R-2021-231 - 9/9/2021RESOLUTION NO. R-2021-231
WHEREAS, the City of Round Rock has previously entered into an Interlocal Agreement
("Agreement") with the Capital Metropolitan Transportation Authority (the "CMTA") for fixed route
and commuter service into Austin and reverse commuter service to Round Rock, and
WHEREAS, the City now desires to enter into Amendment No. 2 to the Interlocal Agreement
with CMTA to extend the term of the Agreement, increase the total fee amount to be paid under the
Agreement, and update the Scope of Services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment
No. 2 to the Interlocal Agreement with the Capital Metropolitan Transportation Authority, a copy of
same being attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 9th day of September, 2021.
%.- lzt 1 A/
CRAIG ORG ,Mayor
City o Round ock, Texas
ATTEST:
<ZIA (I et(g
SARA L. WHITE, City Clerk
0112.2021, 00480341
EXHIBIT
"Alp
1,
AMENDMENT 2
TO THE INTERLOCAL AGREEMENT
BETWEEN
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
AND
THE CITY OF ROUND ROCK
(Contract Transit Services)
This Amendment 2 to the Interlocal Agreement ("Amendment 2") is between Capital Metropolitan
Transportation Authority, a rapid transit authority and political subdivision of the State of Texas organized
under Chapter 451 of the Texas Transportation Code (" Capital Metro"), and the City of Round Rock, a
home rule city and municipal corporation, organized under Chapter 9 of the Local Government Code
("City"), each individually referred to as "Party" and collectively referred to as "Parties", pursuant to the
provisions of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code.
RECITALS
WHEREAS, the City and Capital Metro entered into an Interlocal Agreement (as amended, the
"Agreement"), dated effective May 4, 2017, for fixed route and commuter service into Austin and reverse
commuter service to Round Rock ("Transit Services');
WHEREAS, pursuant to that certain Amendment No. I to the Interlocal Agreement, dated effective
November 8, 2018, the terra of the Agreement was extended, service hours were added, and revisions were
made to the reporting procedures and holiday hours for service;
WHEREAS, the Parties wish to further amend the Agreement to extend the term of the Agreement, increase
the total fee amount to be paid under the Agreement, and update the Scope of Services; and
In consideration of the mutual covenants and agreements herein, Capital Metro and the City agree as
follows:
AGREEMENT
1. Term. The Term of the Agreement will continue through September 30, 2022, unless terminated earlier
in accordance with the Agreement.
2. Ste of Services. Attachment SOS -I Scope of Services of the Agrcement is deleted and replaced in
its entirety by the Attachment SOS -I Scope of Services to this Amendment 2.
3. Fees. Attachment SFP-1, Schedule of Fees and Payment, of the Agreement is deleted and replace in
its entirety by the Attachment SFP-I, Schedule of Fees and Payment attached to this Amendment 2.
The total fees under the Agreement shall not exceed $5,246,443 and shall be based on the Attachment
SFP-I, Schedule of Fees and Payments attached to this Amendment 2.
Anundment 2 Capital MetrorCiry of Rowd Rock (Contract Trani Services)
Page I of 8
4. Entire Agreement. The terms of this Amendment 2 are in addition to, and construed together with, the
terms of the Agreement, as amended, In the event of conflict in any language in the Agreement and
this Amendment 2, the language in this Amendment 2 will control.
S. Capitalized Terms. Capitalized items used in this Amendment 2 and not otherwise defined have the
meanings assigned to them in the Agreement.
IN WITNESS WHEREOF, the Parties have caused this Amendment 2 to be executed by their respective
undersigned duly authorized as of the last signature date below.
