CM-2021-207 - 7/30/2021EVENTS TRUST FUND
Application
Office of the Governor
Economic Development and Tourism (EDT)
APPLICANT NAME: City of Round Rock
APPLICANT MAILING ADDRESS: 221 E Main Street, Round Rock, Texas 78664
EVENT NAME: 2022 Women's Collegiate Lacrosse Associates National Championship
DATE(S) OF EVENT: May 4-6, 2022
EVENT LOCATION (CITY): Round Rock
DATE APPLICATION SUBMITTED:vr
Effective April 1, 2021
Events Trust Fund Application
Event Trust Fund (ETF�, Major Events Reimbursement Program I,MERP)
or Motor Sports Racing Trust.Fund..(MSRTF}
Please review the Events Trust Fund Guidelines document and applicable statutes and rules before submitting this
application. Links can be found at https:// og v.texas.poyLbusinesslnage/event-trust-funds-prokram.
An application is not complete until all required documents are submitted, with the exception of the Event Support
Contract and the MERP required Human Trafficking Prevention Plan. See checklist in Section 7 of the application for
required documents.
Deadlines for submission are as follows:
ETF & MSRTF: No later than 120 days prior to the first day of the event.
MERP: No later than 45 days prior to the first day of the event, but not earlier than 1 year before the event.
Not later than the 30th day before the first day of the event, a site selection organization must submit a plan to prevent
the trafficking of persons in connection with the event to the Office of the Attorney General and the Chief of the Texas
Division of Emergency Management (see Guidelines document for trafficking plan submittal details).
Please submit all documents to eventsfund@gov.texas.00v.
Name of Endorsing Municipality or County: I City of Round Rock
Municipality or County Contact Name: I Chad McKenzie
Contact Title: I Director, Sports Management and Tourism
Contact Email: I cmckenzie@roundrocktexas.gov
Contact Phone Number: 1 512-219-5488
1. Has the endorsing municipality or county reviewed the event and found that it meets all eligibility requirements
as listed in Texas Government Code Chapter 478. Major Events Reimbursement Program, Chapter 479. Motor
Sports Racing Trust Fund, or Chapter 480. Events Trust Fund?
Yes® No ❑
2. Has the endorsing municipality or county determined that it will contribute local funding ("local match") to the
Event Trust Fund, if established?
Yes ® No ❑
Has the municipality or county authorized a non ro rt Local Organizing Committee (LOC) to enter into an
agreement with the Site Selection Organization to host the event on behalf of the municipality or county?
Yes ❑ No
2. If Question 1 is selected as "No," the municipality or county must directly enter into the Event Support Contract
with the Site Selection Organization.
If "Yes," provide the following information for the LOC:
Complete Business Name of LOC:
LOC Contact Name:
LOC Contact Title:
Contact Email:
Contact Phone Number:
Is the LOC designated in the official request letter submitted with the application? Yes ❑ No ❑
Full Name of Site Selection Organization:
USA Lacrosse
Site Selection Contact Name:
Lauren Rossi
Site Selection Contact Title:
Events Manager
Site Selection Contact Email:
Irossi@usalacrosse.com
Contact Phone Number:
410.235.6882 x163
*EDT reserves the right to contact the Site Selection Organization or any other organization directly related to this event.
Total Fund Amount Requested: $43,963
State Share: $37,899
Local Share: ; $6,064
*In accordance with statute, the State Share must be no more than 6.25 times the Local Share. To calculate the Local
Share, divide the State Share by 6.25. Total Fund = State Share + Local Share.
For MERP Aoolications
Estimated Direct Impact Total:
Estimated Secondary Impact Total: i
*Direct Impact + Secondary Impact = Total Fund. Calculate the Total Fund, and then determine the Local Share and State
Share.
Official Event Name:
2022 Women's Collegiate Lacrosse Associates National
Championship
Event Fund/Program being applied for:
(ETF, MERP, MSRTF)
ETF
Venue(s) of Event:
Round Rock Multipurpose Complex
TBD
Event Website:
Date(s) of the Primary Event:
May 4-6, 2022
Day set-up/load-in for the event will begin:
05-02-2022
Day take-down/load-out of the event will end:
05-07-2022
1. Cancelled- COVID
2. Virginia Beach
Location of Event for the previous 5 years:
(List most recent year first)
3. Round Rock
4. Salt Lake City
5. Winston Salem
Source of information for previous Events:
Site Selection Contact
Other locations outside of Texas considered to host
the event:
VA Beach, Salt Lake City, Grand Park
Was the site selected as a part of a multi -year
Signed as part of multi year for'20 and '22, but'20 was cancelled
agreement? If yes, what years (past and future)?
due to COVID19
Will there be a fee charged by the Site Selection
Organization, which must be paid as a condition to
Financial support is something that is strongly looked for in the bid
holding the event, including host fees, sanction
to help offset the cost of the venue (Rights Fee). $20,000.00
fees, participation fees, or bid fees for the event?*
If yes, what is the total amount of the above
$20,000.00
referenced fee(s)?*
Additional information:
*Reimbursement will not be made for such a fee in excess of the amount listed. See TAC Rule § 184.45(18).
Please provide the following information. The information provided should align with the information provided in
the Economic Impact Statement.
