CM-2021-098 - 4/9/2021CITY OF ROUND ROCK AGREEMENT FOR THE
TRANSPORTATION, DISPOSAL AND DESTRUCTION
OF HAZARDOUS CHEMICALS AND MATERIALS
WITH
VEOLIA ES TECHNICAL SOLUTIONS, LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK §
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
KNOW ALL BY THESE PRESENTS:
THAT THIS Agreement for the transportation, disposal and destruction of hazardous
chemicals and materials for the Po 'c Department (referred to erein 0 the "Agreement"), is
made and entered into on this the ay of the month of I'(/ , 2021, by and
between the CITY OF ROUND R K, TEXAS, a home -rule municipality whose offices are
located at 221 East Main Street, Round Rock, Texas 78664 (referred to herein as "City") and
VEOLIA ES TECHNICAL SOLUTIONS, LLC whose offices are located at 14319 Gregg
Manor Road, Suite 201, Manor, Texas 78653 (referred to herein as the "Services Provider").
RECITALS:
WHEREAS, City desires to purchase services for the transportation, disposal and
destruction of hazardous chemicals and materials for the City's Police Department; and
WHEREAS, City has issued its "Request for Proposal" for the provision of said goods
and services; and
WHEREAS, City has determined that the Proposal submitted by the Services Provider
provides the best value to the City; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, sufficiency and receipt of which are hereby acknowledged, it is mutually
agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City is obligated to buy specified goods a&or services and Services Provider is
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obligated to pay for said good and/or services. The Agreement includes the following: (a) City's
Request for Proposal, designated Solicitation Number 20-025 ("RFP"); (b) Services Provider's
Proposal ("Proposal"); (c) contract award; and (d) any exhibits, addenda, and/or amendments
thereto. Any inconsistencies or conflicts in the contract documents shall be resolved by giving
preference in the following order.
(1) This Agreement;
(2) Proposal;
(3) RFP, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect, unless and until it expires by operation of the
term stated herein, or until terminated as provided herein.
B. The term of this Agreement is for thirty-six months (36) months from the
effective date hereof. City reserves the right to review the relationship at any time, and may
elect to terminate this Agreement, with or without cause, or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the services as outlined in the RFP and Proposal
submitted by Services Provider, all as specified in Exhibit "A," attached hereto and incorporated
herein by reference. The intent of these documents is to formulate an Agreement listing the
responsibilities of both parties as outlined in the RFP and as offered by Services Provider in its
Proposal.
The services which are the subject of this Agreement are described in Exhibit "A" and,
together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 ITEMS AWARDED AND SCOPE OF WORK
A. All bid items listed on "Attachment D Cost Proposal Sheet" in Exhibit "A" and
as set forth herein are awarded to Services Provider.
B. For purposes of this Agreement, City has issued documents delineating the
required services (specifically 1FB 18-032). Services Provider has issued its response agreeing
to provide all such required service in all specified particulars. All such referenced documents
are included in Exhibit "A." When taken together with the appended exhibits, this Agreement
shall evidence the entire understanding and agreement between the parties and shall supersede
any prior proposals, correspondence or discussions.
C. Services Provider shall satisfactorily provide all services described under the
attached exhibits within the contract term specified in Section 2.01. Services Provider's
undertakings shall be limited to performing services for the City andlor advising City concerning
those matters on which Services Provider has been specifically engaged. Services Provider shall
perform its services in accordance with this Agreement, in accordance with the appended
exhibits, in accordance with due care, and in accordance with prevailing industry standards for
comparable services.
5.01 COSTS
A. Only if, as, and when needed by City, the costs listed on Attachment D Cost
Proposal Worksheet of Exhibit "A," which are specifically relevant to the referenced bid items,
shall be the basis of any charges collected by Services Provider.
B. Services Provider specifically acknowledges and agrees that City is not obligated
to use any estimated quantity of services, and City may not expend in excess of Twenty -Two
Thousand Seven Hundred Twenty -Five and No/100 Dollars ($22,725.00) for the term of this
Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1. 101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the successful Services
Provider(s) and the City. Such agreement shall be conclusively inferred for the Services
Provider from lack of exception to this clause in the Services Provider's response. However, all
parties hereby expressly agree that the City is not an agent of, partner to, or representative of
those outside agencies or entities and that the City is not obligated or liable for any action or
debts that may arise out of such independently -negotiated "piggyback" procurements.
8.01 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may affect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies, materials, equipment, andior deliverables, or within thirty (30) days of the
day on which the performance of services was complete, or within thirty (30) days of the day on
which City receives a correct invoice for the performance and;'or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the "rate in
effect" on September I of the fiscal year in which the payment becomes overdue, in accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor, a
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
B
C. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
12.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products or services from another supplier or suppliers.
13.01 INSURANCE
Services Provider shall meet all requirements attached as Exhibit "B," incorporated
herein by reference for all purposes.
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Cliff Saylor
Division Manager — PD Support
2701 North Mays Street
Round Rock, Texas 78664
512-671-2833
csay lor-ci-roundrocktexas.ttov
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15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform_ In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re -advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider.
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause, upon ten (10) days' written notice to Services Provider.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City or by mutual agreement to
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
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Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods andfor
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
18.01 INDEMNIFICATION
Services Provider shall indemnify and defend the City, its officers, agents, servants, and
employees from and against all suits, actions, legal proceedings, claims, demands, damages,
costs, expenses, attorney's fees, and any and all other costs or fees incident to the performance of
Services Provider's obligations under this Agreement, and arising out of a willful or negligent
act or omission of the Services Provider, its officers, agents, servants and employees, but shall
have no obligation to indemnify the City for any loss or damage of any kind, including death or
injury resulting therefrom, caused by the negligence of the City or anyone for whose acts the
City may be liable. Nothing herein shall be deemed to limit the rights of City or Services
Provider (including, but not limited to the right to seek contribution) against any third party who
may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies.
B. Services Provider acknowledges and understands that City has adopted a Storm
Water Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139
through 14-152 of the City's Code of Ordinances, to manage the quality of the discharges from
its Municipal Separate Storm Sewer System (MS4) and to be in compliance with the
requirements of the Texas Commission on Environmental Quality (TCEQ) and the Texas
Pollutant Discharge Elimination System (TPDES). The Services Provider agrees to perform all
operations on City -owned facilities in compliance with the City's Illicit Discharge Ordinance to
minimize the release of pollutants into the MS4. The Services Provider agrees to comply with of
the City's stormwater control measures, good housekeeping practices and any facility specific
stormwater management operating procedures specific to a certain City facility. In addition, the
Services Provider agrees to comply with any applicable TCEQ Total Maximum Daily Load
(TMDL) Requirements andlor I -Plan requirements.
C. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
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Services Provider verifies Services Provider does not boycott Israel and will not boycott Israel
during any term of this Agreement.
20.01 ENVIRONMENTAL PROVISIONS
In addition to the terms and conditions contained herein, if the services involve the
transportation and disposal of hazardous waste, the following environmental provisions shall also
apply:
A. Definitions: The following terms used in this Agreement shall have the meanings
set forth below:
(i) "Profile Sheet" means a standard Waste Profile Street executed by the City.
(ii) "Services" means analytical, collection, management, treatment, remediation,
transportation, disposal and recycling services and such other services which
Services Provider may perform from time to time with respect to City's
waste materials.
(iii) "Waste Materials" means any chemical substance, or material designated or
regulated as a "hazardous material," "hazardous waste," "toxic substance" or
any similar designation (including petroleum products) by any national,
federal, state, provincial, or local government (including any agency,
authority, department, instrumentality or other subdivision of the foregoing)
having or asserting environmental regulatory jurisdiction with respect to the
substance or material generated pursuant to 40 CFR 260.10.
(iv) "Universal Wastes" means those wastes defined in 40 CFR 273.4.
B. The City warrants that Waste Materials in the Profile Sheet will contain and true
and correct description of the City's waste material and that such Waste Material will conform to
this description. If the City's Waste Materials do not conform to the descriptions and
specifications stated in the corresponding Profile Sheet, Services Provider and the City shall, in
good faith, attempt to amend the corresponding Profile Sheet and any other pertinent documents
and/or correct any improper containerization, marking or labeling to enable Services Provider to
accept such non -conforming Waste Materials at a facility. If the parties cannot, within a
reasonable time after the Services Provider notifies the City that the Waste Materials are non-
conforming, resolve the same as set forth above, the City shall make prompt arrangements for
the removal of such non -conforming waste materials from the facility at which they are located
to another lawful place of storage or disposal. The City agrees to pay Services Provider its
reasonable expenses and charges incurred with respect to the City's non -conforming waste
materials. In the event Services Provider performs services on premises owned or controlled by
the City, the City will provide Services Provider with a safe workplace, and if Services Provider
requests that work areas be secured, the City will be solely responsible for securing such work
areas and for preventing anyone other than the designated personnel from entering the designated
work areas.
In the case of Universal Wastes, City must provide an accurate piece count for
each of the items being shipped to the Services Provider (lamps, bulbs, monitors, etc.). In the
absence of the piece count on shipping documents, the piece count made by Services Provider at
the receiving facility shall be conclusive and final.
C. Neither party shall be liable to the other for consequential damages, including loss
of use of lost profits. With respect to the City's Waste Materials being shipped to a third party
facility for disposal, and notwithstanding anything to the contrary in this Agreement, Service
Provider's aggregate liability arising out of services provided hereunder, other than
transportation services provided by Services Provider or storage, treatment, and(or disposal
services provided by Services Provider at Service Provider's locations, shall not exceed the
greater of the aggregate fees paid in any calendar year hereunder or one million dollars
($1,000,000.00).
21.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
22.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
Veolia ES Technical Solutions, LLC
14319 Gregg Manor Road, Suite 201
Manor, TX 78653
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
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23.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
24.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
25.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
26.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
27.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Services
10
A
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City Round Rock, Texas
By: r�Jtin _ Vag _
Printed NaMc: A
Title: � YYWyi �
Date Signed:
Attest:
po�uBy: - # --
Sara White, City Clerk
For 4StephaSIheets,
ved as toZ,�
By:. L .
City Attorney
Veolia E$jechgical Solutions, LLC
By:
Printed NarW Carson JarnaQin
Title: General Manager _
Date Signed: 3/2512021
Exhibit "A"
:K TEXAS
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
REQUEST FOR PROPOSAL (RFP)
TRANSPORTATION, DISPOSAL, AND
DESTRUCTION OF HAZARDOUS CHEMICALS AND
MATERIALS FOR POLICE DEPARTMENT
SOLICITATION NUMBER 24-025
SEPTEMBER 2020
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/item: 962-45
September 2020
TRANSPORTATION, DISPOSAL, AND DESTRUCTION OF HAZARDOUS CHEMICALS
AND MATERIALS FOR POLICE DEPARTMENT
PART
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after "the City" seeks proposals from firms experienced in
transportation, disposal, and destruction of hazardous chemicals and materials for Class 1 drugs and
contaminated gear. The City seeks the transportation of these materials from our site to the Contractor's
disposal/destruction site.
2. BACKGROUND: The City of Round Rock Police Department (CORRPD) is court -ordered to properly
dispose of any collected Class 1 controlled substances at least twice a year. The City is seeking facilities
experienced and certified in the proper transportation, disposal, and destruction of these chemicals, any
contaminated gear, clothing, and other items.
3. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description
Index
Part I — General Requirements
Page(s) 2-4
Part II — Definitions, Standard Terms and Conditions
and Insurance Requirements
Page 5
Part III — Supplemental Terms and Conditions
Page(s) 6-8
Part IV — Scope of Work
Page(s) 9-13
Part V — Proposal Preparation Instructions and Evaluation Factors
Page(s) 14-16
Attachment A — Proposal Submittal Form and Execution
Page 17
Attachment B — Reference Sheet
Page 18
Attachment C — Proposal Checklist
Page 19
Attachment D — Cost Proposal Worksheet
Page 20
Attachment E — Subcontractor tnformation Form
Page 21
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may
contact:
Amanda Crowell
Purchaser
Purchasing Division
City of Round Rock
Phone: 512-218-5458
E-mail: acrowellflroundrocktexas.aov
Cheryl Kaufman
Purchasing Supervisor
Purchasing Division
City of Round Rock
Phone. 512-218-5417
E-mail: ckaufman roundrocktexas.gov
The individual listed above is the only authorized City contact for this solicitation. The authorized purchasing
contact may be contacted by e-mail for clarification for this solicitation including specifications. No other
City employee or representative may be contacted about this solicitation prior to contract approval. No
authority is intended or implied that specifications may be amended, or alterations accepted prior to
solicitation opening without written approval of the City of Round Rock through the Purchasing Department.