Capital Metropolitan Transportation Authority
By:
Sharmila Mukherjee
EVP, Strategic Planning and Development
Approved as to Form:
Attachments:
ATTACHMENT SOS -I Scope of Services
ATTACHMENT SFP-1 Schedule of Fees and Payments
City of Round Rock
By:
Printed Name: Craig Morgan
Title: Mayor
Date -
Approved as to Form:
Amendment 2 Capital Mctro/Cay of Round Rock (Contract Transit services)
Page 2 of 8
ATTACHMENT - SOS-1- Scope of Services
1. GENERAL PURPOSE
This Scope of Services documents the requirements related to the operation of fixed route and
commuter express services by Capital Metro for the City of Round Rock:
I.I. Capital Metro shall provide an operationally dependable vehicle service for passenger use,
equipped for maximum passenger comfort in a cost-effective manner, and continually maintained
and operated in a safe condition as described herein.
1.2. Capital Metro must obtain all required licenses and permits to operate in the Capital Metro's
service area within the scope of this contracted service.
1.3. Capital Metro shall furnish all supervision, personnel, passenger vehicles, fuel, materials, supplies,
storage and maintenance facilities, tools, equipment, insurance, and incidentals as required to
perform an operationally dependable public transportation service.
2. VEHICLE HOURS
Round Rock service will begin with four (4) routes: Round Rock Howard Station, Round Rock
Circulator, Round Rock Austin Express and Round Rock Tech Ridge Limited. The estimated vehicle
hours for these routes are:
Estimated Vehicle
Route
Hours per Service
Year*
Round Rock Howard
8,265
Route 501150
Round Rock Circulator
Route 51
3,542
Round Rock - Austin Express
886
Route 480
Round Rock Tech Ridge Limited
1,181
Route 152
Vehicle hours for the Round Rock Austin Express will be shared with Capital Metro service from the
Howard Express Station. Round Rock is responsible for the vehicle hours from Round Rock to Howard
Express Station. Capital Metro is responsible for vehicle hours from Howard Express Station to
downtown Austin. The vehicle hours in the figure above represent only vehicle hours for which Round
Rock is responsible.
*Service year is August 1, 2021 to September 30, 2022.
3. VEHICLE REQUIREMENTS
3.1. Two peak vehicles are required for Route 50.' 150, Round Rock Howard Station route. Vehicles
shall be an accessible and capable of transporting at least thirty-five (35) seated persons.
Amendment 2 Capital Nictro'CGIy of Round Rock (Contract Transit Services)
Page 3 of 8
3.2. One peak vehicle is required for Route 51, Round Rock Circulator. Vehicle shall be an accessible
vehicle with the ability to transport at least twelve (12) seated persons.
3.3. Two peak vehicles arc required for Route 980, Round Rock Austin Express route. Vehicles shall
be an accessible and capable of transporting at least forty-six (46) seated persons.
3.4. One peak vehicle is required for Route 152, Round Rock Tech Ridge Limited. Vehicle shall be an
accessible and capable of transporting at least thirty-five (35) seated persons.
4. SERVICE PERIOD
The service period shall operate as follows:
4.1. Route 50/I50, Round Rock Howard Station route: between approximately 6:30 a.m. 8:30 p.m.
(times may vary within this window, based on the specific route schedule) on weekdays only.
4.2. Route 51, Round Rock Circulator: between approximately 6:30 a.m. 6:30 p.m. (times may vary
within this window, based on the specific route schedule) on weekdays only.
4.3. Route 152, Round Rock Tech Ridge Limited. between approximately 6:15 a.m. 8:15 a.m, and
3:45 p.m. - 5:45 p.m. (times may vary within this window, based on the specific route schedule)
on weekdays only.
4.4 Route 980: between approximately 5:30 a.m. - 7:30 a.m. and 5:00 p.m. 7:00 p.m. (times may
vary within this window, based on the specific route schedule) on weekdays only.
4.5 Holidays: The City will not provide service on the following holidays:
• New Year's Day
• Martin Luther King Jr Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day After Thanksgiving
• Christmas Day
5. VEHICLES
5.1. Fixed route and commuter express vehicles shall have adequate heating and air conditioning; two-
way radios, not on citizen band frequency; fare box; adequate interior lighting; interior and exterior
signage; and padded, comfortable seating for passengers. All vehicles shall be wheelchair
accessible, capable of handling two wheelchair positions.