Estimated Attendance Chart: Complete the chart in the supplemental excel document and include with the
submission of the application. Instructions for completing the chart and an example are in the worksheet.
Estimated Attendance Data: The information provided below should align with the information provided in the
Estimated Attendance Chart.
Desired Market Area (area that will be affected by
the economic impact of the event. This is usually
the county in which the event is held and may
sometimes include adjacent counties):
Primary event day(s) on which attendance counts
will be collected and used for reporting attendance
after the event:
Anticipated Daily Average Attendance
at Primary Event (average of the total estimated
attendance from the day(s) listed above):
Anticipated Out -of -State Attendance
at Primary Event:
Round Rock
May 4,5,6 2022
1,200
1,116
Anticipated percentage of all attendees that will be
93%'
from Out -of -State:
Anticipated percentage of total attendance from i
Texas, but who are visiting from outside of the 7%
market area:
Spending Rates and Percentages: Provide the estimated daily average spending in the following categories for all
attendees below. Include only taxable expense(s) (e.g. most food purchased at a grocery store is not taxed and would
not be included, but food purchased at a restaurant is taxed and may be included.)
Spending Rate for Food & Non -Alcoholic Beverages:
$59 per day
Spending Rate for Shopping & Entertainment:
$7 per day
Spending Rate for Alcoholic Beverages:
$4 per day
What percentage of all attendees will consume
alcoholic beverages?
25%
Spending Rate for Hotel:
$103.05 per night
What percentage of all attendees will stay in hotels?
100%
On average, how many people per hotel room?
2 per room
Spending Rate for Car Rental:
$103 per day
What percentage of all attendees will rent cars?
70%
3
On average, how many people per rental car?
In accordance with TAC Rule § 184.13(d),184.23(d) and 184.30, no later than 45 days after the event, the total actual
attendance and the estimated number of attendees that are not residents of Texas at the event must be provided
to EDT. Supporting documentation must be submitted for verification. The following methods will be accepted: ticket
sales count, turnstile count, ticket scan count, convention registration check -in count, or participant totals (must be
accompanied by ticket or turnstile count for MERP & MSRTF). Other methods may be approved by the OOG in its
sole discretion prior to the first day of the event.
Please explain which of these methods or another
Participant list and list of Officials and Staff
method, subject to approval, that will be used:
EDT must receive the following documents (except the Event Support Contract and Human Trafficking Prevention
Plan) by the application deadline before it can issue an estimate of incremental taxes.
EDT is statutorily required to make a determination within 30 days after receiving a complete application. If an
application is incomplete, it will not be processed until all required information is submitted_ Early submission is
encouraged.
❑ Events Trust Fund Application completed and signed by someone the applying entity has determined is eligible
to bind the applying entity.
❑ Estimated Attendance Chart completed with information that aligns with the Economic Impact Study. Submitted
in pdf format.
❑ Endorsement Documentation from the endorsing municipality or endorsing county requesting participation in
the trust fund program and signed by a person authorized to bind the municipality or county. The documentation
should clearly indicate the municipality or county's endorsement of the event and the name of the LOC, if
applicable. The information in the document should coincide with the Selection Letter.
❑ Selection Letter A signed letter from the Site Selection Organization selecting the site in Texas that clearly
indicates and describes a highly competitive selection process by which site selection occurred, and that the
selection was based on an application by the endorsing municipality, county or LOC. This selection letter must
clearly indicate the selected LOC, the selected municipality or county, and the event date. The event date
indicated in the letter must match the requested event date.
❑ Economic Impact Study or other data sufficient for EDT to make the determination of the estimated incremental
increase in tax revenue directly attributable to the preparation or presentation of the event, including data for
any related activities. The Study should contain detailed information on the direct expenditures for the event in
the requested market area relating to the economic activity of attendees and other persons associated with the
event. The study may also include information on event expenditures, if available. For MERP's only, secondary
impacts must be included, and stated separately from the direct impact in order for these impacts to be
considered in development of the EDT estimate.
❑ Affidavit for Economic Impact signed by the person(s) who prepared the Study for the application.
❑ Affidavit of Endorsing Entity signed by each endorsing municipality, county and/or LOC.
❑ Human Trafficking Prevention Plan (MERP Only) No later than the 30th day before the first day of the event, the
Site Selection Organization must submit a plan to the trafficking of persons in connection with the event to the
office of the attorney general and the chief of the Texas Division of Emergency Management. Plans shall be
submitted to the following contacts:
Captain James T. (Tim) Ferguson — Office of the Attorney General james.feroa,texas.gov
Suzannah Jones — Texas Division of Emergency Management suzann;jh.1ones dps,texas.pov
❑ Event Support Contract is a contract by and between a Site Selection Organization and a local organizing
committee, an endorsing municipality, or an endorsing county setting out the representations and assurances of
the parties with respect to the selection of a site in this state for the location of an event, and the requirements
and costs necessary for the preparation or presentation of an event. Due before the first day of the event, early
submission will provide EDT with the opportunity to review the contract and address any issues prior to the event.