Page 2 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 96245
September 2020
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT
DATE
Solicitation released
September 8, 2020
Deadline for submission of questions
September 17, 2020 @ 5:OOPM
City responses to questions or addendums
Approximately September 22,2020
Deadline for submission of responses
October 5, 2020 @ 3:OOPM CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date
noted above. A copy of all the questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at:
https://www.roundrocktexas.gov/businesses/solicitations
Questions shall be submitted in writing to the "Authorized Purchasing Contact". The City reserves the
right to modify these dates. Notice of date change will be posted to the City's website:
httpsJlwww.roundrocktexas.gov/businesses/solicitations/
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
https://www.roundrocktexas.gov/businesses/solicitations for any updates pertaining to the solicitation
described herein. Various updates may include addendums, cancellations, notifications, and any other
pertinent information necessary for the submission of a correct and accurate response. The City will not
be held responsible for any further communication beyond updating the website.
7. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date
noted in PART I, Section 5 — Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Amanda Crowell
Purchasing Division
221 E. Main Street
Round Rock, Texas 78664-5299
A. Sealed responses shall be clearly marked on the outside of packaging with the RFP Solicitation title,
number, due date, and "DO NOT OPEN".
B. Facsimile or electronically transmitted responses are not acceptable.
C. Responses cannot be altered or amended after opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written proposal.
F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property
of the City.
G. Receipt of all addenda to this RFP must be acknowledged, signed, and included with the proposal
response.
H. Late Proposal(s) will not be considered under any circumstances and will be returned unopened if a
return address is provided.
8. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are encouraged to carefully
read the entire solicitation.
A. Respondent shall submit one (1) evident signed "Original" and one (1) identical electronic copy of the
RFP response on a flash drive. The submittal is required to include all addendums and requested
attachments. The RFP response along with samples and/or copies shall be provided at the
Respondents expense and shall become the property of the City.
Page 3 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
C lass/Item: 96245
September 2020
B. This request for proposal (RFP) does not commit the City to contract for any supply or service.
Respondents are advised that the City will not pay for any administrative costs incurred in response
of preparation to this RFP; all costs associated with responding to this RFP will be solely at the
interested parties' expense. Not responding to this RFP does not preclude participation in any future
RFPIRFQIIFB.
C. For your RFP submittal to be considered responsive, the attachments identified below shall be
submitted with your proposal.
c; Addendums: Addendums may be posted to this solicitation. Respondents are required to submit
signed addendums with their sealed response. The Respondent shall be responsible for
monitoring the City's website at https:llwww. roundrocktexas govlbusinesseslsolicitationsl for any
updates pertaining to the solicitation.
o Attachment A: PROPOSAL SUBMITTAL FORM AND EXECUTION: Failure to complete, sign,
and return the proposal submittal form and execution with your offer by the deadline will result in
the disqualification of your proposal.
Attachment B: REFERENCE SHEET: Provide the name_ address, telephone number and E-
MAIL of at least three (3) valid Municipal, Government agencies or firms of comparable size that
have utilized services that are similar in type and capacity within the last two (2) years. City of
Round Rock references are not applicable. References may be checked prior to award. If
references cannot be confirmed or if any negative responses are received it may result in the
disqualification of submittal.
Attachment C. PROPOSAL CHECKLIST. The attached checklist is a more complete list of items
required with your proposal submission.
r Attachment D: COST PROPOSAL WORKSHEET: The cost proposal worksheet must be
completed in order for the submittal to be considered responsive.:
9. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing
Definitions, Standard Terms and Conditions, all documents submitted in response to a solicitation shall be
subject to the Texas Public Information Act, Following an award, responses are subject to release as
public information unless the response or specific parts of the response can be shown to be exempt from
the Texas Public Information Act. Pricing is not considered to be confidential under any circumstances.
A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the
document. The City will not be responsible for any public disclosure of confidential information if it is
not clearly marked as such.
B. If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
10. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal Regulations 2
CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is
prohibited from contracting with or making prime or sub -awards to parties that are suspended or debarred
or whose principals are suspended or debarred from doing business with the Federal Government, State
of Texas, or the City of Round Rock.
11. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires
the successful offeror to complete a Form 1295 "Certificate of Interested Parties" that is signed for a
contract award requiring council authorization. The "Certificate of Interested Parties" form must be
completed on the Texas Ethics Commission website, printed, signed and submitted to the City Clerk upon
request by the authorized agent of the Business Entity with acknowledgment that disclosure is made
under oath and under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission
Webpage: https-llwww ethics state tx uslwhatsnewlelf_info form1295 htm
Page 4 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Classlitem: 962-45
September 2020
PART II
DEFINITIONS, STANDARD TERMS AND CONDITIONS,
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation,
the Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of
release of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or
on the face of a purchase order. Said Definitions, Terms and Conditions are subject to change without
notice. It is the sole responsibility of Respondents to stay apprised of changes. The City's Definitions,
Standard Terms and Conditions can be viewed and downloaded from the City's website at:
https://www roundrocktexas.gov/departments/purchasincl/
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements. The Respondent's insurer must be ready, willing, and able to name the City as
an additional insured with endorsement on its policy of insurance. The City's Standard Insurance
Requirements document can be viewed and downloaded from the City's website at:
https://www.roundrocktexa,s gov/departmentslpurchasinol
Hazardous Materials Insurance: In addition to the standard City insurance requirements the City
requires insurance for work that involves hazardous materials. The Contractor shall comply with the
following insurance requirements in addition to the standard insurance requirements:
A. Provide a Pollution Liability policy endorsement to the Commercial General Liability policy with
minimum bodily injury and property damage limits of $1,000,000 per occurrence for coverages A&B
and products/completed operations coverage with a separate aggregate of $1,000,000.
B. Contractor responsible for transporting any hazardous materials shall provide pollution coverage.
Federal law requires interstate or intrastate transporters of hazardous materials to provide an MCS 90
endorsement with a $5,000,000 limit when transporting hazardous materials in bulk in conveyances
of gross vehicle weight rating of 10,000 pounds or more. Interstate transporters of hazardous
materials in non -bulk in conveyances of gross vehicle weight rating of 10,000 pounds or more must
provide an MCS 90 endorsement with a $1,000,000 limit. The terms "conveyance" and "bulk" are
defined by Title 49 CFR 171.8. All other transporters of hazardous material shall provide either an
MCS 90 endorsement with minimum limits of $1,000,000 or an endorsement to their Commercial
General Liability Insurance policy which provides coverage for bodily injury and property damage
arising out of the transportation of hazardous materials. The endorsement shall, at a minimum,
provide a $1,000,000 limit of liability and cover events arising from fire, wind, hail, lightning, overturn
of conveyance, collision with other vehicles or objects, and loading and unloading of conveyances.
Page 5 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 962-45
September 2020
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the
following:
A. The term of the Agreement shall begin from date of award and shall remain in full force for 36
months.
B. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and
conditions of this agreement for such a period as is reasonably necessary to re -solicit and/or
complete the project up to 120 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The
Respondent shall:
A. Be firms, corporations, individuals or partnerships normally engaged in providing disposal and
destruction of hazardous chemicals and materials for police departments as specified herein and
have adequate organization, facilities, equipment, financial capability, and personnel to ensure
prompt and efficient service to the City.
B. Provide all labor, supplies and materials required to satisfactorily perform the services as specified
herein and own or acquire at no cost to the City all equipment Respondent deems necessary and
maintain sole responsibility for the maintenance and repair of Respondent's vehicles, equipment.
tools and all associated costs. The City shall not be responsible for any Respondent's tools,
equipment or materials lost or damaged during the performance of the services specified herein
C. Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for
consideration in this procurement process.
D_ Have an incinerator on site to perform required destruction tasks,
E. Contractor will be registered and appropriately licensed with the Drug Enforcement Agency (DEA),
Department of Public Safety (DPS), and the Texas Commission on Environmental Quality (TCEQ).
F. The Respondent shall include in the proposal a list of all litigation the company or its principals have
been involved in within the last three (3) years and during the life of the contract if there is an
occurrence.
3. SUBCONTRACTORS: If Subcontractors will be used the Respondent is required to complete and submit
with their proposal response Attachment E: Subcontractor Information Form The Contractor shall be fully
responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is
responsible for the Contractors own acts and omissions. The Contractor shall:
A Require that all deliverables and services to be provided by the Subcontractor be provided in strict
accordance with the provisions, specifications and terms of the Contract.
B. Meet the City's security and background check requirements in strict accordance with the provisions,
specifications, and terms of the Contract. Proof of security and personnel requirements must be
immediately provided to the City for review at any time during the term of the contract.
C Require that all Subcontractors obtain and maintain, throughout the term of their agreement primary
insurance in the type and amounts specified for the Vendor, with the City being named as an
additional insured: and
D. Require that the Subcontractor indemnify and hold the City harmless to the same extent as the
Contractor is required to indemnify the City
E. Awarded Contractor is required to submit a list of all subcontractors for approval by the City prior to
use of any subcontractors throughout the term of the contract.
Page 6 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 962-45
September 2020
4. SAFETY: The City reserves the right to remove any employee from City property for violation of federal,
state, and local health, safety and environmental laws, ordinances, rules, and regulations. The
Respondent shall:
A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA),
State and City safety and occupational health standards and other applicable federal, state, and local
health, safety, and environmental laws ordinances, rules and regulations in the performance of these
services. Respondent must certify that its employees have received OSHA training on hazardous
materials including but not limited to 29 CFR 1910.120 et seq.
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause
injury or damage to any persons or property within and around the work site. In case of conflict, the
most stringent safety requirement shall govern.
C. Indemnify, defend, and hold the City harmless from and against all claims, demands, suits, actions,
judgments, fines penalties and liability of every kind arising from the breach of the Contractor's
obligations under this paragraph.
5. WORKFORCE: Successful Respondent shall:
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner.
B. Ensure Respondent's employees, while working on City property, wear a company uniform that
clearly identifies them as the Respondent's employee.
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United
States.
6. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and
maintenance, demurrage, delivery charges, costs associated with obtaining permits, insurance, bonds,
and risk management.
7. PRICE INCREASE: Contract prices for transportation, disposal, and destruction of hazardous chemicals
and materials for the police department shall remain firm throughout the initial twelve (12) month term of
the contract. A price increase to the agreement may be considered on the anniversary date of the
Contract each year and shall be equal to the consumer price index for that year, but at no time can the
increase be greater than 5% for any single line item.
A. Consumer Price Index (CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index (CPI-U) for all Urban Consumers,
The price adjustment rate will be determined by comparing the percentage difference between the
CPI in effect for the base year six-month average (January through June OR July through
December); and each (January through June OR July through December six month average)
thereafter. The percentage difference between those two CPI issues will be the price adjustment
rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index (CPI) is
found at the Bureau of Labor Statistics, Consumer Price Index website: http://www,bls.gov/cpif
B. Procedure to Request Increase:
Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a
minimum of 45 days prior to the annual Contract anniversary date. The detailed written
calculation will be verified and confirmed. All written requests for increases must include the City
of Round Rock contract number, solicitation reference information and contact information for the
authorized representative requesting the increase. Price increase requests shall be sent by mail
to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 E Main Street
Page 7 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/item: 962-45
September 2020
Round Rock, TX 79664.5299
ii. Upon receipt of the request, the City reserves the right to accept the escalation and make
changes to the purchase order within 30 days of the request, negotiate with the vendor, or cancel
the agreement or purchase order if an agreement cannot be reached on the value of the
increase.
8. ACCEPTANCEIINSPECTION: Acceptance inspection should not take more than five (5) working days.
The awarded respondent will be notified within the time frame if the services delivered are not in full
compliance with the scope of work. In the event the services are not performed to the satisfaction of the
City the vendor shall agree to reperform services to specification at no additional cost to the City. If any
agreement or purchase order is cancelled for non -acceptance, the needed services may be purchased
elsewhere.
9. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
10. POINT OF CONTACT/ DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon
award of the contract to include contact information. The City's designated representative shall be
notified by the Respondent immediately should the point of contact change.
B. The City's designated representative will be:
Scott Cheshire
Evidence & Crime Scene Supervisor
Police Department
Phone: (512) 341-3397
E-mail: scheshire(@roundrocktexas.4ov
11. INTERLOCAL PURCHASING AGREEMENTS:
A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to
offer the same price and terms and conditions to other eligible agencies that have an interlocal
agreement with the City.
B. The City does not accept any responsibility or liability for the purchases by other government
agencies through an interlocal cooperative agreement
Page 8 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 962-45
September 2020
PART IV
SCOPE OF WORK
1. PURPOSE: The City of Round Rock, herein after "the City" seeks proposals from firms experienced in
transportation, disposal, and destruction of hazardous chemicals and materials for Class 1 drugs and
contaminated gear. The City seeks the transportation of these materials from our site to the Contractor's
disposal/destruction site.
