CM-2021-346 - 12/17/2021TEXAS STATE LIBRARY
AND
ARCHIVES COMMISSION
Program Description
Application for
Texas Supports
Libraries
The Texas Supports Libraries Grant Program is designed to help communities respond directly and immediately to the
pandemic as well as to related economic and community needs through equitable approaches. Spending priorities are as
follows:
a) Enabling Texas libraries to reach residents through digital inclusion efforts, particularly in support of education,
health, and workforce development needs.
b) Equipping Texas libraries to safely respond to the pandemic by implementing public health protocols.
c) Supporting Texas library services that meet the needs of communities, including costs such as personnel,
technology, training, materials, supplies, equipment, and associated indirect costs.
Name of Library
Round Rock Public Library System
Project Manager
Michelle Cervantes
Phone Number 512-218-7010
Email Address mcervantes@roundrocktexas.gov
Name of Legal Entity
City of Round Rock, Round Rock Public Library System
DUNS # 102740792
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Application for Texas Supports libraries Grant - Application Due Bate: Friday, October 1, 2021 Paae i of 9
Grant proposal:
1. Needs Assessment (25 points): Describe the community you serve using demographic statistics,
library records, survey data, or other sources. Describe the circumstances that created the need for
this program in the community. Describe the program goals and the target audience. (Please limit
answer to 5000 characters, including spaces.)
Round Rock Public Library (RRPL) seeks grant funding to focus on workforce readiness,
diversity, equity, and inclusion (DEI) initiatives, and increase access to digital and print
resources. This grant will allow RRPL to purchase a subscription to O'Reilly Books for
Libraries, hire a DEI consultant, add the digital version of Pimsleur Language Program to the 5
Overdrive collection, and install additional hold lockers. With these resources, we believe RRPL
can further futureproof workforce development, identify and correct DE1 blind spots in our
organization, expand digital formats, and provide safer ways to access library materials for the
community.
RRPL serves a diverse and growing community. Round Rock's estimated population is 123,497
with 65,574 active library cardholders. With a total collection budget of $450,590, last year we
had a total circulation of 986,686 of both physical and digital items, and 219,736 individual
library visits. A market segment analysis of RRPL's customer data found the following traits to be
prevalent among cardholder households: age range of 35 to 54; have three or more persons in
the household; have children in the household; and have lived in the city for six or more years.
This data is used to improve understanding of cardholder lifestyles, foster effective
communication, target efforts, and plan for future services and facilities.
Prior to the pandemic, RRPL customers expressed interests in resources for children, reading,
personal travel, online shopping, and fitness. However, since early 2020, as our community was
rocked by triple crises: the global pandemic, the ensuing economic disruptions, and the fore
fronting of long existing racial inequities, customer priorities have changed. The focus has
turned toward reskilling, community healing, and to protect the well-being of our customers by
providing alternative ways to access resources.
In 2021, the library responded to changing customer priorities by installing holds lockers for
customers to access materials outside of the building, launching a homebound delivery service
for customers who are not able to travel to the library, and participating in the PIA Inclusive
Internship Initiative. We hope to continue this momentum into 2022 by offering more access to
resources and services, especially to our customers who were directly impacted by the
pandemic, economic disruptions, and racial inequities.
Application for Texas Supports Libraries Grant • Application Due Date- Friday, October 1, 2021 Paae 2 of 9
2. Program Design (25 points): Describe the services, programs, and activities that you will create
and provide to the community. (Please limit answer to 5000 characters, including spaces.)
Workforce Readiness
The library will acquire the subscription to O'Reilly for Public Libraries Complete which includes
more than 43,000 books and 30,000 hours of video in areas such as information technology and
software; business; digital media; professional and personal development, and desktop and web
applications. Cardholders will have simultaneous all access with no due dates to worry about.
DES
RRPL seeks to hire a DEI consultant to design, recommend and execute a fully integrated DEI
Learning Strategy to build inclusion, allyship and awareness that progresses our diverse workforce
and inclusive culture for the future of RRPL.
This program will specifically target RRPL's recruitment and retention policies and procedures. We
need assistance to identify strategies to reach our target audience, promote our organization to
potential candidates, and organize recruiting activities. RRPL will begin recruitment for seven new
positions in October 2022. We not only need to plan for the new positions, but also for upcoming
retirements as well.
Last year, our police department worked with Joyce James Consulting to provide diversity training
for command staff and our human resource organizational trainer, Darron Grussendorf, has worked
with Pamela Benson Owens. From these two local recommendations, we estimate the average
rate for DEI consulting ranges from $150 to $250 per hour. With support from the city human
resources department and resources provided by the Center for Diversity, Equity, and Inclusion,
Boston University Questrom School of Business, the library will prepare a Request for Proposal
(RFP) and will include the proposed budget not to exceed, 71 hours of service at a total of
$17,743.50. To review RFPs and interview the consultants, the library has selected Assistant HR
Director, Lisa Pierce -Jones, Friends Vice President, Melissa Fontenette-Mitchell, and Library
Director, Michelle Cervantes. Consultants will be scored on the proposal and interview.
The library will award the contract to the consultant with the highest score and schedule kick-off
meetings to proceed with the program.
Pimsleur Language
The library will acquire the 113 titles, up to level five, for all languages. These titles will be added to
the library's Overdrive collection and be made available to library cardholders. The titles will be
featured in the library eNewsletter, website, social media, and a list created on the Collection
Spotlight. We will promote the collection to the ESL classes, homebound delivery service, and at
outreach activities.
Holds Lockers
In 2020, we were fortunate to receive a TSLAC Cares grant in Cycle 1 for which we purchased
D-Tech HoldlTym smart lockers to place outside, behind our building. The lockers provide a safer
way, especially for those immuno-compromised and other at -risk patrons, to checkout items from
our library without having to enter the building. We conducted a survey and asked lockers users
about their overall experience with this service. We received 149 responses and 69% are in favor
of adding more lockers and 44% prefer to have more lockers added to the current location at the
library_ We have space to expand and will attach the 15 additional lockers to the existing system.
Application for Texas Supports Libraries Grant - Application Due Date Friday, October 1, 2021 Paae 3 of 9
3. Project Impact (20 points): Describe the impact your project will have on the community and how
it will meet the need you have identified in the community. (Please limit answer to 5000
characters, including spaces.)
Vorktorce Readiness
kccording to the U.S. Census Bureau 2019 estimates, and U.S. Equal Economic Opportunity
:ommission's Diversity in Tech Report, there were only 7% of Black and 8% of Hispanic[Latinx
spresented in the tech industry with even less diversity among the higher -level positions. On June 2,
'021, Switch, Inc. announced the primary location of Its Fifth Prime data center campus will be in Round
Lock, Texas. The land purchase agreement with Dell Technologies will allow Switch to construct over 1.5
nillion square feet of its highly resilient Tier 50 data center space next to Dell's global headquarters.
Vith those staggering statistics in mind and the potential number of technology jobs coming online soon,
he library would like to acquire the O'Reilly subscription because it offers online services and content
accessible to the widest possible range of users and is continually working to improve its services to
wpport accessibility for everyone. In combination with our other resources such as Linked In Learning and
IobsNow, customers will also be able to check-out Chromebooks and HotSpots to learn from anywhere.
'he library can connect people who have been affected by racial inequities with the resources that will help
hem grow, learn, and develop their highest potential.
o sustain this program, we will track usage statistics and survey users, with this data we will request
unds from the city operations budget to renew the subscription for FY23.
