CM-2021-199 - 7/16/2021Arteca Systems, LLC - Cityworks
Cityworks-11075 S State St, Suite 24 1 Sandy, UT 84070
A TRIMBLE COMPANY 801-523-2751 1 Fax#801-523-3734
Contact Information
Contact Name:
Nathan Smith
Prepared By
Name:
Customer:
Round Rock (TX), City of
Prepared By
Phone:
Contact Address:
301 W Bagdad Ave
Round Rock, TX
78664
Quote Lines
Quote Number
Q-12168-4
Created Date
6/7/2021
Expiration Date
9/4/2021
Veronica Schindler
(801)523-2751
Product Name
Quantity/
Population
Net Unit Price
ELA - Server PLL STANDARD
1.00
USD 28.125 00
Case API Extended
1.00
USD 14,250.00
TOTAL:
USD 42,375.00
Notes
Year 1
Dollar Value USD 42,375.00
Year 1
Date
Range 07/30/2021 - 0413012022'
Year 2
Dollar Value
Year 2
Date
Range
Year 3
Dollar Value
Year 3
Date
Range
Notes
Quote adds Standard PLL ELA and Case API - Extended to current licensing
Updated License -
Server AMS Standard Enterprise License Agreement (ELA), Includes Unlimited Quantities of the Identified Products
Office
Respond
Mobile Native Apps (for IOSIAndroid)
--Includes the following Add-ons:
Storeroom
Equipment Checkout
Contracts
Cityworks for Excel
Cityworks Analytics for AMS
eURL (Enterprise URL)
Workload
Web Hooks
CCTV Interface for PACP
Pavement Management
Citizen Engagement API
Work Order API - Basic
Inspection API for use with ITPipes integration only
Local Government Templates (LGT)
IW2_02/-Ivr4q
Use of Cityworks AMS Application Programming Interfaces (APIs) with commercially available Cityworks-centric applications that are
licensed and maintained by authorized Cityworks partners
Server PLL Standard Cityworks Enterprise License Agreement (ELA), Includes Unlimited Quantities of the Identified Products:
Office
Respond
Mobile Native Apps (for iOS/Android)
—Includes the following Add-ons:
BURL (Enterprise URL)
Public Access for PLL
Cityworks Analytics for PLL
Workload
Web Hooks
Case API - Extended
Use of Cityworks PLL Application Programming Interfaces (APIs) with commercially available Cityworks-centric applications that are
licensed and maintained by authorized Cityworks partners
Annual fee herein is based on 100,001 - 150,000 population range
'Fee for Year 1 reflects products added at discount and pro -rated for a period of 07/30/2021 - 04/30/2022 Current Renewal Amount of
$71,995.00 for the period of 05/01/2021 - 04/30/2022 has previously been paid.
Discount as follows:
Years 1 and 2 - 39% Discount
Updated Renewal Amounts:
05/01/2022 - 04/30/2023 $128,495.00
05/01/2023 - 04/30/2024 $165,995.00
Terms and Conditions
Payment Terms
Payment due within 30 days
All quotations are valid for ninety -days (90) from the date above, unless otherwise stated in this quotation form. All prices quoted are in
LISD, unless specifically provided otherwise, above. These prices and terms are valid only for items purchased for use and delivery for
the Customers listed above.
Unless otherwise referenced, this quotation is for the Cityworks software products referenced above only. Pricing for implementation
services (installation, configuration, training, etc.), or other software applications is provided separately and upon request.
The procurement, installation and administration of the Esri software or any other third -party software utilized in conjunction with
Cityworks will be the responsibility of the Customer.
The procurement, installation and administration of the RDBMS utilized in conjunction with Cityworks will be the responsibility of the
Customer. Currently, Cityworks supports Oracle and SQL Server. The procurement, installation and administration of the infrastructure
(hardware and networking) utilized in conjunction with Cityworks will be the responsibility of the Customer.
This quotation and the pricing information herein is confidential and proprietary and may not be copied or released other than for the
express purpose of the current system Software and Product selection and purchase. This information may not be given to outside
parties or used for any other purpose without written consent from Azteca Systems, LLC or unless otherwise specifically permitted by
law. If a "public access" or similar request is made, Customer, shall notify Azteca Systems, prior to any disclosure.
Software Licensing
All Azteca Systems software offered in this quotation are commercial off -the -shelf (COTS) software developed at private expense, and
is subject to the terms and conditions of the signed "Cityworks Software License and Maintenance Agreement" ("Agreement") and any
and all addendums or amendments thereto. A fully executed copy of the Agreement and any addendum(s) is required before delivery
and installation and usage of the software is subject to the terms of the current license agreement.
The terms and conditions of the executed Cityworks Software License Agreement apply to this Quote unless otherwise specifically
stated herein. Any additional or conflicting terms set forth in any purchase orders, invoices, or other standard form documents
exchanged during the ordering process, other than product descriptions, quantities, pricing, and dates are void and of no effect.
Delivery method is by way of download through Azteca Systems, LLC. customer support web portal.
Taxes
Prices quoted do not include any applicable state, sales, local, or use taxes unless so stated. In preparing your budget and/or Purchase
Order, please allow for any applicable taxes, including, sales, state, local or use taxes as necessary. Azteca Systems reserves the
right to collect any applicable sales, use or other taxes tax assessed by or as required by law. Azteca Systems reserves the right to
add any applicable tax to the invoice, unless proof with the order is shown that your organization or entity is tax exempt or if it pays any
applicable tax directly.
International Customers
These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the
ultimate consignee or end -users) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country
or to any person other than the authorized ultimate consignee or end -users), either in their original form or after being incorporated into
other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations.
Your signature indicates your acceptance of this Quote, and that you have read and accepted the Terms and Conditions
Date
Azteca Systems, LLC - Cilyworks 111075 South Stale Street Suite 24, Sandy, UT 84070 i Corporate Main 801-523-2751 i Corporate Fax 801-523-3734
ROUND ROC
TEXAS
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a quote and authorizing the issuance of a purchase order to
Azteca Systems, LLC for additions to the ex -sting Cityworks software program.
Type: City Manager Item
Governing Body: City Manager Approva
Agenda Date: 7/16/2021
Dept Director: R. Heath Douglas, CIO
Cost: $42,375.00
Indexes: General Self Financed Construction
Attachments: Q-12168-20210607-1808 Round Rock, TX - Standard PLL ELA
Department: Information Technology
Text of Legislative File CM-2021-199
This agreement will add Cityworks PILL to the existing Azteca Systems, LLC contract R-2014-1602. This is an
agreement with Azteca Systems, LLC for Cityworks PLL Licensing which will be implemented by Timmons
Group.
Cityworks PLL, is a new permitting and land management system. This system is an add -on module for our
existing Cityworks AMS (automated management system) and will replace our current system, Trakit which
has been in use since 2011.
This engagement includes data migration, software implementation and system integration services.
Cityworks PLL (permits, licensing and land) brings with it integration into the Cityworks AMS currently in
use by the Utilities and Environmental Services, Parks and Recreation and Transportation departments to
track and manage work orders and asset inventory. It will also provide us with a new and improved
public -facing website which offers a more modern design and will allow for the much needed ability to
electronically submit permit applications, plan sets and documents, and process payments online. The
Timmons Group will be working primarily with the Information Technology and Planning & Development
Services departments throughout the course of the engagement.
Cost: $42,375.00
Source of Funds: General Self -Finance Construction
City of Round Rock page 1