2. BACKGROUND: The City of Round Rock Police Department (CORRPD) is court -ordered to properly
dispose of any collected Class 1 controlled substances at least twice a year. The City is seeking facilities
experienced and certified/licensed in the proper disposal of these chemicals, any contaminated gear,
clothing, and other items.
3. SERVICE REQUIREMENTS: The City requires that the Contractor -
A. Have the capability to handle compressed gas cylinders (full or empty), water reactive, air reactive,
and explosive contaminants as well as other chemical items.
B. Have the capability to properly handle, package, and remove bulk quantities of waste (liquids and
solids).
C. Provide all services in compliance with current Federal, State, and local laws and regulations
governing transportation, handling, and disposal/destruction of hazardous materials.
D. Handle and dispose of miscellaneous items contaminated with hazardous waste such as glassware,
plastics, tools, lab equipment, protective clothing and equipment, and chemical waste generated by
the CORRPD laboratory.
E. Omissions: It is the intention of this scope of work to acquire complete categorization, inventory,
packaging, labeling, manifesting, loading, transporting, storing, and disposal services for hazardous
material and wastes resulting from seizures of clandestine laboratories by the CORRPD. Any
services omitted from this specification, which are necessary for the complete operation of this
service, shall be considered a requirement although not directly specified or called for in the
specification.
F. Maintain complete and accurate records of all materials collected pursuant to Federal, State, and
Local Government requirements including:
i. The date material was obtained from CORRPD,
ii. The amount of material,
iii. The date and manner of destruction,
iv. These records shall be maintained and available for at least three years from the date chemicals
were removed from the City's site.
G. Be responsible for characterizing, inventorying, packaging, labeling, manifesting, loading,
transporting, storing, disposing, and destruction of hazardous materials and wastes resulting from
seizures of clandestine laboratories by the CORRPD. The Contractor shall also be responsible for
providing these same services for hazardous wastes stored in the CORRPD's chemical storage
facility, chemical wastes generated by the CORRPD Crime Laboratory, and materials generated from
other sources.
H. Must be willing and able to provide courtroom testimony as to chain of custody, storage, and disposal
of seized chemical items if needed by the courts.
I. Contractor shall provide copies of all registrations and certificates with their submittal to this proposal.
J. The Contractor shall supply the City of Round Rock Police Department with their Spill Prevention,
Control, and Countermeasures (SPCC) Plan with submission of proposal.
K. The Contractor shall complete a Site Health and Safety Plan prior to the commencement of a project.
The plan shall address site operating and emergency procedures, personnel responsibilities, and
control measures for personnel safety.
L. If a release or spill occurs, Contractor will provide the Round Rock Police Department and the Texas
Commission on Environmental Quality (TCEQ) immediate notice of such an action and remedial
efforts to contain the spill.
Page 9of21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/item: 96245
September 2020
4. TRANSPORTATION OF MATERIALS:
A. No subcontracting may be used for the transportation of any materials.
B. The Contractor is required to transport hazardous waste in appropriate company-owned/leased
vehicles driven by its trained and licensed drivers.
C. The Contractor must provide proof of a company -sponsored driver training and vehicle safety
program with proposal.
D. The City reserves the right to request a copy of any background check done on any employee
transporting materials.
5. STORAGE, DISPOSAL, AND DESTRUCTION OF MATERIALS:
A. Facility Requirements: The Contractor shall-
i. Include with the proposal the names, locations, and capabilities of any intended disposal and/or
storage facilities. Such facilities must be approved by regulatory agencies and have current
permits and registration from Federal and State regulatory agencies.
ii. Store controlled substances and provide a secure storage area, which prevents unauthorized
access and theft. This storage area must be fenced, securely locked, and have an alarm system
to alert local law enforcement if accessed. This storage facility will be subject to inspections by
the Round Rock Police Department.
iii. Note that facilities with pending administrative or judicial actions against them to restrict their use
will NOT be allowed or considered for this contract.
B. Disposal/Destruction Methods:
i. Controlled substances, materials containing controlled substances, and precursor chemicals must
be destroyed by incineration.
ii. Flammable solvents may be destroyed by incineration or by fuel blending.
iii. Concentrated acids and bases may be incinerated or neutralized.
iv. Certain substances may be reclaimed or recycled such as mercury compounds.
v. Compressed gas cylinders may be decontaminated by the Contractor, with accompanying
certification to CORRPD, and released without restriction to the original cylinder supplier for
transportation.
vi. Glassware or equipment contaminated with controlled substances must be crushed into lab packs
and destroyed by incineration.
vii. Other glassware and equipment with no visible residue may be destroyed by landfilling in
designated hazardous waste landfills.
viii. Diversion Requirement: Of the waste that is hauled through this contract, as much of the waste
materials as economically feasible shall be reused, salvaged, or recycled. Waste disposal in
landfills or incinerators shall be minimized and material diversion shall be maximized when
feasible.
ix. If the methods of disposal given above are not possible due to the nature of the waste, an
alternate EPA approved method of disposal may be used with prior authorization in writing from
the CORRPD.
6. SPILL RESPONSE PERSONNEL REQUIREMENTS:
A. The spill response unit will be staffed at all times by at least one supervisor and one hazardous
materials technician.
B. The supervisor and technicians shall have a minimum of two years' experience in hazardous
materials response.
Page 10 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/item: 962-45
September 2020
C. Response unit personnel shall be certified at a minimum with 40 hours of Health and Safety training
covering the following topics:
Atmosphere Monitoring Instruments
Hazardous Waste Regulations
CPR and First Aid
Health Hazards
Drum Handling
Material Safety Data Sheets
Engineering Control
Medical Surveillance
General Safety
Respiratory Protection including SCBA
Hazardous Materials
Sampling
Hazardous Waste Operations and
Emergency Response
Spill Control
D. Copies of training certificates of spill response unit personnel along with their resumes are to be
provided in the proposal response.
E. The Contractor's spill response unit employees must meet background investigation requirements
due to the sensitive nature of the work environment. The names, social security numbers, and home
addresses of all on -site employees will be provided prior to arrival at the worksite. The Round Rock
Police Department reserves the right to refuse access to any Contractor or Contractor employee who
does not meet the background investigation requirements, On -site employees may be photographed
and fingerprinted at the discretion of the Round Rock Police Department.
7. LOCATION:
A. The Contractor shall provide a secure container for approximately 1500 lbs. of material.
B. All containers should be dropped off and collected at the following location:
City of Round Rock Police Department
701 North Mays Street
Round Rock, TX 78665
8. REPORTING REQUIREMENTS:
A. The City will provide the Contractor with Uniform Hazardous Waste Manifest(s) at pickup.
B. The Contractor shall provide the Round Rock Police Department with the following documents no later
than 30 calendar days from the date of the waste disposal:
i. Signed Uniform Hazardous Waste Manifest(s) for all materials released to the Contractor for
disposal.
ii. A Verification of Contents letter stating that the original contents have not been altered.
ii. All Certificates of Disposal
iii. The letter and Certificate shall be sent to the CORRPD Evidence & Crime Scene Supervisor at:
City of Round Rock Police Department
ATTN: Evidence and Crime Scene Supervisor
2701 North Mays Street
Round Rock, TX 78665
C. Waste Management Reports:
Prepare and maintain through the Contract duration a record of waste management activity. Report
annually the following information based on calendar year tons managed:
i. Waste sent to municipal solid waste landfills; The amount (in tons) of material landfilled from the
contracted service, the identity of the landfill, the total amount of tipping fees paid at the landfill.
ii. Material sent to recycling facilities; The amount (in tons) of material recycled from the contracted
service, the receiving party, and the amount of any money paid or received for the recycled
material.
Page I I of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 96245
September 2020
iii. Material sent to reuse/salvage facilities; The amount (in tons) of material reused or salvaged from
the contracted service, the receiving party, and the amount of any money paid or received for the
reused or salvaged material.
iv. The total diversion rate, calculated as diverted material (recycled, reused) divided by total waste
hauled (landfilled, recycled, reused).
v. Annual waste management reports will be submitted by January 31s1 of each year to the
designated contract manager.
vi. The Contractor will prepare Texas Waste Shipment Summaries and Annual Waste Summaries
for the department.
D. Saills: If a release or spill occurs, Contractor will provide the Round Rock Police Department and the
Texas Commission on Environmental Quality (TCEQ) immediate notice of such an action. A written
report shall be submitted subsequently detailing the following:
i. date,
ii. time,
iii. location,
iv. cause of spill,
v. list of all authorities the Contractor notified, including local law enforcement agencies,
vi. description of all actions taken to clean the site,
vii. proof of site cleanup, with photographs.
The Contractor shall be responsible for all releases or spills and bear the cost of cleanup.
Additionally, any liability, including legal action resulting from the release or spill shall be the sole
responsibility of the Contractor.
9. DELIVERABLES:
The following items are to be delivered as stated in this scope of work:
1.
Uniform Hazardous Waste Manifest(s)
Before departure
from job site
2.
Signed copies of the Uniform Hazardous Waste Manifest
30 calendar days
from disposal date
3.
Verification of Contents letter
30 calendar days
from disposal date
4.
Certificate of Disposal
30 calendar days
from disposal date
5
Report of spills or personnel exposures during handling,
Per occurrence
transporting, etc.
6.
Waste Management Reports
Annually
10. INSPECTION AND AUDIT REQUIREMENTS:
A. Inspection Requirements: The Contractor may be subject to announced or unannounced
inspections of their operations, records, and facilities by the Drug Enforcement Administration, Texas
Department of Public Safety, and the Round Rock Police Department to verify contract compliance
prior to contract award and/or during the contract period. This does not relieve the Contractor of their
responsibility to ensure contract compliance by their own inspections. The Contractor will send copies
of the results of any Federal, State, or Local Government inspections it has received to the Round
Rock Police Department within two weeks of receipt to the attention of Lab Supervisor.
B. Audit Requirements: The Contractor agrees to maintain and make available for inspection, audit, or
reproduction by any authorized representative of the City or any other governmental agency, any
book, document, or any other evidence pertinent to the costs and expenses of this contract. Such
costs and expenses include, without limitation, all direct and indirect costs of tabor, material,
equipment, supplies, and services, and all other costs and expenses of any nature for which
reimbursement is claimed by the Contractor under this contract.
Page 12 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/item: 962-45
September 2020
11. CITY RESPONSIBILITIES: The City will -
A. Coordinate the scheduling of material disposal.
B. Coordinate all documentation with the Contractor.
C. Ensure that only items intended for contract disposal are put into the container for pickup.
D. Confirm the manifest on the day of pickup.
Page 13 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 962-45
September 2020
PART V
PROPOSAL PREPARATION INSTRUCTIONS
AND EVALUATION FACTORS
1. Proposal Acceptance Period: All proposals are valid for a period of one hundred and twenty (120)
calendar days subsequent to the RFP closing date unless a longer acceptance period is offered in the
proposal.
2. Proprietary Information: All material submitted to the City becomes public property and is subject to the
Texas Open Records Act upon receipt. If a Proposer does not desire proprietary information in the
proposal to be disclosed, each page must be identified and marked proprietary at time of submittal. The
City will, to the extent allowed by law, endeavor to protect such information from disclosure. The final
decision as to what information must be disclosed, however, lies with the Texas Attorney General.
Failure to identify proprietary information will result in all unmarked sections being deemed non-
proprietary and available upon public request.
3. Exceptions: Be advised that exceptions to any portion of the Solicitation may jeopardize acceptance of
the Proposal.
4. Proposal Preparation Costs: All costs directly or indirectly related to preparation of a response to the
RFP or any oral presentation required to supplement and/or clarify a proposal which may be required by
the City shall be the sole responsibility of the Proposer.
5. Proposal Response: Responses shall be clear and concise and shall include at a minimum: title page,
transmittal letter, index or table of contents, dividers for each section and all required attachments. One
page shall be interpreted as one side of a double-spaced, printed, 8 1/2' X 11" sheet of paper. It is
recommended that responses be submitted in ringed binders, metal spirals, or another bound format that
best contains all required documentation for submission.
6. Proposal Format: Prefacing the proposal, the Proposer shall provide an Executive Summary of three (3)
pages or less, which gives in brief, concise terms, a summation of the proposal. The proposal itself shall
include a title page, index or table of contents, dividers for each section and all required attachments and
addendums to be organized in the following format by Tab and informational sequence:
A. Tab 1- Business Organization: State full name and address of your organization and identify parent
company if you are a subsidiary. Specify the branch office or other subordinate element which will
perform, or assist in performing, work herein. Indicate whether you operate as a partnership,
corporation, or individual. Include the State in which incorporated or licensed to operate.
