R-2022-047 - 2/10/2022 RESOLUTION NO.R-2022-047
WHEREAS, the City of Round Rock ("City") has duly advertised for bids to purchase certain
on-site services in the nature of general building construction trades services (concrete and excavation
services) to be performed on and in various City-owned or City-occupied buildings on a directed as-
needed basis, and associated goods and services; and
WHEREAS, Section 252.043(a)of the Texas Local Government Code allows a city to award a
contract to the bidder who provides goods or services at the best value for the city based on criteria set
forth in§252.043(b);and
WHEREAS, the City has determined that A Pius Asphalt & Concrete, LLC will provide said
goods and services at the best value for the City; and
WHEREAS, the City Council wishes to accept the bid of A Plus Asphalt & Concrete, LLC,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement for Purchase of General Building Construction Trades Services (Concrete and Excavation
Services) from A Pius Asphalt & Concrete, LLC, a copy of said Agreement being attached hereto as
Exhibit"A"and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551,Texas Government Code,as amended.
0112.20227 048645542-8875
RESOLVED this 10th day of February, 2022.
C:".RAIG MO JA , ayar ..._. __r.n.......__
City of Roun Roc Texas
1
MEAGAN S NKS, Ci Clerk,
2.
EXHIBIT
"All
CITY OF ROUND ROCK AGREEMENT
FOR PURCHASE OF GENERAL BUILDING CONSTRUCTION
TRADES SERVICES(CONCRETE AND EXCAVATION SERVICES)
FROM
A PLUS ASPHALT&CONCRETE, LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS
THAT THIS AGREEMENT for on-site services in the nature of general building
construction trades services(concrete and excavation services)to be performed on and in various
City-owncd or City-occupied buildings on a directed as-needed basis, and for related goods and
services, referred to herein as the "Agreement," is made and entered into on this the day
of the month of , 2022, by and between the CITY OF ROUND ROCK,
TEXAS, a home-rule municipality whose offices are located at 221 East Main Street, Round
Rock, Texas 78664, referred to herein as the"City," and "A PLUS ASPHALT& CONCRETE,
LLC,referred to herein as"A Plus,"whose mailing address is PO Box 6055, Round Rock,Texas
78683. This Agreement supersedes and replaces any previous agreements between the named
parties,whether oral or written,and whether or not established by custom and practice.
RECITALS:
WHEREAS, City desires to purchase certain on-site services in the nature of general
building construction trades services (concrete and excavation services)to be performed on and
in various City-owned or City-occupied buildings on a directed as-needed basis, and associated
goods and services,and City desires to purchase same from A Plus;and
WHEREAS, City has issued its "Request for Proposal" for the provision of said goods,
and City has selected the proposal submitted by A Plus;and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights,duties,and obligations;
NOW,THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the parties
mutually agree as follows:
4885-7369-2166lss2
1.01 DEF ITIONS
A. Agreement means the binding legal contract between City and A Plus whereby
City is oblig ted to buy specified services and A Plus is obligated to sell same. The Agreement
includes the following: (a) City's Request for Proposal designated Solicitation Number 21-023
("RFP")(b) Plus's Response to RFP;(c)contract award;and(d)any exhibits,addenda,and/or
amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by iving preference in the following order:
(1) This Agreement;
(2) A Plus's Response to RFP
(3) City's RFP,exhibits,and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Ag r ement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbanc s, acts of the public enemy, orders of any kind from the government of the United
States or t e State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the pe pie,civil disturbances, explosions, or other causes not reasonably within the control
of the part claiming such inability;
E. Goods and services mean the specified services, supplies, materials,
commodit es,or equipment.
F. A Pius means A Pius Asphalt & Concrete, LLC, or any of its successors or
assigns.
2.01 E FECTIVE DATE,INITIAL TERM,AND ALLOWABLE RENEWALS
A This Agreement shall be effective on the date it has been signed by both parties
hereto an shall remain in full force and effect unless and until it expires by operation of the term
stated he in,or until terminated or extended as provided herein.
B The term of this Agreement shall be for sixty (60) months from the effective date
hereof.
Prices shall be firm for the duration of this Agreement and for any renewal
periods. No separate line-item charges shall be permitted for invoicing purposes, including but
not limit d to equipment rental,demurrage, costs associated with obtaining permits, or any other
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extraneous charges. City may permit "unit price" adjustments upwards only in accordance with
Part III, Item 11 of City's RFP included as a part of Exhibit "A," attached hereto and
incorporated herein by reference for all purposes.
