CM-2021-215 - 8/6/2021SUPPLEMENTAL AGREEMENT NO.3
TO "CITY OF ROUND ROCK AGREEMENT
FOR PROFESSIONAL CONSULTING SERVICES FOR
DESIGN SERVICES
WITH
HALFF ASSOCIATES. INC."
CITY OF ROUND ROCK §
STATE OF TEXAS §
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THIS SUPPLEMENTAL AGREEMENT NO. 3 to "City of Round Rock Agreement for
Professional Consulting Services for Design Services with Halff Associates, Inc.," related to the
Heritage Trail West Project, hereinafter called "Supplemental Agreement No. 3," is made by and
between the City of Round Rock, Texas, a home -rule municipality, hereinafter called the "City"
and Halff Associates, Inc., hereinafter called the "Consultant."
WHEREAS, the City and Consultant executed the referenced "City of Round Rock
Agreement for Professional Consulting Services for Design Services," hereinafter called the
"Agreement," on July 23, 2015; and
WHEREAS, the parties previously amended the Scope of Services to add additional
services and costs for the Heritage Trail West Project in the amount of $94,800.00; and
WHEREAS, the parties further amended the Scope of Services to add additional services
and costs for the Heritage Trail West Project in the amount of $40,326.30; and
WHEREAS, the parties desire to further amend the Scope of Services to add additional
services and costs for the Heritage Trail West Project in the amount of $4,339.00 for a new total
not -to -exceed amount of $504,465.30; and
WHEREAS, it is necessary to amend the Scope of Services, the Fee and the Term of
services provided in the Agreement;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 3, the City and Consultant agree that said
Agreement is amended and supplemented as follows:
N,2bJ.2 [5
00474940/ss2
I.
Section 1.0 of the Agreement is hereby amended to. read as follows:
1.0 EFFECTIVE DATE, DURATION, AND TERM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto, and shall remain in full force and effect until it expires by operation of the term
indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be until full and satisfactory completion of the work
specified herein is achieved in accordance with Section 3. , whieh is estimated to be eempleted
Re later- than ^,.. effiber ^ff 201-9 and the Addendum to Exhibit "C " attached hereto and
incorporated herein for all purposes.
II.
Section 3.0 of the Apareement is hereby amended to read as follows:
3.0 SCOPE OF SERVICES
Consultant shall satisfactorily provide all services described herein and as set forth in
Exhibit "B" and the Addendum to Exhibit "B," attached hereto and incorporated herein for all
purposes.
Section 5.0 of the Agreement is hereby amended to read as follows:
5.0 CONTRACT AMOUNT
Not -to -Exceed Fee: In consideration for the professional consulting services to be
performed by Consultant, City agrees to pay Consultant an amount not -to -exceed Five Hundred
Thousand One Hundred Twenty -Six and 30/100 Dollars ($500.126.30), in accordance with
Exhibit "D" entitled "Fee Schedule," and the Supplemental Exhibit "W' which document is
attached hereto and incorporated herein for all purposes, in payment for services and the Scope
of Services deliverables as delineated in Exhibit "B" and the Addendum to Exhibit "B."
IV.
This Supplemental Agreement No. 3 shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
[Signatures appear on the following page.]
IN WITNESS WHEREOF, the City and Consultant have executed this Supplemental
Agreement No. 3 to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS
By: ltet&
Printed Name:
Title: 'W T-
Date Signed:
ATTEST:
By: •
Sara .. MWhit&eCity Cler
FOR CITY, APPROVED AS TO FORM:
By:
eetJs, City Attorney
65e'4, /ao,P.-e G - fu zaG-e
HALFF ASSOCIASES, INC.
By:
Printe Name: AIM
Title: &' ,
Date S ned: 7*1�
ADDENDUM TO EXHIBIT B: SCOPE OF CONSULTANT'S BASIC SERVICES
General Scope
The purpose of the services proposed herein is to update existing culvert 2 and 3 structure
designs to meet the CD Fulks outfall design. It is the Consultants intent to work in effective
cooperation with the City to achieve an efficient and acceptable implementation of the project.
Basic Services
The Consultant shall provide basic services as defined in Prime Agreement Exhibit B for added
scope items.
Task 7: Construction Phase Services
The Consultant shall modify existing sealed civil details to match Culvert 2 and 3 to the newly
designed outfall structures provided by CD Fulks MS design plans.
