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CM-2021-162 - 5/28/2021EVENTS TRUST FUND Application Office of the Governor Economic Development and Tourism (EDT) APPLICANT NAME: City of Round Rock APPLICANT MAILING ADDRESS: 221 E. Main Street, Round Rock, Texas 78664 EVENT NAME: Big 12 Women's Soccer Championship DATE(S) OF EVENT: October 31, 2021; November 4, 2021 & November 7, 2021 EVENT LOCATION (CITY): Round Rock DATE APPLICATION SUBMITTED: 5/23o24 Effective February 14, 2020 Events Trust Fund Application Event Trust Fund (ETR Major Events Reimbursement Program WERP) or Motor Sports Racing Trust Fund (MSRTF) Please review the Events Trust Fund Guidelines document and applicable statutes and rules before submitting this application. Links can be found at https:/Jgov.texas.govlbusine ss/paize/event-trust-funds-program. An application is not complete until all required documents are submitted, with the exception of the Event Support Contract and the MERP required Human Trafficking Prevention Plan. See checklist in Section 7 of the application for required documents. Deadlines for submission are as follows: ETF & MSRTF: No later than 120 days prior to the first day of the event. MERP: No later than 45 days prior to the first day of the event, but not earlier than 1 year before the event. Not later than the 30th day before the first day of the event, a site selection organization must submit a plan to prevent the trafficking of persons in connection with the event to the Office of the Attorney General and the Chief of the Texas Division of Emergency Management (see Guidelines document for trafficking plan submittal details). Please submit all documents to even tsfund@aov.texas. aov. Name of Endorsing Municipality or County: I City of Round Rock Municipality or County Contact Name: I Chad McKenzie Contact Title: Director Contact Email: I cmckenzie@roundrocktexas.gov Contact Phone Number: 1512.219.5488 1. Has the endorsing municipality or county reviewed the event and found that it meets all eligibility requirements as listed in Vernon's Texas Revised Civil Statutes (VTCS) Section 5190.14? Yes ® No ❑ 2. Has the endorsing municipality or county determined that it will contribute local funding ("local match") to the Event Trust Fund, if established? Yes ® No ❑ 1. Has the municipality or county authorized a non ro it Local Organizing Committee (LOC) to enter into an agreement with the Site Selection Organization to host the event on behalf of the municipality or county? Yes ❑ No 2. If Question 1 is selected as "No," the municipality or county must directly enter into the Event Support Contract with the Site Selection Organization. If "Yes," provide the following information for the LOC: Is the LOC designated in the official request letter submitted with the application? Yes ❑ No ❑ Full Name of Site Selection Organization: Big 12 Conference Site Selection Contact Name: Dayna Scherf Site Selection Contact Title: Senior Associate Commissioner Site Selection Contact Email: dayna@bigl2sports.com 469-524-1052 Contact Phone Number: *EDT reserves the right to contact the Site Selection Organization or any other organization directly related to this event. Total Fund Amount Requested: I $89,900 State Share: $57,890.84 Local Share: $9,262.53 *In accordance with statute, the State Share must be no more than 6.25 times the Local Share. To calculate the Local Share, divide the State Share by 6.25. Total Fund = State Share + Local Share. )r MERP Applications only: Estimated Direct Impact Total: Estimated Secondary Impact Total: *Direct Impact + Secondary Impact = Total Fund. Calculate the Total Fund, and then determine the Local Share and State Share. Official Event Name: Big 12 Women's Soccer Championship Event Fund/Program being applied for: (ETF, MERP, MSRTF) ETF Venue(s) of Event: Round Rock Multipurpose Complex Event Website: bigl2sports.com Date(s) of the Primary Event: October 31, 2021; November 4, 2021 & November 7, 2021 Day set-up/load-in for the event will begin: October 27, 2021 Day take-down/load-out of the event will end: November 9, 2021 1. Swope Soccer Village, Kansas City, MO 2. Swope Soccer Village, Kansas City, MO Location of Event for the previous 5 years: (List most recent year first) 3. Swope Soccer Village, Kansas City, MO 4. Swope Soccer Village, Kansas City, MO 5. Swope Soccer Village, Kansas City, MO Source of information for previous Events: Dayna Scherf & bigl2sports.com Other locations outside of Texas considered to host the event: Swope Soccer Village, Kansas City, MO Was the site selected as a part of a multi -year agreement? If yes, what years (past and future)? 2020-2022 Will there be a fee charged by the Site Selection Organization, which must be paid as a condition to No fees will be assessed. Additional bleacher seating is required to holding the event, including host fees, sanction be installed at the Multipurpose Complex by the City of Round Rock. fees, participation fees, or bid fees for the event?* If yes, what is the total amount of the above referenced fee(s)?