B. Tab 2 — System Concept and Solution: Define in detail your understanding of the requirement
presented in the Scope of Work of this request for proposal and your system solution. Provide all
details as required in the Scope of Work and any additional information you deem necessary to
evaluate your proposal.
C. Tab 3 — Program: Describe your technical plan for accomplishing required work. Include such time -
related displays, graphs, and charts as necessary to show tasks, sub -tasks, milestones, and decision
points related to the Scope of Work and your plan for accomplishment. Specifically indicate:
i. A description of your work program by tasks. Detail the steps you will take in proceeding from
material pickup to final disposal.
ii. The technical factors that will be considered in section above, and the depth to which each
will be treated.
iii. A description of your safety and security procedures from the point of pick up to the
destruction of materials. Include a description of your company's secure storage area
preventing unauthorized access and theft of materials.
iv. The points at which written, deliverable reports will be provided.
v. The quality of the documents submitted in accordance with Attachment C- Proposal Checklist
vi. A statement of your compliance with all applicable rules and regulations of Federal, State and
Local governing entities. The Proposer must state their compliance with terms of this
Request for Proposal (RFP) or clearly document any exceptions.
Page 14 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 962-45
September 2020
D. Tab 4 — Project Management Structure: Provide a general explanation and chart which specifies
project leadership and reporting responsibilities; and interface the team with City project management
and team personnel. If use of subcontractors is proposed, identify their placement in the primary
management structure, and provide internal management description for each subcontractor.
E. Tab 5 — Prior Experience: Describe only relevant corporate experience and individual experience for
personnel who will be actively engaged in the project. Do not include corporate experience unless
personnel assigned to this project actively participated. Do not include experience prior to 2014.
Supply the project title, year, and reference name, title, present address, and phone number of
principal persons for whom prior projects were accomplished.
F. Tab 6 — Personnel: Include names, qualifications, certifications, training hours, and resumes of all
personnel assigned to the account including the spill response supervisor and hazardous material
technicians. State the primary work assigned to each person and the percentage of time each person
will devote to this work. Identify key persons by name and title.
G. Tab 7- Authorized Negotiator: Include name, address, and telephone number of the person in
your organization authorized to negotiate Contract terms and render binding decisions on
Contract matters.
H. Tab 8 —Attachments and Addendum: including Attachment A —Proposal Submittal Form,
Execution, Attachment B — Reference Sheet, all documents on Attachment C — Checklist and
signed addendums (if applicable).
I. Tab 9 — Cost Proposal: Information described in the following subsections is required from each
Proposer. Your method of costing may or may not be used but should be described. A firm fixed price
or not -to -exceed Contract is contemplated.
i. Manpower. Itemize to show the following for each category of personnel with separate hourly
rate.
a. Manager, Supervisor, DriverfFransporter, disposal personnel
b. Spill Response Supervisor and Hazardous Materials Technician(s)
c. Estimated hours for each category of personnel
d. Rate applied for each category of personnel
ii. Fuel Surcharge
7. EVALUATION CRITERIA: The intent of the City is to award to one Respondent in accordance with the
evaluation criteria below. The purpose of this evaluation criteria is to determine which proposal best
meets the requirements and provides the best overall value to the Cit .
A. Evaluation Criteria: Weights:
• Respondent's Solution & Approach (Tabs 2 & 3) 40 pts
• Prior Work Experience and Personnel 20 pts
• Cost 40 pts
Maximum Weight: 100 pts
B. An evaluation committee will be established to evaluate the proposal. The committee will include
employees of the City and may include other impartial individuals who are not City employees. The
evaluation committee will determine if discussions and/or Best and Final Offers (BAFO) are
necessary. Award of a contract may be made without discussions or BAFO, if in the best interest of
the City. The evaluation committee may determine that discussions are necessary to clarify or verify
a written proposal response. The City may, at its discretion, elect to have respondents provide oral
presentations of their proposal. A request for a BAFO is at the sole discretion of the City and will be
requested in writing. The evaluation committee will evaluate the finalists and make a
recommendation for award.
C. The City reserves the right to reject any or all proposals submitted, or to award to the respondent who
in the City's opinion, offers the best value to the City. The City also reserves the right to cancel the
RFP process and pursue alternate methods for providing the requirements.
Page 15 of 21
City of Round Rock Exhibit "A"
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 962-45
September 2020
D. The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal.
E. The City reserves the right to waive any minor technicality, irregularities or informalities noted
in the submission process. Submission of proposal confers no legal rights upon any
Respondent.
F. The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent in order to answer questions or to clarify any aspects of the proposal.
G. The City may develop a "short list" of qualified proposal and may determine that the
Respondent(s) should submit a Best and Final Offer (BAFO). Each "short listed" Respondent will be
given a reasonable opportunity for discussion and revision of their proposal.
S. AGREEMENT NEGOTIATIONS AND AWARD PROCESS:
A. A proposal presented in response to this RFP is subject to negotiation concerning any issues
deemed relevant by the City. The City reserves the right to negotiate any issue with any party. Any
contact by the Respondent with the City regarding this RFP, other than those submitted in writing will
result in disqualification of the Respondent's proposal.
B. Submission of proposal indicates the Respondent's acceptance of the evaluation process and
recognition that the City may make subjective judgments in evaluating the proposal to determine the
best value for the City.
C. If negotiations are successful, the City and Respondent may enter into an agreement.
D. If negations are unsuccessful, the City may formally end negotiations with that Respondent. The City
may then:
i. Select the next most highly qualified Respondent and attempt to negotiate an agreement at fair
and reasonable terms, conditions, and cost with that Respondent.
ii. The City shall continue this process until an agreement is entered into or all negotiations are
terminated.
E. The City also reserves the right to reject any or all submittals, or to accept any submittal deemed
most advantageous, or to waive any irregularities or informalities in the submittal received.
F. An independent signed authorized contract will be sent to the successful Respondent. Execution of a
City of Round Rock contract is required prior to starting work and processing any payments to the
awarded Respondent.
9. POST AWARD MEETING: The City and the Respondent may schedule a post award meeting to discuss,
but not be limited to the following:
A. Provide City contact(s) information for implementation of the Agreement.
B. Identify specific milestones, goals, and strategies to meet objectives.
Page 16 of 21
Veolia ES Technical Solutions LLC
1800 S Hwy 146, Baytown, TX 77520
281-427-4099 customers.gulfcoast@veolia.com
Response to:
City of Round Rock
RFP No. 20-025
Due Date: October 19, 2020 3:00 PM CST
�1
WASTE
A
WATER ))�
ENERGY
GOAL ZER I
Leading Safety ..-
(DVEOLIA
October 13, 2020
Ms. Amanda Crowell
City of Round Rock
221 East Main Street
Round Rock, TX 78664-5299
RFP# 20-025 Transportation, Disposal and Destruction of Hazardous Chemicals and Materials for Police
Department
Dear Ms. Crowell:
Veolia ES Technical Solutions, L.L.0 (VES-TS) is pleased to submit this response based on the information
provided in RFP# 20-025,
Veolia warrants that it is qualified to manage the scope of work described in the inquiry.
With more than 30 years experience in the environmental and waste management industries, VES-TS is
currently contracted by universities, government entities, and commercial industries to manage regulated
wastes similar to those presented in this inquiry.
At these facilities VES-TS performs lab packs, unknown identification and management, on -site work and drum
management, fluorescent bulbs, batteries, special waste packing including pyrophoric metals, cylinders, lab
moves and turnkey waste management services.
Veolia ES Technical Solutions, LLC brings to bear a multitude of value added elements that support our vision
of being a "preferred partner" to our customers. Additionally, as a member of the world's most experienced
environmental services company, Veolia, we have the technological capabilities to solve most disposal
problems. With our innovative waste management practices, expertise and resources, VES-TS can offer our
customers the most comprehensive, proven programs for the servicing, packaging, transportation and disposal
of hazardous waste at the most economical overall cost.
We look forward to the further development of our business relationship. Please do not hesitate to call me at
281-216-0035.
Sincerely,
Chris Armintor
Sales Manager
Veolia ES Technical Solutions, Lt_C
Veolia North America
1800 S Hwy 146
Baytown, TX 77520
tel +1 281 427 4099 fax +1 281 427 5367
www.voolianorthamerica.com
CA7
Table of Contents
TAB 1 Business Organization
TAB 2 System Concept & Solutions
TAB 3 Program
TAB 4 Project Management Structure
TAB 5 Prior Experience
TAB 6 Personnel Resumes
TAB 7 Authorized Negotiator
TAB S Attachments
TAB 9 Cost Proposal
Veolia ES Technical Solutions
1800 S Hwy 146 Baytown, TX 77520
tel: 281-427-4099- fax: 281.427-5367
www.Veolia.com
CORK RFP No. 20-025
#10UPCIPS
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Business Organization
Responding Company:
Veolia ES Technical Solutions, LLC
53 State Street, 14`h Floor.
Boston, MA 02109
Incorporated in Delaware; June 30, 1999
Legal Structure: LLC-C Corp
Tax ID: 36-4287998
DUNS: 08-218-4156
NAICS: 562211
Cage Code: 3C71-16
DEA Registration: RV0495588
DPS Registration: NJD080631369
EPA Registration: TXD000838896
TCEQ Registration: 50212
Servicing Branch Location:
Veolia ES Technical Solutions, LLC
14319 Gregg Manor Rd, Suite 201
Manor, TX 78653
Parent Company:
Veolia North America, Inc
474 Brookline Ave
Boston, MA 02215-5415
Legal Structure: C-Corp
Tax ID: 13-4038062
Regarding pending litigation, the Company is a party to various proceedings that arise in the ordinary course of doing
business. The Company does not believe that any of these matters will have a material adverse effect on its financial
condition or its ability to perform its services. We consider specific details regarding these matters to be confidential
and proprietary information, covered by the attorney -client privilege, and cannot release detailed information.
However, we can discuss in confidence any relevant concerns or issues you may have. In addition, we refer you to
Veolia Environment's Report on Form 20-F filed with the Securities and Exchange Commission.
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Q VEOIIA
FORT ARTHUR TREATMENT FACILITY
Facility
The Veolia Port Arthur, Texas Treatment Complex is located
3.5 miles West of Taylor's Bayou, approximately ten miles west
of Port Arthur, TX. The site is located on 3,300-rural acres of
which only 450-acres are involved in waste activity. The 150
million BTU/hr rotary kiln based incinerator occupies 16-acres.
The remaining property represents RCRA closed or inactive land
disposal units owned by the previous owner and spare acreage.
The facility specializes in servicing generators who have
large -volume waste treatment requirements (i.e., process
wastes from manufacturing or one-time volumes from
remediation projects). Port Arthur is permitted to handle up to
150,000 tons per year of RCRA and TSCA waste and auxiliary
fuel with hourly constraints on individual feed devices, feed
concentrations, and heat releases.
History
• Opened in 1975 by Conservation Services
• Operated as permitted secure landfill until purchased 1978
• RCRA Part B permit March 1990
• TSCA permit June 1992
• CERCLA status granted 1993
Incineration
RCRA and TSCA solids, sludge, energetic liquids, lean water, and
containerized wastes are fed into the 16 feet diameter kiln which is
60 feet long and lined internally with 12 inches of refractory brick.
As waste is heated in the kiln, organics are destroyed in place or
volatilized and destroyed in the secondary combustion chamber.
A minimum 99.99% (typically >99.9999%) Destruction Removal
Efficiency (DRE) for RCRA and >99.9999% DRE for TSCA is achieved.
Lab Testing
Veolia's Port Arthur houses a fully equipped analytical
laboratory to test incoming wastes. Within this 9,000 square
foot facility are three primary instrument labs - organic,
metals, and wet chemistry, with associated preparation areas
for each lab. Wastes are accepted and sampled in accordance
with a Waste Analysis Plan pursuant to40 CFR 264.13(b) and
Port Arthur's RCRA/TSCA permit.
Veolia's Certification
The Veolia's Port Arthur Treatment Complex is permitted
to handle all six RCRA hazardous waste code categories
(ignitable, toxic, corrosive, acute hazardous, EP toxic, and
reactive) as well as most PCB wastes. Veolia ES -Port Arthur
accepts waste solvents, solvent/oil mixtures, organic and
inorganic chemical wastes, pesticide wastes, petroleum
wastes, aqueous wastes, contaminated soils and sludge, PCBs
and capacitors, infectious wastes and containerized gases, as
well as other wastes.
Wastes which are prohibited or limited by permit are:
radioactive waste material, explosive material (except class
C), dioxin containing wastes (i.e., F020 - F023, and F026 - F028)
and municipal garbage.