5.2. All vehicles shall be painted in accordance with Capital Metro's branding program. The City may
elect to coordinate with Capital Metro on representation of the City's service inside and outside
the buses. Capital Metro must approve the branding.
5.3. All vehicles shall be cleaned inside daily prior to being placed into service. Vehicle exteriors and
windows shall be washed weekly. Vehicle interiors shall at all times be kept free of exhaust fumes
Amendmen! 2 Capital Metro"City of Round Rock Won-rrci 'riviso sermebl
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and engine odors. The interior of the vehicles shall be maintained free from roaches and other
vermin.
5.4. Vehicles shall have illuminated destination and block signs that are highly visible and in
compliance with ADA regulations.
5.5. Vehicle destination signs shall display the route name of the route operated. The destination signs
on routes operated within Round Rock will reflect that service is Round Rock service. All
destination signs shall be illuminated for night operation.
5.6. Vehicles shall be equipped with passenger notice holders, and passenger discharge bells.
5.7. Vehicle bodies, frames, and components shall be in sound condition, and free of all damage.
Vehicles shall comply with safety and mechanical standards of all state, federal and local
governments. All mechanical, electrical, and hydraulic securement systems shall be maintained in
proper working condition at all times.
5.8. All vehicles shall be equipped to permit inward and outward wheelchair boarding. Ramps and lifts
will comply with ADA standards. Securement for mobility devices shall consist of four
securement belts. Additionally, a lap belt will be provided, if desired by the customer.
59. The vehicles' air conditioning system shall be of sufficient size and capacity to maintain an inside
temperature of 75 degrees Fahrenheit or 20 degrees lower than the outside temperature, whichever
is greater. The heating system shall have proportional controls and be of sufficient capacity to
maintain an inside constant temperature of 68 degrees Fahrenheit throughout the vehicle.
6. EQUIPMENT CONDITION
6.1. Capital Metro shall maintain each bus in a clean condition throughout, both interior and exterior,
at all times that the bus is in service for the City. All buses must be swept, mopped, interiors wiped
down (i.e_ dashboards, stanchions, bars, etc.). Each vehicle will be detailed at a minimum of once
every forty-five (45) days.
6.2. All vehicles placed into revenue service shall have all safety items fully operational (i.e., lights,
brakes, horn, tires, etc.)_
6.3. Spare buses shall be available to replace any bus that may become disabled or otherwise
unavailable for operations.
6.4. Capital Metro shall ensure regular and frequent maintenance checks of bus lifts and ramps and
will keep all lifts and ramps are in good running condition.
7. REPORTING
7.1. Capital Metro shall notify the City of all accidents and incidents within 24 hours.
Accident/incident reports shall be provided to the City within 24 hours after Capital Metro receives
the document. The City will be notified immediately, by a -mail, of passengers that receive medical
attention.
Amendment 2 Capttal MctrolCtty of Round Rock (Contract Transit Semmes)
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7.1.1.Notification e-mails:
• Enda Johnson, ejohnson a,roundrocktcxas.gov
• Gary Hudder, ghuddcQroundrocktcxas.gov
• Michael Bennett, mbennctt t ,roundrocktexas.gov
7.2. The City shall submit system information to the National Transit Database ("NTD") and FTA, as
required by Section 5307.
7.3. Capital Metro shall collect data, keep records and provide reports sufficient to enable the City of
Round Rock to meet its NTD reporting obligations as required by federal law and shall coordinate
with the City of Round Rock to ensure the data is reported by the proper party and there is no
double reporting of NTD data.