* $89'900 for bleacher seating Additional information: *Reimbursement will not be made for such a fee in excess of the amount listed. See TAC Rule § 184.45(18). Please provide the following information. The information provided should align with the information provided in the Economic Impact Statement. Estimated Attendance Chart: Complete the chart in the supplemental excel document and include with the submission of the application. Instructions for completing the chart and an example are in the worksheet. Estimated Attendance Data: The information provided below should align with the information provided in the Estimated Attendance Chart. Desired Market Area (area that will be affected by the economic impact of the event. This is usually the county in which the event is held and may sometimes include adjacent counties): Primary event day(s) on which attendance counts will be collected and used for reporting attendance after the event: Round Rock October 31, 2021; November 4, 2021 & November 7, 2021 Anticipated Daily Average Attendance at Primary Event (average of the total estimated 1,274 attendance from the day(s) listed above): Total Anticipated Out -of -State Attendance 890 at Primary Event: Anticipated percentage of all attendees that will be 60R'a from Out -of -State: Anticipated percentage of total attendance from I Texas, but who are visiting from outside of the 30% market area: Spending Rates and Percentages: Provide the estimated daily average spending in the following categories for all attendees below. Include only taxable expense(s) (e.g. most food purchased at a grocery store is not taxed and would not be included, but food purchased at a restaurant is taxed and may be included.) Spending Rate for Food & Non -Alcoholic Beverages: $59 per day Spending Rate for Shopping & Entertainment: $7.00 per day Spending Rate for Alcoholic Beverages: What percentage of all attendees will consume alcoholic beverages? Spending Rate for Hotel: $4.00 per day 25% $82 per night What percentage of all attendees will stay in hotels? 60% On average, how many people per hotel room? 2 per room Spending Rate for Car Rental: $56 per day What percentage of all attendees will rent cars? 30% On average, how many people per rental car? 3 In accordance with TAC Rule § 184.13(d),184.23(d) and 184.30, no later than 45 days after the event, the total actual attendance and the estimated number of attendees that are not residents of Texas at the event must be provided to EDT. Supporting documentation must be submitted for verification. The following methods will be accepted: ticket sales count, turnstile count, ticket scan count, convention registration check -in count, or participant totals (must be accompanied by ticket or turnstile count for MERP & MSRTF). Other methods may be approved by the OOG in its sole discretion prior to the first day of the event. Please explain which of these methods or another List of participants and 5pecatator zip codes at the gate method, subject to approval, that will be used: EDT must receive the following documents (except the Event Support Contract and Human Trafficking Prevention Plan) by the application deadline before it can issue an estimate of incremental taxes. EDT is statutorily required to make a determination within 30 days after receiving a complete application. If an application is incomplete, it will not be processed until all required information is submitted. Early submission is encouraged. ❑ Events Trust Fund Application completed and signed by someone the applying entity has determined is eligible to bind the applying entity. ❑ Estimated Attendance Chart completed with information that aligns with the Economic Impact Study. Submitted in pdf format. ❑ Endorsement Documentation from the endorsing municipality or endorsing county requesting participation in the trust fund program and signed by a person authorized to bind the municipality or county. The documentation should clearly indicate the municipality or county's endorsement of the event and the name of the LOC, if applicable. The information in the document should coincide with the Selection Letter. ❑ Selection Letter A signed letter from the Site Selection Organization selecting the site in Texas that clearly indicates and describes a highly competitive selection process by which site selection occurred, and that the selection was based on an application by the endorsing municipality, county or LOC. This selection letter must clearly indicate the selected LOC, the selected municipality or county, and the event date. The event date indicated in the letter must match the requested event date. ❑ Economic Impact Study or other data sufficient for EDT to make the determination of the estimated incremental increase in tax revenue directly attributable to the preparation or presentation of the event, including data for any related activities. The Study should contain detailed information on the direct expenditures for the event in the requested market area relating to the economic activity of attendees and other persons associated with the event. The study may also include information on event expenditures, if available. For MERP's only, secondary impacts must be included, and stated separately from the direct impact in order for these impacts to be considered in development of the EDT estimate. ❑ Affidavit for Economic Impact signed by the person(s) who prepared the Study for the application. ❑ Affidavit of Endorsing Entity signed by each endorsing municipality, county and/or LOC. ❑ Human Trafficking Prevention Plan (MERP Only) No later than the 30th day before the first day of the event, the Site Selection Organization must submit a plan to the trafficking of persons