Safety
• Yearly RCRA & air inspections by Texas Commission on
Environmental Quality (TCEQ)
• Bi-annual inspections of Port Arthur Underground Injection
Control System
• Inspections performed on waste water/drinking water
systems
- TSCA inspections are performed by the USEPA
7665 Texas Highway 73, Beaumont, TX 77705 • www.veolianorthamerica.com • 409-736-2821
HIOUPCIPS
Q VEOLiA
Exceptions/Restrictions
Pressurized Vessels
Less than 3 gallons of liquid per container
<100 Ibs per container
Poly or Fiber containers only
Sharps must be in puncture proof container
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#110UPIVE S
"Work Plan
QVEOLIA
Preparation
The following service plan includes our policies and procedures to show how Veolia operates.
Veolia's commitment to quality service is evident in our team service approach. Veolia provides
full service to our customers and minimizes the use of sub -contractors at our customer sites for
our services. This helps to maximize coordination between all parties. This service plan is a
description of a typical plan for waste services provided to our clients.
Once the date is confirmed by the Customer Service Representative and the client contact, they
will review the expected wastes for shipment or set up an appointment to meet or have a
telephone conversation and review the waste inventory items or scope of work for the project.
If new Waste Information Profiles (WIPs) are needed, the Project Manager will have the Veolia
Technical Service Representative prepare these documents for signature by the client contact
either prior to or on the day of shipment.
Our field service begins when we receive a Request For Service (RFS) or inventory for material
removal. This information, acquired through communications with client, a site visit, telephone
request, email, etc., will be handled by the service team. This team will discuss the request and
may seek additional information such as a hazardous waste inventory; accurate facility/site
information or any other details needed to complete the service. If the service team feels it is
necessary to do a pre -service site visit, we will set up a time and date. During this visit the
Project Manager will inventory the material, sample drums (if required), acquire SDS's, fill out
Waste Information Profile(s) (WIPs), and check the safety aspects of the job. Once the Project
Manager has the inventory information, a Veolia Work Order is completed that connects to our
main frame AS400 computer system. The Veolia Work Order provides the Veolia field crew
necessary information to complete the project. It includes the necessary materials needed,
waste streams for shipment, quantity for shipment, and manpower requirements. If inventories
are not known at the time of order placement, project evaluation will be made at the beginning
of the site project.
On -Site Service
The Veolia crew will arrive at your site at an agreed upon time that fits into your schedule. It is
assumed that each client site will allow for a suitable work area or waste storage area where our
work can be performed. The Veolia Project Manager is the overall supervisor of all work
completed in the field and may be on -site for all or part of the project duration. For projects
that require more than a simple drum shipment, the on -site team will complete a detailed
Health And Safety Plan (HASP) that lists emergency procedures, equipment, and requires a job
hazard assessment be performed prior to starting work. The most senior Veolia Environmental
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Q VEOIIA
Specialist will be the supervisor for the project, and will manage all Veolia employees and is
your point of contact for the day or project.
Veolia utilizes a laptop computer, portable printer, and thermal label printer to prepare the
documentation for the shipment. All items are typewritten for clarity and ease of review.
The Veolia on -site crew will begin to segregate and characterize all lab chemicals for disposal.
After the lab pack wastes have been properly characterized, they will be inventoried onto our
packing slips and packaged with other compatible material using our proprietary Field
Computer System. Waste codes and proper shipping names are assigned to lab pack containers
based on information contained in the Veolia Chemical Database and other reference materials.
Drummed materials will already be characterized based upon a completed Waste Information
Profile. If a new waste stream is generated, the Technical Supervisor can prepare a new WIP
on -site in order to ship that waste stream. Drum labels are prepared for each container with
unique identification numbers and each container is properly labeled with the drum label and
all appropriate shipping labels and markings.
Highly Reactive Materials
In addition to routine laboratory chemicals, Veolia has the capability to package, transport, and
dispose of highly reactive chemicals, such as picric acid, ethers, sodium metal, and sodium azide
to name a few. Our Reactive Field Service Technicians (or approved sub -contractors) are
specially trained to properly classify, segregate, package and transport reactive chemicals. Also,
they will perform any stabilization procedures necessary for safe and legal transport. As is the
case with the routine laboratory chemicals, all associated documents will be properly
completed.
Scheduling and coordinating the packaging and stabilization of highly reactive chemicals may
involve a more comprehensive pre -service site visit. Preparing for the handling and stabilization
of these materials generally includes a more detailed HASP that describes the specific scope of
work, emergency procedures, and specific job hazard assessments.
Once all items are finalized, the manifests, land disposal restriction forms, and activity reports
are printed via our field computer system and printers. While you review and sign all the
shipping documentation, the Veolia field crew will load all waste materials onto our vehicle for
transportation and clean the work area of any trash generated during our services. As a part of
the services provided to our client, VES-TS will pack all highly reactive or high hazard materials
in single -charge containers. This procedure minimizes handling of these dangerous compounds,
therefore reducing the liability of managing such materials. Once the paperwork is signed, the
Veolia field crew will depart your facility.
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#M110UPCEPS
VEOIIA
Normally, there are no sub -contractors required for routine drum and lab chemical disposal
projects; therefore no coordination with any other subcontractors is required. For shipments of
Low Level Radioactive Waste, certain explosive wastes, and special reactive wastes, approved
sub -contracted labor and transportation will be proposed and utilized with client approval.
Unknown Materials
It is realized that it is the generator's responsibility to properly identify the waste to be disposed
of. Each unknown will undergo an on -site "fingerprint" analysis. Upon completion of these
tests, the unknown compound can be DOT/RCRA classified and Veolia personnel will work with
the customer representative to complete the required profiles. This document is for internal
use only and is an integral part of Veolia's Part B permit covering our TSDFs.
Each unknown sample will be logged with a dedicated ID number to be included on the
container packing slip along with the physical description of the compound. A worksheet
containing all analytical data compiled during the fingerprint of each individually numbered
sample will also accompany the packing slip and manifest. Client will receive a copy of all
documentation described above.
Unknown chemicals can be very dangerous and command the highest level of safety when
opening and sampling such compounds. All unknowns will be processed based on the
following Standard Operating Procedure:
• All containers will be inspected for any outward signs of peroxidation, corrosion or
contamination that could render the material or the container unstable or unsafe to
open. Glass and metal containers thought to contain solvent of the types can form
explosive peroxides (i.e., Ether, Tetrahydrofuran, p-Dioxane) will also be inspected for
any signs of crystal formation around the cap or in the solvent itself
• if any of the conditions above are present, a decision may be made to remote open the
container in order to collect the sample. If the material is thought to be air or water
reactive (i.e., sure -seal or poly coated glass bottle), it will be opened in a glove box under
an inert Nitrogen atmosphere before the sample is taken.
• Other field identification methods may be employed to determine if the unknown
compound is organic or inorganic (i.e., char test). In order to determine if the unknown
is a potential explosive, an ignition test will be conducted. Any additional field-testing
methods needed to better characterize the unknown will be performed utilizing the
HAZCAT chemical ID system.
• VES-TS and its subcontractors will utilize the appropriate level of protection (Level A, B
or C with or without proximity suit) as the situation warrants. VES-TS will upgrade to
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RESWRCERS
Qvr=OLIA
Self -Contained Breathing Apparatus (SCBA) or other supplied breathing air in lieu of
cartridge respirators as necessary.
All invoicing will be managed through your Customer Service Representative. We can customize
our invoicing protocol based on your needs.
Your Account Manager will set up Quarterly reviews to discuss past performance, issues of
concerns, and future projects. These meetings will be used to improve our service approach to
better serve our client. Please feel free to contact your Account Manager to discuss your
project at anytime.
Disposal and Transportation
Transportation - All materials will be transported by vehicles owned and operated by Veolia ES
Technical Solutions. Veolia transportation operated under Federal ID Number NJD080631369.
US DOT Number: 609181
Disposal - All materials generated at the client location(s) will be received at Veolia's
Incineration and TSDF Complex located in Port Arthur, Texas. Materials that are not processed
at the Port Arthur facility will be remanifested with Veolia ES Technical Solutions, LLC as the
generator and shipped to the appropriate off site facilities.
Recycling
Veolia Environmental Services (VES) offers recycling solutions for a variety of materials. Our
facility in Phoenix Arizona manages the following materials for metals recovery. The glass from
bulbs and electronic equipment is recycled as well as plastic from electronic equipment. All PCB
flushes and collected oils are returned for incineration at our Port Arthur facility.
These activities are performed at:
VEOLIA ES TECHNICAL SOLUTIONS, L.L.C.
5736 WEST JEFFERSON STREET
PHOENIX, AZ 85043
AZ0000337360
Mercury -Bearing Lamps Mercury Waste
Straight fluorescent U-tubes Thermometers Thermostats
Circular lamps Compacts Relays Manometers
GOAL ZERO
Leading Safety Together
`*RfSQURCERS
HIDs VHO power grooves
Shielded/coated Ultra violets
Batteries
Alkaline Nickel metal hydride
Mercury Zinc carbonaire
Lithium Nickel cadmium
Carbon zinc Silver oxide
Magnesium Lead acid/gel cell
Q VEOIIA
Ignitron tubes Flow meters
Rectifiers Gas pressure regulators
Elemental Mercury
Mercury Compounds
PCB and Non -PCB Lamp Ballast
Magnetic and Dimmable Fluorescent Ballasts CFL Ballasts
Pulse Start Metal Halide Ballasts Mercury Lamp Ballasts
Standard Metal Halide Ballasts Electronic HID Ballasts
High and Low Pressure Sodium Ballasts PCB and Non -PCB Ballasts
PCB and Non -PCB Electronic Waste
Transformers Capacitors
Switches Debris and oil
Cable Bushings
Computers and Electronic Equipment
Cathode ray tubes (CRTs) PCs, mainframes, peripherals
Telephone systems Generators
Medical equipment Wire
Office equipment Motors
Lab Equipment
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Leading Safety Together
O VEOLIA
ENVIRONMENTAL SERVICES HEALTH AND SAFETY PLAN (HASP) I
This document institutes basic procedural and equipment requirements for worker protection. This plan
supplements the Corporate Health and Safety Program and implements the requirements of 29 CFR 1910,120
"Hazardous Waste Operations and Emergency Response" and company policy. Once operations commence,
changes to the plan may be required to implement better procedures and to correct any deficiencies in the plan that
were not foreseen. All company site personnel, site contractors and leased employees, and visitors are subject to this
plan. This form must be completed for routine field services operations including: lab packing, drum handling and
management, drum sampling, field fingerprinting, repack activities, container consolidation and household
hazardous waste operations. Any additional task(s) must be discussed with the Safety Manager or designee.
I. EMERGENCY PREPAREDNESS
Customer Name:
Contact Name:
Alarm System:
Nearest Hospital:
In case of site emergency or evacuation, meet at:
Address:
Telephone #:
Phone
Location:
Telephone #:
Emergency Phone Numbers
Interplant: Veolia:
Police: Fire:
Ambulance: Other:
EMERGENCY EQUIPMENT AND LOCATION
Fire Extinguisher Type:
Safety Shower Location:
Other: Type:
H. CHEMICAL HAZARDS
Location:
Location:
❑ First Aid Kit Location:
❑ Eye Wash Location: _
❑ Carcinogen
❑
Corrosive
❑
Toxic
❑ Irritant
❑
Compressed Gas
❑
Flammable/Combustible
❑ Reactive
❑
Other(s):
PHYSICAL HAZARDS
❑ Slipping or Tripping Hazards
❑ Head Hazards
❑
Liquid Splash Hazards
❑ Thermal Stresses
❑ Foot Hazards
❑
Sharp Object Hazards
❑ Mechanical Hazards
❑ Electrical Hazards
❑
Pressure Buildup
❑ Confined Spaces
❑ Heavy Equipment Hazards
❑
Fall Hazards
❑ Excavation Hazards
❑ Material Handling
❑
Static Electricity
❑ Noise Hazards
❑ Other(s):
MENTAL SAFETY ASSESSMENTS (MSA) PERFORMED ❑
Learnings Shared:
HASP REVIEW AND APPROVAL
Prepared By:
Dale
Signature
PrintiType Name
Based on the information provided, this plan has been reviewed and certified in accordance with 29 CFR 1910,120
"Hazardous Waste Operations and Emergency Response", 29 CFR 1910,132 "Personal Protective Equipment' and
29 CFR 1910.1200 "Hazard Communication".
Reviewed and Certified By:
PnnUrype Name Signature Dale
VESTS CHSP IV-4-A Page I of 3 Revised 9-17-14
VEnL.IA
ENVIRONMENTAISERVICES HEALTH AND SAFETY PLAN (HASP) I
Ili. PERSONAL PROTECTIVE EQUIPMENT SELECTION
The following personal protective equipment has been selected based on hazards identified.