7.4. Capital Metro shall submit to the City of Round Rock the following information on a monthly
basis:
• Days of service
• Number of passengers
• Passengers per hour
• Passengers per mile
• Revenue hours
• Revenue miles
• Vehicle hours
• Vehicle miles
• Accident/Incident Reports
7.5. Capital Metro shall submit to the City of Round Rock the following information on a quarterly
basis:
• Boardings by Stop
7.6. Capital Metro shall submit to the City of Round Rock other reports as requested.
8. SERVICE ADJUSTMENTS
8.1. Service adjustments (i.e. changes to schedules) will occur three times per year, and must align
with the scheduled service adjustments for all other Capital Metro services.
8.2. Modifications to services may include, but are not limited to, extending, deleting or adding routes,
or parts of routes, and expanding or decreasing revenue hours.
8.3. The City may request service re-evaluation and service modifications for low -performing routes.
Should low -performing routes be identified, Capital Metro and the City will coordinate to provide
implementable options for increasing ridership.
Amendment 2 Capital Metrn/Ctty of Round Rock (Contract Trartso Sera ties)
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9. TRAINING
9.1. All bus operators performing the service of the City will be properly trained to provide a high
quality public transportation service Training will include, at a minimum, the following
elements:
9.1.1. Defensive Driving
9.1.2. Customer service, including providing service to persons with disabilities and proper
customer communication practices required for polite customer assistance.
9.1.3. Route specific training
9.1.4. Ongoing refresher training
9.2. The City shall have access to audit files upon request.
10. UNIFORM AND APPEARANCE
10.1. All bus operators will wear uniforms branded with Capital Metro logo and consistent with
Capital Metro's Uniform Standards.
10.2. At all times while on duty, bus operators shall be well groomed, clean and in complete uniform.
11. PERSONNEL
11.1. Capital Metro shall furnish all operators, mechanics, dispatchers, supervisors, administrative
personnel and other personnel services necessary for providing the Contracted Transit Services.
11.2. Capital Metro shall employ a street supervisor to monitor the Contracted Transit Services. Such
supervision shall also include responses to and investigation of all accidents.
11.3. Capital Metro shall provide dispatch and radio monitoring personnel during hours of revenue
service. Capital Metro shall be able to effectively dispatch assignments and provide prompt
responses to driver and/or vehicle problems which could impact service.
11.4. The City shall have access to audit files upon request.
112, FARE COLLECTION
12.1. The City shall retain and deposit all revenues directly collected from sales by the City. Capital
Metro shall retain and deposit all revenues directly collected from the sale of passes in the Capital
Metro service area.
12.2. Capital Metro shall provide the City with fare media for Round Rock transit services, with the
design approved by the City. Round Rock fare media shall be coded for Round Rock service.
12.3. All fares will be honored between the City's services and Capital Metro services.
Amendn►ent 2 Capital MetrolCtty of Round Rock (Contract Transit Services)
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12.4. All Round Rock proposed tares shall initially align with Capital Metro fares to provide a more
seamless system for passengers. For routes that do not connect to Capital Metro services,
changes to the fare structure shall be made at the discretion of the City, with a minimum 30-day
notification of changes to Capital Metro- It is the ultimate goal of the City and Capital Metro to
have a seamless fare structure.
13. MARKETING AND PUBLIC RELATIONS
13.1. Capital Metro and the City of Round Rock will coordinate to furnish all schedules, maps, tickets,
transfers, passes and other printed materials required for marketing the service. Capital Metro
and the City shall also coordinate to distribute appropriate materials for other routes and services
that benefit customers of each service, such as passenger notices, cooperate and participate in
marketing, promotion, advertising, public relations, and public education programs and projects.
13.2. All material for Round Rock service will specify that service is provided by the City of Round
Rock and operated by Capital Metro,
13.3. Capital Metro will provide system -wide placards on all Capital Metro buses advertising the
implementation of Round Rock transit service- Capital Metro and the City will coordinate on the
most appropriate time to install the placards.
Amendment 2 Capital Mctro'Gty of Round Rock (Contract Transit services)
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