in connection with the event to the office of the attorney general and the chief of the Texas Division of Emergency Management. Plans shall be submitted to the following contacts: Captain James T. (Tim) Ferguson — Office of the Attorney General james.ferpuson oape.texas.eov Suzannah Jones —Texas Division of Emergency Management suzannah.iones@dps.texas.gov ❑ Event Support Contract is a contract by and between a Site Selection Organization and a local organizing committee, an endorsing municipality, or an endorsing county setting out the representations and assurances of the parties with respect to the selection of a site in this state for the location of an event, and the requirements and costs necessary for the preparation or presentation of an event. Due before the first day of the event, early submission will provide EDT with the opportunity to review the contract and address any issues prior to the event. Note: Disclosure of Information under the Public Information Act. All documents submitted to the Office of the Governor (OOG) may be subject to disclosure under the Texas Public Information Act, Chapter 552 of the Texas Government Code ("the Act"), including, but not limited to, the application, event support contract, economic impact analysis, and all disbursement documentation submitted after the event, whether created or produced by the applicant or by any third - party. If it is necessary to include proprietary or otherwise confidential information in the documents submitted, that particular information should be clearly identified as such. Merely making a blanket claim that the all documents are protected from disclosure because they may contain some proprietary or confidential information is not acceptable, and will not render the information confidential. Any information that is not clearly identified as proprietary or confidential will be released in accordance with the Act. I, the authorized representative of the applicant, certify that the representations made, the facts stated in this application and all supplemental documents are true and correct, and that no relevant facts have been intentionally omitted, as evidenced by my signature below. I hereby agree, on behalf of the applicant, to comply with the reporting requirements and will provide other documentation as requested. Signature _ A _ Name (Printed) Title v b2- Date Type of Attendee 10/31/2021 11/4/2021 11/5/2021 11/6/2021 11/7/2021 Athletes & Coaches 264 132 66 Officials 20 20 20 Fans 1200 900 1200 Total Attendees: 1484 10521 01 01 1286 8 teams 4 teams 2 teams 4 matches 2 matches 1 match Sunday Thursday Sunday Nancy Yawn From: Stephanie Sandre <ssandre@scrrlaw.com> Sent: Wednesday, May 19, 2021 10:32 AM To: Nancy Yawn Subject: Events Trust Fund Application Big 12 Soccer Nancy: I have reviewed the Event Trust Funds Application and Article 5190.14, Vernon's Texas Civil Statutes. Based on the following criteria set forth in the statute, I am of the opinion that the Big 12 Conference Soccer Championship (the "Event") meets the requirements of Section 5190.14. • The City of Round Rock is a municipality • A site selection organization selected a site in the City of Round Rock in Texas to host the Event through a highly competitive selection process after considering one (1) or more locations outside of Texas. • The site selected is the sole site for the Event. • The Event will not be held more than one (1) time in any year. Please let me know if there is anything else that you need. Thank you, Stephanie L. Sandre Attorney Sheets & Crossfield, PLLC 309 East Main Street Round Rock, TX 78664 Phone: (512) 738-8728 Fax: (512) 255-8986 eOscirlaw-com ROUND ROCK TEXAS ADMINISTRATION Office of the Governor Governor Gregg Abbott Economic Development and Tourism P.O. Box 12428 Austin, Texas 78711-2428 Honorable Governor Abbott, Mayor Craig Morgan Mayor Pro -Tern Rene Flores Councilmembers Michelle Ly Matthew Baker Frank Ortega Writ Baese Hilda Montgomery City Manager Laurie Hadley City Attorney :ephan L. Sheets The City of Round Rock is in full support of hosting the Big 12 Women's Soccer Championship October 31, November 4 & November 7, 2021 to be held at the Round Rock Multipurpose Complex. The City of Round Rock respectfully requests participation in the Texas Events Trust Fund Program for this event. If you have any questions, please feel free to contact me at 512-218-5401. Sincerely, Laurie Hadley City Manager CITY OF ROUND ROCK 221 East Main Street, Round Rock, Texas 78664 [P] 512,218,5401 . [F] 512.218.7097 . roundrocictexas.gov March 25, 2020 Nancy Yawn Director Convention and Visitors Bureau City of Round Rock Dear Nancy, Please accept this letter as our notification of awarding the 2020, 2021 and 2022 Big 12 Soccer Championships to the City of Round Rock (Texas). The selection was based on a competitive application process which garnered bids from cities in multiple states to host the event with the City of Round Rock being selected as the site for all three years requested. Practices and games will occur at the Round Rock Multipurpose Complex with competition dates spanning November 1-8, 2020, October 31-November 7, 2021 and October 30- November 6, 2022. Set-up will begin two days prior to the start of competition in each year with practices beginning one day prior. The Big 12 thanks you in advance for all that the City of Round Rock will do to