Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Contract - DH Pace - 1/13/2022
CITY OF ROUND ROCK AGREEMENT FOR PURCHASE OF OVERHEAD DOOR MAINTENANCE AND REPAIR SERVICES WITH D.H. PACE COMPANY INC. THE STATE OFTEXAS § CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON § COUNTY OF TRAVIS § THAT THIS AGREEMENT for the purchase of overhead door maintenance and repair services, and for related goods and services (referred to herein as the "Agreement"), is made and entered into on this the day of the month of jou�u,jfjr�L 202fby and between the CITY OF ROUND ROCK, a Texas home-rule municipality, %0—se offices are located 'it 221 East Main Street, Round Rock, Texas 78664-5299 (referred to herein as the "City"), and D.11 PACE COMPANY, INC., whose offices are located at 1340 Airport Commerce Drive, Building 1, Suite 150, Austin, Texas 78741 (referred to herein as the "Services Provider"). RECITALS: WHEREAS, City desires to purchase overhead door maintenance and repair services; and WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and services; and WHEREAS, City has determined the bid submitted by Set-vices Provider is the lowest responsible bidder; and WHEREAS, the parties desire to enter into this Agreement to set forth in writing their respective rights, duties, and obligations; NOW, THEREFORE, WITNESSETH: That for and in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is, rriutually agreed between the parties as follows: 1.0 DEFINITIONS A. Agreement means the binding legal contract between City and Services Provider whereby City agrees to buy specified set-vices and Services Provider is obligated to sell same. The Agreement includes the following: (a) City's Invitation for Bid, designated Solicitation Number 21-007 dated May 2021 ("IF B"); (b) Services Provider's Response to IFB1- and (c) any f�-2022-01 Le 4867-7062-6309/s 2 exhibits and/or addenda thereto. Any inconsistencies or conflicts in the contract documents shall be resolved by giving preference in the following order: (1) This Agreement; (2) Services Provider's Response to IFB; (3) City's Invitation for Bids, Addenda, exhibits, and attachments. B. City means the City of Round Rock, Williamson and Travis Counties,Texas. C. Effective Date means the date upon which the binding signatures of both parties to this Agreement are affixed. D. Force Majeure means acts of God, strikes, lockouts, or other industrial disturbances, acts of the public enemy, orders of any kind from the government of the United States or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government and the people, civil disturbances, explosions, or other causes not reasonably within the control of the party claiming such inability. E. Goods and services mean the specified services, supplies, materials, commodities, or equipment. 2.0 EFFECTIVE DATE AND TERM A. This Agreement shall be effective on the date this Agreement has been signed by each party hereto, and shall remain in full force and effect unless and until it expires by operation of the term indicated herein, or is terminated or extended as provided herein. B. The term of this Agreement shall be for sixty (60) months from the effective date hereof. 3.0 CONTRACT DOCUMENTS AND EXHIBITS City selected Services Provider to supply the services as outlined in the IFB; Addenda to IFB; and Response to IFB submitted by Services Provider, all as specified in Exhibit "A," incorporated herein by reference for all purposes. The intent of these documents is to formulate an Agreement listing the responsibilities of both parties as outlined in the IFB and Addenda to IFB and as offered by Services Provider in its Response to the IFB. The services which are the subject matter of this Agreement are described in Exhibit "A" and, together with this Agreement, comprise the total Agreement and they are fully a part of this Agreement as if repeated herein in full. 2 4.0 ITEMS AWARDED AND SCOPE OF WORK Items Awarded. All bid items in "Attachment A— Bid Sheet" of Exhibit "A" are awarded to Services Provider. Scope of Work: Services Provider shall satisfactorily provide all services described in Exhibit "A," attached hereto, within the contract term specified in Section 2.0. Services Provider's undertakings shall be limited to performing services for City and/or advising City concerning those matters on which Services Provider has been specifically engaged. Services Provider shall perform its services in accordance with this Agreement, in accordance with the appended exhibits, in accordance with due care, and in accordance with prevailing industry standards for comparable services. 5.0 COSTS A. In consideration for the services to be performed by Services Provider, City agrees to pay Services Provider the amounts set forth in "Attachment A—Bid Sheet" of Exhibit «A B. The City shall be authorized to pay the Services Provider an amount not-to- exceed One Hundred Ninety-Four Thousand Three Hundred Seventy-Five and No/100 Dollars ($194,375.00) for the term of this Agreement. 6.0 INVOICES All invoices shall include, at a minimum,the following information: A. Name and address of Services Provider; B. Purchase Order Number; C. Description and quantity of items received or services provided; and C. Delivery or performance dates. 7.0 INTERLOCAL COOPERATIVE CONTRACTING /PURCHASING Authority for local governments to contract with one another to perform certain governmental functions and services, including but not limited to purchasing functions, is granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section 27 1.101 and Section 271.102. Other governmental entities within the State of Texas may be extended the opportunity to purchase off of the City's bid, with the consent and agreement of the successful service provider(s) and the City. Such agreement shall be conclusively inferred for the services provider from lack of exception to this clause in the service provider's response. However, all parties 3 hereby expressly agree that the City is not an agent of, partner to, or representative of those outside agencies or entities and that the City is not obligated or liable for any action or debts that may arise out of such independently-negotiated"piggyback"procurements. 