Note: Disclosure of Information under the Public Information Act. All documents submitted to the Office of the Governor
(OOG) may be subject to disclosure under the Texas Public Information Act, Chapter 552 of the Texas Government Code
("the Act"), including, but not limited to, the application, event support contract, economic impact analysis, and all
disbursement documentation submitted after the event, whether created or produced by the applicant or by any third -
party. If it is necessary to include proprietary or otherwise confidential information in the documents submitted, that
particular information should be clearly identified as such. Merely making a blanket claim that the all documents are
protected from disclosure because they may contain some proprietary or confidential information is not acceptable,
and will not render the information confidential. Any information that is not clearly identified as proprietary or
confidential will be released in accordance with the Act.
I, the authorized representative of the applicant, certify that the representations made, the facts stated in this application
and all supplemental documents are true and correct, and that no relevant facts have been intentionally omitted, as
evidenced by my signature below. I hereby agree, on behalf of the applicant, to comply with the reporting requirements
and will provide other documentation as requested.
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From: Stephanie Sandre <ssandre@scrrlaw.com>
Sent: Wednesday, June 30, 2021 10:27 AM
To: Nancy Yawn <nyawn@roundrocktexas.xov>
Subject: WCLA
Nancy:
I have reviewed the Event Trust Funds Application and Article 5190.14, Vernon's Texas Civil
Statutes. Based on the following criteria set forth in the statute, I am of the opinion that the 2022
Women's Collegiate Lacrosse Associates National Championships (the "Event") meets the requirements
of Section 5190.14.
• The City of Round Rock is a municipality
• A site selection organization selected a site in the City of Round Rock in Texas to host the Event
through a highly competitive selection process after considering one (1) or more locations
outside of Texas.
• The site selected is the sole site for the Event.
• The Event will not be held more than one (1) time in any year.
Please let me know if there is anything else that you need.
Thank you,
Stephanie L. Sandre
Attorney
Sheets & Crossfield, PLLC
309 East Main Street
Round Rock, TX 78664
Phone: (512) 738-8728
Fax: (512) 255-8986
crrnhamrf&vrriaw co
ROUND ROCK TEXAS
ADMINISTRATION
Office of the Governor
Governor Gregg Abbott
Economic Development and Tourism
P.O. Box 12428
Austin, Texas 78711-2428
Honorable Governor Abbott,
Mayor
Craig Morgan
Mayor Pro -Tern
Rene Flores
Councdmembers
Michelle Ly
Matthew Baker
Frank Ortega
Kristin Stevens
Hilda Montgomery
City Manager
Laune Hadley
Attorney
in L. Sheets
The City of Round Rock is in full support of hosting the 2022 Women's Collegiate Lacrosse Associates
National Championship May 4-6, 2022 to be held at the Round Rock Multipurpose Complex.
The City of Round Rock respectfully requests participation in the Texas Events Trust Fund Program for this
event.
If you have any questions, please feel free to contact me at 512-218-5401.
Sincerely,
Laurie Hadley
City Manager
CITY OF ROUND ROCK 221 East Main Street: Round Rock, Texas 78664
[Pi 512 218.5401 . IFi 512 218 7097 . roundrocktexas.gov
.9 USA
LAGi11O86y
2022 USA Lacrosse Women's Collegiate lacrosse Associates
National Championship: Selection of Round Rock, TX.
JUNE 18, 2821
Dear Nancy,
On behalf of USA Lacrosse and the Special Events Department, we would like to thank you for
your bid to host the 2022 USA Lacrosse Women's Collegiate Lacrosse Associates (WCLA)
National Championships at the Round Rock Multipurpose Complex in Round Rock, Texas.
Lacrosse is growing all over the country and we appreciate your interest in helping us to grow
the sport.
At this time, the Special Events Department feels as though the Round Rock Multipurpose
Complex is a great fit for the 2022 USA Lacrosse Women's Collegiate Lacrosse Associates
(WCLA) National Championships and would like to move forward with contracting,
Again, we thank you for your bid, we had nothing but a great experience from our time spent
there in 2018, and we look forward to working with you and returning in 2022.
Sincerely,
�f
Lauren Rossi
Manager, Special Events
2 Loveton Circle I Sparks, MO 21152
P: 410.235.6882 ext 163
USALaaws* oo[n I USALaxMagazine com
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2022 US Lacrosse Women's Collegiate
Lacrosse Associates (WCLA) National
Championships
Economic Impact Study
Prepared by the City of Round Rock
:K TEXAS
The Event
The 2022 US Lacrosse Women's Collegiate Lacrosse Associates (WCLA) National Championships will be
held May 4-6, 2022, at the Round Rock Multipurpose Complex in Round Rock, TX. The event will feature
Division I and Division II National Championships which showcase the nation's premier collegiate teams.
The Division I field features 16 teams; the Division II tournament consists of 16 teams. The WCLA is
comprised of 230 college club teams from coast -to -coast that compete under the US Lacrosse umbrella.
The most deserving Division I and Division 11 club teams qualify for the season -ending national
championships conducted by US Lacrosse, competing over three (3) days for national titles.
The City of Round Rock won the bid to host the 2022 US Lacrosse WCLA National Championships after a
highly competitive bid process with other cities across the country. This will be the third time to host this
event in Round Rock.