make these memorable championships for our student -athletes, member institutions and fans. Please let me know if I can provide any information or assistance. Sincerely, Dayna L. Scherf Executive Associate Commissioner -Championships 400 East ,fain Carpenter Fwy Irving, TX 75062 469 524 1000 �� 469 524-1044 @ 16 1 PS PC R i 5 C 0 A7 2021 Big 12 Soccer Championship - First Day of Tournament Economic Impact Study Prepared by the City of Round Rock :K TEXAS The Event The 2021 Big 12 Soccer Championship will be held October 31s1, 2021, November 01, 2021, and November VII, 2021 at the Round Rock Multipurpose Complex in Round Rock, Texas. The event will feature the top soccer players in the NCAA Division I intercollegiate athletics conference facing off in an eight -team, single -elimination bracket — with the winner moving forward to the NCAA Soccer Championships, The City of Round Rock won the bid to host the 2021 Big 12 Soccer Championship after a highly competitive bid process with other cities across the country. The 2021 event is the first year in a multi- year agreement with the Big 12. This event was supposed to be held November 2020 but was canceled due to COVID-19. h- - f ­ft� Assumptions Assumed Total Number of Attendees The first day of the tournament for the 2021 Big 12 Soccer Championship is projected to bring in a total of 1,484 attendees; which includes participants, out-of-state, and out -of -area Texans. Attendee projections were based on the 2021 Big 12 Soccer Championship application, supplied by the Round Rock's Conventions and Visitors Bureau (CVB). The breakdown of out-of-state, and out -of -area Texan attendees was provided to Round Rock's CVB by the Big 12 and used to project the percentage and total numbers of attendees for the event. --I% EventAltendees Out -of -State of Total Number'Total .:Participants 60% .: 890 Out -of -Area Texans 30% 445 Local Area People 10% 149 Total 100% 1,484 Other Assumptions In this study, local area spectators are not assumed to generate any new economic activity related to attending the event. These residents would likely shop in local stores and eat in local restaurants independent of the draw of the event, For this reason, they are not shown as generating any economic impact in the tables below_ It is also assumed that all out-of-town and out -of -area Texan attendees will stay in Round Rock for 2 days and 2 nights of the event. One night before the event and the night of the competition_ Event Expenditures Projections Projected Car Rental Expenditures The estimated number of out-of-state attendees is 890. Since car rentals would likely be shared by members of the same group, this number of out-of-state attendees is divided by the CVB's standard guests per participant multiplier of 2.5 to estimate 356 households. Some out-of-state attendees may drive their own vehicle or use various ride sharing options. This study estimates that 75% of households will rent a car for this event. Rental rates for a standard size car for October 3131 have been averaged for the nine rental car companies located at the Austin -Bergstrom International Airport. This average is $67.00 per day, Projected Hotel/Motels Expenditures The average nightly hotel rate of $82.00 was obtained from Source Strategies publication purchased by the City of Round Rock and has been used to estimate hotel spending for the event. Since teams are traveling together from their colleges and universities, this study assumes an estimate of two people per room. The total number of room nights is calculated by taking the number of attendees and multiplying it by the number of nights they are staying overnight in a hotel, then dividing by two people per room. Out -of -State 890 2 1 2 1 890 1 82.001 72,980.00 Out -of -Area Texans 445 2 1 2 1 445 1 82.00 36,490.00 Local Area Peo le 149 Not RTLected to generate additional economic activity Total 1,484 1 1,335 r $109,470.00 Note: Room nights are divided by average people per room Projected Food/Dining and Alcoholic Drinks with Meals Expenditures To project the economic impact associated with dining, buying alcoholic drinks with meals, and shopping an average spending amount of $70 per attendee was used. This estimate from the Round Rock CVB is a conservative projection based on surveys of prior local events. The $70 was divided between dining, drinking, and shopping based on the following methodology. The federal General Services Administration per diem rate for food while traveling for the Austin -Round Rock metropolitan area is $59 per day. This study estimates spending on alcoholic drinks with meals to be $4 per day. This amount is lower than many other events but because this event is for college students, most of them will not be of legal age to purchase alcoholic drinks in restaurants. ' Food/Meals Alcoholic Total $ ' (excluding drinks) Drinks with Alcoholic . Wtendees # of Number Spending Per. Total $' tendees,f,days�jIV. Person Fooci/Meals_,• Meals Per Drinks with Person Meals • . - �© rr � tr rr .r t� • �— 1 11- 1 .:1 11 Projected Other Shopping Expenditures Round Rock has a variety of shopping centers in the vicinity of the Multipurpose Complex and the event hotels. Based on the spending estimate per person of $70 per day from above, after dining and alcoholic drinks with meals, it is estimated that the average spending on other shopping is $7 per day per