8.0 NON-APPROPRIATION AND FISCAL FUNDING This Agreement is a commitment of City's current revenues only. It is understood and agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year if the governing body of City does not appropriate funds sufficient to purchase the services as determined by City's budget for the fiscal year in question. City may affect such termination by giving Services Provider a written notice of termination at the end of its then current fiscal year. 9.0 PROMPT PAYMENT POLICY In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Services Provider will be made within thirty (30) days of the day on which City receives the performance, supplies, materials, equipment, and/or deliverables, or within thirty (30)days of the day on which the performance of services was complete, or within thirty (30) days of the day on which City receives a correct invoice for the performance and/or deliverables or services, whichever is later. Services Provider may charge interest on an overdue payment at the "rate in effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not apply to payments made by City in the event: A. There is a bona fide dispute between City and Services Provider, a contractor, subcontractor or supplier about the goods delivered or the service performed that cause the payment to be late; or B. The terms of a federal contract, grant, regulation, or statute prevent City from making a timely payment with federal funds; or C. There is a bona fide dispute between Services Provider and a subcontractor or between a subcontractor and its supplier about the goods delivered or the service performed that causes the payment to be late; or D. Invoices are not mailed to City in strict accordance with instructions, if any, on the purchase order or the Agreement or other such contractual agreement. 10.0 GRATUITIES AND BRIBES City may, by written notice to Services Provider, cancel this Agreement without liability to Services Provider if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or representatives to any City officer, employee or elected representative with respect to the performance of this Agreement. In addition, Services Provider may be subject to penalties stated in Title 8 of the Texas Penal Code. 4 11.0 TAXES City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be included in Services Provider's charges. 12.0 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS If Services Provider cannot provide the goods as specified, City reserves the right and option to obtain the products from another supplier or suppliers. 13.0 INSURANCE Services Provider shall meet all insurance requirements set forth in Part II of IFB 21-007 and on the City's website at: hLtps://www.roundrocktexas.gov/wp-content/uploads/2014/12/corr insurance 07.20112.pdf 14.0 CITY'S REPRESENTATIVES City hereby designates the following representatives authorized to act in its behalf with regard to this Agreement: Corey Amidon Manager—Facility Maintenance 212 Commerce Boulevard Round Rock, Texas 78664 512-341-3144 camidon(aroundrocktexas.gov 15.0 RIGHT TO ASSURANCE Whenever either party to this Agreement, in good faith, has reason to question the other party's intent to perform hereunder, then demand may be made to the other party for written assurance of the intent to perform. In the event that no written assurance is given within the reasonable time specified when demand is made, then and in that event the demanding party may treat such failure as an anticipatory repudiation of this Agreement. 16.0 DEFAULT If Services Provider abandons or defaults under this Agreement and is a cause of City purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the difference in cost, if any, and that it will not be considered in the re-advertisement of the service and that it may not be considered in future bids for the same type of work unless the scope of work is significantly changed. Services Provider shall be declared in default of this Agreement if it does any of the following: 5 A. Fails to make any payment in full when due; B. Fails to fully, timely and faithfully perform any of its material obligations under this Agreement; C. Fails to provide adequate assurance of performance under the "Right to Assurance" section herein; or D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States. 17.0 TERMINATION AND SUSPENSION A. Either party has the right to terminate this Agreement, in whole or in part, for convenience and without cause, at any time upon thirty (30) days' written notice to the other party B. In the event of any default by Services Provider, City has the right to terminate this Agreement for cause, upon ten(10)days' written notice to Services Provider. C. Services Provider also has the right to terminate this Agreement for cause, that being in the event of a material and substantial breach by City, or by mutual agreement to terminate evidenced in writing by and between the parties. D. In the event City terminates under subsections (A) or (B) of this section, the following shall apply: Upon City's delivery of the referenced notice to Services Provider, Services Provider shall discontinue all services in connection with the performance of this Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice of termination, Services Provider shall submit a statement showing in detail the goods and/or services satisfactorily performed under this Agreement to the date of termination. City shall then pay Services Provider that portion of the charges, if undisputed. The parties agree that Services Provider is not entitled to compensation for services it would have performed under the remaining term of the Agreement except as provided herein. 18.0 INDEMNIFICATION AND LIABILITY Services Provider shall defend (at the option of City), indemnify, and hold City, its successors, assigns, officers, employees and elected officials harmless from and against all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of Services Provider, or Services Provider's agents, employees or subcontractors, in the performance of Services Provider's obligations under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or Services Provider (including, but not limited to the right to seek contribution) against any third party who may be liable for an indemnified claim. 6 Notwithstanding the foregoing, the extent of Service Provider's liability under this provision shall be expressly limited to damage, injuries or losses caused by the acts or omissions of Services Provider (including the acts or omissions of Service Provider's subcontractors and suppliers). The parties further agree that the extent of Service Provider's liability and duty to defend pursuant to this said indemnity section shall be expressly limited to damages, losses, litigation expenses and costs, and attorneys' fees directly resulting from or caused by the acts or omissions of the Services Provider (including the acts or omission of Service Provider's subcontractors and suppliers). 19.0 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES A. Services Provider, its agents, employees and subcontractors shall use best efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock, as amended, and with all applicable rules and regulations promulgated by local, state and national boards,bureaus and agencies. B. In accordance with Chapter 2271,Texas Government Code, a governmental entity may not enter into a contract with a company for goods and services unless the contract contains written verification from the company that it: (1) does not boycott Israel; and (2) and will not boycott Israel during the term of the contract. The signatory executing this Agreement on behalf of Services Provider verifies that Services Provider does not boycott Israel and will not boycott Israel during the term of this Agreement. 20.0 ASSIGNMENT AND DELEGATION The parties each hereby bind themselves, their successors, assigns and legal representatives to each other with respect to the terms of this Agreement. Neither party shall assign, sublet or transfer any interest in this Agreement without prior written authorization of the other party. 