D. City reserves the right to review the relationship at any time and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected A Plus to supply the services as outlined in RFP Solicitation Number 21-
023; and Response to RFP submitted by A Plus, all as specified in Exhibit "A." The intent of
these documents is to formulate an Agreement listing the responsibilities of both parties as
outlined in the RFP and as offered by A Plus in its Response to the RPP.
The services which are the subject matter of this Agreement are described in Exhibit"A"
and, together with this Agreement,comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 DUAL PROVIDERS OF SERVICES
The parties specifically acknowledge and agree that A Plus shall be considered as one of
two (2) providers ("dual providers") of the specified goods and services (concrete/excavation
services). A Plus specifically further acknowledges and agrees that this Agreement is not an
exclusive agreement. City may,in its sole and unfettered discretion,elect to use either of the two
providers in whatever order it deems most advantageous to City`s purposes. City may, in its sole
and unfettered discretion, elect to use any other providers. City is not obligated to use or
purchase any estimated annual quantity of goods, and no guarantee is made of any minimum or
maximum purchase.
5.01 ITEMS AWARDED
Only if, as,and when needed by City, concrete and excavation services are awarded to A
Plus in accordance with bid items shown on Attachment A — Bid Sheet of Exhibit "A," as
follows:
Concrete/Excavation Hourly
Equipment Operator Hourly Labor Rate $34.00
Laborer Hourly Labor Rate $29.00
FramerHourly Labor Rate $34.00
Concrete Foreman Hourly Labor Rate $38.00
Rebar Worker Hourly Labor Rate $34.00
Concrete Finisher Hourly Labor Rate $34.00
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Mat rials(on Cost-Plus basis)
Percentage Markup 15%
Machinery/Heavy Equipment(on Cost-Plus basis)
Percentage Markup 0%
Trucking Tickets(on Cost-Plus basis)
Percentage Markup 10%
Fill Dirt(on Cost-Plus basis)
Percentage Markup 10%
6.01 CO TS
A. Only if,as,and when needed by City,the bid costs listed on Attachment A— Bid
Sheet of E hibit "A," which are specifically relevant to the referenced bid items, shall be the
basis of any charges collected by A Plus.
B. A Plus specifically acknowledges and agrees that City is not obligated to use any
estimated a inual quantity of services, and City may not expend in excess of Three Hundred
Thousand nd No/100 Dollars($300,000.00) per year for A Plus's services combined with the
dual provi er's services for a total not-to-exceed amount of One Million Five Hundred
Thousand nd No/100 Dollars($1,500,000.00)for the term of this Agreement.
7.01 INN OICES
All nvoices shall include,at a minimum,the following information:
A. Name and address of A Plus;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery dates.
8.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Aut ority for local governments to contract with one another to perform certain
govemmen at functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8.Chapter 271, Subchapter
F,Section 7 1.101 and Section 271.102.
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Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City of Round Rock's bid, with the consent and agreement of the successful
vendor(s) and Round Rock. Such agreement shall be conclusively inferred for the vendor from
lack of exception to this clause in the vendor's response. However, all parties hereby expressly
agree that the City of Round Rock is not an agent of,partner to,or representative of those outside
agencies or entities and that the City of Round Rock is not obligated or liable for any action or
debts that may arise out of such independently-negotiated"piggyback"procurements.
9.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may affect such termination by
giving A Plus a written notice of termination at the end of its then-current fiscal year.
10.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251,V.T.C.A.,Texas Government Code,any payment to be
made by City to A Plus will be made within thirty (30) days of the date City receives goods
under this Agreement, the date the performance of the services under this Agreement are
completed, or the date City receives a correct invoice for the goods or services, whichever is
later. A Plus may charge interest on an overdue payment at the"rate in effect"on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by City in the event:
A. There is a bona fide dispute between City and A Plus, a contractor, subcontractor,
or supplier about the goods delivered or the service performed that causes the payment to be late;
or
B. There is a bona fide dispute between A Plus and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed that causes the
payment to be late;or
C. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds;or
D. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
11.01 GRATUITIES AND BRIBES
City may, by written notice to A Plus, cancel this Agreement without incurring any
liability to A Plus if it is determined by City that gratuities or bribes in the form of entertainment,
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gifts, or of erwise were offered or given by A Plus or its agents or representatives to any City
officer, employee or elected representative with respect to the performance of this Agreement.
In addition,A Plus may be subject to penalties stated in Title 8 of the Texas Penal Code.
12.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in A Plus's charges.
13.01 ORDERS PLACED WITH ALTERNATE VENDORS
If A Plus cannot provide the services as specified, City reserves the right and option to
obtain same from another source or supplier(s).
14.01 INSURANCE
A Plus shall meet all requirements as stated in Part 11, Section 2 of the attached RFP
Solicitation Number 21-023.