Figures f & 2 - Round Rock Multipurpose Complex
Assumptions
Assumed Total Number of Attendees
The 2022 US Lacrosse WCLA National Championships is projected to bring in a total of 1,200 attendees;
which includes participants, out-of-state, and out -of -area Texans over a course of 3 days. Attendee
projections were based on the 2022 US Lacrosse WCLA National Championships application, supplied by
Round Rock's Conventions and Visitors Bureau (CVB). The breakdown of out-of-state, and out -of -area
Texan attendees was provided to Round Rock's CVB by the US Lacrosse WCLA and used to project the
percentage and total number of attendees for the event. There are no local attendees projected for this
event since all teams and attendees are coming from either out-of-state or from out -of -area within Texas.
% of Total Number Total Number of
Event Attendees of Participants Participants
Out -of -State 93% 1,116
Out -of -Area Texans
7%
84
Local Area People
Total
100%
1,200
Other Assumptions
It is assumed that all out-of-town and out -of -area Texan attendees will stay in Round Rock for the 3 days
and 3 nights of the event, even though the only participants competing on the last day of the competition
will be those who have advanced to the final rounds in each respective event.
Event Expenditures Projections
Projected Car Rental Expenditures
The estimated number of out-of-state attendees is 1,116. Since car rentals would likely be shared by
members of the same group, this number of out-of-state attendees is divided by the CVB's standard guests
per participant multiplier of 2.5 to estimate 446 households. Some out-of-state attendees may drive their
own vehicle or use various ride sharing options. This study estimates that 75% of households will rent a car
for this event. Rental rates for a standard size car for May 4-6 have been averaged for nine rental car
companies located at the Austin -Bergstrom International Airport. This average is $103.00 per day.
Projected Hotel/Motels Expenditures
The average nightly hotel rate of $103.05 was obtained from a Source Strategies publication purchased by
the City of Round Rock and has been used to estimate hotel spending for the event. This study assumes a
conservative estimate of 2 people per room. The total number of room nights is calculated by taking the
number of attendees and multiplying it by the number of nights they are staying overnight in a hotel, then
dividing by four people per room.
Out -of -State
1,116
3
2 1 1674 1
103,051 172,505.70
Out -of -Area Texans
84
3
2 1
126 1
103.051 12 984.30
Total
1,200
1
1,800 1
1 $185,490.00
Projected Food/Dining and Alcoholic Drinks with Meals Expenditures
To project the economic impact associated with dining, buying alcoholic drinks with meals, and shopping
an average spending amount of $70 per attendee was used. This estimate from the Round Rock CVB is a
conservative projection based on surveys of prior local events. The $70 was divided between dining,
drinking, and shopping based on the following methodology.
The federal General Services Administration per diem rate for food while traveling for the Austin -Round
Rock metropolitan area is $59 per day. This study estimates spending on alcoholic drinks with meals to be
$4 per day. This amount is lower than many other events but because this event is for college students,
most of them will not be of legal age to purchase alcoholic drinks in restaurants.
2
Out -of -State 1
1,116 1 3
1
59.00 197,532.001
4.001 13 392,00
Out -of -Area Texans 1
84 1 3
59.00
14,868.001
4.001
1,008.00
Total 1
1,200 1
1 $212,400.001
1 $14,400.00
Projected Other Shopping Expenditures
Round Rock has a variety of shopping centers in the vicinity of the Round Rock Multipurpose Complex and
the event hotels. Based on the spending estimate per person of $70 per day from above, after dining and
alcoholic drinks with meals, it is estimated that the average spending on other shopping is $7 per day per
person,
Total Number Of Total Number of Average Spending Total Spending on
Attendees Attendees Days Per Day Shopping
11 I I 11
Projected Eligible Taxes from Direct Expenditures
The table below displays the projected direct expenditures and eligible sales taxes generated from the 2022
US Lacrosse WCLA National Championships between May 4-6. The total projected direct expenditures
resulting from the event is $540,850.50. The estimated sales tax generation is $37,899.45 in eligible state
taxes and $21,734.10 in eligible local taxes.
Shopping
Projected Texas Round
Direct Tax RockTax
Expenditures Rate
25,200.00 6.25%
Rate
2.00%
EligibleTexas
Taxes
1,575.00
RoundRock
Taxes
504.00
Hotels/Motels
185,490.00 6.00%
9.00%
11,129,40
16,694.10
Food/Meals(excluding drinks
212,400.00 6.25%
2.00%
13,275.00
4,248.00
Alcoholic Drinks with Meals
14,400.00 11.00%
2.00%
1,584.00
288.00
Car Rentals 1
103,360.50110.00%1
1 10,336.05
Total Eligible Expenditures I
$540,850.qql
$37,899.451
$21,734.1
Eligible
1- AN cars rented will likely be rented from the Austin Bergstrom International Airport Round Rock will not gain any sales
tax from these transactions, so Round Rock's applicable rate for this study Is 0%.
3
GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
AFFIDAVIT
for Economic Impact Documentation
Affidavit to be completed, including signed and notarized, by any and all party(ies) providing
economic data to support an application for an Event Trust Fund, Major Events Reimbursement
Program or Motor Sports Racing Trust Fund.