21.0 NOTICES All notices and other communications in connection with this Agreement shall be in writing and shall be considered given as follows: 1. When delivered personally to the recipient's address as stated in this Agreement; or 2. Three (3) days after being deposited in the United States mail, with postage prepaid to the recipient's address as stated in this Agreement. 7 Notice to Services Provider: D.H. Pace Company, Inc. 1340 Airport Commerce Drive, Building 1, Suite 150 Austin, Texas 78741 Notice to City: City Manager Stephan L. Sheets, City Attorney 221 East Main Street AND TO: 309 East Main Street Round Rock,TX 78664 Round Rock,TX 78664 Nothing contained herein shall be construed to restrict the transmission of routine communications between representatives of City and Services Provider. 22.0 APPLICABLE LAW; ENFORCEMENT AND VENUE This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 23.0 EXCLUSIVE AGREEMENT This document, and all appended documents, constitutes the entire Agreement between Services Provider and City. This Agreement may only be amended or supplemented by mutual agreement of the parties hereto in writing, duly authorized by action of the City Manager or City Council. 24.0 DISPUTE RESOLUTION City and Services Provider hereby expressly agree that no claims or disputes between the parties arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration proceeding, including without limitation, any proceeding under the Federal Arbitration Act(9 USC Section 1-14) or any applicable state arbitration statute. 25.0 SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Agreement from 8 being void should a provision which is of the essence of this Agreement be determined void. 26.0 MISCELLANEOUS PR©VISIONS Standard of Care. Services Provider represents that it employs trained, experienced and competent persons to perform all of the services, responsibilities and duties specified herein and that such services, responsibilities and duties shall be performed in a manner according to generally accepted industry practices. Time is of the Essence. Services Provider understands and agrees that time is of the essence and that any failure of Services Provider to fulfill obligations for each portion of this Agreement within the agreed timeframes will constitute a material breach of this Agreement. Services Provider shall be fully responsible for its delays or for failures to use best efforts in accordance with the terms of this Agreement. Where damage is caused to City due to Services Provider's failure to perform in these circumstances, City may pursue any remedy available without waiver of any of City's additional legal rights or remedies. Force Majeure. Neither City nor Services Provider shall be deemed in violation of this Agreement if it is prevented from performing any of its obligations hereunder by reasons for which it is not responsible as defined herein. However, notice of such impediment or delay in performance must be timely given, and all reasonable efforts undertaken to mitigate its effects. Multiple Counterparts. This Agreement may be executed in multiple counterparts, any one of which shall be considered an original of this document; and all of which, when taken together, shall constitute one and the same instrument. [Signatures on the following page.] 9 IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on the dates indicated. City of Round Rock, Texas, D.11. Pace Com any, Inc. By: By: Printed Narne: h)ocacun Printed Nab,-,a "�Mbnny.Map'.qtag-' Title, Moukcr- Title: Sr Regional VP Date SignedY Date Signed: 12/02/2021 Attest: Meagan SpiiS<s, Cit Clerk For City, roved B y StephaV L Sheets, City Attorney 10 Exhibit "'A" µ ROUND "I- EXAS PURCHASING DIVISION City RoundRock, Texas Purchasing Division 221 East Main Street Round Rock, Texas 78664-5299 www.roundrocktexa§.gov INVITATION REPAIROVERHEAD DOOR MAINTENANCE AND SERVICES SOLICITATION NUMBER - Y 2021 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 OVERHEAD DOOR MAINTENANCE AND REPAIR SERVICES PART GENERAL REQUIREMENTS 1. PURPOSE: The City of Round Rock, herein after"the City" seeks a bid from firms experienced in maintenance and repair of overhead doors. 2. BACKGROUND: The City has a total of 145 roll up doors at various locations. There are 77 electric roll-up doors and 68 manual roll up doors located throughout City facilities. Facilities that may require professional repair and maintenance include, but are not limited to, office buildings, fire stations, parks facilities, police facilities, and parking garages. Some of the brands of doors include Cornell, Lift Master, Overhead Door Company, and Rytec. 3. SOLICITATION PACKET: This solicitation packet is comprised of the following- Description Index Part I—General Requirements Page(s)2-5 Part II—Definitions, Standard Terms and Conditions Page 6 and Insurance Requirements Part III—Supplemental Terms and Conditions Page(s)7-9 Part IV—Scope of Work Page(s) 10-12 Attachment A—Bid Sheet Page 13 Attachment B—Reference Sheet Page 14 Attachment C—List of Locations and Equipment Page 15 Attachment D—Sample Work Order Page 16 Attachment E—Sample Invoice Page 17 4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact: Amanda Crowell Allen Reich Purchaser Purchaser Purchasing Division Purchasing Division City of Round Rock City of Round Rock Phone: 512-218-54458 Phone: 512-218-6682 E-mail: acrowell(a)-roundrocktexas.gov E-mail: areich(a)roundrocktexas.gov The individual listed above is the only authorized City contact for this solicitation. The authorized purchasing contact may be contacted by e-mail for clarification for this solicitation including specifications. No other City employee or representative may be contacted about this solicitation prior to contract approval. No authority is intended or implied that specifications may be amended, or alterations accepted prior to solicitation opening without written approval of the City of Round Rock through the Purchasing Department. Page 2 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below. EVENT DATE Solicitation released May 20, 2021 Optional Pre-Bid meeting/site visit June 2, 2021 @ 10:00 AM CST Deadline for submission of questions June 7, 2021 @ 5:00 PM, CST City responses to questions or addendums Approximately June 9, 2020 @ 5:00 PM, CST Deadline for submission of responses June 17, 2021 @ 3:00 PM, CST All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted above. A copy of all questions submitted and the City's response to the questions shall be posted on the City's webpage in the form of an addendum at: hftps://www.roundrocktexas.-gov/businesses/solicitations Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the right to modify these dates. Notice of date change will be posted to the City's website: https:/Iwww.roundrocktexas.