15.01 CI Y'S REPRESENTATIVE
City hereby designates the following representative(s)authorized to act in its behalf with
regard to th s Agreement:
Cha J McDowell
Gen ral Services Director
212 Commerce Cove
Rowid Rock,TX 78664
512,341-3191
cmc lowellQroundrocktexas.&qy
16.01 RIGHT TO ASSURANCE
Whi never either party to this Agreement, in good faith, has reason to question the other
party's We t to perform hereunder, then demand may be made to the other party for written
assurance f the intent to perform. In the event that no written assurance is given within the
reasonable ime specified when demand is made,then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
17.01 DE AULT
If A Plus abandons or defaults hereunder and is a cause of City purchasing the specified
services els where, A Plus agrees that it may be charged the difference in cost, if any, and that it
will not be onsidered in the re-advertisement of the service and that it may not be considered in
future bids or the same type of work unless the scope of work is significantly changed.
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A Plus shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations
hereunder;
C. Faits to provide adequate assurance of performance under the "Right to
Assurance"section herein;or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
18.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause,at any time upon thirty(30)days' written notice to A Plus.
B. In the event of any default by A Plus, City has the right to terminate this
Agreement for cause,upon ten(10)days' written notice to A Plus.
C. A Plus has the right to terminate this Agreement only for cause, in the event of
material and substantial breach by City,or by written mutual agreement to terminate.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to A Plus, A Plus shall
discontinue all services in connection with performance of this Agreement and shall proceed to
cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty(30)days after such termination notice, A Plus shall
submit a statement showing in detail the goods and services satisfactorily performed hereunder
to the date of termination. City shall then pay A Pius that portion of the charges, if undisputed.
The parties agree that A Plus is not entitled to compensation for services it would have
performed under the remaining term of the Agreement except as provided herein.
19.01 INDEMNIFICATION
A Plus shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of,or incident to, concerning or resulting from the fault of A Plus,
or A Plus's agents, employees or subcontractors, in the performance of A Plus's obligations
under this Agreement, no matter how,or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or A Plus(including, but not limited to the right to seek
contribution)against any third party who may be liable for an indemnified claim.
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20.01 CO VIPLIANCE WITH LAWS,CHARTER AND ORDINANCES
A. A Plus, its agents, employees and subcontractors shall use best efforts to comply
with all fe eral and state laws, City's Charter and Ordinances, as amended, and with all
applicable kules and regulations promulgated by local, state and national boards, bureaus and
agencies.
B. A Plus acknowledges and understands that City has adopted a Storm Water
Management Program (SWMP)and an Illicit Discharge Ordinance, Sections 14-139 through 14-
152 of theCity's Code of Ordinances,to manage the quality of the discharges from its Municipal
Separate Storm Sewer System (MS4)and to be in compliance with the requirements or the Texas
Commissio on Environmental Quality (TCEQ) and the Texas Pollutant Discharge Elimination
Systems ( PDES). A Plus agrees to perform all operations on City-owned facilities in
compliance with the City's Illicit Discharge Ordinance to minimize the release of pollutants into
the MS4. A Plus agrees to comply with the City's stormwater control measures, good
housekeeping practices and any facility specific stormwater management operating procedures
specific to a certain City facility. In addition, A Plus agrees to comply with any applicable
TCEQ Tou I Maximum Daily Load(TMDL)Requirements and/or I-Plan requirements.
C. In accordance with Chapter 2271,Texas Government Code,a governmental entity
may not en er into a contract with a company for goods and services unless the contract contains
written ver fication from the company that it:(1)does not boycott Israel;and(2)will not boycott
Israel durit g the term of this contract. The signatory executing this Agreement on behalf of A
Plus verifies A Plus does not boycott Israel and will not boycott Israel during the term of this
Agreement
D. In accordance with 2274, Texas Government Code, a governmental entity may
not enter into a contract with a company with at least ten (10) full-time employees for a value of
at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has
provision in the contract verifying that it: (1) does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and (2)will not
discriminale during the term of the contract against a firearm entity or firearm trade association.
The signatory executing this Agreement on behalf of A Plus verifies A Plus does not have a
practice,p licy, guidance,or directive that discriminates against a firearm entity or firearm trade
association and it will not discriminate during the tern of this Agreement against a firearm
entity or fi earm trade association.
E. In accordance with 2274, Texas Government Code, a governmental entity may
not enter into a contract with a company with at least ten(10) full-time employees for a value of
at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has
provision i rt the contract verifying that it:(1)does not boycott energy companies; and(2)will not
boycott a er companies during the term of this Agreement. The signatory executing this
Agreemeni on behalf of A Plus verifies A Plus does not boycott energy companies, and it will
not boycott energy companies during the term of this Agreement.