person. Attendees - • / _ -total Nutter Of Attendees; • � _ Total Nurr r 6f LAverage Spend' ' 'Totat Spending an _ Dg .Per Da LL -._-_�J ' • fi- • / F—T- . _ . Projected Eligible Taxes from Direct Expenditures The table below displays the projected direct expenditures and eligible sales taxes generated from the first day of tournament for the 2021 Big 12 Soccer Championship on October 3161, 2021. The total projected direct expenditures resulting from the event is $332,148. The estimated sales tax generation is $22,334.55 in eligible state taxes and $13,590.30 in eligible local taxes. Shopping / Direct Tax 18 690.00 6.25% -, . iRDckRound 2.00% 1,168.13 -. ck 373.80 Hotels/Motels 109,470.00 6.00% 9.00% 6,568.20 9,852.30 Food/Meals(excluding drinks 157,530.00 6.25% 2.00% 9,845.63 3,150.60 Alcoholic Drinks with Meals 10,680.00 11.00% 2.00% 1, 174,801 213.60 Car Rentals 35,778.00 10.00% 3,577,80 Total Eligible Expenditures $332,148.00 $22,334.55L $13,590.30 • -} [ T 1- All cars rented will likely be rented from the Austin Bergstrom International Airport. Round Rock will not gain any sales tax from these transactions, so Round Rock's applicable rate for this study is o%. 2021 Big 12 Soccer Championship — Second Day of Tournament Economic Impact Study Prepared by the City of Round Rock :K TEXAS The Event The 2021 Big 12 Soccer Championship will be held October 3111, 2021, November 41h, 2021, and November 71", 2021 at the Round Rock Multipurpose Complex in Round Rock, Texas. The event will feature the top soccer players in the NCAA Division I intercollegiate athletics conference facing off in an eight -team, single -elimination bracket — with the winner moving forward to the NCAA Soccer Championships. The City of Round Rock won the bid to host the 2021 Big 12 Soccer Championship after a highly competitive bid process with other cities across the country. The 2021 event is the first year in a multi- year agreement with the Big 12. This event was supposed to be held November 2020 but was canceled due to COVID-19. Assumptions Assumed Total Number of Attendees The second day of the tournament for the 2021 Big 12 Soccer Championship is projected to bring in a total of 1,052 attendees; which includes participants, out-of-state, and out -of -area Texans. Attendee projections were based on the 2021 Big 12 Soccer Championship application, supplied by the Round Rock's Conventions and Visitors Bureau (CVB). The breakdown of out-of-state, and out -of -area Texan attendees was provided to Round Rock's CVB by the Big 12 and used to project the percentage and total numbers of attendees for the event. Other Assumptions In this study, vocal area spectators are not assumed to generate any new economic activity related to attending the event. These residents would likely shop in local stores and eat in local restaurants independent of the draw of the event. For this reason, they are not shown as generating any economic impact in the tables below. It is also assumed that all out-of-town and out -of -area Texan attendees will stay in Round Rock for 2 days and 2 nights of the event. One night before the event and the night of the competition. Event Expenditures Projections Projected Car Rental Expenditures The estimated number of out-of-state attendees is 632. Since car rentals would likely be shared by members of the same group, this number of out-of-state attendees is divided by the CVB's standard guests per participant multiplier of 2.5 to estimate 253 households. Some out-of-state attendees may drive their own vehicle or use various ride sharing options. This study estimates that 75% of households will rent a car for this event. Rental rates for a standard size car for November 411' have been averaged for the nine rental car companies located at the Austin -Bergstrom International Airport, This average is $71.00 per day. Projected Hotel/Motels Expenditures The average nightly hotel rate of $82.00 was obtained from Source Strategies publication purchased by the City of Round Rock and has been used to estimate hotel spending for the event. Since teams are traveling together from their colleges and universities, this study assumes an estimate of two people per room. The total number of room nights is calculated by taking the number of attendees and multiplying it by the number of nights they are staying overnight in a hotel, then dividing by two people per room. Note: Room nights are divided by average people per room Projected Food/Dining and Alcoholic Drinks with Meals Expenditures To project the economic impact associated with dining, buying alcoholic drinks with meals, and shopping an average spending amount of $70 per attendee was used. This estimate from the Round Rock CVB is a conservative projection based on surveys of prior local events. The $70 was divided between dining, drinking, and shopping based on the following methodology. The federal General Services Administration per diem rate for food while traveling for the Austin -Round Rock metropolitan area is $59 per day. This study estimates spending on alcoholic drinks with meals to be $4 per day. This amount is lower than many other events but because this event is for college students, most of them will not be of legal age to purchase alcoholic drinks in restaurants. VI11-01-IlRaie Diz 1 b9.UUI 14,b76-UUl 4.001 5,056.00 Out -of -Area Texans 315 2 59.D01 37.170.001 4.001 2,520.00 Local