-gov/businesses/solicitations 6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at https://www.roundrocktexas.aov/businesses/solicitations for any updates pertaining to the solicitation described herein. Various updates may include addendums, cancellations, notifications, and any other pertinent information necessary for the submission of a correct and accurate response. The City will not be held responsible for any further communication beyond updating the website. 7. OPTIONAL PRE-BID MEETING: A pre-bid meeting will be conducted to fully acquaint Respondents with the facilities, difficulties, and/or restrictions inherent in the services specified. The pre-bid meeting will be conducted on the date specified in PART I Section 5—Schedule of Events. A. Attendance at the pre-bid meeting is optional. Respondents shall sign-in at the pre-bid meeting to document their attendance. The pre-bid meeting shall initially begin at: City Council Chambers 221 East Main Street Round Rock,Texas 78664 B. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre- bid meeting. C. It is the responsibility of the Respondent to examine each facility and determine quantity, amounts, take precise measurements, determine material requirements, equipment requirements, labor requirements and other solicitation related details. 8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date noted in PART I, Section 5—Schedule of Events. Mail or hand deliver sealed responses to: City of Round Rock Attn: Amanda Crowell Purchasing Department 221 E. Main Street Round Rock,Texas 78664-5299 A. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number, due date, and"DO NOT OPEN". B. Facsimile or electronically transmitted responses are not acceptable. C. Responses cannot be altered or amended after opening. Page 3 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 D. No response can be withdrawn after opening without written approval from the City for an acceptable reason. E. The City will not be bound by any oral statement or offer made contrary to the written specifications. F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property of the City. G. Late responses will not be considered and will be returned unopened if a return address is provided. 9. RESPONDENT REQUIREMENTS:The City of Round Rock makes no warranty that this checklist is a full comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist participating Respondents in compiling their final responses. Respondents are to carefully read the entire solicitation. Respondent shall submit one(1)evident signed"Original"and one identical-to-the-original electronic copy of the IFB response on a flash drive. The submittal is required to include all addendums and requested attachments. The bid response along with samples and/or copies shall be provided at the Respondent's expense and shall become the property of the City. This invitation for bid (IFB)does not commit the City to contract for any supply or service. Respondents are advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all costs associated with responding to this IFB will be solely at the interested parties'expense. Not responding to this IFB does not preclude participation in any future RFP/RFQ/IFB. For your bid to be responsive, addendums and the attachments Identified below shall be submitted with your proposal. ❑ Addendums:Addendums may be posted to this solicitation. Bidders are required to submit signed addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website at https://www.roundrocktexas.gov/businesses/solicitations for any updates pertaining to the solicitation. ❑ Attachment A: BID SHEET.The bid response shall be submitted on itemized, signed Bid Sheet provided in the solicitation packet. Failure to complete and sign the bid sheet will result in disqualification. If there is a conflict between the unit price and extended price,the unit price will take precedence. Submission of responses on forms other than the City's solicitation document may result in disqualification of the response. ❑ Attachment B: REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL of at least three(3)valid Municipal, Government agencies, or firms of comparable size that have utilized services that are similar in type and capacity within the last two (2)years. City of Round Rock references are not applicable. References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may result in the disqualification of submittal. 10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City.All solicitations received may be evaluated based on the best value for the City. In determining best value, the City may consider: A. Purchase price. B. Reputation of Respondent and of Respondent's goods and services. C. Quality of the Respondent's goods and services. D. The extent to which the goods and services meet the City's needs. E. Respondent's past performance with the City. F. The total long-term cost to the City to acquire the Respondent's goods or services. G. Any relevant criteria specifically listed in the solicitation. H. If the solicitation is evaluated with points, the respondent must earn a minimum of 15 points on criteria not related to cost in order to be considered for contract award. Respondents may be contacted for clarification of bid and/or to discuss details of the services they are proposing. Page 4 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/item: 910-55 May 2021 11. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions, Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the Texas Public Information Act. Following an award, responses are subject to release as public information unless the response or specific parts of the response can be shown to be exempt from the Texas Public Information Act. Pricing is not considered to be confidential under any circumstances A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly indicated with stamped, bold red letters stating "CONFIDENTIAL"on that section of the document. The City will not be responsible for any public disclosure of confidential information if it is not clearly marked as such. B. If a request is made under the Texas Public Information Act to inspect information designated as confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and information as to why the information should be protected from disclosure. The matter will then be presented to the Attorney General of Texas for final determination. 12. SUSPENSION OR DEBARMENT CERTIFICATION:The provisions of the Code of Federal Regulations 2 CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from doing business with the Federal Government, State of Texas, or the City of Round Rock. 13. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract award requiring council authorization.The"Certificate of Interested Parties"form must be completed on the Texas Ethics Commission website, printed, signed, and submitted to the City by the authorized agent of the Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission Webpage: https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm Page 5 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/item: 910-55 May 2021 PART 11 DEFINITIONS, STANDARD TERMS AND CONDITIONS AND INSURANCE REQUIREMENTS 1. DEFINITIONS STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face of a purchase order. Said Definitions,Terms and Conditions are subject to change without notice. It is the sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms and Conditions can be viewed and downloaded from the City's website at: hftr)s://www.roundrocktexas.gov/departments/purchasing 2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard Insurance Requirements. The City's Standard Insurance Requirements document can be viewed and downloaded from the City's website at: https://www.roundrocktexas.gov/departments/purchasing Page 6 of 17 City cf Round Rock Exhibit x ^ ~it nA" Overhead Door Maintenance and Repair Services |FB21-OO7 Class/item: 910-55 May 2021 PART III SUPPLEMENTAL TERMS AND CONDITIONS 1, The terms ofthe awarded agreement shall include but not belimited tothe following: A. The term ofthe Agreement shall begin from date of award and shall remain in full force for sixty (60) months. B. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project upto9Odays. 2' The City has established the following minimum qualifications. Respondents who do not meet the minimum qualifications will not be considered for award.The Respondent shall: A. Be firms, corporations, individuals, or partnerships normally engaged in providing maintenance and repair ofoverhead doors asspecified herein and have adequate organization, facilities, equipment, financial capability, and personnel to ensure prompt and efficient service to the City. B. Provide all labor, supplies and materials required to satisfactorily perform the sen/ices as specified herein and own or acquire at no cost to the City all construction aids, appliances, and equipment Respondent deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's vehicles, equipment, tools, and all associated costs. The City shall not be responsible for any Respondent's tools, equipment, or materials lost or damaged during the performance of the services specified herein. C. Bedomiciled |norhave ahome office inside the United States. Respondents domiciled outside the United States, or not having a home office inside the United States will not be included for consideration inthis procurement process. 3' Respondent shall not subcontract or otherwise engage subcontractors to perform required services. The City seeks to do business directly with a company experienced in gate maintenance and repair services. 4. SAFETY. The City reserves the right tqremove any employee from City property for violation offederal, state, and local health, safety and environmental laws, ordinances, rules, and regulations. The Respondent shall: A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State and City safety and occupational health standards and other applicable federal, state, and local health, aafety, and environmental laws ordinances, rules, and regulations in the performance of these services. B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury or damage to any persons or property within and around thawork site. |ncase ofconflict, the most stringent safety requirement shall govern. C. Indemnify and hold the City harmless from and against all claims, dennonds, suits, actions, 'udWmnents. fines penalties and liability of every kind arising from the breach of the successful Respondents' obligations under this paragraph. S. : Successful Respondent shall: A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner. B. Ensure Respondent's employees,while working on City property, wear a company uniform that clearly identifies them msthe Respondent'memployee. C. Employ all personnel for work in accordance with the requirements set forth by the United States Department pfLabor. The City reserves the right twverify citizenship orright towork inthe United States. Page 7o[}7 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 6. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all incidental costs, labor, overhead charges, travel, payroll expenses, equipment acquisition and maintenance, demurrage, fuel surcharges, costs associated with obtaining permits, insurance, bonds, and risk management. No separate line-item charges shall be permitted for either response or invoice purposes. 7. PRICE INCREASE: Contract prices for maintenance and repair of overhead doors shall remain firm throughout the initial twelve(12) month term of the contract. A price increase to the agreement may be considered on the anniversary date of the Contract each year and shall be equal to the consumer price index for that year, but at no time can the increase be greater than 10%for any single line item. A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage change in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year six-month average(January through June OR July through December); and each (January through June OR July through December six month average)thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index(CPI) is found at the Bureau of Labor Statistics, Consumer Price Index website: http://www.bls.gov/cpi B. Procedure to Request Increase: i. Mail the written price increase request with the rate detail comparison and comprehensive calculation and any supporting documentation to the designated City Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date.The detailed written calculation will be verified and confirmed. All written requests for increases must include the City of Round Rock contract number, solicitation reference information and contact information for the authorized representative requesting the increase. Price increase requests shall be sent by mail to: City of Round Rock Purchasing Department Attn: Contract Specialist 221 East Main Street Round Rock,TX 79664-5299 ii. Upon receipt of the request, the City reserves the right to either accept the escalation and make change to the purchase order within 30 days of the request or negotiate with the Vendor or cancel the agreement or purchase order if an agreement cannot be reached on the value of the increase. 8. PERFORMANCE REVIEW:The City reserves the right to review the awarded respondent(s) performance at any time during the contract term. 9. ACCEPTANCE/INSPECTION: Acceptance inspection should not take more than five(5)working days. The awarded respondent will be notified within the time frame if the services delivered are not in full compliance with the specifications. In the event the services are not performed to the satisfaction of the City; the vendor shall agree to reperform services to specification at no additional cost to the City. If any agreement or purchase order is cancelled for non-acceptance, the needed services may be purchased elsewhere. 10. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any minimum or maximum purchase is made or implied. The City will only order the services/goods needed to satisfy requirements within budgetary constraints,which may be more or less than indicated. 