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21.01 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves,their successors,assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
22.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
A. When delivered personally to recipient's address as stated in this Agreement;or
B. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to A Plus:
A Plus Asphalt&Concrete,LLC
PO Box 6055
Round Rock,TX 78683
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 78664 Round Rock,TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and A Plus.
23.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County,Texas.This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
24.01 EXCLUSIVE AGREEMENT
This document,and all appended documents,constitutes the entire Agreement between A
Plus and City. This Agreement may only be amended or supplemented by mutual agreement of
the parties hereto in writing,duly authorized by action of the City Manager or City Council.
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25.01 DIS UTE RESOLUTION
City and A Plus hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Sectio i 1-14)or any applicable state arbitration statute.
26.41 SE ERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence f any event rendering any portion or provision of this Agreement void shall in no
way affect t ie validity or enforceability of any other portion or provision of this Agreement.Any
such void provision shall be deemed severed from this Agreement, and the balance of this
Agreement hall be construed and enforced as if this Agreement did not contain the particular
portion or rovision held to be void. The parties further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this section shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined to
be void.
27.01 MISCELLANEOUS PROVISIONS
Standard of Care. A Plus represents that it employs trained,experienced and competent
persons to perform all of the services, responsibilities and duties specified herein and that such
services, responsibilities and duties shall be performed in a manner according to generally
accepted industry ustry practices.
Time is of the Essence. A Plus understands and agrees that time is of the essence and
that any failure of A Plus to fulfill obligations for each portion of this Agreement within the
agreed tim frames will constitute a material breach of this Agreement. A Plus shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to A Plus's failure to perform in these
circumstan es, City may pursue any remedy available without waiver of any of City's additional
legal rights Dr remedies.
Force Majeure. Neither City nor A Pius shall be deemed in violation of this Agreement
if it is prey nted from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given,and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together,sh 311 constitute one and the same instrument.
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IN WITNESS WHEREOF,City and A Plus have executed this Agreement on the dates
indicated.
City of Round Rock,Texas A Plus Asphalt&Concrete,LLC
By __ By:
Printed Name: PrinON &e:
Title: Title: 14- l
Date Signed: Date Signed: _
For City,Attest:
By: -
Meagan Spinks, City Clerk
For City,Approved as to Form:
By:
Stephan L. Sheets,City Attorney
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Exhibit " "
TEXASa ROUND ROCK
6 DIVISION
PURCHASIN ��ac
�t
City of Round Rock, Texas
Purchasing °,
1 East MainStreet
Rock,Round
Texas 786,64-5299
www.roundrocktexaUov
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Classlltem:906-19/913-61/913-62
September 2021
CONCRETE AND EXCAVATION SERVICES '
PART
GENERAL REQUIREMENTS
1. URPO E: The City of Round Rock,herein after"the City'seeks proposals from firms experienced in
excavation,maintenance,repair,renovations,installation,and alteration of concrete.
2. BACK ROUND:The City has approximately 1,000,000 square feet of maintained property and occupies
approximately 56 facilities.The buildings consist of both commercial and residential type structures.
Facilities maintained vary and can include but are not limited to office buildings,police department,fire
stations,parks facilities,and parking garages. City buildings may need maintenance, repair,renovations
for concrete and excavation of various scopes and sizes throughout the term of the contract. The total
contract value shall not exceed$300,000 per fiscal year for the term of the contract.
3. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description Index
Part I—General Requirements Page(s)2-5
Part 11—Definitions, Standard Terms and Conditions Page 6
and Insurance Requirements
Part III—Supplemental Terms and Conditions Page(s)7-10
Part IV—Scope of Work Page(s)11-15
Part V—Proposal Preparation Instructions and Evaluation Factors Page(s)16-19
Attachment A—Proposal Submittal Form and Execution Page 20
Attachment B--Reference Sheet Page 21
Attachment C—Prevailing Wage Rate Page(s)22-23
Attachment D—Cost Proposal Sheet Separate Attachment
Attachment E—Subcontractor Information Form Page 24
Attachment F—Sample Work Order Page 25
Attachment G—Sample Invoice Page 26
4. AUTHORIZED PURCHASING CONTACT(S): For questions or clarification of specifications,you may
contact:
Amanda Crowell Cheryl Kaufman
Purchaser Purchasing Supervisor
Purchasing Division Purchasing Division
City of Round Rock City of Round Rock
Phone: 512-218-5458 Phone:512-218-5417
E-mail:acrowelIO-roundrocktexas.nov E-mail:ckaufman(-roundrocktexas.aov
The individual(s)listed above isfare the only authorized City contact(s)for this solicitation.The authorized
purchasing contact(s)may be contacted by e-mail for clarification for this solicitation including
specifications.No other City employee or representative may be contacted about this solicitation prior to
contract approval. No authority is intended or implied that specifications may be amended,or alterations
accepted prior to solicitation opening without written approval of the City of Round Rock through the
Purchasing Department.