I,Andrea Saiz, am providing information to be used by a City, County or Local Organizing Committee for the purpose of
receiving funding through the Event Trust Fund, Major Events Reimbursement Program, or Motor Sports Racing Trust
Fund ("the Act"), and hereby swear and affirm that, to the best of my knowledge, any data provided is true and
accurate, and any projections made are based on reasonable assumptions documented in the information provided. I
further swear and affirm that I have reviewed the information being submitted, and that all of the statements made
and information provided herein, including statements made and information provided in any attachments are true,
complete, and correct, to the best of my knowledge. Information provided includes but is not limited to an economic
impact study or other data sufficient for the Economic Development and Tourism Office to make the determination of
the incremental increase in tax revenue associated with hosting the event in Texas, including a listing of any data for
any related activities.
I understand that the City, County or Local Organizing Committee is receiving funding under the Act for the purposes of
facilitating this event: 2022 US Lacrosse Women's Collegiate Lacrosse Associates National Championships on these dates: May
4-6, 2022 and that the information will be provided by the City, County or Local Organizing Committee as a government
document.
I understand that it is a felony offense under Section 37.10, Texas Penal Code, to knowingly make a false entry in, or
false alteration of, a governmental record, or to make, present, or use a governmental record with knowledge of its
falsity, when the actor has the intent to harm or defraud another.
I understand that the offense of perjury, under Section 37.02, Texas Penal Code, is committed when a person, with
intent to deceive and with knowledge of the statement's meaning, makes a false statement under oath or swears to
the truth of a false statement previously made and the statement is required or authorized by law to be made under
oath.
I understand my obligation to provide information about event expectations, performance, and expenses that are true
and accurate to the best of my knowledge and ability. I also understand my obligation to immediately report any
known or suspected waste, fraud, and abuse of funds received under the Act to the Texas State Auditor's Office at
1-800-892-8348. 1 hereby swear and affirm that I have read the entire affidavit, and I understand its contents.
POST OFFICE Box 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * Gov.TExAS.GOV
Affiant Signature
Q reo S0-4 z-
Printed Name
Title and Name of Organizatio Date
The State of Texas
County of Vyi I I iandn
Before me, a Notary Public, on this day personally appearedU� �1Af , known to me to be the
person whose name is subscribed to the forgoing instrument and acknowledged to me that he/she executed the same
for the purpose and consideration therein expressed.
Given under my hand and seal of office this day of S, Iq 120
(PERSONALIZED SEAL)
666MA AW'A
Notak Public, State of Texas
buaq- Gi I I,
(Print name of Notary Public here)
My commission expires theS day ofma , 20
POST OFFICE BOX 12428 AUSTIN, TEXAS 78711 * 512-936-0100 * GOV.TEXAS.GOV
(.RI (. \Itlto I
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AFFIDAVIT
of Endorsing Entity
Affidavit to be completed, including signed and notarized, by any and all Municipalities, Counties, and/or
LOCs endorsing an Event Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust
Fund.
I, Laurie Hadley, an authorized representative of the City of Round Rock, a [Local Organizing Committee (nonprofit
corporation), endorsing municipality or endorsing county] (circle one) ("Requestor') that is receiving funding through
the Event Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund ("the Act"), hereby
swear and affirm that, to the best of my knowledge, the Requestor has designed and implemented internal controls,
processes and procedures to help the Requestor ensure that the Requestor and its use of these funds complies with
all applicable laws, rules, and written guidance from the Economic Development and Tourism Office. I further swear
and affirm that I, or my duly authorized employee, representative, or agent, have reviewed the information, and that
all of the statements made and information provided therein, including statements made and information provided in
any attachments are true, complete, and correct to the best of my knowledge. All other information submitted as part
of this request for participation is being represented by me as true and correct, and I am unaware of any information
contained therein that is false, misleading, or fraudulent. Information provided includes but is not limited to:
(1) A letter from the municipality or county requesting participation in the Events Trust Fund program and signed by a
person authorized to bind the municipality or county;
(2) A letter from the site selection organization on organization letterhead selecting the site in Texas;
(3) An economic impact study or other data sufficient for the Economic Development and Tourism Office to make the
determination of the incremental increase in tax revenue associated with hosting the event in Texas, including a
listing of any data for any related activities;
(4) An application for an Events Trust Fund program and any attachments; and
(5) An Event Support Contract
I understand that I am receiving funding under the Act for the purposes of facilitating this event: 2022 Women's
Collegiate Lacrosse Associates National Championship on these dates: May 4-6 2022. 1 understand that non.
compliance with reporting requirements could be treated as a violation of the statute and/or program rules resulting
in the possible withholding of disbursement funding.
I understand that it is a felony offense under Section 37.10, Texas Penal Code, to knowingly make a false entry in, or
false alteration of, a governmental record, or to make, present, or use a governmental record with knowledge of its
falsity, when the actor has the intent to harm or defraud another.
I understand that the offense of perjury, under Section 37.02, Texas Penal Code, is committed when a person, with
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intent to deceive and with knowledge of the statement's meaning, makes a false statement under oath or swears to
the truth of a false statement previously made and the statement is required or authorized by law to be made under
oath.