ADDENDUM TO EXHIBIT C: SCHEDULE
Refer to attached revised schedule. Any delay in project schedule that results in stopping for
45 days or more will result in a possible renegotiation of contract fees.
SUPPLEMENTAL EXHIBIT D: COMPENSATION FOR SERVICES
The Consultant's "Scope of Services" and associated Base Fees for providing professional
services for this project shall be according to the terms in this Agreement and outlined as follows:
Basic Services
Initial
supplemental
Supplemental
Supplemental
Total Fee
Agreement
Agreement 1
Agreement 2
Agreement 3
Task 1: Project Management I
$ 10,550
0
0
0
$ 10,550
Coordination
Task 2: Design Development
$ 39,400
0
0
0
$ 39,400
Task 3: Construction
Documents
$ 193,550
$ 14,200
0
0
$ 207,750
Task 4: Project Design Survey
$ 2,000
$ 4,100
0
0
$ 6,100
Task 5: Regulatory Entitlement
$33,350
0
0
0
0
Permitting
Task 5.1: WPAP (TCEQ)
$ 1,100
0
0
0
$ 1,100
Task 5.2: TxDot
$ 5,800
0
$ 72.53
0
$ 5,872.53
Task 5.3: TAS (TDLR —
Accessibility Compliance)
$ 5,800
0
$ 246.40
0
$ 6,046.40
Task 5.4: Bldg. & Site Permits
$ 5,800
0
$ 3,041.83
0
$ 8.841.83
DSO Services
Task 5.5: Union Pacific
$ 4,800
0
0
0
$ 4,800
Railroad
Task 5.6: Texas Historical
$ 1,800
0
0
0
$ 1,800
Commission & RRHPC
Task 6: Bidding Assistance
$ 20,150
$ 500
$ 6,175.31
0
$26,825 31
Task 7: Construction Phase
Services
$ 60,850
$ 2,600
$30,790.24
$4,339.00
$98.579 24
Task 8: Environmental
$ 2,650
$ 1,100
0
0
$ 3,750
Services
HALFF Associates, inc.
Pagel of 2
Task 12: Reimbursable
$ 2,500
0
0
0
$ 2,500
Expenses
Task A.1: CLOMR 1 and 3
0
$30.900
0
0
$ 30,900
Preparation and Submittal
Task A.2:CLOMR 2
Preparation and Submittal
0
$ 17,100
0
0
$ 17,100
Task A.3: LOMR Preparation
0
$22.800
0
0
$22,800
and Submittal
Task AASubsurface Utility
0
$ 1 500
0
0
$ 1,500
Evaluation
Total Fee7:$3�635,000
$94,800
$40,326.30
$4,339.00
$504,465.30
Note: If additional services are required beyond the scope enumerated, then additional
compensation will be requested. City shall be notified and authorize additional services and
compensation beyond the total fee prior to Consultant performing requested services.
HALFF Associates, inc.
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City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Agreement No. 3 with Halff Associates, Inc. for
the Heritage Trail West Project,
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 8/6/2021
Dept Director: Rick Atkins, Director
Cost: $4,339.00
Indexes: 2017 General Obligation Bonds
Attachments: Halff Associates Supplemental Agreement No 3, LAF - Suppl Agreement #3 w-
Hallf Associates - Heritage Trails West (00477948xA081`8)
Department: Parks & Recreation
Text of Legislative File CM-2021-215
This item includes additional engineering services required to coordinate drainage from CD Fulkes Middle
School through the Heritage Trail West project. During project design, City engineers consulted with RRISD
engineers to make sure the projects were compatible. However, the final construction plans from the
school did not match the original plans shared with the City during the design process. For this reason, it
was necessary for Halff Associates to redesign a portion of the project to account for different sized
stormwater pipes and slightly different alignment of those pipes.
The Heritage Trail project includes a 10' wide trail detailing the history of Round Rock as a timeline. The
project spans from the Bathing Beach at Chisholm Trail Road to Mays Street and include improvements at
Bathing Beach Park, Chisholm Trail Crossing Park, and Memorial Park. The programmatic elements of the
project will include historical, educational, arts & cultural, and general park elements. All elements
encourage community events and development revitalization along the corridor.
Cost: $4,339.00
Source of Funds: 2017 General Obligation Bonds
City of Round Rock Page ] of 1