Page 2 of 26
City of Round R k Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No. 21-023
Classlltem:906- 9/913-61/913-62
September 2021
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT DATE
Soticitati n released September 16,2021
Optional Pre-Proposal Bid Meeting September 29,2021 @ 9:OOAM CST
Deadlini for submission of questions October 1,2021 @ 5:OOPM CST
City resl lonses to questions or addendums Approximately October 6,2021
DeadNn for submission of responses October 14,2021 @ 3:OOPM CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM,CST on the due date
noted above. A copy of all the questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at:
htt s://www. ndrocktexas. ov/businesses/sol' nations
Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the
right to modi these dates. Notice of date change will be posted to the City's website:
hftps:lAwvw.vw. undrocktexas.aovibusinessestsoMRations
6. SOLICiTATI N UPDATES: Respondents shall be responsible for monitoring the City's website at
h s:l/www. undr k x s. ov/businesses/solicitatiQn for any updates pertaining to the solicitation
described h ein. Various updates may include addendums,cancellations,notifications,and any other
pertinent inf rrnation necessary for the submission of a correct and accurate response. The City will not
be held resp risible for any further communication beyond updating the website.
7. OPTIONAL RE-PROPOS L MEETING:A pre-proposal meeting will be conducted to fully acquaint
Respondent with the solicitation requirements and difficulties and/or restrictions inherent in the services
specified. TI ie pre-proposal meeting will be conducted on the date specified in PART I Section 5-
Schedule of vents.
A. Aftendar ce at the pre-proposal meeting visit is optional. Respondents shall sign-in at the pre-
proposal meeting to document their attendance. The pre-proposal meeting shall take place at:
City Hat Council Chambers
221 Ea Main Street
Round I tock,Texas 78664
B. Responc ents are strongly encouraged to bring a copy of the solicitation document with them to the
pre-prop sal meeting.
8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM,on the due date
noted in PAF IT I,Section 5—Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Atte Amanda Crowell
Pur hasing Division
221 --.Main Street
Rou id Rock,Texas 7866:4-5299
A. Sealed r ponses shall be clearly marked on the outside of packaging with the RFP Solicitation title,
number,due date and"DO NOT OPEN".
B. Facsimile-or electronically transmitted responses are not acceptable.
C. Respon es cannot be altered or amended after opening.
D. No respc inse can be withdrawn after opening without written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written proposal.
F. Sample-, and/or copies shall be provided at the Respondent's expense and shall become the property
of the Ci y.
Page 3 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
C lasslltem:906-191913-611913-62
September 2021
G. Receipt of all addenda to this RFP must be acknowledged,signed,and included with the proposal
response.
H. Late Proposal(s)will not be considered under any circumstances and will be returned unopened if a
return address is provided.
9. RESPONDENT REQUIREMENTS:The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are encouraged to carefully
read the entire solicitation.
A. Respondent shall submit one(1)evident signed"Original"and one(1)identical to the original
electronic copy of the RFP response on a flash drive.An electronic signature on the"original"
solicitation response is acceptable but any resulting contract shall be signed in ink. The submittal is
required to include all addendurns and requested attachments.The RFP response along with
samples and/or copies shall be provided at the Respondent's expense and shall become the property
of the City.
B. This request for proposal(RFP)does not commit the City to contract for any supply or service.
Respondents are advised that the City will not pay for any administrative costs incurred in response
of preparation to this RFP;all costs associated with responding to this RFP will be solely at the
interested parties'expense. Not responding to this RFP does not preclude participation in any future
RFP/RFQ/IFB.
C. For your RFP submittal to be considered responsive,the attachments identlfled below shall be
sLihM!ted with your proposal.
r. Addendums:Addendums may be posted to this solicitation.Respondents are required to
submit signed addendums with their seated response.The Respondent shall be responsible for
monitoring the City's website at hgps://www.roundrocktexas.aov/businesses/soligitatlons for
any updates pertaining to the solicitation.
o Attachment A:PROPOSAL SUBMITTAL FORM AND EXECUTION:Failure to complete,sion,
and return the proposal submittal form and execution with your offer by the deadline will_result
in the disnualification of your proposal.