Work Task Description:
Protection Level:
❑
Level B APE
❑
Level C PPE
Inner Garment:
❑
Work Uniform ❑
Nomex
Outer Garment:
❑
Tyvek
❑
Tychem CPF I
❑
Tychem SL
❑
Tychem CPF 3
❑
Tychem BR
❑
Other:
Gloves:
❑
Nitrile
❑
Natural Rubber
❑
PVC
❑
Butyl Rubber
❑
PVA
❑
Silvershield/4H
❑
Leather
❑
Di -electric
Boots:
❑
Butyl Rubber
❑
Neoprene
(Over Steel Toe)
❑
Disposable Boot
Cover Type:
Head Protection:
❑
Hard Hat
❑
None
Eye/Face Protection:
❑
Faceshield
❑
Chemical Goggles
Ear Protection:
❑
Ear Muffs
❑
Ear Plugs
Respiratory Protection: ❑ SCBA (FF) ❑ Airline (FF)
Work Task Description:
Protection Level:
❑
Level B PPE
❑
Level C PPE
Inner Garment:
❑
Work Uniform ❑
Nomex
Outer Garment:
❑
Tyvek
❑
Tychem CPF I
❑
Tychem SL
❑
Tychem CPF 3
❑
Tychem BR
❑
Other:
Gloves:
❑
Nitrile
❑
Natural Rubber
❑
PVC
❑
Butyl Rubber
❑
PVA
❑
Silvershield/4H
❑
Leather
❑
Di -electric
Boots:
❑
Butyl Rubber
❑
Neoprene
(Over Steel Toe)
❑
Disposable Boot Cover Type:
Head Protection:
❑
Hard Hat
❑
None
Eye/Face Protection:
❑
Faceshield
❑
Chemical Goggles
Ear Protection:
❑
Ear Muffs
❑
Ear Plugs
Respiratory Protection: ❑ SCBA (FF) ❑ Airline (FF)
❑ Level D PPE ❑ Other:
❑ Tychem QC ❑ Tychem CPF 2
❑ Tychem F ❑ Tychem CPF 4
❑
Neoprene
❑
Viton
❑
Kevlar
❑
Other:
❑
Di -electric ❑ Other:
❑ Disposable Head Cover Type:
❑ Safety Glasses with Rigid Sideshields
❑ Other:
❑ Air purifying (FF) - Cartridges/Filters:
❑ Level D PPE ❑ Other:
❑ Tychem QC ❑ Tychem CPF 2
❑ Tychem F ❑ Tychem CPF 4
❑ Neoprene
❑ Viton
❑ Kevlar
❑ Other:
❑ Di -electric
❑ Other:
❑ Disposable Head Cover Type:
❑ Safety Glasses with Rigid Sideshields
❑ Other:
❑ Air purifying (FF) - Cartridges/Filters:
NOTE: If additional work tasks are to be performed, this page may be duplicated as necessary. Please ensure
document page numbers are updated if duplicated.
VESTS CHSP IV-4-A Page 2 of 3 Revised 9-17-14
Q VEOLIA
ENVIRONMENTAL SERVICES HEALTH AND SAFETY PLAN (HASP) I
IV. ADDITIONAL HEALTH AND SAFETY PROVISIONS
For additional information refer to the HASP Guidance Document, which supplements this HASP and includes
sections on Decontamination Procedures, Training, Medical Requirements, Use of Contractors and Leased
Employees, and Industrial Hygiene Monitoring.
HEALTH AND SAFETY PLAN REVIEW
All site personnel (company employees, sub -contractor's employees and visitors) have reviewed the enclosed
documentation including, but not limited to:
Emergency Preparedness
Potential Physical and Health Hazards
Personal Protective Equipment
NOTE: For each task listed in this HASP form, a Job Safety and Hazard Analysis (JSA) should be
performed according to the policy CHSP IV-3. If a JSA has already been prepared for the task
described, the Job Safety and Hazard Analysis form may be either referenced or attached.
I have reviewed and understand the contents of the enclosed document:
Print Name Signature Date
TRANSPORTATIONIDISPOSAL
Materials left on site: ❑ Yes ❑ No Transported to:
SUPERVISOR REPORT:
VESTS CHSP IV-4-A Page 3 of 3 Revised 9-17-14
#_NGURCEPS
OVEOLIA
Project Management Structure
MANOR SERVICE TEAM
Account Manager
Zane Hensley
Cell Phone: (281) 838-2540
zane.henslev(&veolia.com
Initial Technical Contact for Approvals and Special Projects
Coordinate quarterly project reviews with TWU personnel
Schedule Training
Contract Amendments and Negotiations
Trouble Shooting Issues
Schedule Service Jobs
Initiate profiles
Field Proiect Personnel
Field Supervisor/Reactive Chemical Lead — Patrick Donawho (281) 628-6063
Project Manager — Zach Drury (281) 814-1579
Environmental Specialist -- Von Dunn (281) 216-9670
Environmental Specialist — Renderick Childs (832) — 804-0129
Technical Service Representative
Garret Villemez
Cell Phone: (281) 818-7837
Fax: (281) 427-5367
Email: ag rret.villemez@veolia.com
Manage Profile and Approvals
Billing/invoicing
Waste Tracking
Documentation
Technical Supervisor
Andrew Foreman
Cell Phone: (281) 900-6928
Email: andrew.foreman(Mveolia.com
(70076 GOAL ZERO
Leading Safety Together
• Authorized by DEA to witness destruction on your behalf
• Accepting DEA regulated and DEA/RCRA regulated materials
• Turnkey Services —All steps are handled by Veolia personnel and facilities,
from on -site pick-up through transport and incineration
What is a DEA controlled substance?
The United States Drug Enforcement Administration (DEA) regulates certain chemicals by requiring
strict tracking from the time of manufacture to the time of dispensation to the consumer. They are
called Controlled Substances and can be found in Title 21 of the Code of Federal Regulations (CFR)
section 1300. These chemicals are divided into several lists, detailed in the regulations as Schedule I, II,
III, IV and V. Controlled Substances can range from nonhazardous materials to RCRA hazardous wastes.
Management of controlled substances
Veolia is registered with the DEA as a Reverse Distributor which allows us to take possession of
Controlled Substances from DEA registrants and destroy them at our incineration facilities. From
packaging and pickup to destruction, Veolia maintains control of your waste at every step of the
destruction process.
Veolia assures compliance
Regardless of what you need to dispose of, Veolia can accommodate your waste and assure regulatory
compliance. You'll need to provide a copy of any required registration and the types and amounts
of waste to be destroyed. Veolia will complete all necessary forms, take possession of the items
to be destroyed and assure destruction is properly completed. Our incineration facilities and our
transportation vehicles are owned and operated by Veolia, ensuring secure packaging, transportation
and destruction.
Technical expertise
Veolia's technical representatives are thoroughly trained in safety and environmental regulations
and are ready to assist you in any way. Ask us about government regulations, technical questions on
treatment alternatives, training your employees, or setting up disposal prugrams to reduce your costs.
Why Veolia
• Outstanding environmental
compliance record
• Financially sound
• Knowledgeable technical
representatives
• State-of-the-art recycling capabilities
• Reducing waste, reducing cost
Candidates for Assured Destruction
• Chemicals Designated as
DEA Controlled Substances
• Drugs
• Goods with Expired Dates
• Seized Goods
• Returned Goods
• Lab Chemicals
Veolia North America
Industrial Business
53 State Street,14th Floor
Boston, MA 02109
tel 888-262-4910
twitter: @veolia na
For more information, call 888-262-4910 veolianorthamerica.com
AVIM
7 �#Noukrxa
5 W� , -11.
EDUCATION
University of Houston -Main Campus
Major: Biology
Minor: Biochemistry
CERTIFICATIONSISPECIAL TRAINING
40 Hour OSHA, 29 CFR
PCB Management
RCRA
Respiratory Protection
Reactive Chemical Lead
Patrick Donawho
Field Supervisor
Reactive Chemical Lead
Q VEOLIA
CPR/First Aid
Field Chemist Skills
DOT HM-181
Hazardous Materials Trans —49 CFT
EXPERIENCE
Veolia ES Technical Solutions July 2010-Present
Field Supervisor + Reactive Chemical Lead — Mar. 2019-present
Managing field service personnel in day to day operations. Assigning workloads, distributing assigned
personnel, and scheduling projects in response to customer needs and request for service in concert
with both internal and external facility capabilities. Ensure that all field personnel are properly trained to
fulfill their job functions. Act as liaison between field services and customer service joint corrective and
preventative measures.
EHSSupervisor —1uL 2010- Mar. 2019
Managed the Health and Safety for all field services operations in the Gulf Coast. Conducted
training for the field group to include OSHA, 8hr Refresher, RCRA and DOT. Led the Baytown's
VPP safety team. Managed all DEA and Special Reactive Chemical pickups. Conducts safety and
compliance audits for the field group. Performed incident investigations for any work related
incidents to include vehicle accidents, injuries and near misses. Ensured that staff operated
within compliance of all applicable OSHA, EPA, DOT and state regulations including company
policies and procedures.
GOAL ZERO
r Leading Safety Together
Zach Drury
Project Manager
QVEOLIA
EDUCATION
Texas A&M University, College Station
Major: Environmental Studies
CERTIFICATIONSISPECIAL TRAINING
40-Hour OSHA Training, 29 CFR 1010.120 CPR/First Aid Training
PCB Management Training Field Chemist Skills Training
RCRA Training DOT HM-181 Training
Hazardous Materials Transportation, 49 CFR 172.704 (HM-126)
Reactives Training
EXPERIENCE
Veolia ES Technical Solutions - Nov. 2013-present
Project Manager —May. 2018-preset
Manages operations for the Manor Satellite office. Interfaces with customers, service technicians
and drivers for multiple accounts; providing guidance in characterization and management of waste
material. Works with other cross functional teams within the company organization to provide
coordinated regional service. Ensures facility compliance and performs operational duties while
adhering to EPA and DOT laws.
Technical Service Representative —Feb. 2016-May 2018
Provide RCRA and DOT compliance resources for Veolia and generators throughout the Gulf Coast
region. Coordinate with sales and customer service to effectively deliver customized waste
management solutions and disposal projects for educational institutions, industrial facilities and
hospitals.
Environmental Specialist!! —Nov. 1013-Feb. 2016
Lead over 400 environmental safety projects in the field providing customers with services that
ultimately lead to the safe and legal disposal of waste materials by complete knowledge of DOT, EPA,
and facility requirements for labeling, marking, packaging and shipping hazardous waste from customer
sites.
GOAL ZERO
Leading Safety Together
o pOURCEPS
EDUCATION
Abilene Christian University
Major: B.S. in Range Science
CERTIFICATIONSISPECIAL TRAINING
40 Hour OSHA, 29 CFR
PCB Management
RCRA
Respiratory Protection
Reactive Chemical
Von Dunn
Environmental Specialist
QVEOLIA
RESUME
CPR/First Aid
Field Chemist Skills
DOT HM-181
Hazardous Materials Trans —49 CFT
EXPERIENCE
Veolia ES Technical Solutions
Environmental Specialist t Class A HazMat Driver— Oct. 1997-present
Provides a wide array of field services for our customers, including: Academia Lab Packs,
Decontaminations, Drum Pickups, On -Site Services and Compliance Checks. His focus is on the recycle,
reuse and disposal of Hazardous and Non -Hazardous materials. Has a complete working knowledge of
DOT, EPA, and facility requirements for labeling, marking, packaging and shipping hazardous waste.
Previous experience includes operational procedures integration for all aspects of on -location
environmental cleaning functions. Produced video operations for pipeline inspection. Directly
supervised health & safety programs to insure compliance with OSHA regulations
KEY PROJECT WORK
U.S. Army/DRMO — Panama, Central America, Hoechst Celanese In -Plant Services, AEP/CP&L Soil
Remediation Project, LyondeliBasell Equistar in plant services
GOAL ZERO
Leading Safety Together
# eras
Andrew Foreman
Technical Service Supervisor
QVEOLIA
EDuCATION
Houston Baptist University
RESUME
Major: BA, Marketing and History
CERTIFICATIONSISPECIAL TRAINING
40-Hour OSHA Training, 29 CFR 1010.120 CPR/First Aid Training
PCB Management Training Field Chemist Skills Training
RCRA Training DOT HM-181 Training
Hazardous Materials Transportation, 49 CFR 172.704 (HM-126)
Reactives Training
EXPERIENCE
Veolia ES Technical Solutions - Mar. 2011-present
Technical Service Supervisor —Oct. 2019-present
Responsible for the assurance of superior customer service, accurate waste profile generation and routing
and precise invoicing. The Technical Department provides RCRA and DOT compliance resources for Veolia
and generators throughout the Gulf Coast region by arranging shipment and acceptance of hazardous waste
into various facilities. Directs staff responsible for the operation, maintenance, and upkeep of Customer
waste profiles and Veolia internal systems. His team manages hundreds of projects per month, from
beginning to end with members in multiple locations.