I understand my obligation to provide information about event expectations, performance, and expenses that are
true and accurate to the best of my knowledge and ability. I also understand my obligation to immediately report any
known or suspected waste, fraud, and abuse of funds received under the Act to the Texas State Auditor's Office at
1-800-892-8348. 1 hereby swear and affirm that I have read the entire affidavit, and I understand its contents.
LIUA10-r �c
Affiant Signature Printed Name r
ATitled Na of OYganizat�n Date
The State of Texas
County of
Before me, a Notary Public, on this day personally appeared �� , known to me to be the
person whose name is subscribed to the forgoing instrument and acknowledged to me tha a/she executed the same
for the purpose and consideration therein expressed.
Given under my hand and seal of office this fl)''day of , 20�
No r Public, State of Texas
w
(PERSONALIZED SEAL)
(Print name of�Notary Public here)
My commission expires the day of �Vu�i' ' , 20
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HOST PARTNER AGREEMENT
THIS AGREEMENT (the "Agreement") is executed effective as of date of signing (the
"Effective Date") by and between US LACROSSE, INC (USL), 2 Loveton Circle , Sparks,
MD 21152, and the CITY OF ROUND ROCK, TEXAS (the "City.Host"), a Texas home -rule
municipality having offices at 221 East Main Street, Round Rock, Texas 78664, regarding
CityHost's desire to become an "Official Host Partner" of the 2022 WOMEN'S
COLLEGIATE LACROSSE ASSOCIATES NATIONAL CHAMPIONSHIPS (the "event")
in Round Rock, Texas, on or about May 4 through May 6, 2022, to be held at the Round Rock
Multipurpose Complex ("Multipurpose Complex") owned and operated by the City -Most and
located at 2001 N. Kenney Fort Blvd, Round Rock, Texas 78664.
NOW, THEREFORE, in consideration of the premises herein set forth and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, USL
and City. Host agree as follows:
1. Designation and Rights as Official Host Partner
(a) City Host shall be designated as an "Official Host Partner" for the event.
(b) USL has the right to secure its own sponsors or sponsorships for the
event.
(c) City Host acknowledges that USL has granted and/or may grant to other
National Corporate Sponsors, National Partners, or Licensees the use of
the USL's Marks (defined herein as USL's trademarks, trade names,
service marks and logos) in the promotion of USL's goods or services.
Said licensing and merchandising relationships shall be on a local,
regional, and national basis.
(d) USL and Cily/Host acknowledge that each recognizes the value of
inherent attributes of the goodwill associated with each other's respective
trademarks, trade names, service marks and logos. USL and City/Host
shall not apply for and shall not obtain any state or federal service mark
or trademark registration or any foreign service mark or trademark that
incorporates or uses the trademark, trade name, service mark or logo of
the other without the prior express written consent of the other.
2. USL 's Ri hts and Res onsibiliti
(a) USL shall have the right to receive and retain, in accordance with
conditions recited herein, all team entry fees from the event.
(b) USL shall obtain and maintain in full force and affect a general liability
insurance policy covering the event and said insurance policy shall fulfill
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all requirements of the City of Round Rock, Texas as to amount and
coverage. A copy of such insurance certificate shall be provided to
City/Host in advance of the event. USL shall, upon the direction of
City/Host, include City and designated sponsors as additional insureds on
such insurance policy at no additional cost or charge to City/Host
(c) USL, at its own expense, shall have the sole responsibility for
establishing, organizing, and operating the event.
I Fen and Costs
As consideration for the rights and benefits granted herein, and provided that USL
is in compliance with all terms of this Agreement, City Host shall pay to USL the
following:
(a) Rlg is Fee of Twenty Thousand and No/100 Dollars ($20,000.00).
Such rights fee shall assist in covering USL'S event costs, specifically
venue rental costs as set forth herein. The rights fee of $20,000.00 shall
be due and payable by City/Host to USL upon execution of this
Agreement and shall be used by USL as follows:
(i) Upon receipt of the rights fee from City/Host, USL shall use the
rights fee to pay the deposit amount required by the venue to
secure the venue for the Event. In the event the deposit has already
been paid by USL prior to the execution of this Agreement, the
rights fee shall be used toward the remaining costs of the venue
rental.
(ii) In the event USL pays the deposit for the venue rental and there
are remaining monies available from the rights fee, those
remaining monies shall be used towards the remaining costs of the
venue rental.
(iii) Within fifteen (15) days of the execution date of this Agreement,
USL shall provide City/Host (Attn: Nancy Yawn, Director of
Round Rock CVB) verification that the deposit for the venue has
been paid. Verification that the venue costs have been paid in full
shall be provided to the City/Host (Attn: Nancy Yawn, Director of
Round Rock CVB) within three (3) days of full payment of the
venue rental.
(iv) Failure to provide verification to City'Host as required in
subsection (iii) above shall be considered a material breach of this
Agreement and CityiHost shall at its sole discretion seek any and
all remedies available under Texas Law.
(b) Other Costs
City/Host shall be responsible for the costs associated with the premiums
or other expenses related to City Host's on -site promotions. City/Host
Shall also be responsible for costs associated with the production of
City/Host's own promotional materials to be distributed on -site.
City/Host shall endeavor to ensure that all City/Host advertising and
promotion complies with all applicable laws, rules and regulations.