o Attachment B:REFERENCE SHEET Provide the name,address,telephone number and E-
MAIL of at least three(3)valid Municipal,Government agencies or firms of comparable size
that have utilized services that are similar in type and capacity within the last two(2)years.City
of Round Rock references are not applicable.References may be checked prior to award. If
references cannot be confirmed or if any negative responses are received it may result in the
disqualification of submittal.
r, Attachment D:COST PROPOSAL SHEET:The cost proposal sheet should be completed for
the City to accurately compare cost proposals. Your method of costing may or may not be
used but should be described.A firm fixed price or not-to-exceed Contract is contemplated.
o Attachment E:SUBCONTRACTOR INFORMATION FORM: Provide a signed copy of the
Subcontractor Information Form.
o Certificate of Insurance(COI):Attach a copy of your current certificate of insurance to this
response. This is for information purposes only.
10. CONFIDENTIALITY OF CONTENT,As stated in Section 16 of City of Round Rock Purchasing
Definitions, Standard Terms and Conditions,all documents submitted in response to a solicitation shall be
subject to the Texas Public Information Act. Following an award, responses are subject to release as
public information unless the response or specific parts of the response can be shown to be exempt from
the Texas Public Information Act. Pricing is not considered to be confidential under any circumstances.
A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped,bold red letters stating"CONFIDENTIAL"on that section of the
document.The City will not be responsible for any public disclosure of confidential information if it is
not clearly marked as such.
Page 4 of 26
City of Round R k Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906-'19/913-61/913-62
September 2021
B. If a requ st is made under the Texas Public Information Act to inspect information designated as
confden ial,the Respondent shall, upon request from the City,furnish sufficient written reasons and
informati n as to why the information should be protected from disclosure.The matter will then be
presents J to the Attorney General of Texas for final determination.
11. SUSPENSIC N OR DEBARMENT CERTIFICATION:The provisions of the Code of Federal Regulations 2
CFR part 1180 suspension and debarment may apply to this agreement.The City of Round Rock is
prohibited fir m contracting with or making prime or sub-awards to parties that are suspended or debarred
or whose pri icipals are suspended or debarred from doing business with the Federal Government,State
of Texas,or he City of Round Rock.
12. CERTIFICA E OF INTERES PARTIES:Section 2252.908 of the Texas Government Code requires
the successf 1 offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a
contract ad requiring council authorization.The"Certificate of Interested Parties"form must be
completed o the Texas Ethics Commission website,printed,signed,and submitted to the City by the
authorized a ant of the Business Entity with acknowledgment that disclosure is made under oath and
under penal of perjury prior to final contract execution.Link to Texas Ethics Commission Webpage:
s . thic .state.tx.usNvhatsn -Welf info form1295.htm
13. EX PARTE MUNICATIO : Please note that to insure the proper and fair evaluation of a bid,the
City of Roun Rock prohibits ex parte communication(e.g., unsolicited)initiated by the Bidder to the City
Official,Emp oyes,City Consultant,or Evaluation Team member evaluating or considering the bids prior
to the time a bid decision has been made. Communication between Bidder and the City will be initiated by
the appropr' to City Official or Employee in order to obtain information or clarification needed to develop a
proper and curate evaluation of the bid. Ex parte communication may be grounds for disqualifying the
offending Bic Ider from consideration or award of the bid then in evaluation,or any future bid.
Page 5 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906-19/913-61/913-62
September 2021
PART II
DEFINITIONS,STANDARD TERMS AND CONDITIONS,
AND INSURANCE REQUIREMENTS
1. DEFINITIONS,STANDARD TERMS AND COND)ITIONS:By submitting a response to this solicitation,
the Respondent agrees that the City's Definitions and Standard Terms and Conditions, in effect at the
time of release of the solicitation,shall govern unless specifically provided otherwise in a separate
agreement or on the face of a purchase order. In addition,the Supplemental Terms and Conditions listed
in Section III,shall also be enforced as part of the contract,and can be obtained from the City's website
at:haps:/Awww.roundrocktexas.aov/city-departments/purchasing/
2. INSURANCE.: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements.The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: httos://www.roundrocktexas.gov/city-departments/purchasina/
Page 6 of 26
City of Round R Exhibit"A"
UPDATED Cone ete and Excavation Services
RFP No.21-023
ClassAtem:906-,19/913-61/913-62
September 2021
PART 111
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the
following:
A. The ternr of the Agreement shall begin from date of award and shall remain in full force for sixty(60)
months.
B. Upon ex iration of the contract term,the Contractor agrees to hold over under the terms and
conditior s of this agreement for such a period as is reasonably necessary to re-solicit and/or
complete the project up to 120 days.
