CM-2021-330 - 12/10/2021CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT NO.2 WITH
WILLIAMSON COUNTY CHILDREN'S ADVOCACY CENTER
This Social Service Agency Annual Funding Agreement No. 2 (the "Agreement") is
made by and between the City of Round Rock, Texas (the "City") and Williamson County
Children's Advocacy Center (the "Agency"), a non-profit corporation. The City previously
allocated Pursuant to the terms of this Agreement, for Fiscal Year 2021-2022, the City hereby
agrees to allocate Forty Thousand and No/100 Dollars ($40,000.00) to the Agency to fulfill the
public purposes outlined by the City and the Agency herein.
1.1 Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to provide a safe and child -friendly center for child and teen victims of
sexual or physical abuse.
1.2 Administration of Agreement. The City shall administer this Agreement.
1.3 Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for the following program services:
(1) For family needs such as food clothing, and school supplies; and
(2) For additional forensic interview equipment.
1.4 Distribution of Funds. The City will pay the annual total sum of Forty
Thousand Dollars ($40,000.00) to the Agency in two (2) equal payments. Said
payments are contingent upon the Agency submitting performance measures in
accordance with Section 1.6(k) of this Agreement.
1.5 Relationshin of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
1.6 Princl les and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
4872-688"533/ss2
04 2_v 21-3 3c
b. The Agency shall remain in good standing under the laws of the state of
Texas;
C. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City, Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
i. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
j. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed -upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
2
1.7 Term of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 202I and ends September 30, 2022.
1.8 Entire Agreement., This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
EXECUTED BY: ,
Agenc P si ent/ , Board of Directors
LL
Ag n Chief rofessional Officer (Paid Staff)
CAyvManager, Ci f Round R k, Texas
FOR CITY, ATTEST:
By:
Meagan Spi , City . rk
FOR CITY, PPROVED AS TO FORM:
By:
Stephan .. S eets, City Attorney
3
Date Signed
Date gne
1 10 -2DZ1
Date Signed
ROUNQ ROCK
tTEXAi
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing a Social Service Agency Annual Funding Agreement with
Williamson County Children's Advocacy Center for $40,000.00,
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/10/2021
Dept Director: Brad Wiseman
Cost: $40,000.00
Indexes: General Fund
Attachments: LAF - WILCO Advocacy Center No. 2 (12 03 21), FY 21-22 RR2 funding
agreement-ARPA
Department: Planning & Development Services
Text of Legislative File CM-2021-330
City leadership developed a process to receive and evaluate funding requests from social services agencies.
This process was followed by a team of Council members and City staff to review the agency applications
and make funding recommendations. The recommendations are made utilizing criteria outlined in the
application. The agency's project must meet a municipal public purpose and must benefit an acceptable
number of Round Rock's citizens. Funded agencies are required to submit performance reports that reflect
the impact they are making in the Round Rock community. Williamson County of Children's Advocacy
Center will use this funding for forensic interview equipment and family needs such as food, clothing, and
school supplies. Funding has been allocated in the 2021-2022 operating budget for this agency. This
agreement outlines the terms and conditions.
Cost: $40,000
Source of Funds: General Fund
City of Round Rock Page 1 of I