4. Terms
Subject to the recited terns and provisions of this Agreement, the term of this
Agreement shall commence immediately upon the execution hereof by both
parties and shall end by operation of its own terms after completion of the event
on May 7, 2022.
S. Representations and Warranties
Each parry hereto represents and warrants to the other party as follows:
(a) it has the full right and legal authority to enter into and fully perform this
Agreement in accordance with the terms and conditions hereof.
(b) This Agreement, when executed, will be its legal, valid and binding
obligation enforceable against it in accordance with the terms and
conditions hereof, except to the extent that enforcement hereof may be
limited by bankruptcy, insolvency or other similar laws affecting
creditors' rights generally.
(c) The execution, delivery and performance of this Agreement does not and
will not violate or cause a breach of any other agreements or obligations to
which it is a party or by which it is bound, and no approval or other action
by any governmental authority or agency, or any other individual or entity,
is required in connection herewith.
(d) Each of the foregoing representations, warranties and covenants shall be
true at all times during the term hereof.
G. Use and Ownershipof Marks
USL and CityrHost hereby agrees to use the Marks of the other only as set forth
herein and only for the purposes of advertising, marketing and promoting the
event and related events and goods as set forth in this Agreement. Each party
shall retain ownership of its respective Marks. Use of the Marks under this
Agreement shall be for the benefit of the respective Mark owner. The parties
acknowledge that the rights granted by each party under this Agreement possess a
special, unique and extraordinary character that make difficult the assessment of
monetary damage that would be sustained by such party as a result of any
unauthorized use of any USL Mark or City, Host Mark. Accordingly, in the event
of any unauthorized use of any USL Mark or City/Host Mark by the other party
(or a party authorized by such other party), each party shall, in addition to any
other contractual, legal and equitable rights and remedies as may be available to
it, have, during the term hereof and after the termination or expiration of this
Agreement, the right to take such reasonable steps as are necessary to prevent any
further unauthorized use of any such event Mark or City/Host Mark, without
being required to prove damages or furnish a bond or other security, including
petitioning a court of competent jurisdiction for a temporary restraining order, a
preliminary or permanent injunction, and/or a decree for specific performance.
7. No Joint Venture
This Agreement does not constitute and shall not be constructed as constituting a
partnership, employer -employee, or ,joint venture between or among USL or
City/Host. USL is an independent contractor and is not City/Host's employee.
Neither party shall have any right whatsoever to obligate or bind the other party in
any manner whatsoever, except as expressly set forth herein. Neither party has
authority to enter into contracts or relationships or to perform acts as agent for the
other party.
8. Assignment
This Agreement shall be binding on the parties and their respective successors and
assigns. Notwithstanding the preceding sentence, neither party may assign this
Agreement without the prior written consent of the other party.
9. �loticc
Whenever notice is required to be given by either party to the other under this
Agreement, it shall be sent by certified U.S, mail with receipt confirmed to the
following:
To USL:
Kim Rogers
Director, Special Events
2 Lovelon Circle
Sparks, MD 21152
With copy to:
Lauren Ellison
One East Pratt Street, Suite 901
Baltimore, MD 21202
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To City/Host:
Laurie Hadley
City Manager
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Each party shall have the obligation to notify the other of any change in address for these
notice purposes.
10. Termination and Cancellation
(a) if the other party materially defaults in the performance of this Agreement,
and if such default is not cured within thirty (30) days following written
notice of such default to the defaulting party, then and in that event either
party hereto may terminate this Agreement without prejudice to any legal
or equitable rights to which such terminating party may be entitled, and
such termination shall be effective upon delivering notice to the other
party of such termination.
(b) City/Host may terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon ninety (40) days' written
notice to the other party. Prior to proceeding with a termination for cause,
CityHost agree to use all reasonable efforts to resolve any and all issues
with USL and shall provide USL a reasonable amount of time to remedy
the issues to avoid a termination for cause.
(c) Termination of this Agreement for any reason provided herein shall not
relieve either party from its obligation to perform up to the effective date
of such termination or to perform such obligations as may survive
termination.
(d) In the event of termination of this Agreement for any reason and/or the
cancellation of the event, the parties acknowledge that City/Host would
only be required to pay a prorata portion of its Rights Fee based on those
benefits actually determined by City/Host to have been provided to
City/Host by USL prior to termination or cancellation. In the event that
City/Host has, as of the effective date of termination or cancellation, paid
USL more of the Rights Fee than required by this section and this
Agreement, then and in that event, USL shall be obligated to promptly
refund the full difference to CityHost.
11. ltldgmnl&atiort
To the extent allowed by law, City/Host hereby agree to hold harmless USL , and
its affiliates and subsidiaries, and the agents, representatives, officers, directors,
employees and shareholders of the foregoing, from and against any and all claims,
suits, demands, damages, causes of action, expenses and liabilities of any kind
or character (including reasonable attorneys' fees and costs) related to or arising
out of, whether directly or indirectly, (i) City/Host's intentional or negligent
actions or omissions under this Agreement, including but not limited to trademark
infringements based upon USL's use of the City/Host Marks as approved in
accordance with this Agreement, contests, sweepstakes or other activities
conducted by City/Host pursuant to this Agreement, and any product
demonstrations or products distributed by City/Host pursuant to this Agreement
and (ii) any breach of this Agreement by City/Host.