2. PAYMENT ,ONO:
A. The Contractor shall provide a Payment Bond in an amount equal to 100%of any project that
exceeds$50,000 within 14 calendar days after notice to proceed for project.The Payment Bond
serves a security for the faithful payment of all of the Contractor's obligations for subcontracts,work,
labor,eq ipment,supplies,and materials fumished under the Contract.The Payment Bond shall be
issued b a solvent company authorized to do business in the State of Texas and shall meet any
other re uirements established by law or by the City pursuant to applicable law.The Surety must
obtain re insurance for any portion of the risk that exceeds 10%of the Surety's capital and surplus.
For bon s exceeding$100,000 the Surety must also hold a certificate of authority from the U.S.
Secretai 1 of the Treasury or have obtained reinsurance from a reinsurer that is authorized as a
reinsure in Texas and holds a certificate of authority from the U.S. Secretary of the Treasury.
B. The Payment Bond shall remain in effect throughout the term of the applicable project.
3. PERFORMANCE BOND:
A. The Contractor shall provide a Performance Bond in an amount equal to 100%of any project that
exceeds$100,000 within 14 calendar days after notice to proceed of project.The Performance Bond
serves a s security for the faithful performance of all of the Contractor's obligations under the Contract.
The Pert Drmance Bond shall be issued by a solvent company authorized to do business in the State
of Texas and shall meet any other requirements established by law or by the City pursuant to
applicab e law.The Surety must obtain reinsurance for any portion of the risk that exceeds 10%of the
Surety's capital and surplus.For bonds exceeding$100,000 the Surety must also hold a certificate of
author' from the U.S.Secretary of the Treasury or have obtained reinsurance from a reinsurer that
Is authoi ized as a reinsurer in Texas and holds a certificate of authority from the U.S. Secretary of the
Treasu .
B. The Per rmance Bond shall remain in effect throughout the term of the applicable project.
4. LIQUIDATED DAMAGES:Time is of the essence in the performance of the contract;therefore,the
Contractor s all strictly adhere to the Contract delivery schedule.No charges in the delivery schedule
shall be effe tive unless in writing executed by both City and the Contractor.The parties agree that if,due
to no fault of the City,delivery of any material or performance of any service is delayed beyond the time
specified in t ne Contract,the actual damages sustained by the City because of such a delay will be
uncertain an J difficult to determine,and that the reasonably foreseeable damage incurred by the City
agrees to stipulate to be 5%of total project cost per calendar day.The Contractor therefore agrees to pay,
and the City agrees to accept,as liquidated damages,the sum of 5%of total project cost per calendar
day for each calendar day of delay.
5. PREVAILIN WAGE:Pursuant to Chapter 2258 of the Texas Government Code,a worker employed on
a public wor project by a city must be paid:(1)not less than the general prevailing wage rate of per diem
wages for k of a similar character in the locality in which the work is performed;and(2)not less than
the general Orevailing rate of per diem wages for legal holiday and overtime work. In accordance with
Chapter 22 .022,the City adopted through Resolution No. R-2016-3760 the wage rates set forth by the
Texas Work rce Commission for the Austin-Round Rock Area as the general prevailing wage rate for the
City's public orks contracts. A contractor or subcontractor who is awarded a contract by the City shall
pay not less han the rates set forth in Attachment C and comply with all applicable sections of Chapter
2258.
Page 7 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/ltem: 906-19/913-611913-62
September 2021
Attachment C-Prevailing Rates are posted in Solicitation Documents for RFP No.21-023 Concrete and
Excavation Services on the City of Round Rock website at:
hht„tps://www.roundrocktexas.aovtbus inessestsoiicitations
6. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The
Respondent shall:
A. Be firms,corporations,individuals,or partnerships normally engaged in providing concrete and
excavation services as specified herein and have adequate organization,facilities,equipment,
financial capability,and personnel to ensure prompt and efficient service to the City.
B. In order to confirm financial stability,the City may choose to review audited financial statements at
any time throughout the RFP evaluation process. Upon request,the Respondent shall provide two
years audited financial statements,including any notes or supplemental schedules within 2 business
days of the original request.
C. The Respondent shall include in the proposal a list of all litigation the company or its principals have
been involved in within the last three(3)years.
D. Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States,or not having a home office inside the United States will not be included for
consideration in this RFP process.
7. SUBCONTRACTORS: If Subcontractors will be used the Respondent is required to complete and submit
with their proposal response Attachment E-Subcontractor Information Form.The Contractor shall be fully
responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is
responsible for the Contractors own acts and omissions.The Contractor shall:
A. Require that all deliverables to be provided by the Subcontractor be provided in strict accordance with
the provisions, specifications,and terms of the Contract.