11. PERMITS:The successful Respondent shall verify and obtain all necessary permits, licenses, and/or certificates required by federal, state, and local laws, ordinances, rules or regulations for the completion of the services as specified if required for the project. Page 8 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 12. AWARD:The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split award, primary and secondary award, non-award, or use any combination that best serves the interest and at the sole discretion of the City. Respondents to the solicitation will be notified when City staff recommendation of award has been made. The award announcement will be posted to the City's website at https://www.roundrocktexas.gov/businesses/solicitations once City Council has approved the recommendation of award and the agreement has been executed. 13. POST AWARD MEETING: The City and successful Respondent(s) may have a post award meeting to discuss, but not be limited to the following: A. Provide City contact(s) information for implementation of agreement. B. Identify specific milestones, goals, and strategies to meet objectives. 14. POINT OF CONTACT/DESIGNATED REPRESENTATIVE: A. Contractor's point of contact: In order to maintain consistent standards of quality work performed across the City, the City shall be provided with a designated and identified point of contact upon award of the contract to include contact information. The City's designated representative shall be notified by the Respondent immediately should the point of contact change. B. The City's designated representative: Corey Amidon Manager-Facility Maintenance General Services Phone(512) 341-3144 E-mail: camidonO-roundrocktexas.gov 15. INTERLOCAL PURCHASING AGREEMENTS A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer the same price and terms and conditions to other eligible agencies that have an interlocal agreement with the City. B. The City does not accept any responsibility or liability for the purchases by other government agencies through an interlocal cooperative agreement Page 9 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/item: 910-55 May 2021 PART IV SCOPE OF WORK 1. INTRODUCTION: The City of Round Rock, herein after"the City"seeks a bid from firms experienced in maintenance and repair of overhead doors. 2. BACKGROUND: The City has a total of 145 roll up doors at various locations. There are 77 electric roll-up doors and 68 manual roll-up doors located throughout City Facilities. Facilities that may require professional repair and maintenance include, but are not limited to, office buildings, fire stations, parks facilities, police facilities, and parking garages. Some of the brands of doors include Cornell, Lift Master, Overhead Door Company, and Rytec. 3. SERVICE REQUIREMENTS: The Contractor shall- A. Services shall be performed at the following location: See Attachment C-List of Location.The City reserves the right to add or remove locations as equipment comes online or is decommissioned. B. MAINTENANCE: Maintenance shall be performed once a year. Maintenance shall include but not be limited to: i. Rolling Doors: a) Inspect door alignment and level, slats, and end locks for damage. b) Inspect guides, bottom bar, and hood for damage, adjust spring(s), and lubricate bearings. c) Inspect and tighten fasteners. d) Inspect and lubricate chain hoist. e) Inspect locks for proper operation. f) Inspect and tighten all sprockets and shaft collars. g) Inspect safety labels, placement, and condition. h) Inspect and adjust limit switches, belts, brakes, and gear reducer. i) Inspect operator mounting. j) Inspect and test disconnect. k) Inspect and lubricate roller chain. 1) Check all belts pullies gears, frame, garage door balance and replace breaks and weather stripping as needed. ii. Rolling Steel Fire Doors: a) Inspect fuse links and replace painted fuse links. b) Drop test door for proper operation. c) Check that door is properly reset. d) Test electric fusible links for continuity (where applicable). e) Test smoke detector(s) (where applicable). f) Test hold-open devices and time delays. g) Inspect safety labels, placement, and condition. h) Check all belts pullies gears, frame, garage door balance and replace breaks and weather stripping as needed. C. REPAIR SERVICES: Repair service shall be performed on site at the equipment location(s)within the time frames specified below: i. Emerciency Service Call-"Emergency services"are defined as requests made that are immediately necessary and may stop normal operations of the City. Emergency services will only be performed at Fire or Police Department locations. Other City locations will be considered normal service requests. a) Contractor shall return the call of the City's POC and schedule repair within one hour of the City's emergency call for repair service. Page 10 of 17 City of Round Rock Exhibit !tA" Overhead Door Maintenance and Repair Services I FB 21-007 Class/Item: 910-55 May 2021 b) For emergency service requests, the Contractor shall be onsite within 2 hours to perform the required tasks including afterhours, holidays, and weekends. ii. Non-Emergency Service Call-"Non-Emergency Services" are defined as requests for repairs thaI, if the issue is not resolved in a reasonable amount of time, will stop normal operations. The Contractor shall: a) Call the City POC to schedule repair within four hours of City's call(s)for repair services. b) Be on location at the site within 24 hours after notification by the City that non-emergency repair services are required. c) Services will be performed during normal operation hours which are 8:OOAM-5:OOPM iii. Service technicians shall: a) Inform the City POC of their arrival and upon completion of work. If work is not completed the technician must contact the City and inform them of when he will be on site to complete the task prior to leaving the site. b) Be fully qualified to work on the listed equipment. c) Employed by the Contractor on the effective date of the contract. d) Contractor shall be able to verify that service personnel have had training with a minimum of one year of"hands on" experience working on the brands/models of City equipment. e) If during the term of this contract a new service technician is hired by the contract, the contractor shall provide certifications and qualifications to the City verifying that the employee is qualified to work on the City's equipment prior to them coming on site. 4. CONTRACTOR RESPONSIBILITIES: The Contractor shall- A. Schedule all requested maintenance in advance with the City's point of contact. B. Maintain Communication. Communication is vital to the City of Round Rock. The City requires timely communication throughout the entire job process. The City understands that lead times can vary depending on the size, manufacturer, and difficulty of the required tasks. C. Be responsible for all debris removal resulting from the services. D. Provide written work estimates to the City's point of contact via email for each project in advance of beginning work. The estimate shall include labor, equipment, parts, and materials required to perform repairs. Work shall not be initiated without the City's consent and a formal PO number. E. Work Reports-Contractor(s)shall complete and