Area People 105 _Not prWW to generate additional economic acdv Total 1,052 L 1 $111,746.00 $7,576.00 Projected Other Shopping Expenditures Round Rock has a variety of shopping centers in the vicinity of the Multipurpose Complex and the event hotels. Based on the spending estimate per person of $70 per day from above, after dining and alcoholic drinks with meals, it is estimated that the average spending on other shopping is $7 per day per person. Projected Eligible Taxes from Direct Expenditures The table below displays the projected direct expenditures and eligible sales taxes generated from the second day of the tournament for the 2021 Big 12 Soccer Championship on November 41h, 2021. The total projected direct expenditures resulting from the event is $237,157.20. The estimated sales tax generation is $15,997.67 in eligible state taxes and $9,640.46 in eligible local taxes. -:Exp Shopping Direct Tax Rock 13,258.00 6,25% -. Tax'Eligible Rate 2.00% Texas;Round Taxes 828.63 Rock Taxes 265,16 HotelsNotels 77,654.00 6.00% 9.00% 4,659.24 6,988.86 Food/Meals (excludingdrinks 111,746.00 6.25% 2.00% 6.984.13 2,234.92 Alcohdic Drinks with Meals Car Rentals 7,576.00 11.00% 26.923.20 10.00% 2.00% 833.36 151.52 2.692.32 Total Eligible Expenditures $237,157.20j $15.997.87 $9 640 1- All cars rented will likely be rented from the Austin Bergstrom International Airport Round Rock wN not gain any sales tax from these transactions, so Round Rock's applicable rate for this study 1s 0%,. 2021 Big 12 Soccer Championship — Last Day of Tournament Economic Impact Study Prepared by the City of Round Rock :K TEXAS The Event The 2021 Big 12 Soccer Championship will be held October 3131, 2021, November 41h, 2021, and November 71h, 2021 at the Round Rock Multipurpose Complex in Round Rock, Texas. The event will feature the top soccer players in the NCAA Division I intercollegiate athletics conference facing off in an eight -team, single -elimination bracket — with the winner moving forward to the NCAA Soccer Championships. The City of Round Rock won the bid to host the 2021 Big 12 Soccer Championship after a highly competitive bid process with other cities across the country. The 2021 event is the first year in a multi- year agreement with the Big 12. This event was supposed to be held November 2020 but was canceled due to COVID-19. Assumptions Assumed Total Number of Attendees The last day of the tournament for the 2021 Big 12 Soccer Championship is projected to bring in a total of 1,286 attendees; which includes participants, out-of-state, and out-ot-area Texans. Attendee projections were based on the 2021 Big 12 Soccer Championship application, supplied by the Round Rock's Conventions and Visitors Bureau (CVB). The breakdown of out-of-state, and out -of -area Texan attendees was provided to Round Rock's CVB by the Big 12 and used to project the percentage and total numbers of attendees for the event. Other Assumptions In this study, local area spectators are not assumed to generate any new economic activity related to attending the event. These residents would likely shop in local stores and eat in local restaurants independent of the draw of the event. For this reason, they are not shown as generating any economic impact in the tables below. It is also assumed that all out-of-town and out -of -area Texan attendees will stay in Round Rock for 2 days and 2 nights of the event. One night before the event and the night of the competition. Event Expenditures Projections Projected Car Rental Expenditures The estimated number of out -of -stake attendees is 772. Since car rentals would likely be shared by members of the same group, this number of out-of-state attendees is divided by the CVB's standard guests per participant multiplier of 2.5 to estimate 309 households. Some out-of-state attendees may drive their own vehicle or use various ride sharing options. This study estimates that 75% of households will rent a car for this event. Rental rates for a standard size car for November 71" have been averaged for the nine rental car companies located at the Austin -Bergstrom International Airport. This average is $71.00 per day. Projected Hotel/Motels Expenditures The average nightly hotel rate of $82.00 was obtained from Source Strategies publication purchased by the City of Round Rock and has been used to estimate hotel spending for the event. Since teams are traveling together from their colleges and universities, this study assumes an estimate of two people per room. The total number of room nights is calculated by taking the number of attendees and multiplying it by the number of nights they are slaying overnight in a hotel, then dividing by Iwo people per room. Out -of -State 772 2 2 772 82-001 63,304.00 Out -of -Area Texans 386 2 2 386 82-001 31,652.00 Local Area People 128 Not RMted to wrierate additional economic activ! Total 1,286 1 1 1,158 1 1 $94,956.00 Note: Room nights are divided by average people per room Projected Food/Dining and Alcoholic Drinks with Meals Expenditures To project the economic impact associated with dining, buying alcoholic drinks with meals, and shopping an average spending amount of $70 per attendee was used. This estimate from the Round Rock CVB is a conservative projection based on surveys of prior local events. The $70 was divided between dining, drinking, and shopping based on the following methodology. The