)EI
n 2020, the library leadership team attended the "Fostering an Antiracist Library Culture" training offered
>y ALA. We learned how to audit our programs and build more inclusive collections. After this training, we
mplernented the collectionHQ (DEI) module to evaluate our collections. There is still much more for us to
Jo. and we cannot do it alone. It's time to bring in a professional. With the new library building opening in
January 2023, we will have seven new vacant position to fill In October 2022. We feel that we have
)xhausted all the tools in our toolbox to recruit a diverse applicant pool. We will be able to measure the
effectiveness of the program by analyzing the Library Recruitment Demographics report. The most recent
'eport from May 2021, revealed that 70% identify as women, 50% identify as White (not Hispanic or
-atinx), 20% identify as Hispanic or Latinx, and 20% identify as Asian. Only 5% of applicants identified as
31ack or African American (not Hispanic or Latino). By implementing the recommendations and action
tems from the DE1 study, we can progress our goal for a more diverse workforce and inclusive culture for
;he future of RRPL.
Pimsleur Language
The collection development manager identified the five languages most requested by customers,
English -as -a -second language (ESL), Spanish, Chinese (Mandarin), French, and Italian. We have
resources in print and CD formats and would like to offer their in a downloadable audio version through
our Overdrive collection. The selection will include 113 complete titles. Adding the digital version will also
provide greater access to language learning materials for the students who attend the Williamson County
Literacy Council ESL classes at the library.
This program is a one-time purchase and library customers will have access to the resources beyond the
initial program timeline.
Holds Lockers
To sustain this program, the locker system will be moved to the new location of the library in January 2023_
The parks and recreation director and sports management director have committed space at their facilities
for future locker locations across the city.
Application for Texas Supports Libraries Grant • Application Due Date Friday, October 1, 2021 Paae 4 of 9
4. Timetable (IS points): Present a detailed timetable for how you intend to rollout all project activities within
the grant timeline. (Please limit answer to 5000 characters, including spaces.)
December 2021. Given notice to proceed, RRPL will submit the RFQ for the DEI consultant,
order the O'Reilly Books for Libraries subscription, Pimsleur Language Program, and holds
lookers.
January 2022: Conduct staff training and promote the new resources on the website, social
media, eNewsletter, internal signage, and with virtual/in-person programs over the course of
several months.
February 2022: DEI Consultant is hired, host a kick-off meeting. We estimate arrival of the
lockers to be six to nine weeks after ordering and we will install upon receipt.
July 2022: Conduct surveys and gather data.
August 2022: At the end of the grant program, we will submit our final report with the data
collected.
Application for Texas Supports Libraries Grant • Application Due Date Friday, October 1, 2021 Pane 5 of 9
S. Budget (15 points): Please indicate what items and/or services the library will purchase. Provide justification for
purchases and provide relevant documentation verifying stated costs. If exact quantity and/or cost information is
unavailable, please provide an estimate. (Please limit answer to 5000 characters, including spaces.)
O'Reilly for Public Libraries Complete, $10,000.00
Pimsieur language lessons from Overdrive, total for the four languages is $7,211.50.
D-Tech HoldITTm lockers, $15,045.00
Diversity, Equity, and Inclusive Consultant, (not to exceed) $17,743.50
Total Budget: $50,000.00
Application for Texas Supports Libraries Crant • Application Due Date Friday, October 1, 2021 Paae 6 of 9
CERTIFICATION: I certify, to the best of my ability, that the statements made in this application are true,
that the information provided is correct, and that I am authorized to enter into legally binding
commitments on behalf of the applicant organization.
r fin. I'UI A /g �*60
Name& Title Signature Date
This application must be signed by someone legally permitted to enter into binding legal contracts on behalf
of the libraryand will serve as the required grant application certification form. A complete application
packet will contain this application and a completed CIPA form.
By email, please send attention: Texas Supports Libraries Grant to grantsetsi. texas. gov or mail to:
Texas Supports Libraries Grant Program
Texas State Library and Archives Commission
Library Development & Networking Division
PO Box 12927
Austin, TX 78701
Application for Texas Supports Libraries Grant - Application Due Date: Friday, October 1. 2021 Paae 7of 9
BUDGET: Texas Support Libraries Grant Program
Supplies/Materials Quantity Per Unit Cost Total line item
Services
Pimsleur language lessons 113 titles 63.82 7,211.50
O'Reilly for Public Libraries Complete 1 subscription 10,000.00 10,000.00
D-Tech HoldlTT"' lockers
1 unit
Diversity, Equity, and Inclusive Consultant 71 hrs
Indirect Costs
15,045.00 15,045.00
250.00 per hr 17.743
TOTAL AMOUNT REQUESTED 49999
Application for Texas Supports Libraries Grant • Application Due Date: Friday, October 1, 2021 page 8 of 9
Children's Internet Protection Act (CIPA)
Certification for Federally Funded
Texas State Library and Archives Commission (TSLAC)
Competitive Grants
(September 1, 2021 - August 31, 2022)
As the duly authorized representative of the applicant/subrecipient, I hereby certify that the following is
true for the proposed project submitted under the Texas Supports Libraries Brant program*:
(Select only one of the following options):
idThe applicant/subrecipient public library has complied with the requirements of Section 9134(f)(I) of
the Library Services and Technology Act (LSTA).
OThe requirements of Section 9134(f) of the Library Services and Technology Act do not apply to the
applicant/subrecipient library because no funds made available under the LSTA program will be
used to purchase computers used to access the Internet or to pay for direct costs associated with
accessing the Internet for a public library or public elementary school or secondary school library
that does not receive discounted E-Rate services under the Communications Act of 1934, as
amended.
OThe applicant/subrecipient is not a public library.
l further c rtify that one of the following is true:
No LSTA funds from the grant award will be used by the subrecipient to purchase computers used to
access the Internet or to pay for direct costs associated with accessing the Internet for a public library
or public elementary school or secondary school library served by the applicandsubrecipient; or.
OIf any LSTA grant funds are used for such purposes, the subrecipient will obtain the appropriate
certifications from libraries receiving such purchases or payments.
*One form must be completed for ea h grant program for which you are applying.
L�AA�
Library Director y
Michelle Cervantes
Printed Name
9/29/2021
Date
Round Rock Public Library System
Library Name
Texas Supports Libraries
Grant Program
Application for Texas Supports Libraries Grant • Application Due Date: Friday, October 1, 2021 pace 9 of 9
I C/�MJ J I P% I G `1 VKMK T
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ARCHIVES COMMISSION
Notice of Funding Opportunity
Texas Supports Libraries
Grant Program Guidelines
Application Due Date:
Friday, October 1, 2021
Library Development & Networking Division
August 2021
Table of Contents
A.
Program Description
3
S.
Award Information
3
C.
Eligibility Information
4
D.
Application and Submission Information
4
E.
Application Review Information
B
F.
Award Administration Information
9
G.
Contacts
?1
Comments regarding the programs and services of the
Texas State Library and Archives Commission can be addressed to:
Director and Librarian
P. 0. Box 12927 ♦ Austin, Texas 78711-2927
512-463-5460 ♦ 512-463-5436 fax
Taxes Supports Llbrarias Grant Program Guidelines — SFY 2022 Application Due Date: Friday, October 1, 2021
Page 2 of i t
A. Program Description
The Texas Supports Libraries Grant Program is designed to help communities respond directly and immediately to
the pandemic as well as to related economic and community needs through equitable approaches. Spending
priorities are as follows:
a) Enabling Texas libraries to reach residents through digital inclusion efforts, particularly in support
of education, health, and workforce development needs.
b) Equipping Texas libraries to safely respond to the pandemic by implementing public health protocols.
c) Supporting Texas library services that meet the needs of communities, including costs such as personnel,
technology, training, materials, supplies, equipment, and associated indirect costs.