furnish a work report for each project. A copy of each work report shall be presented with time and material used to support the cost assessment on the final invoice. Reports shall include, at a minimum, the following information: i. Location of the worksite, ii. Date and time of arrival at worksite, iii. Time spent for repair, iv. Date and time work at location is completed, v. Part(s)ordered, hourly labor rate with quantities, and equipment rented, if necessary, vi. A detailed description of all the completed repair work certifying the item is in working order shall be signed by the City's designated representative at the time the work is completed. vii. See Attachment D-Sample Invoice viii. See Attachment E-Sample Work Order 5. CITY RESPONSIBILITIES: The City will- A. Confirm scheduling of work to be done. B. Provide local vehicle parking and access to the work areas. If suitable parking cannot be furnished by the City,the Contractor shall make arrangements for off-site parking and transportation to/from the work site. Page 11 of 17 City ofRound Rock Exhibit x ^ ~t wAv Overhead Door Maintenance and Repair Services |FB 21-OO7 C|ams/|barn: 910-55 May 2021 C. Provide access holocation where service is required. D. Ensure area ofwork imfree ofsafety hazards. E. Inspect work performed boensure compliance with the scope ofwork. Page l2nfl7 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 ATTACHMENT A BID SHEET 1. ATTACHMENT A—BID SHEET is posted in Solicitation Documents for IFB 21-007 Overhead Door Maintenance and Repair Services in an Excel format on the City of Round Rock website at: hftps://www.roundrocktexas.gov/businesses/solicitations A. In order to be considered responsive Attachment A-Bid Sheet must be completed, signed by an authorized representative and returned by the deadline for submission of response indicated in Part I Section 5—Schedule of Events. B. The Respondent, by submitting and signing Attachment A—Bid Sheet, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference, and agrees to be bound by the terms therein. C. In order to do business with the City of Round Rock you must be registered with the City's Vendor Database. To register, go to: https://roundrock.munisselfservice.com/Vendors/default.aspx. D. By the signature affixed on Attachment A—Bid Sheet, the Respondent hereby certifies that neither the Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any competitor or any other person engaged in such line of business. E. The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet. Page 13 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 ClassAtem:910-55 May 2021 ATTACHMENT B REFERENCE SHEET PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE SOLICITATION NUMBER: 21-007 RESPONDENT'S NAME: Manny Maestes DATE: 06/16/2021 Provide the name,address,telephone number and E-MAIL of at least three(3)valid Municipal,Government agencies or firms of comparable size that have utilized services that are similar In type and capacity within the last two(2)years. City of Round Rock references are not applicable. References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may result in the disqualification of submittal. 1. Company's Name City of Frisco Name of Contact Chris Liles Tide of Contact Facilities Maintenance Supervisor E-Mail Address cliles@friscotexas.com Present Address 6101 Frisco Square Boulevard City,State,Zip Code Frisco, TX 75034 Telephone Number ( 972 ) 292-5012 Fax Number.( } 2. Company's Name City of Qngnell Name of Contact Andrew Moore Title of Contact Facilities Manager E-Mail address amoore@coppelltx.gov Present Address 255 E. Parkway Blvd. City,State,Zip Code Coppell, TX 75019 Telephone Number ( 972 ) 462-5153 Fax Number:( } 3. Company's Name City of llniversitvr,Park, Name of Contact Jon Majors Title of Contact Facilities Maintenance Manager E-Mail Address jmajors@uptexas.org Present Address 3800 University Blvd. City, State,Zip Code University Park, TX 75205 Telephone Number ( 214 ) 987-5447 Fax Number:( ) FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD. Page 14 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 Attachment C List of Locations and E ui ment LOCATION Address SIZE BRAND CITY TYPE FULL/ROLL UP Clay Madsen Recreation Center 1600 Gattis School Road 9'x 9' CORNELL 1 MANUAL ROLL UP Fire Central 203 Commerce Blvd 15'x 15' LIFTMASTER/POW ERMASTER x2 8 MANUAL/AUTO x6 FULL Fire Logistics 3300 Gattis School Road 15'x 15' LIFT MASTER 3 AUTOMATIC FULL Fire Station 2 200 West Bagdad Avenue 15'x 15' LIFT MASTER 5 AUTOMATIC FULL Fire Station 3 221 Sundance Parkway 15'x 15' LIFT MASTER 6 AUTOMATIC FULL Fire Station 3 221 Sundance Parkway 8'x 8' LIFT MASTER 1 MANUAL FULL Fire Station 4 1301 Double Creek Rd 15'x 15' LIFT MASTER 6 AUTOMATIC FULL Fire Station 4 1301 Double Creek Rd 8'x 8' LIFT MASTER 1 MANUAL FULL Fire Station 5 350 Deep Wood Drive 15'x 15' LIFT MASTER 6 AUTOMATIC FULL Fire Station 6 2919 Joe Dima io Blvd 15'x 15' LIFT MASTER 8 AUTOMATIC FULL Fire Station 7 4025 North Mays Street 15'x 15' LIFT MASTER 4 AUTOMATIC FULL Fire Station 8 1612 Red Bud Lane 15 x 15' LIFT MASTER 6 AUTOMATIC FULL Fire Station 8 1612 Red Bud Lane 8'x 8' LIFT MASTER 1 MANUAL FULL Fire Station 9 2721 Sam Bass Road 15'x 15' MICANAN 3 AUTOMATIC FULL General Services Warehouse 2015 Lamar Drive 13'x 19' OVERHEAD DOOR COMPANY 1 MANUAL FULL General Services Warehouse 2015 Lamar Drive 13'x 13' OVERHEAD/LIFTMASTER 2 MANUAL/AUTO x1 FULL General Services Warehouse 2015 Lamar Drive 13'x 17' OVERHEAD DOOR COMPANY 1 MANUAL FULL Luther Peterson Building 2 3400 Sunrise Rd 15'x 12' CORNELL COOKSON 5 AUTOMATIC ROLL UP Luther Peterson Warehouse 3400 Sunrise Rd 12'x 10' CORNELL COOKSON 7 AUTOMATIC ROLL UP Parks and Recreation Dept.Yard 30D South Burnet 15'x 15' CORNELL 9 MANUAL ROLL UP Police Department 2701 North Mays Street 11'x VY RYTEC 2 AUTOMATIC FULL Police Department 2701 North Mays Street 11'x 12' OVERHEAD DOOR COMPANY 1 MANUAL ROLL UP Police Department 2701 North Mays Street 7'x 11' OVERHEAD DOOR COMPANY i MANUAL ROLL UP Public Safety Training Center 2801 North Mays Street 11'x 11' OVERHEAD DOOR COMPANY 5 MANUAL ROLL UP Public Safety Training Center 2801 North Mays Street 13'x 13' OVERHEAD DOOR COMPANY 1 MANUAL ROLL UP Public Safety Training Center 2801 North Mays Street 7'x 8' OVERHEAD DOOR COMPANY 3 MANUAL ROLL UP Public Safety Training Center 2801 North Mays Street 15'x 15' OVERHEAD DOOR COMPANY 4 AUTOMATIC FULL Public Safety Training Center 2801 North Mays Street 11'x 15' OVERHEAD DOOR COMPANY 2 MANUAL FULL Sports Center 2400 Chisholm Trail 11'x 11' OVERHEAD DOOR COMPANY 3 MANUALJAUTO x1 ROLL UP Sports Center 2400 Chisholm Trail 17'x 25' OVERHEAD DOOR COMPANY 1 AUTOMATIC FULL Sports Center 2400 Chisholm Trail 11'x 15' OVERHEAD DOOR COMPANY 1 AUTOMATIC ROLL UP Transportation Signs and Signals 910 Luther Peterson Place 9'x 9' OVERHEAD DOOR COMPANY 2 MANUAL ROLL UP Transportation Signs and Signals 910 Luther Peterson Place 17 x 15' OVERHEAD DOOR COMPANY 1 AUTOMATIC ROLL UP Transportation Signs and Signals 910 Luther Peterson Place 15'x 13' OVERHEAD DOOR COMPANY 2 MANUAL ROLL UP