include average weather conditions, tasks, subtasks, critical dates, any joint -bid
utilities, milestones, deliverables, production rates, review and inspection
requirements, and adjacent construction projects in a format which depicts the
interdependence of the various items. The engineer shall provide
options/alternates/milestones to expedite construction. The engineer shall provide
assistance to the City in interpreting the schedule.
FC 16117 - COMMENT RESOLUTION/QUAILTY ASSURANCE AND QUALITY CONTROL
(QA/QC)
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♦ PS&E QA/QC & Comment Resolution at 60,90, 100%
o QA/QC of 60/90/100% Submittals
o Responding to/Addressing City Comments
FC 160"S MILESTONE SUBMITTALS
♦ 60,90% PS&E - 3 Sets of Hard Copies, 1 PDF
♦ 100% PS&E - 2 Sets of Hard Copies, l PDF
♦ Final PS&E and Project Manual, 2 Signed and Sealed originals, 1 PDF
♦ 60, 90, 100% and Final Construction CostEstimates
♦ 60, 90, 100% and Final Construction Schedule
FC 309 - CONSTRUCTION PHASE SERVICES
FC 309ml = Advertising, Bidding Phase
♦ The Engineer Will:
o Prepare Contract Documents and Create Project Manual,
o Assist the City with Contract advertisement for the Red Bud Lane project
including preparation of notice and arranging for placement of the
advertisement in appropriate newspapers and other media as required.
Fees for the advertising will be paid directly by the City and are not included
in this Contract.
o LJA will provide online documents per City's request using Civcast
o Conduct the Pre -Bid Conference,
o Answer Bid Questions and issue any Addenda necessary,
o Conduct the Bid Opening,
o Prepare the Bid Tabulation and provide the City with a Letter of
Recommendation for Award.
o Assist the City with execution of the construction contract.
♦ Deliverables:
o Notice of Invitation to Bid,
o Pre -Bid Conference Meeting Minutes and Attendance List
o Addenda as required
o Bid Tabulation
o Letter of Recommendation for Award
309.2 -Construction Phase Services
♦ The Engineer Will:
o Attend Preconstruction Meeting (meeting to be conducted by the City's
Project Manager).
o Track, review, and approve Construction Documentation
■ Review and approve submittals/shop drawings as received
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■ Answer RFIs (15)
■ Prepare Design Change Notifications as necessary
o Attend Construction Meetings (15 Meetings)
o Prepare and issue meeting minutes and attendance lists for each
Construction meeting
o Provide status updates of received, reviewed, approved/rejected
construction documentation (schedules updates, submittals/shop drawings,
RFIs, etc...)
o Process pay applications
■ Verification of quantities will be performed by others
■ Approval by engineer is dependent on the City's Inspector approving
quantities
o Prepare As -built Plans
o Coordinate with City Inspector and Contractor as necessary
o Change Orders (5)
■ Review change order requests after approved by City inspector
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ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
March 101 2021
Mr. Bill Stablein
City of Round Rock Transportation Department
3400 Sunrise Road
Round Rock, Texas 78665
RE: Recommendation of Award
Oakmont Drive Extension Project
HEA Project 19-007-B-CORR
Dear Mr. Stablein
HAGOOD
ENGINEERING ASSOCIATES
In accordance with your request, I would life to provide the following information regarding the public
bid results for the City of Round Rock Oakmont Drive Extension Project. There were 10 bidders per the
attached bid tabulation results. The bidder with the lowest base bid price is Chasco Construction, Inc.
with a total base bid price of $2,449,994.00 (Two Million Four Hundred Forty -Nine Thousand Nine
Hundred and Ninety -Four Dollars). It is recommended to award the Oakmont Drive Extension Project
to Chasco Construction.
I trust this information is adequate for your needs; however, should you have any questions please
contact me at 512-244-1546.
Sincerely
Hagood Engineering Associates, Inc.
v
Terry R. Hagood, P.E.
TRH/xx
Attachments
900 East Main St. • Round Rock, Texas 78664 * P: 512.244.1546 • www.heaeng.com • Registration No. F-12709