Programs should meet the following LSTA goals as identified in the 2018-2022 LSTA 5-Year Plan
(httos:Uwww.1st.texas.cov/skes/defaulVfiles/p I' I ctWl2ukl&l -rZlon/LSTA R018-2022-final plan FINAL.odf).
Needs
• All Texans and Texas communities need access to Internet -connected resources and services and support
to use the resources and services to meet individual and community needs.
• Texans of all ages need access to resources and services that promote and enhance literacy and further
formal and informal learning.
• Texans need access to resources and services for workforce development in order to prosper and enhance
the economic development of their communities.
Gools
• Texans and Texas communities will have access to Internet connected resources and services through
Texas libraries to meet community and personal goals and the support needed to use the resources and
services successfully.
• Texans will receive library services that effectively respond to community needs.
This reimbursement grant program will fund operating expenditures such as library supplies and materials,
technology, furniture, and contractual services. To be eligible, grant expenses must be reasonable and in
accordance with appropriate state or local operating policies and procedures.
B. Award Information
At least $760,000 is expected to be available for the Texas Supports Libraries grant program. Funding is provided
by the federal Institute of Museum and Library Services (IMLS) under the American Rescue Plan Act (P.L. 117-2).
Federal Award Identification Number (FAIN): LS-250239-OLS-21
Assistance Listing Numberr itle: 45.310 State Library Program
Maximum Award
Libraries with a single location may apply for a maximum of $50,000. Multi -branch libraries may add $10,000 per
branch. Total grant award may not exceed $200,000.
Example: if a library has a main location and two branch locations, they may apply for the base grant amount of
$50,000 and add an additional $10,000 for each branch location fora total request of $70,000.
Length of Funding
Texas Supports Libraries grants will open for application in September 2021 with an award date in November
2021. All funded projects must be completed by August 31, 2022. All grant funds MUST BE OBLIGATED by July
31, 2022.
Texas Supports Libraries Grant Program Guidelines — SFY 2022 Application Due Date: Friday, October 1, 2021
Page 3 of 11
C. Eligibility Information
Through their governing authority, accredited public libraries, local public library systems, libraries that are
members of the TexShare Library Consortium, or non-profit organizations that are applying on behalf of
accredited libraries and/or TexShare members, are eligible to apply for funds. Public library applicants must be
accredited by the Texas State Library and Archives Commission for the fiscal year in which the grant contracts
are issued.
There is no requirement for cost sharing, matching funds, or cost participation with this grant program.
Eligible Activities
The Texas Support Libraries Grant Program is designed to help communities respond directly and immediately to
the pandemic as well as to related economic and community needs through equitable approaches. Spending
priorities are as follows:
a) Enabling Texas libraries to reach residents through digital inclusion efforts, particularly In support
of education, health, and workforce development needs.
b) Equipping Texas libraries to safely respond to the pandemic by implementing public health protocols.
c) Supporting Texas library services that meet the needs of communities, including costs such as personnel,
technology, training, materials, supplies, equipment, and associated indirect costs.
The grant may also cover indirect costs as permitted In 2 CFR 200.
Ineligible Activities
This grant program will NOT fund the following costs:
a) Capital expenditures related to the purchase of real property, buildings, or motor vehicles
b) Capital expenditures related to the construction or expansion of facilities, including fixtures and
services
c) Capital expenditures related to renovation costs, including fixtures and services
d) Food, beverages, or food delivery equipment or services
e) Awards, honoraria, prizes, or gifts
Q Equipment or technology not specifically associated with pandemic services and programs.
g) Transportation/travel for participants or library personnel
h) Databases currently offered or similar to ones offered by the agency (i.e., a magazine index database
may not be purchased if a comparable one is provided by the agency)
i) Collection development purchases not specifically associated with pandemic services and programs
j) Advertising or public relations costs not specifically associated with the pandemic services and
programs
k) Performers or presenters whose purpose is to entertain rather than to educate
1) Staffing or fringe benefit costs
m) Other expenses as excluded in the guidelines
D. Application and Submission Information
Application Components
The grant application consists of the following components:
4. Application Certification Form signed by appropriate signing authority
2. Program narrative and budget
3. Children's Internet Protection Act (CIPA) certification form
Texas Supports Libraries Grant Program Guidelines — SFY 2022 Application Due Date: Friday, October 1, 2021
Page 4 of 11
Grant Management System (GMS) Access
TSLAC uses a grant management system or GMS that enables applicants to apply for grants electronically
through a web portal at https://grants.tal.texas.gov. Applications and required documents must be submitted in
GMS by the due date to be eligible for consideration. To submit your application online, you must have an active
GMS account. To create or activate an account, please have your library director submit a contact import form
(#ittas/haww,tsl.#exas.flovlsitesldefaulUfiles{out lBlacll fundins�IlstalC4n t Imjror# T h.*) to
grants@tsl.texas.gov. The e-mail should reference "GMS Access" in the subject line. TSLAC staff will review the
request and grant appropriate access.
If needed because of difficulty using the Internet or for other accessibility reasons, potential applicants may submit
copies of materials to Bethany Wilson, TSLAC Grants Administrator, via e-mail at arants@tsl.texas.gov.
The fellable PDF version of this application and all other application components can be found at:
httJ vuds on-dt# 3
Other requirements
Before submitting an application, the applicant organization must have a current and active D-U-N-SO Number.
Information on how to obtain a DUNS number may be found on D&B's website
(hltps;/Iwww,slrants.ftov/at}DIiC2ntslorOanitstiGn-reQ+stf9tign18teA-1-4btairl-duns-number.hlml). Obtaining a DUNS
number is free.
Who can submit the application?
Any individual authorized to use GMS and having the correct security rote will be able to submit the application in
GMS. Applicants will be required to submit the signed application certification. The application certification must
be signed by an individual authorized to enter into contracts with the State of Texas (e.g.. county judge, city
manager, etc.).
Deadline and Submission
Completed applications and g1 required documents must be submitted by 11:59 p.m. Central Time, Friday,
October 1, 2021. Please be advised that technical support will not be available after 4 p.m., Friday, October 1,
2021.
If you are unable to submit your application and/or required documentation via GMS, you may submit documents
via e-mail to 9rants0tsi.texas.aov with subject line, Texas Supports Libraries Grant. Please send mail
submissions to:
Texas Supports Libraries Grant
Texas State Library and Archives Commission
Library Development & Networking Division
PO Box 12927 (1201 Brazos St.)
Austin, TX 78711 (78701)
Program Timeline
August 2021 Guidelines released
September 2021 Applications open
October 1, 2021 Applications and required forms due
October 2021 Application packets evaluated by Grant Review Panel
October 2021 Applicants notified of Grant Review Panel recommendations
November 2021 Commission meets and approves projects
Texas Supports Libraries Grant Program Guidelines —SFY 2022 Application Due Date: Friday, October 1, 2021
Page 5 of 11
November 2021 Contracts issued to grant recipients
December 1, 2021 Projects begin
July 31, 2022 All project funds obligated
August 31, 2022 Projects end
E. Application Review information
Criteria for Award
This grant program is competitive. Agency staff will score proposals on the five criteria listed below. The maximum
number of points for each category is listed.
The detailed scoring rubric that will be used is provided below.