Transportation Signs and Signals 910 Luther Peterson Place 13'x 13' OVERHEAD DOOR COMPANY 1 MANUAL ROLL UP Transportation Signs and Signals 910 Luther Peterson Place 13 x 11' OVERHEAD DOOR COMPANY 3 MANUAL ROLL UP Vehicle Maintenance 901 Luther Peterson Place 15'x 12' IOVERHEAD DOOR COMPANY 7 MANUAL ROLL UP Vehicle Maintenance 901 Luther Peterson Place 15'x 14' OVERHEAD DOOR COMPANY 4 MANUAL ROLL UP Vehicle Maintenance 901 Luther Peterson Place 17'x 15' OVERHEAD DOOR COMPANY 6 MANUAL ROLL UP Vehicle Maintenance 901 Luther Peterson Place 11'x 11' OVERHEAD DOOR COMPANY 1 IMANUAL ROLL UP Vehicle Maintenance 901 Luther Peterson Place 13'x 13' OVERHEAD DOOR COMPANY 1 MANUAL ROLL UP Vehicle Maintenance 901 Luther Peterson Place 11'x 13' OVERHEAD DOOR COMPANY 1 MANUAL ROLL UP Water Treatment Plant 5200 North IH 35 11'x 11' 1 N/A 2 MANUAL ROLL UP Water Treatment Plant 5200 North IH 35 13'x 13' OVERHEAD DOOR COMPANY 3 MANUAL/AUTO xl ROLL UP Water Treatment Plant 5200 North IH 35 11'x 13' NIA 2 MANUAL IROLLUP Water Treatment Plant 15200 North IH 35 12'x 13' N/A 1 IMANUAL ROLL UP Page 15 of 17 City of Round Rock Exhibit '!A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/Item: 910-55 May 2021 Attachment D Work Order (sample) Company Name WORK ORDER#: XXXX DATE: 00/00/0000 Your Company Company Address City, State Zip Code Phone: Email address: To: For: City of Round Rock LOCATION: ATTN: Brandon Pritchett EQIPMENT: Water Treatment Plant P.O. Number: City's PO Number 3099 E. Palm Valley Rd Round Rock Texas 78664 WORK ORDER (SAMPLE) Date and Time of arrival on site: 8/16/2019 arrived on site at 8:20AM Date and Time work completed: 8/16/2019 completed on site visit at 11:20am Description of Services Provided: ALL NECESSARY PARTS & MATERIALS TO REMOVE, EXAMINE, AND REBUILD FLOWSERVE 12-EML EXISTING PUMP BOWL AT LAKE CREEK STATION. DETERMINED SHAFT COUPLINGS DAMAGED. REPLACED SHAFT COUPLINGS AND INSTALLED NEW RUBBER INSERTS. CLEANED AND REBUILD FLOWSERVE 12- PUMP BOWL. CLEAN & BUFF EXISTING BOWL, PUMP HEAD, RE-ASSEMBLE COMPLETE CAN PUMP, EPDXY PAINT OD OF THE PUMP BOWL, COLUMN, PUMP HEAD, SUMMARY OF COST UNIT OF QTY UNIT EXTENDED MEASURE COST AMOUNT REPAIR REGULAR HOURS Hour(s) 2 $00.00 $00.00 RUBBER INSERTS Each 3 $00.00 $00.00 SS HARDWARE SUCH AS PUMP BOWL Each 2 $00.00 $00.00 BOLTS &FLANGE COLUMN BOLTS TOTAL $00.00 Thank you for your business! Page 16 of 17 City of Round Rock Exhibit "A" Overhead Door Maintenance and Repair Services IFB 21-007 Class/item: 910-55 May 2021 Attachment E Invoice (sample) Company Name INVOICE INVOICE#: XXXX Your Company DATE: 00/00/0000 Company Address City, State Zip Code Phone: Email address: TO: FOR: City of Round Rock Description of Services Provided ATTN: Brandon Pritchett P.O. Number: City's PO Number Water Treatment Plant 3099 E. Palm Valley Rd Round Rock Texas 78664 DESCRIPTION UNIT OF QTY UNIT EXTENDED MEASURE COST AMOUNT Lake Creek 3 Pump Repair Line Shaft 1"x 10.97" Each 3 $00.00 $00.00 Stuffing box Bearing Each 2 $00.00 $00.00 Spider Bushing Each 4 $00.00 $00.00 Tail Bearing Each 1 $0.00 $0.00 Labor(repair) Hour 12 $0.00 $0.00 Description of Services Provided Called for Repair on Pump at Lake Creek 3. Pulled motor and brought to shop. Bearing damaged and needed to be replaced. Replaced damaged bearing and additional components that were showing signs of wear. TOTAL $0.00-1 Thank you for your business! Page 17 of 17 Exhibit "A" Attachment A- Bid Sheet Overhead Doors Maintenance and Repair IFB#21-007 The Respondent represents by their signature below that they are submitting a binding offer and are authorized to bind the respondent to fully comply with the solicitation documents contained in IFS No. 21-007 Overhead Door Maintenane and Repair Services.The Respondent acknowledges that they have received and read the entire solicitation packet, attachments,and all documents incorporated by reference,and agrees to be bound by the terms therein. Special Instructions: All prices must be quoted in order to be considered responsive, be advised that exceptions taken to any portion of the solicitation will jeopardize acceptance of the bid. Alternative bids will not be considered and unauthorized modifications to the bid sheet format will result in the rejection of the bid. The City reserves the right to purchase more or less than the quantities indicated below. No. Description Estimated Unit Unit Cost Extended Total Quantity Section l:Labor 1 Labor Rate- Repair 240 Hour $95.00 $ 22,800.00 2 Labor Rate Repair-After Hours Rate 35 Hour $145.00 $ 5,075.00 3 Emergency Repair-Regular Hourly Rate 1 25 Hour 1 $170.00 $ 4,250.00 4 Emergency Repair-After Hours Rate 25 Hour $270.00 $ 6,750.00 Total $ 38,875.00 Section ll:Materials 5 (information Only):Prices for Material shall be on a cost-plus Percentage basis.The Percentage(%)if any,of markup will be: Markup 25% COMPANY NAME: D.H.Pace Company Inc. SIGNATURE OF AUTHORIZED REPRESENTATIVE: PRINTED NAME: Manny Maestas PHONE NUMBER: 2147658355 EMAIL ADDRESS: mannv.maestasoWhpace.com 1ofI CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1-4 and 6 ff there are interested parties. OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2021-B28732 D.H. Pace Company, Inc Coppell,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/0212021 being filed. City Of bound Rock Date Acknowledged- 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract, 000000 Overhead Door Repair overhead door maintenance and repair services Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling intermediary 5 Check only if there is NO interested Party. 6 UNSWORN DECLARATION My name is Manny Maestas and my date of birth is My address is 825 W Sandy Lake Rd Coppell75019 — ._ix --,- U S (0y) (state) gzwp code) (couritry� I declare under penalty of perjury that the foregoing is true and correct ExeCUted in Dallas unty, State of Texas ___,qfrthe_?nq,day oI-,. 12____,20,21 (month) (year) s6i'nature, k1wrizejj..pqent of conitientity business eni (Dec Form,,;providpri by Texas Ethics Commission www.etKcs.state 15(16�.,, Version V1.1.191b5cdc CERTIFICATE OF INTERESTED PARTIES FORM 2295 l of l Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2.3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2021-828732 D.H.Pace Company,Inc Coppell,TX United States Daae Flied: 2 Name of governmental entity or state agency that Is a party to the contract for which the form is 12/02/2021 being filed. City of Round Rock Date Acknowledged: 01/06/2022 3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract,and provide a description of the services,goods,or other property to be provided under the contract 000000 Overhead Door Repair overhead door maintenance and repair services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (cheep applicable) Controlling Internredfary 5 Check only If there to NO Interested Party. X 6 UNSWORN DECLARATION My name is and my date of birth rs My address is ( ) (may) (State) (zip code) ( try) I declare under penalty of penury that the foregoing is true and correct. Executed in County, State of on the day of .20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.191b5cdc