federal General Services Administration per diem rate for food while traveling for the Austin -Round Rock metropolitan area is $59 per day. This study estimates spending on alcoholic drinks with meals to be $4 per day. This amount is lower than many other events but because this event is for college students, most of them will not be of legal age to purchase alcoholic drinks in restaurants. Projected Other Shopping Expenditures Round Rock has a variety of shopping centers in the vicinity of the Multipurpose Complex and the event hotels. Based on the spending estimate per person of $70 per day from above, after dining and alcoholic drinks with meals, it is estimated that the average spending on other shopping is $7 per day per person. Projected Eligible Taxes from Direct Expenditures The table below displays the projected direct expenditures and eligible sales taxes generated from the last day of the tournament for the 2021 Big 12 Soccer Championship on November 7th, 2021, The total projected direct expenditures resulting from the event is $289,963.20. The estimated sales tax generation is $19,558.62 in eligible state taxes and $11,78B.44 in eligible local taxes. Shopping Projpcted Texas Direct Tax Ex p e nd it Lire s Rate 16,212.00 6.25%1 Round Rock Tax Eligible Rate 2.0tOID/ Texas Taxes 1,013.25 Routid Rock Taxes 324.24 Wels/Motels 94.956.00 6.00% 9.5.697.36 8,U6.04 Food/Meals (excludingdrinks 136,644.00 6.25% 2.8.540.25 2.732.88 Alcoholic Drinks with Meals 9.264.00 11.00% 2.1,019.04 185.28 Car Rentals 32,887.20 10.00%3,288.72 Total E ibis E nditures �x69 963.2 8 558,82 11788Eligible Texas Tax Generated $19,558.62 r- AU cars renrea will frkery no rented from the Austin Bergstrom International Airport. Round Rock will not gain any sales tax from ttrese transactions, so Round Rock's applicable rate for this study is 0%. GOVERNOR GREG ABBOTT ECONOMIC DEVELOPMENT Bit TOURISM AFFIDAVIT for Economic Impact Documentation Affidavit to be completed, including signed and notarized, by any and all party(ies) providing economic data to support an application for an Event Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund. I,Andrea Saiz, am providing information to be used by a City, County or Local Organizing Committee for the purpose of receiving funding through the Event Trust Fund, Major Events Reimbursement Program, or Motor Sports Racing Trust Fund ("the Act"), and hereby swear and affirm that, to the best of my knowledge, any data provided is true and accurate, and any projections made are based on reasonable assumptions documented in the information provided. i further swear and affirm that I have reviewed the information being submitted, and that all of the statements made and information provided herein, including statements made and information provided in any attachments are true, complete, and correct, to the best of my knowledge. Information provided includes but is not limited to an economic impact study or other data sufficient for the Economic Development and Tourism Office to make the determination of the incremental increase in tax revenue associated with hosting the event in Texas, including a listing of any data for any related activities. I understand that the City, County or Local Organizing Committee is receiving funding under the Act for the purposes of facilitating this event: 2021 Big 12 Soccer Championship on these dates: October :31 st, 2021, November 4th, 2021 & November 7th, 2021 and that the information will be provided by the City, County or Local Organizing Committee as a government document. I understand that it is a felony offense under Section 37.10, Texas Penal Code, to knowingly make a false entry in, or false alteration of, a governmental record, or to make, present, or use a governmental record with knowledge of its falsity, when the actor has the intent to harm or defraud another. I understand that the offense of perjury, under Section 37.02, Texas Penal Code, is committed when a person, with intent to deceive and with knowledge of the statement's meaning, makes a false statement under oath or swears to the truth of a false statement previously made and the statement is required or authorized by law to be made under oath. I understand my obligation to provide information about event expectations, performance, and expenses that are true and accurate to the best of my knowledge and ability. I also understand my obligation to immediately report any known or suspected waste, fraud, and abuse of funds received under the Act to the Texas State Auditor's Office at 1-800-892-8348. 1 hereby swear and affirm that I have read the entire affidavit, and I understand its contents. POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * Gov.TEXAS.GOv Affiant Signature-� Title and Name of Organization The State of Texas County of W1 - A-,Adro Say &' Printed Name q // CD Date Before me, a Notary Public, on this day personally appeared Qrta So ( , known to me to be the person whose name is subscribed to the forgoing instrument and acknowledged to me that he/she executed the same for the purpose and consideration therein expressed. Given under my hand and seal of office this f day of �•I , 20 (PERSONALIZED SEAL) Notary PiKlic, State of Texas Qnco C`Tr�lj (Print name of Notary Public here) My commission expires the. `5 day of ftr +mil , 20iy POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * Gov.TEXAS.Gov