1. Needs Assessment (25 points)
Describe the community you serve using demographic statistics, library records, survey data, or other sources.
Describe the circumstances that created the need for this program in the community. Describe the program goals
and the target audience.
2. Program Design (25 points)
Describe the services, programs, and activities that you will create and provide to the community.
3. Project Impact (20 points)
Describe the impact your project will have on the community and how it will meet the need you have identified in
the community.
4. Timetable (15 points)
Present a detailed timetable for how you intend to roll out all project activities within the grant timeline.
5. Budget (15 points)
Please indicate what items and/or services the library will purchase. Provide justification for purchases and
provide relevant documentation verifying stated costs. If exact quantity and/or cost information is unavailable,
please provide an estimate.
Funding Decisions
(a) The agency staff will submit a recommended priority -ranked list of applicants for possible funding. Final
approval of a grant award Is solely at the determination of the Texas State Library and Archives Commission.
(b) Applications for grant funding will be evaluated only upon the information provided in the written application-
(c) The agency staff may negotiate with selected applicants to determine the terms of the award. To receive an
award, the applicant must accept any additional or special terms and conditions listed in the grant contract and
any changes in the grant application.
(d) The agency staff will notify unsuccessful applicants in writing.
Awarding of Grants
The commission has the right to reject applications or cancel or modify a grant solicitation at any point before a
contract is signed. The award of any grant is subject to the availability of funds.
TSLAC Staff Responsibility
Texas Supports Libraries Grant Program Guidelines — SFY 2022 Application Due Date: Friday, October 1, 2021
Page 6 of 11
Agency staff will review each application packet for the following:
Legal eligibility of the institution to participate in this grant program and appropriate authorizing signature
Conformance to the federal and state regulations pertaining to grants
Inclusion of unallowable costs
Errors in arithmetic or cost calculations
Submission of all required forms
Compliance with submission procedures and deadlines
Relevance and appropriateness of the project design and activities to the purpose of the grant program
Agency staff will raise issues and questions regarding the needs, methods, staffing, and costs of the applications.
Staff will also raise concerns regarding the relevance and appropriateness of the project design and activities to
the purpose of the grant program.
Applications with significant errors, omissions, or eligibility issues will not be rated. Applications in which the
project design and activities are not relevant and appropriate to the purpose of the grant program will be ineligible.
Grant Review Panel Responsibility
Agency staff will review and score grants based on established criteria under an expedited process.
Decision Making Process
To be considered eligible for funding by the commission, any application must receive a minimum adjusted mean
score of more than 60 percent of the maximum points available. To reduce the impact of scores that are
exceedingly high or low, or otherwise outside the range of scores from other reviewers, agency staff will tabulate
the panel's work using calculations such as an adjusted mean score.
(1) Applications will be ranked in priority order by score for consideration by the commission.
(2) If insufficient funds remain to fully fund the next application, the staff will negotiate a reduced grant with the
next ranked applicant.
(3) If the panel recommends funding an application that, for legal, fiscal, or other reasons, is unacceptable to the
staff, a contrary recommendation will be made. The applicant will be informed of this situation prior to presentation
to the commission and may negotiate a revision to the application. A positive recommendation to the commission
will be contingent upon successfully completing these negotiations prior to the commission meeting.
(4) If the panel Is unable to produce a set of recommendations for funding, the agency staff will use the same
evaluation procedures to develop recommendations to the commission.
Taxes Supports Libraries Grant Program Guidelines — SFY 2022 Application Due Date: Friday, October 1, 2021
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Scoring Rubric
Project Scoring Total in Four Areas:100 points
Relevance and appropriateness of the project design and activities to the purpose of the TSLAC CARES
grant program will be considered in the scoring of all criteria. Staff may score each criterion as follows:
0-1 points: Project does not meet the purposes of the grant program.
24 points: Project partially meets the purposes of the grant program.
4.5 points: Project is a clear Tit for the purposes of the grant program.
Needs Assessment (Points: Raw score a 5 max, welght d 5; Final score: 25 max)
4)
Describe the community you serve using demographic statistics, library records, survey data, or other
sources. Describe the circumstances that created the need for this program in the community. Describe
the program goals and the target audience.
0-1 points
Provides no evidence of need
for program and/or service in
community.
Program and/or service goals
and audience are not defined.
Does not describe needs
assessment process and/or
how need was determined
(i.e., no description of
community served,
demographic statistics, library
records or evidence or
surveys).
2-3 points
Provides partial/some
evidence of need for
program and/or service in
community.
Program and/or service
goals and audience are
defined but show little to no
connection to description of
community need.
Needs assessment seems
vague and incompletely
describes how stated need
was determined.
4-5 points
Provides clear and
convincing evidence of need
for program and/or service in
community.
Program and/or service goals
and audience are clearly
connected to description of
community need.
Clearly describes needs
Including how stated need
was determined.
L2) _ Program Deslgn (Points: Raw score w 5 max, weight a 5; Final score o 25 max)
Describe the services, programs, and activities that you will create and provide to the community.
0-1 points
• Programs, services, and/or
activities you will create are
not clearly defined or detailed
• Audience is not defined.
2-3 points
• Programs, services, and/or
activities you will create are
somewhat defined or
detailed.
• Audience is somewhat
defined.
4-5 points
Programs, services, and/or
activities you will create are
clearly defined and detailed.
Audience is clearly defined
1 3) Project impact (Points: Raw score a 5 max, weight o 4; Final score o 20 max) I
Describe the impact your project will have on the community and how it will meet the need you have
identified in the community.
0-1 points
• Programs, services, and/or
activities you will create do not
relate to community need.
• The purpose of the program,
service and/or activity is
unclear.
2-3 points
Programs, services, and/or
activities you will create
somewhat relate to
community need.
The purpose of the
program, service and/or
activity are vague.
4-5 points
• Programs, services, and/or
activities you will create
relate to community need.
• The purpose of the program,
service and/or activity is
clearly defined.
Texas Supports Libraries Grant Program Guldel Into — SFY 2022 Application Due Date: Friday, October 1, 2021
Page 8 of 1 i
The goals for the program,
. The goals for the program,
The goals for the program,
service, and/or activity are
service, and/or activity are
service, and/or activity are
unclear,
vague,
unclearly defined.
4) Timetable (Paints: Raw score a 5 max, weight a 3; Final score o 13 max)
Present a detailed timetable for how you intend to roll out all project activities within the grant timeline.
0-1 points
2-3 points
4-5 points
A timeline for the program is
A timeline for the program is
A detailed timeline with
not provided.
provided, but details are
dates for each stated grant
vague.
activity is provided.
5) Budget (Points: Raw Score a 5 max, weight a 3; Final score a 15 max)
Please indicate what items and/or services the library will purchase. Provide justification for purchases
and provide relevant documentation verifying stated costs. If exact quantity and/or cost information is
unavailable, please provide an estimate.
0-1 points
2-3 points
4-5 points
• Budget table is incomplete.
. Budget table is complete.
. Budget table is complete.
• Provides no narrative
. Budget description exists
. Budget description clearly
description, beyond the budget
but does not dearly detail
details how costs were
column, of how funds will be
how costs were determined.
determined for the project.
spent.
. Costs seem unreasonable.
a Costs seem reasonable.
Additional Points - up to 10 Additional Points Available
5 points: Awarded if applicant library has not received a TSLAC CARES grant.
5 points: Awarded if applicant library has not received a TSLAC grant in the past 5 years.
F. Award Administration Information
Notice of Award
Applicants will be notified of the funding decisions via e-mail. The notification will include an award letter and
protest procedures, which are also included in this notice.