To the extent allowed by law, USL hereby agree to hold harmless City/Host, and
its affiliates and subsidiaries, and the agents, representatives, officers, directors,
employees and shareholders of the foregoing, from and against any and all claims,
suits, demands, damages, causes of action, expenses and liabilities of any kind or
character (including reasonable attorneys' fees and costs) related to or arising out
of, whether directly or indirectly, (i) USL 's intentional or negligent actions or
omissions under this Agreement, including but not limited to trademark
infringements based upon City.'Host's use of USL 's Marks as approved in
accordance with this Agreement, contests, sweepstakes or other activities
conducted by USL pursuant to this Agreement, and any product demonstrations
or products distributed by USL pursuant to this Agreement and (ii) any breach of
this Agreement by USL.
Each party will promptly notify the other of any claim. The terns, provisions and
conditions of this Section 12 shall survive the expiration or earlier termination of
this Agreement.
12. Entire Agreement
This Agreement constitutes the entire agreement between City,Host and USL with
respect to the subject matter herein and shall supersede any and all other
agreements, whether oral or otherwise, between the parties. Any amendments or
modifications of this Agreement must be in writing and signed by authorized
representatives of both parties.
13. Limitation of Liability
Notwithstanding anything contained herein to the contrary, in no event shall either
party be liable to the other party for any consequential, incidental, punitive,
special, or indirect damages of any kind.
Gi
14. Confidentiality
The parties hereto expressly acknowledge that City/Host is a Texas municipality
and, as such, is subject to and will obey the Public Information Act and other
related statutes.
Notwithstanding the foregoing, the parties hereto agree to maintain in confidence
the terms and conditions of this Agreement and any other information disclosed
that such disclosing party has reasonably designated as confidential except for
disclosures to the parties' respective employees, agents, or representatives to the
extent necessary to implement this Agreement, and except where a proposed
disclosure of any specific terns or conditions hereof is authorized in advance in
writing by the parties, and except for disclosures required in the course of legal
proceedings arising out of this Agreement, in addition to any other remedies
available, injunctive relief shall be available to any aggrieved party. This
foregoing shall not apply to any information that becomes generally known
through no fault of the parties bound hereunder.
Is. Execution
This Agreement may be executed in counterparts and shall be deemed executed
and binding upon signature by both parties hereof.
lb. Governing Law
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms
or conditions herein, exclusive venue for same shall lie in Williamson County,
Texas. This Agreement shall be governed by and construed in accordance with
the laws and court decisions of the State of Texas.
17. Severability
Whenever possible, each provision of this Agreement shall be interpreted in such
a manner as to be effective and valid under applicable law, but if any provision of
this Agreement shall be invalid or enforceable under applicable law, such
provision shall be ineffective to the extent of such unenforceability or in
invalidity, without invalidating the remainder of such provision or the rcmaining
provisions of this Agreement. All obligations and rights or the parties expressed
herein shall be in addition to, and not in limitation of, those provided by
applicable law.
Is. No walveE
No failure or delay on the part of any of the parties in the exercise of any right,
power, or remedy under this Agreement shall operate as a waiver by such parry
thereof, nor shall exercise by any of the parties of any right, power or remedy
7
preclude other or further exercise thereof by such party or such party's exercise of
any other right, power or remedy. No waiver or modification of this Agreement
or of any provision herein, including this section, shall be valid unless it is in
writing and duly executed by the party charged with it.
19. Headintts
The headings contained in this Agreement are for convenience only and shall not
be construed as an interpretation of any of the language contained herein.
20. Survival
All rights and obligations that accrue pursuant hereto prior to the expiration or
termination of this Agreement, as the case may be, and the representations and
warranties mode in and the indemnifications provided pursuant to this Agreement
shall survive the expiration or earlier termination of this Agreement.
21. Force Maieure
No party hereto will be responsible for the performance of any of its obligations
hereunder if prevented, delayed or hindered by war, riots insurrection, embargoes,
strikes, concealed acts of workmen, casualty, accidents, acts of terror, or any other
occurrence beyond such party's control, excluding weather.
(Signatures are on the following page)
9
IN WITNESS WHEREOF, the parties hereby execute this Agreement on the indicated dates,
US L C SSE, INC. CITY OF ROUND ROCK, TEXAS
By: By:
Narnj M c Name: ilk 1w.1-4
Title: 1Z1Y3eAT, rs e I Imo' h Title:
Date: �.i_ T Date:
For City, Attest:
By: ugtk— -
Sara L. White, City Clerk
For City, Approved as to Form:
By:
peen-�Sawcts, City Attorney
9
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider authorizing the Application for Office of the Governor Economic
Development and Tourism Program for 2022 Women's Collegiate Lacrosse
National Championship at Round Rock Multipurpose Complex.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 7/30/2021
Dept Director: Chad McKenzie - Director
Cost:
Indexes:
Attachments: ETF WCLA May 4-6 2022
Department: Sports Management & Tourism
Text of Legislative File CM-2021-207
This program is from the Governor's office and has the potential of reimbursing the City of Projects related
to Economic Development and Tourism. This application is for events on May 4-6, 2022.
Cost: N/A
Source of Funds: N/A
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