CM-2021-173 - 6/11/2021INTERDEPARTMENTAL AGREEMENT FY2020 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG-CV 3) PROGRAM
CDBG-CV 3 FUNDS
This Inter -departmental A greement ("Agreement") is entered into by and between
the Planning Department Community (Development Office ("CDO"), the City of Round Rock,
Texas ("City") and the LibraLy Deg ent ("Department") of the City.
WHEREAS, the City has received funds from the U. S. Department of Housing and
Urban Development ("HUD") under Title I of the Housing and Community Development Act of
1974 ("Act' ), as amended, for utilization in connection with the City's Community
Development Block Grant ("CDGB-CV 3") Program;
WHEREAS, the City's governing body ("City Council') has adopted a budget
for expenditure of the City's FY20 CDBG-CV 3 Program funds and has allocated:
$194,529 ("Funds") for a project entitled Senior Sen imPrvject: To provide seniors with an
(pad, accessories, training and Mifi device and data service for up to two (2) years of
internet that will allow seniors that are staying home to stay safe from COVID-19 have
access to the internet and also access other online resources ("Project")
WHEREAS, CDO is responsible for the administration of CDBG-CV 3 Funds and for
monitoring of the Project;
WHEREAS, CDO wishes to engage the Department to implement and manage the
Project; and
WHEREAS. in consideration of the tasks, activities. and services to be performed and
rendered by the Department under this Agreement, CDO shall provide the Department with
the HUD approved Funds for completion of the Project.
NOW, THEREFORE, the parties to this Agreement covenant and agree, and by the
execution of this Agreement are bound, to the mutual obligations contained in this Agreement
and to the performance and accomplishment of the tasks, activities and services as
described.
1. TERM
1.1. Except as otherwise provided for pursuant to the provisions of this Agreement, this
Agreement commences immediately upon its full execution and terminates on either (i)
Se tember 3t} 21123, or (ii) Project completion, whichever occurs earliest in time. At the
completion of the term, CDO reserves the right to recapture funding for projects which have not
yet begun.
II. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL
LAWS
0", 202- k7t Page 1 of 3
2.1 The Department understands that the Funds provided to it under this Agreement are
funds which have been made available to the City by the federal government in accordance with
the Act and pursuant to the City's HUD approved grant application and with other specific
assurances made and executed by the City. The Department, therefore, assures and certifies
that it will comply with applicable requirements of the Act, with all regulations promulgated
thereunder, as codified at Title 24 of the Code of Federal Regulations ("CFR"), and with any and
all applicable amendments to the Act and the CFR.
2.2 The Department shall observe and comply with all federal, State, and local laws,
regulations, and rules affecting the Department's operations pursuant to this Agreement.
llf. PERFORMANCE
3.1 The Department shall manage, implement, perform, provide, and carry out in a timely
manner all of the tasks, activities, and services set forth in the FY2020 CDBG-CV 3 Request for
Application/Project response ("Response`) which was submitted to CDO for consideration to
receive funding and which is incorporated in this Agreement by reference as if set out fully
within this document.
3.2 Modifications or revisions to the scope of the Project discussed in the Response, which
scope formed the basis for this Project to receive Funds, may be made only pursuant to the prior
written approval of the Administrator of CDO.
3.3 Department in managing CDBG-CV 3 Funds shall comply with CDBG processes as
established by CDO.
IV. FISCAL
4.1 In as much as the City Council has delegated to CDO the responsibility for fiscal
oversight, control, and monitoring of CDBG Program Funds, the Department shall submit to
CDO, written approval prior to final processing, all Project matters that are fiscal in nature
including, but not limited to, requests for payment, purchase orders, requisitions, budget
adjustments, and invoices. The Department understands and agrees that Funds are
awarded only for the indicated term of this Agreement.
V. MAINTENANCE AND ACCESSIBILITY OF RECORDS
5.1 The Department agrees to maintain records that will provide accurate, current, separate,
and complete disclosure of the status of any Funds received pursuant to this Agreement.
5.2 The Department further agrees that (i) maintenance of the records must be in
compliance with all terms and provisions of federal law providing for complete disclosure of
the status of any Funds received pursuant to this Agreement; (ii) the records must be kept in
compliance with all applicable federal and State laws, regulations, and rules establishing
standards for governmental financial management; (iii) the Department's records system
must, at all times, contain sufficient documentation to provide in detail full support and
justification for each expenditure of the Funds provided under this Agreement.
5.3 As often, at such time, and in such form as needed, CDO may require the
Department, by verbal or written request, shall make available and/or furnish to CDO any and
Page 2 of 3
all statements, reports, data, and information deemed necessary by CDO to matters which
pertain to this Agreement.
VI. CHANGES AND AMENDMENTS
6.1 Alterations, additions, or deletions to the terms of this Agreement may be made by
written amendment and must be executed by both CFO and the Department.
Executed this _ day of 2021.
LIBRARY DEPARTMENT
Michelle Cervantes, Library Director
PLANNING DEPARTMENT
Brli/e—ma—n--,PI—anning and Development Services Director
CO MUNITY DEVELOPMENT OFFICE
Elizabe Ivarado, CDBG Coordinator
CITY ADMINISTRATION
.y City Manager
-
Page 3 of 3
ROUND ROCK
TEXAS
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a CDBG Interdepartmental Agreement for FY2020 with the
Library Department for the Senior Services Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/11/2021
Dept Director: Brad Wiseman
Cost: $194,529.00
Indexes: CDBG HUD Entitlement Grants
Attachments: interdepartment agreement with library for laf, LAF - FY2020 CDBG
Interdepartmental Agreement (06 08 21) (00473778xA08F8)
Department: Planning and Development Services Department
Text of Legislative File CM-2021-173
Consider executing a CDBG 2020 Interdepartmental Agreement with the City of Round Rock Library Department for the Seni
Services Project in the amount of $294,529.
The Community Development Block Grant funds will be used by the City of Round Rock Library Department to provide wifi
hotspots, tablets, accessories, training and up to two years data service to seniors that are staying home and staying safe fro
COVID-19. This project will allow seniors to access the internet and other online resources. The amendment to the 2020 CC
Annual Action Plan that included this project was approved by city council on April 22, 2021 by R-2021-098. The library is
proposing to assist up to 60 seniors.
Cost: $194,529
Source of Funds: CDBG-CV 3 funds
City of Round Rock Page 1 of 1