Once the awards have been awarded, successful applicants will receive instructions on how to proceed. TSLAC
will provide mandatory training for successful applicants.
Protest Procedure — Texas State Library and Archives Commission, 13 TAC §2.55
(a) An aggrieved person who is not satisfied with a decision, procedure, or service received from the staff of the
Texas State Library and Archives Commission or who is an actual or prospective bidder, grantee, or contractor
aggrieved in connection with a solicitation, evaluation, or award may file a protest with the Director and Librarian
in accordance with this rule.
(b) A protest must be submitted to the Director and Librarian within 21 days after the person knows or should
have known of the matter which is protested. The Director and Librarian has the discretion to allow a protest filed
after 21 days if the protestant shows good cause for the late filing or if the protest raises an issue significant to the
general policies and procedures of the commission-
(c) The protestant shall mail or deliver a copy of the protest to all interested persons. The Director and Librarian
will furnish a list of interested persons to a protestant. For protests of a competitive selection (bid, contract, or
grant), interested persons shall include all persons who have submitted a bid, proposal, or application.
Texas Supports libraries Grant Program Guidelines — SFY 2022 Application Due Date: Friday, October 1, 2021
Page 9 of 11
(d) A protest must be in writing and identified as a protest under this section, and contain the following:
(1) A description of the protestant's Interest in the matter
(2) The issue(s) to be resolved and remedy(s) requested
(3) The protestarifs argument supporting the protest, including a statement of relevant facts and applicable
law, specifying the statutes, rules, or other legal authority alleged to have been violated
(4) The protestant's affirmation that facts set forth in the protest are true
(5) A certification that a copy of the protest has been mailed or delivered to all interested persons
(e) Upon receipt of a protest conforming to the requirements of this section, the commission shall not proceed
with the solicitation, award, or contract until the protest is resolved, unless the Director and Librarian makes a
written determination that delay would harm the substantial Interests of the state.
(f) The Director and Librarian has the authority to decide, settle, or resolve the protest and will make a written
determination. The Director and Librarian may solicit written responses to the protest from other parties. The
Director and Librarian shall inform the protesting party and other interested parties by letter of his determ€nation,
and how to appeal the determination to the commission.
(g) An interested party may appeal the determination of the Director and Librarian. An appeal must be in writing
and conform to paragraphs (1) - (3) of this subsection:
(1) The appeal must be received in the office of the Director and Librarian no later than 15 days after the date
the determination is mailed to interested parties;
(2) A copy of the appeal must be mailed or delivered by the appealing party to all interested parties and
contain a certification of mailing or delivery;
(3) The appealing party must state whether or not an opportunity is requested to make an oral presentation
to the commission in open meeting.
(h) The Director and Librarian shall refer the matter to the commission for their consideration at an open meeting.
(€) The chair of the commission has the discretion to allow an appeal Tiled more than 15 days after the Director
and Librarian's determination if the appealing party shows good cause for the late filing or if the appeal raises an
issue significant to the general policies or procedures of the commission.
0) An interested party may file a response to an appeal of the determination of the Director and Librarian no later
than seven days after the appeal is mailed or delivered.
(k) Copies of the appeal and responses of interested parties, if any, shall be mailed to the commission by the
Director and Librarian.
(1) The chair of the commission has the discretion to decide whether or not a request for oral presentations will
be granted and will set the order and amount of time for oral presentations that are allowed. The chair also has
the discretion to decide whether presentations and written documents presented by Commission staff and
interested parties will be allowed.
(m) The commission will determine properly filed appeals and make its decision in open meeting. The commission
shall vote to uphold or reverse the decision of the Director and Librarian. Failing a majority vote of a quorum of the
commission, the Director and Librarian's decision is upheld. The commission's decision is final and not subject to
judicial review under the statutes governing the commission.
(n) A decision issued either by the commission in open meeting or in writing by the Director and Librarian shall be
the final administrative action of the commission.
(o) Documentation concerning a protest of a competitive selection Is part of the commission's records series for
that selection and is retained in accordance with the commission's approved records retention schedule.
Policy Requirements
TSLAC competitive grant recipients are subject to the State of Texas Uniform Grant Management Standards
(UGMS) (h •/Av~ QpMUIMIAW. texasov! h n m . and federal Office of Management and
Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (also known as the Supercircular)(httosJllederaMister.aov/a/2013-30465).
Texas Supports Libraries Grant Program Guidelines — SFY 2022 Application Due Date; Friday, October 1, 2021
Page 1100111
Reporting
Grantees must submit financial and performance reports at the end of the reporting period as will be outlined in
the grant contract. Reports will be submitted electronically through TSLAC's Grant Management System (GMS)_
G. Contacts
TSLAC staff members are available via e-mail during regular business hours {7:30 a.m.-4:30 p.m., Central) to
assist with competitive grants.
Bethany Wilson, Grants Administrator
Phone: 512.463.5527, 800-252-9386 (toll free)
Fax: 512-936.2306
E-mail: bwilson@tsi.texas.gov
Erica McCormick, Program Coordinator
E-mail: emccormick@tsl.texas.gov
Texas Supports Libraries Grant Program Guldelinos — SFY 2022 Application Due Data: Friday, October 1, 2021
Page 11 of 11
TEXAS STATE LIBRARY & ARCHIVES COMMISSION
TEXAS SUPPORTS LIBRARIES GRANT PROGRAM
Grant Number: TSL-22024
1. CONTRACTING PARTIES
Grantor: Texas State Library and Archives Commission (TSLAC)
Subrecipient: City of Round Rock, Round Rock Public Library System
2 i 6 E Main Ave
Round Rock, TX 78664-5245
FUEI No.: 102740792
IL TERM OF GRANT
December I, 2021, through August 31, 2022 (State Fiscal Year (SFY) 2022)
Ill. STATEMENT OF SERVICES TO BE PERFORMED
Subrecipient shall provide services as outlined in the approved grant application (Texas Supports Libraries Grant for SFY 2022) as
approved by TSLAC. Grant funds must be used to meet TSLAC and Federal goals. The Subrecipient must report information relating
to best practices and performance outcomes during the period of this contract. The approved grant application submitted by Subrecipient
is incorporated into this contract as if fully set forth herein. in the event of any conflict between the grant application and this contract,
this contract shall prevail.
IV. GRANT AMOUNTS AND DISBURSEMENT REQUIREMENTS
A. The total amount of the grant shalt not exceed: $49,999.00. Indirect costs, as included in the total amount awarded, shall not
exceed 0.000 or $ 0.0(} as indicated in the budget below.
B. Source of funds:
Institute of Museum and Library Services (IMLS)
CFDA Name: Grants to States CFDA #: 45.310
Federal Award Identification #: LS-250239-OLS-21; Federal Award Date: April 8. 2021
C. The Subrecipient is restricted to one of two methods for requesting funds from TSLAC. The Subrecipient may request reimbursement
of actual and allowable expenditures for the Subreeipient's normal billing cycle, or advance payment for estimated and allowable
expenditures to be incurred in the 30-day period following the request. Only Subrecipients providing documentation to demonstrate
a lack of sufficient working capital and the ability to minimize the lime elapsing between transfer of funds from TSLAC and
disbursement of grant funds will be allowed to request advance payments.