Technical Service Representative —Aug. 2014-Oct. 2019
Manage the hazardous waste for all UPS locations across the gulf coast region, from collection to disposal,
through remote packing. Provide RCRA and DOT compliance resources for Veolia and generators throughout
the Gulf Coast region. Coordinate with sales and customer service to effectively deliver customized waste
management solutions and disposal projects for educational institutions, industrial facilities and hospitals.
Project Lead —Mar. 2011-Aug. 2014
Lead over 400 environmental safety projects in the field providing customers with services that ultimately
lead to the safe and legal disposal of waste materials by complete knowledge of DOT, EPA, and facility
requirements for labeling, marking, packaging and shipping hazardous waste from customer sites.
GOAL ZERO
Leading Safety Together
(j)VEOLIA
Veolia Background Screening
Criminal - Any felony 7 years or less is not eligible for employment with
Veolia. Candidates with issues over 7 years old are evaluated for
employment on a case by case basis. Misdemeanors are on a case by case
basis. Every state and county the candidate has resided in the last 7 years is
verified.
Education - All Veolia employees are required to have a High School Diploma
or GED at a minimum. Various positions within Veolia require a degree.
Social Security - We verify validation of social security numbers.
Driving Record - A Motor Vehicle Report is ran for all employees. Some
positions require employees to have a valid Driver's license.
Veolia North America
1800 S Hwy 146
Baytown, TX 77520
tel +1 281 427 4099 fax +1 281 427 5367
www.voolianorthamerica.com
TITLE:
NUMBER:
QIEOr r w`1M
Veolia ESS Corporate Health and Safety Program
(CHSP): TABLE OF CONTENTS
CHSP - TOC
REVISED BY:
EFFECTIVE DATE:
John Dyer & team
February 12 , 2020
REVIEWED & APPROVED BY:
TITLE:
Director of Health & Safety
SUPERSEDES:
June 21, 2002
John Dyer
October 1, 2010
December 6, 2013
June 2, 2014
January and June 2015
August 2015
December 2017
May 14, 2019
October 18,2019
January 27, 2020
REQUIRED_ FORMS: NONE
PURPOSE: TABLE OF CONTENTS for Veolia Environmental Solutions & Services (ESS) Corporate H&S procedures
• Complete o Needs Review o In -Process
CORPORATE HEALTH AND SAFETY PROGRAM PLAN
TABLE OF CONTENTS
SECTION I
Procedure
PROGRAM ADMINISTRATION
Review Date
Program
MISSION
Health and Safety Mission Statement / Health and Safety Policy
CHSP I -I
Organizational Structure
6-2017
CHSP I-2
(reserved)
CHSP I-3
Environmental Health and Safety Committees (EHSC)
1 1-2017
CHSP 1-4
Safety Inspections and Audits
6-2017
CHSP I-5
Workplace Observation, Incident Reporting,
12-2017
Recordkeeping & Investigation
CHSP I-6
Agency Inspections
6-2017
CHSP I-7
(reserved)
CHSP I-8
Contractor Safety
8-2017
CHSP I-9
Visitor Safety
8-2017
CHSP 1-10
Outsourced Labor Program
6-2017
CHSP 1-11
Standard Operating Procedures (PSM-6)
6-2017
CHSP 1-12
Corporate Health and Safety Training Plan (PMS-7)
6-2017
CHSP I-13
OSHA/DOL: Signs, Warnings and Postings
6-2017
CHSP I-14
Computerized Chemical Database Program
7-2017
CHSP I-15
Behavior Based Safety (BBS) & Corrective Measures
7-2017
SECTION 11
Procedure
MEDICAL PROGRAMS
Review Date
Program
CHSP II -I
Medical Monitoring Program
1-2019
CHSP 1I-2
Hearing Conservation
1-2020
CHSP II-3
Bloodborne Pathogen Exposure Control
1-2020
CHSP II-4
RTW Following a Work Related Injury
1-2019
CHSP II-5
RTW Following a Significant Non Work
1-2019
Related Injury -Illness
Veolia ESS CHSP- TOC
Page 1 effective
—]an 2020
CHSP I1-6
Drug and Alcohol Policy
6-2015
CHSP II-7
First Aid and Emergency Medical Services
7-2017
CHSP 11-8
Access to Employee Medical and Exposure Records
7-2017
SECTION III
Procedure
INDUSTRIAL HYGIENE
Review Date
Program
CHSP III-1
Air Monitoring
7-2017
CHSP III-2
Hazard Communication and Hazard Awareness
12-2018
(includes 9 chemical specific appendixes)
CHSP 1I1-3
Carcinogens in the Workplace
7-2017
CHSP III-4
Radiation Protection
7-2017
CHSP 111-5
Temperature Stress Prevention
7-2017
CHSP 1I1-6
Indoor Air Quality
7-2017
CHSP 111-7
Chemical Hygiene Plan
10-2017
SECTION IV
Procedure
HAZARD EVALUATION AND CONTROL
Review Date
MEASURES
Program
CHSP IV-1
General Safe Work Rules
2-2020
CHSP IV-2
Process Safety Management Programs (PSM-1)
7-2017
CHSP IV-3
Job Safety and Hazard Analysis (JSA)
8-2017
CHSP IV-4
Site Specific Health and Safety Plans
8-2017
CHSP IV-5
Contamination Control / Site Work Zones
8-2017
CHSP IV-6
Fire Prevention and Planning
8-2017
CHSP IV-7
Cylinders
8-2017
CHSP IV-8
Ladder Safety
8-2017
CHSP IV-9
New Technologies
8-2017
CHSP IV-10
Employee Fatigue Management
8-2017
CHSP IV-1 I
Reactive Chemical
8-2018
CHSP IV-12
Construction and Equipment Safety Reviews (non-PSM)
8-2017
CHSP IV-13
Fall Protection
8-2017
CHSP IV-14
Machine Guarding (new- coming soon)
CHSP IV-15
Crane Lift Safety (new coming soon)
CHSP IV-16
Inert Gas policy
8-2017
CHSP IV-17
Powered and Non -powered Hand Tools
8-2017
SECTION V
Procedure
PERSONAL PROTECTIVE EQUIPMENT
Review Date
Program
CHSP V-I
Personal Protective Equipment (PPE)
12-2018
CHSP V-2
Respiratory Protection
9-2017
SECTION VI
Procedure
HAZARDOUS WORK PROCEDURES
Review Date
Program
CHSP VI -I
Confined Space Entry
10-2019
CHSP VI-2
Line Breaking
10-2017
CHSP VI-3
Control of Hazardous Energy LockouVTagout
9-2017
CHSP VI4
Hot Work
2-2018
CHSP VI-5
Bonding and Grounding when handling flammable
or combustible materials
10-2017
CHSP VI-6
Electrical Safety
10-2017
SECTION VII
Procedure
TRANSPORATION SAFETY
Review Date
Program
CHSP V1I-1
Vehicle Safety
10-2017
Veolia ESS CHSP- TOC
Page 2 effective -Jan 2020
CHSP VII-2
Traffic Control and Roadways
10-2017
CHSP VII-3
Industrial Trucks and Forklifts, Mobile Heavy Equipment
10-2019
& Recreational Vehicles used for Business Purposes
CHSP VII-4
Aerial Work Platforms and Scissor Lifts
10-2019
SECTION VIII
Procedure
ERGONOMIC STANDARDS
Review Date
Program
CHSP VIII-1
Material Handling
10-2017
CHSP VIII-2
Workstation Design
10-2017
CHSP VIII-3
Ergonomics Policy
12-2017
SECTION IX
Procedure
EMERGENCY PREPAREDNESS
Review Date
Program
CHSP IX-1
Pandemic Influenza Plan
12-2017
CHSP IX-2
Emergency Response. -Contingency Plans
2-2020
CHSP IX-3
Industrial Fire Brigade
1-2018
CHSP IX-4
Emergency Showers and Eyewash
1-2018
CHSP IX-5
Workplace Violence
1-2018
SECTION X
Procedure
HEALTH AND SAFETY PLAN GUIDANCE
Review Date
DOCUMENT FOR VEOLIA PROJECTS
Program
CHSP X-1
Health and Safety Guidance for Veolia Projects-
1-2018
HASP Guidance
Veolia ESS CHSP- TOC Page 3 effective -]an 2020
N
Veolia In -House Safety Program
Veolia's Health & Safety Program includes standards for compliance with all Federal and Company
requirements. The H&S Program and the Company's Safety Management Systems align with Veolia's
"Goal Zero — Leading Safety Together" commitment, and the elements of the OSHA Voluntary Protection
Program.
Management Leadership and Employee Involvement
Policy, goals and objectives:
Management demonstrates commitment through creation and implementation of policies and procedures
as well as setting meaningful, attainable goals and objectives. Veolia policies are maintained in our
Corporate EHS Manual, Employee Handbook, Intranet and Laminated Field Safety Procedures.
Establishing clear lines of communication with employees; setting an example of safe and healthful
behavior; reasonable access to top site management:
New employees attend our new hire orientation training, covering all Veolia policies and procedures in our
Corporate EHS Manual, Employee Handbook and Task Specific Laminated Safety Procedures.
Responsibility, Authority and Line Accountability:
All Veolia personnel are held accountable for their individual safety, and the safety of their coworkers
and/or subordinates. All managers/supervisors are held accountable for the safety of all employees and
operations undertheir direction. All employees, including supervision/management, are evaluated
annually on their performance with safety being a major evaluation factor.
Employee Involvement:
All Veolia employees are full participatory partners in the implementation of our safety and health
programs. Employees receive hazard recognition and avoidance training as part of their introduction to
our behavioral based observation program. Employees are required to fully participate in the investigation
of significant near misses, first aids, injuries and motor vehicle accidents. Employees participate in the
Peer-2-Peer Observation & Intervention Program through behavioral based observations.
Employee Recognition:
The purpose of the Individual Safety Incentive Program is to recognize and reward employees for
participation in their safety programs and for contributions to the overall safety of themselves and fellow
employees:
• Safety Meeting Attendance
• Incident Reporting
• Positive Safety Initiatives— Peer-2-Peer Safety Observations, submission of Unsafe
Act/Condition Reports or Stop Work Authority
• Adherence to Safety Procedures
Behavioral Based Safety:
The Peer-2-Peer Safety Observation and Positive Intervention Program is a proactive method to enable
active employee Involvement through Peer-2-Peer observations in the process for identifying and
eliminating at -risk or unsafe work practices/conditions. The program's objective is to reduce accident and
employee injury potential in the work environment through active employee involvement and participation
in the Peer-2-Peer Safety Observation and Positive Intervention process by raising employee safety
awareness through training, observation, Intervention and correction of at -risk or unsafe work
practices/conditions
VEOUA NORTH AMER(CA
Veolia ES Technical So-ulions, LA C.
www veolianorthameriCa Corn
N
Stop Work Authority Program:
Under the "Stop Work Authority" program, employees will carry the "Stop Work Authority" card on their
person. If and when an unsafe situation or condition exists in the workplace, this card verifies the fact that
every Veolia employee has not only the authority, but the obligation to take corrective actions; up to and
including stopping a job if it is necessary to take those corrective actions. The President/COO of Veolia
North America's Industrial Business Group gives this authority, as verified by his signature on the card.
Annual Evaluation of Health and Safety Program:
An annual evaluation of the Veolia H&S Program is conducted in -line with the OSHA VPP Annual
Evaluation Requirements.
Worksite Analysis
Pre -Use Analysis:
Veolia uses a layered protection approach to ensure that new materials or processes are thoroughly
analyzed for impact on safety and health before they are used. All Veolia equipment has been thoroughly
analyzed by operations and safety for use, with appropriate precautions and safe work procedures put in
place for each service line. All Veolia jobs are required to begin with a thorough Job Safety Analysis and
crew safety meeting covering the material contained in it.
Safety, Health Surveys and Routine Self -Inspections:
Veolia Operations Management, Site Supervision staff and Safety Department personnel conduct regular
surveys of the workplace.
Employee Hazard Reporting System:
Veolia employees have many ways to report workplace hazards including "open door" access to
supervision, safety and management at any time. All deficiencies or concerns submitted are reviewed and
tracked through final resolution, and feedback is given to employees through safety meetings and
postings.
Accidentlincident Investigations:
Veolia has a very effective, written incident investigation procedure in place. Each incident, including near
misses, is scored on our standard system that requires deeper investigation for incidents involving
substantial near misses and above.
Trend Analysis:
Trend analysis is performed at the site and companywide levels. All relevant information from
observations, audits, employee suggestions and incident investigations is utilized in our trend analysis.
