CM-2021-333 - 12/10/2021CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY ANNUAL
FUNDING AGREEMENT WITH
TEXAS BAPTIST CHILDREN'S HOME
This Social Service Agency Annual Funding Agreement (the "Agreement") is made by
and between the City of Round Rock, Texas (the "City") and Texas Baptist Children's Homc
(the "Agency"), a non-profit corporation. Pursuant to the terms of this Agreement, for Fisca
Year 2021-2022, the City hereby agrees to allocate Ten Thousand and No/100 Dollarf
($10,000.00) to the Agency to fulfill the public purposes outlined by the City and the Agenc)
herein.
Li Purpose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency'.,
efforts to provide trauma -informed therapeutic services to mothers and children it
residence with Family Care.
1.2 Administration of Agreement, The City shall administer this Agreement.
1.3 Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely to partially fund a full-time Trust Based Relational
Intervention ("TBRI") certified counselor, two (2) part-time TBRI practitioners,
and a TBRI educator.
1.4 Distribution of Funds. The City will pay the annual total sum of Ten Thousand
Dollars ($10,000.00) to the Agency in two (2) equal payments. Said payments are
contingent upon the Agency submitting performance measures in accordance with
Section 1.6(k) of this Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other associatior
between the City and the Agency. Alternatively, nothing contained herein, eithe
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture
or other association between the Agency and the City.
1.6 Principles and C2ntrols. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the internal Revenue Code, unless exempted by
federal guidelines;
4854-3778-53481ss2
b. The Agency shall remain in good standing under the laws of the state of
Texas;
C. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgetec
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board
and shall be provided on a regular and timely basis, or as requested by the
City;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees
designees, and agents from any and all liability for any damage or injur)
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budge.
to the City. Such budget must have comparative columns showin€
previous year and current year actual and proposed budget figures
Revenues should be categorized by major source and expenses categorizes
by purpose;
i. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
j. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed -upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
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1.7 :[grm of Agreement. This Agreement shall be in effect for the City's fiscal year
which begins October 1, 2021 and ends September 30, 2022.
1.8 Entire Agreement, This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 AlsignahiML This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
EXECUTED BY:
Mike Amend, Chair, Board of Trustees
Texas Baptist Children's Home
AebbieRippstein, President
Texas Baptist Children's Home
�Z,l/ I" _ Z-- ._j'. n .
City Manager; Cfty bf Round Roc, Texas
FOR CITY, ATTEST:
By: U III
Meagan Spi#s, City C erk
December 1, 2021
Date Signed
December 1, 2021
Date Signed
J Z- I Z -2-02.1
Date Signed
FOR CITY4AR ED AS TO {ORM:
By: Steets, City Attorney
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City of Round Rock
I,RE103
UNO ROCK
xAS Agenda Item Summary
Agenda Number:
Title: Consider executing a Social Service Agency Annual Funding Agreement with
Texas Baptist Children's Home for $10,000.00.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/10/2021
Dept Director: Brad Wiseman
Cost: $10,000.00
Indexes: General Fund
Attachments: LAF TX Baptist Children's Home (12 03 21), Texas Baptist Children's Home
Department: Planning & Development Services
Text of Legislative File CM-2022-333
City leadership developed a process to receive and evaluate funding requests from social services agencies.
This process was followed by a team of Council members and City staff to review the applications and
make funding recommendations. The recommendations are made utilizing criteria outlined in the
application. The agency's project must meet a municipal public purpose and must benefit an acceptable
number of Round Rock's citizens. Funded agencies are required to submit performance reports that reflect
the impact they are making in the Round Rock community. Texas Baptist Children's Home will use this
funding to provide support for the salaries and benefits of the Trust Based Relational Intervention
Specialist (TBRI) and Trust Based Relational Intervention (TBRI) Licensed Professional Counselor positions.
Funding has been allocated in the 2021-2022 operating budget for this agency. This agreement outlines the
terms and conditions.
Cost: $10,000
Source of Funds: General Fund
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