D. The Subrecipient must request payments from TSLAC using TSLAC's Request for Funds fomm (RFF) via TSLAC's online Grant
Management System (GMS), located at hilps://grants.isi.texas.gov. Requests may be submitted to TSLAC no more often than once
every 30 days, and no less often than once per quarter. Funds will be processed and paid to the Subrecipient provided TSLAC has
received a fully executed contract, and Subrecipient has fulfilled all reporting and training requirements for current and preceding
contracts and submitted supporting documentation with the RFF.
E. When submitting an RFF for reimbursement, the Subrecipient must provide TSLAC with supporting documentation, such as
receipts, paid invoices, time sheets, and/or pay stubs to support the amount requested before payment will be processed.
F. The Subrecipient may not obligate or encumber grant funds afler July 31, 2022. Subrecipient must submit the final request for
reimbursement no later than August 1, 2022. All supporting documentation must be submitted no later than August 31, 2022.
G. If the Subrecipient does not expend funds on a regular basis and/or provide notice relating to unexpended fitnds by May 31,
2022, TSLAC reserves the right to act as necessary to reduce any unexpended balances, including reducing the amount specified
in Section IV. A. above.
H. Interest earned in excess of $500 on advanced funds must be returned to TSLAC per requirements in the State of Texas Uniform
Grant Management Standards (UGMS). All unexpended grant funds must be returned to TSLAC per requirements in UGMS.
1. Per the approved grant application, funds are authorized according to the following budget:
Salaries/Wages.+Benefits
_ S 0.00
Travel
$ 0,00
E ui meat
$15,045.00
a0pplics/Materials
S 0.0
Services
$17.211.00
Consultant Fees
$17,743.00
Indirect Costs
$ 0.00
Total
$49,999.00
SPY 2022 Texas Supports Libraries Gram - TSL-22024 t 01,6 ISLAC
V. REQUEST FOR FiSCAL AND PROGRAMMATIC CHANGES
If the Subrecipient anticipates a treed for a budget or program revision, Subrecipient must notify TSLAC and, if approved by TSLAC,
request a budget and/or program revision for fiscal and/or programmatic changes as outlined in this Section. Subrecipient must submit a
change request for budget and/or program revisions electronically on TSLAC's GMS. Under no condition may a Subrecipient request to
exceed the total grant amount. TSLAC must receive all change requests on or before June 15, 2022. Requests received after this date will
generally be declined but may be considered on a case -by -case basis if extenuating circumstances exist. Subrecipient must submit a
budget and/or program change request to TSLAC before obligating or expending grant funds as follows:
A. Fiscal changes require an approved budget revision under any of the following conditions:
I . Making cumulative transfers among budget cost categories or projects that are expected to exceed ten (10) percent of the
total grant;
2. Transferring any funds into a budget cost category that currently equals zero (SO);
3. Expending any program income earned through the utilization of resources funded by this grant; or,
4. Changing the items listed in the approved budget categories if an item's cost or features are substantially different from
what the approved grant application specifies, or from a previously approved fiscal or program revision.
B. Programmatic changes to the approved grant application require an approved Program Revision under any of the following
conditions:
1. Obtaining the services of a third party to perform activities that are central to the purposes of the grant; or,
2. Changing the scope or objectives of the approved program, regardless of whether there is an associated budget revision. A
change in scope is a substantive difference in the approach or method used to reach program objectives.
VI. EQUIPMENT AND PROPERTY REQUIREMENTS
A. If conditions described in Section V.A.1. are met, any fiscal change to items listed in the Equipment budget category specified in
Section IV. I, of this contract will require an approved Budget Revision before making the change. A fiscal change includes a change
in the cost of the equipment and/or property, and any cost necessary to put the item into service, including, but not limited to, the
cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make the item usable for the purpose for
which it is acquired. Ancillary charges such as taxes, duty, protective in -transit insurance, freight, and installation should be included
in or excluded from the expenditure cost in accordance with the Subrecipient's regular accounting practices and Generally Accepted
Accounting Practices (GAAP). TSLAC will not advise Subrecipient on ancillary charges.
B. The Subrecipient will comply with UGMS Pan Ill, Subpart C, Sec. 32 (d)(3) requiring certain items of equipment to be
maintained on inventory if the item's cost is between $500 and $1000.
C. Equipment cosling $5,000 or more per unit requires approval before purchase. In those instances, TSLAC will secure approval
from 1MLS on behalf of the Subrecipient and inform Subrecipient of approval once received.
D. Subrecipient must fitrnish a statement to TSLAC certifying the governing entity's capitalization level with the signed grant
contract. Subrecipient agrees to maintain records on all equipment/properiy with an acquisition cost above governing entity's
capitalization level.
E. Subject to the obligations and conditions set forth in UGMS, title to equipment acquired under a grant will vest in the Subrecipient
upon acquisition. Subrecipient tnust include any equipment/property acquired with grant funds in the required biennial property
inventory and follow the UGMS requirement that the Subrecipient reconcile the equipment/property records with a physical
inventory of the equipment/property every two years. This biennial inventory does not need to be submitted to TSLAC but must be
maintained by the Subrecipient and will be subject to review and/or audit by TSLAC. When property is vested in the Subrecipient,
Subrecipient will dispose of equipineni/property in accordance with UGMS. When the Subrecipient has been given federally or
state-owned equipment/property, Subrecipient will follow the guidance as set forth in UGMS.
V1I. REPORTING REQUIREMENTS
The Slate Legislature has charged TSLAC with submitting performance measurement reports that specify the level of services provided by
its programs and services. In accepting these grant funds, the Subrecipient acknowledges responsibility for performing certain services on
behalf of TSLAC, as outlined in the approved grant application. Therefore, the Subrecipient is responsible for submitting periodic reports
that reflect the Subrecipient's level of performance on these services to TSLAC. To comply with these requirements, the Subrecipient agrees
to submit reports that arc titnely, accurate, auditable, and consistent with definitions.
A. The Subrecipient agrees to develop or revise, as necessary, any specific written documentation of its current procedures for (1)
collecting and reporting performance measures; (2) conducting a fixed asset inventory; and/or, (3) any other issues identified in the
Subrecipienl's grant activities or internal audit. Drafts of this procedural documentation will be submitted to TSLAC by dates
established mutually between TSLAC and Subrecipient. TSLAC will provide review and guidance to enable final versions io be
approved on or before established deadlines
B. The Subrecipient agrees to submit quarterly performance reports detailing grant -funded activities via the TSLAC GMS on or
before due dates listed in the following schedule. In the event that a due date falls on a weekend or state holiday, the respective
report will be due on the next business day. Subrecipient agrees to submit Legislative Budget Board (LBB) measures, as defined
by TSLAC, in the reports, and to work with agency staff in the development and reporting of Project outcomes. LBB measures
may include the numbers of: a) books and other materials purchased with grant funds; b) persons provided grant -sponsored
services; and/or c) library staff trained or assisted in order to carry out the grant -funded activities.
SFY 2022 Texas Supports Libraries Grant - TSL-22024 7 of 6 TSLAC
Reporting Period Due Date
QI (December 1, 2021-February 28, 2022) March 7, 2022
Q2 (March 1, 2022-May 31, 2022) June 7, 2022
Q3 (June 1, 2022-August 31, 2022) September 7, 2022
C. The Subrecipient will ensure that all fiscal reports or vouchers requesting payment under this agreement will include a
certification, signed by an official who is authorized to legally bind the Subrecipient, that the reports are true, complete, and
accurate, and the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and
conditions of the award. The Subrecipient acknowledges that any false, fictitious, or fraudulent information, or the omission of
any material fact, may subject the signing official to criminal, civil or administrative penalties for fraud, false statements, false
claims, or otherwise. (2 CFR §200.415(a))
D. The Subrecipient agrees to submit an audit certification form for the audilable period including August 31, 2022, to TSLAC no
later than December 31, 2022, or other deadline as specified by TSLAC.