Hazard Prevention and Control
Hazard Controls/Disciplinary System:
Veolia has a comprehensive, progressive disciplinary program in place, including verbal warning, written
warnings, time off without pay and termination This policy applies equally to all personnel regardless of
position.
Hazard Elimination and Control:
Veolia follows the preferred hierarchy of hazard control, engineering, administrative, work practice and
personal protective equipment. Veolia processes are continuously evaluated for opportunities to engineer
out and automate operations to protect employees as much as feasibly possible.
Health & Safety Training:
VEOLIA NORTH AMERICA
Veolia ES Technical Solutions, L L.C..
ww w, veo I is no r t h a m e r i c a. c o m
[A]
Veolia establishes the requirements for training all personnel based on job requirements, customer
requirements and potential exposure to hazards. All employees receive service line specific training
through Veolia, as well as hazard recognition as part of our behavioral based observation process. Veolia
Management and Supervisory personnel receive Supervisor Safety Leadership Training. Total work -
hours invested in Veolia personnel Health and Safety Training equates to approximately 37,800 work -
hours annually.
OSHA VPP Star Status:
Veolia currently has five OSHA VPP Star Sites for industrial cleaning activities:
Valero - Corpus Christi, TX
Star Approval: August2006
Valero - Three Rivers, TX
Star Approval: September2007
Marathon — Robinson, IL
Star Approval: January2010
Chevron Phillips — Cedar Bayou, TX
Star Approval: September 2011
Valero — Houston, TX
Star Approval: August2013
We have eight OSHA VPP Star facilities within Veolia that provide hazardous and regulated waste
management to the industrial sector:
• Flanders, NJ
• Philadelphia, PA
• York, PA
• Gurabo, PR (customer site)
• Richmond, CA
• Baytown, TX
• Vancouver, WA
• Creedmoor, NC
We have one OSHA VPP Starfacility in Knoxville, TN where Veolia provides water management services
to a municipality.
VEOLIA NORTH AMERIC4
Veolka ES Technical Solutions, L.L.C..
www veolianorthamerka com
7f'I?ESOI►PCEPS
QVEOLIA
Authorized Negotiator
Chris Armintor
14319 Gregg Manor Rd, Suite 201
Manor, TX 78653
281-216-0035
christopher.armintor(&,veolia.com
GOAL ZERO
Leoding Sofety Together
City of Round Rock
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 962-45
September 2020
ATTACHMENT B
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: 20-025
RESPONDENT'S NAME: Veolia ES Technical Solutions LLC
DATE: 10/14/2020
Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government
agencies or firms of comparable size that have utilized services that are similar in type and capacity within the
last two (2) years. City of Round Rock references are not applicable. References may be checked prior to
award. If references cannot be confirmed or if any negative responses are received it may result in the
disqualification of submittal.
1. Company's Name
The University of Texas System - 86 campuses & satellite locations
Name of Contact
Patrick Durbin
Title of Contact
Associate Director, Risk Control
E-Mail Address
pdurbin@utsystem.edu
Present Address
201 W 7th Street
City, State, Zip Code
Austin TX 78701
Telephone Number
( 512 ) 499-4746 Fax Number: ( )
2. Company's Name
City of Fort Worth
Name of Contact
Rex Jonson
Title of Contact
Environmental Supervisor
E-Mail Address
rej.johnson@fortworthtexas.gov
Present Address
6400 Bridge Street
City, State, Zip Code
Fort Worth, TX 76112
Telephone Number
(817 ) 392-5275 Fax Number: ( )
3. Company's Name
US Department of Energy-Pantex Plant
Name of Contact
Joe Crockett
Title of Contact
Shipping Manager/Waste Operations Department
E-Mail Address
joe.crockeft@cns.doe.gov
Present Address
P 0 Box 30020
City, State, Zip Code
Amarillo, TX 79120
Telephone Number
( 806 ) 477-6385 Fax Number: ( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Page 18 of 21
City of Round Rock
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20.025
Classlitem: 962-45
September 2020
ATTACHMENT A
PROPOSAL SUBMITTAL FORM AND EXECUTION
NOTE: RESPONDENTS SHALL COMPLETE AND RETURN THIS ATTACHMENT WITH THEIR
PROPOSAL. FAILURE TO DO SO WILL RESULT IN DISQUALIFICATION OF THE PROPOSAL.
By signature hereon, the Respondent certifies that:
All statements and information prepared and submitted in the response to this RFP are current, complete,
and accurate.
He/she has not given, offered to give, nor Intends to give at any time hereafter, any economic opportunity,
future employment, gift, loan gratuity, special discount, trip, favor, or service to a City employee in
connection with the submitted response. Failure to sign the Execution of Proposal or signing It with a
false statement shall void the submitted offer or any resulting contracts.
Respondent represents and warrants that the Individual signing this Execution of Proposal is authorized
to sign this document on behalf of the Respondent and to bind the Respondent under any contract
resulting from this request for proposals.
RESPONDENT (COMPANY): Veolia ES Technical Solutions LLC
SIGNATURE (IN INK):
NAME (TYPED/PRINTED) _ _ Carson Jarnagin ^
TITLE: General Manager DATE: 10/14/2020
STREET: 1800 S Hwy 146
CITYISTATE/ZIP: Baytown, TX 77520
TELEPHONE AND FACSIMILE NO.: 281.4274099 281427-5367 (f)
E-MAIL ADDRESS: customers. gulfcoast@veolia.com
FEDERAL TAX IDENTIFICATION NUMBER (FIN): 36-4287998
By submitting a response to this solicitation, the Respondent agrees that the City's standard Definitions,
Terms and Conditions, In effect at the time of release of the solicitation, shall govern unless specifically
provided otherwise in a separate agreement or on the face of a purchase order. Said Definitions, Terms and
Conditions are subject to change without notice. It is the sole responsibility of respondents to stay apprised of
changes. In addition to the above General Terms and Conditions listed In Section IV, the City's Definitions,
Terms and Conditions shall be enforced and part of the contract and can be obtained from the City's website
at: httos:llwww.roundrocktexass.gov/department§/purchasing/
Page 17 of 21
City of Round Rock
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/item: 962-45
September 2020
ATTACHMENT B
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: 20-025
RESPONDENT'S NAME: Veolia ES Technical Solutions LLC
DATE: 10/14/2020
Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government
agencies or firms of comparable size that have utilized services that are similar in type and capacity within the
last two (2) years. City of Round Rock references are not applicable. References may be checked prior to
award. If references cannot be confirmed or if any negative responses are received it may result in the
disqualification of submittal.
1. Company's Name
The University of Texas System - 86 campuses & satellite locations
Name of Contact
Patrick Durbin
Title of Contact
Associate Director, Risk Control
E-Mail Address
durbin uts stem.edu
Present Address
201 W 7th Street
City, State, Zip Code
Austin, TX 78701
Telephone Number
( 512 ) 499-4746 Fax Number: ( )
2. Company's Name
City of Fort Worth
Name of Contact
Rex Janson
Title of Contact
Environmental Supervisor
E-Mail Address
rej.johnson@fortworthtexas.gov
Present Address
6400 Bridge Street
City, State, Zip Code
Fort Worth, TX 76112
Telephone Number
(817 ) 392-5275 Fax Number: ( )
3. Company's Name
US Department of Energy-Pantex Plant
Name of Contact
Joe Crockett
Title of Contact
Shipping Manager/Waste Operations Department
E-Mail Address
joe.crockett@cns.doe.gov
Present Address
P 0 Box 30020
City, State, Zip Code
Amarillo, TX 79120
Telephone Number
( 806 ) 477-6385 Fax Number: ( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Page 18 of 21
City of Round Rock
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No_ 20-025
Class/Item: 962-45
September 2020
ATTACHMENT C
PROPOSALCHECKLIST
Please ensure you submit the following with your proposal:
Proposal Documents
Yes
No
Names, physical locations, and capabilities of any intended disposal and/or storage
facilities
x
Exceptions to handling types of materials, list, & explanation of restrictions
x
DEA Registration/Licensing
x
DPS Registration s/Licensin
x
EPA Reg istration/Licensing
x
TCEQ Registration/LicensingRegistration/Licensing
x
List of any litigation your company may be involved with per the Solicitation
x
Disclosure of any facilities with pending administrative or judicial actions against them
to restrict their use and their location
x
Example SPCC Plan
x
Example Site Health and Safety Plan
x
Driver Certifications
x
Driver Training Program
x
Vehicle Safety Program
x
for Spill Response Personnel copies of certifications, resumes, and background
checks as outlined on Page 10 & 11
x
Spill Response Unit Personnel Health and Safety Training Certifications
Spill Response Personnel Resumes
x
Addendum s if applicable
x
Attachment A — Proposal Submittal Form and Execution
x
Attachment B — Reference Sheet
x
Attachment C — Proposal Checklist
x
Attachment D — Cost Proposal Sheet
x
List of any additional fees Contractor may charge and when they would be invoked
x
Page 19 of 21
City of Round Rock
Transportation, Disposal, and Destruction of Hazardous
Chemicals and Materials for Police Department
RFP No. 20-025
Class/Item: 96245
September 2020
ATTACHMENT E
SUBCONTRACTOR INFORMATION FORM
COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: 20-025
RESPONDENT'S NAME: Veolia ES Technical Solutions LLC
1
2.
DATE: 10/14/2020
• CIRCLE ONE - NO, I WILL NOT USE SUBCONTRACTORS ON THIS CONTRACT NO
YES, I INTEND TO USE SUBCONTRACTORS ON THIS CONTRACT YES
If yes complete the information below
Subcontractor Name
Name of Contact
E-Mail Address
Address
City, State, Zip Code
Telephone Number
Describe work to be
performed
Percentage of contract
work to be performed
Subcontractor Name
Name of Contact
Title of Contact
E-Mail Address
Address
City, State, Zip Code
Telephone Number
Describe work to be
performed
Percentage of contract
work to be performed
( ) Fax Number: ( )
{ ) Fax Number: ( }
Add additional pages as needed
Page 21 of 21
Attachment D- Cost Proposal Worksheet
Transportation and Disposal of Hazardous Materials for Police Department
RFP 20-025
_ The cost of items listed below should include all product, ordering. processing, administrative, and_shim ng charges. _
The quantities shown on the solicitation are estimates only. No guarantee of any minimum or maximum purchase is made or implied. The City will only
order the serv-ceslgoods needed to satisfy requirements within budgetary constraints. which may be more or less than indicated
The cost proposal sheet will be used for cost evaluation purposes only
No.
Description
Estimated
Unit
Unit Cost
Extended Total
Quantity
DEA Class 1 Regulated Drugs (<100 LBS PER CONTAINER
1
$158.00IMIN)
1 200
lbs.
$1 A3
$1,236.00
DEA Class 1 Regulated Contaminated Gear (<100 LBS PER
2
CONTAINER $158 00/MIN)
300
lbs.
$1.03
$309,00
Container Fee (for 1,500lbs of material) (14 GALLON
3
CONTAINER)
2
Drums
$20.00
$40.00
4
Transportation Fee
2
Annually
$1.200.00
$2,400.00
Total:
$3,985.00
Section II - Fuel Surcharge
This section will not be evaluated but will become part of the contract for billing purposes.
5
1 Fuel Surcharge
I %
6
Witness Burn Fee
1 $1,575.001
$3,150.00
7
Two Person Crew(portal toportal)
?
$160,001
$320.00
8
Container Fee - 30 allon
2
1
1 $60.001
$120.00
8
Energy, Security and Insurance Fee
Total Inv
I
I 50 13
I TdD
loft
ROUND ROCK
TEXAS
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing an Agreement with Veolia ES Technical Solutions, LLC for the
transportation, disposal, and destruction of hazardous chemicals and materials.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/9/2021
Dept Director: Police Chief Allen Banks
Cost: $22,725.00
Indexes: General Fund
Attachments: CORR Contract, Response to RFP, RFP, CMAF
Department: Police Department
Text of Legislative File CM-2021-098
The City of Round Rock seeks to enter into a three-year agreement with Veolia ES Technical Solutions, LLC,
who has the means and ability to transport, dispose and destroy hazardous chemicals and materials,
including controlled substances and contaminated gear. The Round Rock Police Department is
court -ordered to properly dispose of any collected Class 1 controlled substances at least twice a year.
Veolia ES Technical Solutions, LLC shall provide services to transport from the Police Department to their
facility for disposal/destruction.
The contract sets unit prices on the services provided by the vendor and doesn't set a specific departme
appropriation for these services. Cost will be dependant on the total number of items transported and
disposed of. The set prices are for the life of the three-year term of the agreement.
The total cost of the services provided will not exceed $22,725 over the three-year term of the agreement.
Cost: $22,725 maximum over three years
Source of Funds: General Fund
City of Round Rock Page 1 of 1