CR1:.0 r+lsl OIT GOVVRNOR 01 1-14-C 01- '111L GO%-LR_'sox F,co\o,N1Ic nI-.VE1.0NN11 \-1 & Tov1t1s,,o AFFIDAVIT of Endorsing Entity Affidavit to be completed, including signed and notarized, by any and all Municipalities, Counties, and/or LOCs endorsing an Event Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund. I, Laurie Hadley, an authorized representative of Round Rock, Texas, a [Local Organizing Committee (nonprofit corporation), endorsing municipality or endorsing county] (circle one) ("Requestor") that is receiving funding through the Event Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund ("the Act"), hereby swear and affirm that, to the best of my knowledge, the Requestor has designed and implemented internal controls, processes and procedures to help the Requestor ensure that the Requestor and its use of these funds complies with all applicable laws, rules, and written guidance from the Economic Development and Tourism Office. I further swear and affirm that I, or my duly authorized employee, representative, or agent, have reviewed the information, and that all of the statements made and information provided therein, including statements made and information provided in any attachments are true, complete, and correct to the best of my knowledge. All other information submitted as part of this request for participation is being represented by me as true and correct, and I am unaware of any information contained therein that is false, misleading, or fraudulent. Information provided includes but is not limited to: (1) A letter from the municipality or county requesting participation in the Events Trust Fund program and signed by a person authorized to bind the municipality or county; (2) A letter from the site selection organization on organization letterhead selecting the site in Texas; (3) An economic impact study or other data sufficient for the Economic Development and Tourism Office to make the determination of the incremental increase in tax revenue associated with hosting the event in Texas, including a listing of any data for any related activities; (4) An application for an Events Trust Fund program and any attachments; and (5) An Event Support Contract I understand that I am receiving funding under the Act for the purposes of facilitating this event: Big 12 Women's Soccer Championship on these dates: Oct 31, 2021, November 4, 2021 & November 7, 2021. 1 understand that non- compliance with reporting requirements could be treated as a violation of the statute and/or program rules resulting in the possible withholding of disbursement funding. I understand that it is a felony offense under Section 37.10, Texas Penal Code, to knowingly make a false entry in, or false alteration of, a governmental record, or to make, present, or use a governmental record with knowledge of its falsity, when the actor has the intent to harm or defraud another. I understand that the offense of perjury, under Section 37.02, Texas Penal Code, is committed when a person, with 1' 0 BOX 12429 1 AL'S CIN, IX 78711 k 512-936-0100 1 GOV Ar1{\.\S.60V 0FF10E 012 1HL G0\'LsRN0R F.(:ONo\11(: D12VVLOP\11aNT & TOL-R]SM GRL:G ARBOIT G0V1-.RNOR intent to deceive and with knowledge of the statement's meaning, makes a false statement under oath or swears to the truth of a false statement previously made and the statement is required or authorized by law to be made under oath. I understand my obligation to provide information about event expectations, performance, and expenses that are true and accurate to the best of my knowledge and ability. I also understand my obligation to immediately report any known or suspected waste, fraud, and abuse of funds received under the Act to the Texas State Auditor's Office at 1-800-892-8348. 1 hereby swear and affirm that I have read the entire affidavit, and I understand its contents. Affiant Signature Title Ad Name of Organization The State of Texas County of Printed Name Za [Date Before me, a Notary Public, on this day personally appeared , known to me to be the person whose name is subscribed to the forgoing instrument and acknowledged to me ti at he/she executed the same for the purpose and consideration therein expressed. Given under my hand and seal of office this day of , 20 >>tiN111111lH�// -Ll az4vz z ary Public, State of Texas • • � 1p FOF VOZ' .Z (PERSONALIZED SEAL) ��i ; Z625191•; (Print name of Notary Public here) My commission expires the Z day of , 20 22— P 0 BOX 12428 1 AUSTIN, TX 78711 1 512-936-0100 1 ROUND ROCK City of Round Rock TEXAS Agenda Item Summary Agenda Number: Title: Consider authorizing Application with Office of the Governor Economic Development and Tourism for Events Trust Fund Program on October 31, 2021, November 4, 2021 & November 7, 2021 at Round Rock Multipurpose Complex. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 5/28/2021 Dept Director: Chad McKenzie - Director Sports Management Cost: Indexes: Attachments: ETF only Big 12 Women's Soccer Championship Oct 31, Nov 4 & 7, 2021 Department: Sports Management and Tourism Text of Legislative File CM-2021-162 This program is from the Governor's office and has the potential of reimbursing the City of projects related to Economic Development and Tourism. This application is for events on October 31, 2021, November 4, 2021 and November 7, 2021. Cost: N/A Source of Funds: N/A C4 of Round Rock Page 1 of 1