E. If single audit is required, the Subrecipient will comply with the Supereircular (2 CFR §200.512 Report Submission). The audit
shall be completed and the required data collection form submitted to the Federal Audit Clearinghouse (FAC) within the earlier
of 30 days after receipt of the auditor's repart(s), or nine months after the end of the audit period, unless a longer period is agreed
to in advance by the state agency that provided the funding or a different period is specified in a program -specific audit guide.
F. TSLAC reserves the right to withhold final payment on this Grant until all required reports and forms are received.
VIII. GENERAL TERMS AND CONDITIONS
A. The Subrecipient will comply with the Texas Supports Libraries Grant Program Guidelines for SFY 2022.
B. The Subrecipient will comply with the Rules for Administering The Texas Supports Libraries Grant, Texas Administrative Code
(TAC), Title 13, Part 1, Chapter 2, Subchapter C, Division 4, Rules 2.410-2.412; and Title 13, Part 1, Chapter 2, Subchapter C,
Division 1, Rules 2.110-2.119 regarding General Grant Guidelines.
C. The Subrecipient will comply with all applicable federal and state laws and any other requirements relevant to the performance of
Subreciplent under this contract, including the following rules and guidance as applicable:
1. Texas Uniform Grants Management Standards (UGMS) (htips./lcompirollei•.iexa.t.gov/Ilrrrchasirrg/docs/reg+irs.pdj): and
2. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR §200 and §3187
(Supercircular)) (tarps://fedeirrlregister.gov/n/2013-30463j.
D. The Subrecipient may copyright any work that is subject to copyright and was developed, or for which ownership was acquired,
under a Federal award. Subrecipient understands that 1MLS and TSLAC reserve a royalty -free, nonexclusive and iiTevocable right
to reproduce, publish or otherwise use the work for Federal or state government purposes, and to authorize others to do so. (2 CFR
§200.315)
E. All publicity relating to the grant award must include acknowledgment of the Institute of Museum and Library Services
(www.inrls.gov/recipienis/imis acknowledgemeui.asp) and the Texas State Library and Archives Commission. Publicity
includes, but is not limited to press releases, media events, public events, displays in the benefiting library, announcements on the
Subrecipient's website, and materials distributed through the grant project. The Subrecipient will provide TSLAC with one set of
all public relations materials produced tinder this grant with the final quarterly performance report.
F. Subrecipients will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title V1
of the Civil Rights Act of 1964 (P.L. 88-352) that prohibits discrimination on the basis of race, color, or nalional origin; (b) Title IX
of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and §§1685-1686), that prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), that prohibits discrimination on
the basis of disability and the Americans With Disabilities Act of 1990; (d) the Age Discrimination Act of 1974, as amended (42
U.S.C. §§6101-6107), that prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L.
92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) §323 and §527 of the Public Health Service Act of 1912 (42 U.S.C. §290 dd-3 and
§290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the Civil Rights Act
of 1968 (42 U.S.C. §3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and Q) the
requirements of any other nondiscrimination statute(s) that may apply to the application.
G. Subrecipient understands that acceptance of funds under this contract acts as acceptance of the nuthority of duly authorized
representatives of TSLAC, IMLS, the Comptroller General of the United States, and the Texas State Auditor's Office, or any
successor agencies, to conduct an audit or investigation in connection with those funds. Subrecipient further agrees to cooperate
fully with said representatives in the conduct of the audit or investigation and agrees to provide access to all books, documents,
papers, examinations, excerpts, transcripts, copies, and any other records necessary to conduct the audit and/or investigation.
Subrecipient wilt ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through
Subrecipient, and the requirement to cooperate, is included in the contract for any sub -grant awarded.
SPY 2022 Texas Supports Libraries Grant-TSL•22024 3 01`6 TSkA{'
H. The Subrecipient, if a private entity, will comply with Federal law pertaining to trafficking in persons. Subrecipient and its
employees may not:
I. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
2. Procure a commercial sex act during the period of time that the award is in effect; or
3. Use forced labor in the performance of the award or subawards under the award
1. The Subrecipient agrees to maintain ail financial and programmatic records, supporting documents, statistical records, and other
records relating to this grant award for three years after the last State Program Report for the Texas LSTA 5-Year Plan 2018-2022
is submitted (anticipated date of submission is December 31, 2023). This means the Subreciplent must maintain all grant -related
records through December 31, 2026. In addition, Subreciplents that operate as state agencies must comply with (Texas
Government Code, §441.1855), relating to state agency contracting and the retention of sit contract -related documents.
In the event the Subrecipient or receiving entity ceases to exist, the Subrecipient will notify TSLAC In writing providing the
name of the legal entity that will maintain the records and the location of the records.
J. This grant may be terminated by written notice and mutual agreement of both parties. The termination notice must be given no
less than 30 days prior to the termination date. Where notice of termination is given, the Subrecipient shall:
1. Take immediate steps to bring the work or grant activities to a close in a prompt and orderly manner. Subrecipient will complete
reporting requirements outlined in Section Vil of this document and in a manner mutually agreed upon by both patties as part
of the closeout process.
2. Reduce expenses to a minimum and not undertake any forward commitment. All contracted funds that are not spent,
encumbered or obligated at the time of notice of termination shall revert back to TSLAC according to processes established in
Section IV.H. of this document and according to a timeline mutually agreed upon by both parties.
K. Loss of all of Subrecipient's staff prior to the end of the grant period or the termination date, whichever is earlier, does not relieve
the Subrecipient of its obligation to fulfill all terms and conditions of the grant with regard to reporting requirements, retention of
records and requirements for disposition of equipment and supplies.
L. The parties agree that no provision of this contract is in any way intended to constitute a waiver by TSLAC or the State of Texas of
any immunities from suit or from liability that TSLAC or the Stale of Texas may have by operation of law.
IX. ENFORCEMENT
A. Remedies for noncompliance. If a Subrecipient materially fails to comply with any term of the contract, whether stated in a state
or federal statute or regulation, an assurance in a state plan or application, a notice of award, or elsewhere, TSLAC may take one
or more of the following actions or impose other sanctions as appropriate in the circumstances:
I. Temporarily withhold cash payments pending correction of the deficiency by the Subrecipicnt, or more severe enforcement
action by TSLAC;
2. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in
compliance;
3. Wholly or partly suspend or terminate the current contract for the Subrecipient's program;
4. Withhold further awards for the program; or
5. Take other remedies that may be legally available.
B. Hgarinas. appeals. In taking an enforcement action, TSLAC will provide the Subrecipient an opportunity for such hearing, appeal,
or other administrative proceeding to which the Subrecipient is entitled under any statute or regulation applicable to the action
involved. Appeal/protest procedures are outlined in the Texas Administrative Code (TAC), Title 13, Parr I, Chapter2, Subchapter
A. Rule 2.55.
C. Effects of suspension and termination. Costs to Subrecipient resulting from obligations incurred by the Subrecipient during a
suspension or after tenination of an award are not allowable unless TSLAC expressly authorizes them in writing. Other
Subrecipient costs incurred during suspension or after termination that are necessary and not reasonably avoidable are allowable
i f.
I . The costs relate to obligations that were properly incurred by the Subrecipient before the effective date of suspension or
termination and were not incurred in anticipation of suspension or termination, and, in the case of a termination, the costs
are nottcancelable; and,
2. The costs would be allowable if the award were not suspended or expired normally at the end of the funding period in which
the termination takes effect.
D. R-clationship to DCbarment and SusWnsiort The enforcement remedies identified in this section, including suspension and
termination, do not preclude Subrecipient from being subject to "Debarment and Suspension" under Executive Order 12549 (See
UGMS, Part Ill, Subpart C. Sec. 35) and state law.
SFY 2022 Texas SoMons Libraries Grant - TSL 22024 a 01". TSLAt-
X. CONTACTS AT TSLAC
Questions or concerns about programmatic issugs. budget and/or program revisigns. verformance reports, and equinmeminronerty
should be directed to:
Bethany Wilson, Grants Administrator
Phone: 512-463-5527/ Fax: 512- 936-2306
E-mail: bwilson lsl.texas.eov
Dominic Gonzales, Grants Coordinator
Phone: 5 12A63-5 5971 Fax: 5 12-936-2306
E-mail: dpw-n74lesRtsl.texasakov
Questions or documentation relating to requests for funds, Rayinenis. andfinancial status should be directed to:
Arturo Villarreal, Grants Accountant
Phone. 512A63-5472 / Fax: 5 t 2-475-0185
E-mail: arants.accountingg.tslaxas.gov
Questions or concerns about advance p_avments and other financial jssues should be directed to:
Rebecca Cannon, Manager, Accounting and Grants
Phone: 512463-6626 / Fax: 512475-0185
E-mail: rcannon@tsl.lexas.gov
Payments from Subrecipient to TSLAC, such as refunds and those for excess advanced funds or for interest earned on advanced funds,
should be mailed to the following address with an explanation of the purpose of the payment and the grant number:
Grants Accountant
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box 12516
Austin, TX 7871 1-2516
XI. APPLICABLE AND GOVERNING LAW
A. The laws of the State of Texas shall govern this grant.
B. All duties of either party shall be legally performable in Texas. The applicable law for any legal disputes arising out of this
contract shall be the law of (and all actions hereunder shall be brought in) the State of Texas, and the forum and venue for such
disputes shall be Travis County, District Court.
C. This grant contract is subject to the availability of funds. TSLAC may reduce or terminate this grant contract when the availability
of funding is reduced or eliminated.
Xll. GRANT CERTIFICATIONS
A. TSLAC certifies that: (1) the services specified in the approved grant application and this contract are necessary and essential for
activities that are properly within the statutory functions and programs of the affected organizations; (2) the services, supplies or
materials contracted for are not required by Section 21 of Article 16 of the Constitution of Texas to be supplied under contract given
to the lowest bidder; and, (3) the grant is in compliance with Texas Government Code §441.006. Texas Government Code §441.135;
Texas Administrative Code, Title 13, Part 1, Chapter 2, Subchapter C, Division 4, Rules 2.410-2.412 regarding the Texas
Supports Libraries Grant Program; Texas Administrative Code, Title 13, Part 1, Chapter 2, Subchapter C, Division I, Rules
2.110-2,119 regarding General Grant Guidelines; the Library Services and Technology Act (LSTA); the State Plan for the LSTA
in Texas; and UGMS.
B. The Subrecipient certifies that all costs included in this grant award are properly allocable to federal awards on the basis of a
beneficial or causal relationship between the expenses incurred and the agreements to which they are allocated in accordance with
applicable requirements.
C. The Subrecipient certifies that the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar
types of costs have been accounted for consistently, and the negotiating agency will be notified of any accounting changes that
would affect the predetermined rate.
D. The Subrecipient certifies by this contract that no Federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member or Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
grant or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid for such purpose,
the Subrecipient shall complete and submit OMB form SF-LLL, Disclosure of Lobbying Activities, in accordance with its
instructions. The Subrecipient shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all
subrecipients shall certify and disclose accordingly, as specified in 31 U.S.C. § 1352.
E. Subrecipient has provided to TSLAC the mandatory Internet Safety Certification (Certification) that it is in compliance with
requirements of the Children's Internet Protection Act (CIPA) for any Federal funds under this grant that will be used to purchase
computers used to access the Internet or pay for the direct costs of accessing the Internet, Subrecipient agrees to collect, as required
and appropriate, Certification forms from all libraries receiving benefits of Federal funds expended under this contract.
SFY 2022 Texas Supports Libraries Grant-TSL-22024 5 01`6 TSLAC
F. Subrecipient certifies that neither subrecipient nor any of its principals (a) are presently excluded or disqualified; (b) have beets
convicted within the preceding three years of any of the offenses listed in 2 CFR § 180.800(a) or had a civil judgment rendered
against it or them for one of those offenses within that time period; (c) are presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in 2 CFR § I80.800(a);
or (d) have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or
default. Where the Subrecipient is unable to certify to any of the statements in this certification, the Subrecipient shall attach an
explanation to these Certifications.
G. The Subrecipient certifies all applicable activities related to this grant will be in compliance with the Copyright Law of the United
States (Title 17, U.S. Code).
H. In addition to Federal requirements, state law requires a number of assurances from applicants for Federal pass -through or other
state -appropriated funds. (UGMS Pan I11, Subpart B, Sec. 14 - State Assurances)
SPY 2022 Texas Suprarts libraries Gram—TSL-22024 is oral MAt
XI11. SIGNATURES
The undersigned hereby execute this contract.
GRANTOR
Texas State Library and Archives Commission
Gloria Meraz, Director and Librarian
Date
Donna Osborne, Chief Financial Officer
SUBRECIPIENT
City of Round Rock, Round Rock Public Library System
Signature (official empowered to enter into contracts)
Typewritten or Printed blame
/T�
Title
11/29/2021 1 koj
Date Date
Jelin 6ters, Library Development and Networking Director
11/29/2021
Date
Bethany Wilson, Grants Administrator
11/29/2021
Date
SPY 2022 Tcxas Supports Libraries Grant - TSL-22024 7 of 6 TSL AC
City of Round Rock
IOUND ROCK
EYAs Agenda Item Summary
Agenda Number:
Title: Consider executing the Grant Contract for the Texas State Library & Archives
Commission Texas Supports Libraries Grant Program.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/17/2021
Dept Director: Michelle Cervantes
Cost:
Indexes:
Attachments: TSLAC Texas Supports Libraries Grant 120921
Department: Library
Text of Legislative File CM-2021-346
Round Rock Public Library seeks grant funding to focus on workforce readiness, diversity, equity and
inclusion (DEQ initiatives and increase access to digital and print resources. This grant will allow the library
to purchase a subscription to O'Reilly Books for Libraries, hire a DEI consultant, add digital version of
Pimsleur Language Program to the Overdrive collection and install additional hold lockers. The additional
resources can further workforce development, identify and correct DEI blind spots in our organization,
expand digital formats, and provide safer ways to access library materials for the community.
City of Round Rock Page 1 of 1
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCILICITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Library
Project Mgr/Resource: Michelle Cervantes
Council Action:
0 ORDINANCE
Agenda Wording
City Manager Approva[
Project Name: Contract for Grant Award
Contractor/Vendor: TSIAC
0 RESOLUTION
CMA Wording
Consider executing the Grant Contract for the Texas Slate Library & Archnves Commission Texas Supports Libraries Grant
iProgram.
Attorney Approval
Attorney �IADate _,& /l'/�/
NotestComments
$49.999 (no required match)
C:lUsers\SSANDREIND Office Echo1VAULT-G445QODZILAF - Grant Contract - Texas State Library & Archives
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