B. Require that all Subcontractors obtain and maintain,throughout the term of their agreement,primary
insurance in the type and amounts specified for the Vendor,with the City being named as an
additional insured; and
C. Require that the Subcontractor indemnify and hold the City harmless to the same extent as the
Contractor is required to indemnify the City.
D. Awarded Contractor is required to submit a list of all subcontractors for approval by the City prior to
use of any subcontractors throughout the term of the contract.
8. SAFETY, The City reserves the right to remove any employee from City property for violation of federal,
state,and local health,safety and environmental laws,ordinances,rules,and regulations. The
Respondent shall:
A. Ensure that all employees comply with all Occupational Safety and Health Administration(OSHA),
State and City safety and occupational health standards and other applicable federal,state,and local
health,safety,and environmental laws ordinances,rules,and regulations in the performance of these
services.
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause
injury or damage to any persons or property within and around the work site. In case of conflict,the
most stringent safety requirement shall govern.
C. Indemnify and hold the City harmless from and against all claims,demands,suits,actions,
judgments,fines penalties and liability of every kind arising from the breach of the Successful
Respondents'obligations under this paragraph.
9. WORKFORCE: Successful Respondent shall:
A. Ensure Respondent's employees perform the services in a timely, professional,and efficient manner.
Note:Inappropriate language will not be tolerated on City property.
B. Ensure Respondent's employees,while working on City property,wear a company uniform that
clearly identifies them as the Respondent's employee.
Page 8 of 26
City of Round R k Exhibit "A"
UPDATED Conc ete and Excavation Services
RFP No.21-023
Class/item:906- 9/913-61/913-62
September 2021
C. Employ Eli personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United
States.
10. PRICING:T e Respondent shall determine and submit a fixed cost for the work and shall include all
incidental cot its,labor,overhead charges,travel,payroll expenses,freight,equipment acquisition and
maintenance demurrage,fuel surcharges,delivery charges,costs associated with obtaining permits,
insurance,bc inds,and risk management. No separate line-item charges shall be permitted for either
response ori voice purposes.
Prices for rm terials will be on a cost-plus basis. The percentage(%)markup shall not be greater than
15%. Invoice s for work performed shall require a copy of a supplies receipt to be included with the
invoice.
Prices for Trt cking Tickets(for Soil Disposal)shall be on a cost-plus basis.The Percentage(%)if any,of
markup will r of exceed 15%. Invoices for work performed shall require a copy of the disposal receipt to
be included ith the invoice.
Prices for Fil Dirt shall be on a cost-plus basis.The Percentage(%) if any,of markup will not exceed
15%. Invoices for work performed shall require a copy of the receipt to be included with the invoice.
Prices for M2 chinery/Heavy Equipment(whether owned or rented)shall be on a cost-plus basis.The
Percentage(Jo)if any, of markup will not exceed 15%. If equipment is owned the current market rental
rate should be applied. Invoices for work performed shall require a copy of the equipment rental receipt
or a weekly cost sheet from a reputable equipment rental company to be included with the invoice.
11. PRICE INC EASE:Contract prices for concrete and excavation services shall remain firm throughout the
initial twelve 12)month term of the contract. A price increase to the agreement may be considered on
the anniverrA ry date of the Contract each year and shall be equal to the consumer price index for that
year,but at r o time can the increase be greater than 5%for any single line item unless otherwise
approved by he City.
A. ConsuJe �ect
r Price Index(CPI): Price adjustments will be made in accordance with the percentage
changthe U.S.Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers.
The pradjustment rate will be determined by comparing the percentage difference between the
CPI in for the base year six-month average(January through June OR July through
Decemr);and each(January through June OR July through December six month average)
therea . The percentage difference between those two CPI issues will be the price adjustment
rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index(CPI)is
found at he Bureau of Labor Statistics,Consumer Price Index website: htto://www,bls.gov/qR
B. Procedu re to Request Increase:
I. Mail he written price increase request with the rate detail comparison and comprehensive
calc lation and any supporting documentation to the designated City Contract Specialist a
minii nurn of 45 days prior to the annual Contract anniversary date. The detailed written
calct lation will be verified and confirmed. All written requests for increases must include the City
of R4 iund Rock contract number,solicitation reference information and contact information for the
authorized representative requesting the increase. Price increase requests shall be sent by mail
to.
Ci y of Round Rock
Pt rchasing Department
At n: Contract Specialist
22 1 E Blain Street
Round Rock,TX 79664-5299
ii. Upon receipt of the request,the City reserves the right to accept the escalation and make
char ges to the purchase order within 30 days of the request,negotiate with the vendor,or cancel
the E igreement or purchase order if an agreement cannot be reached on the value of the
increase.
Page 9 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No. 21-023
Classntem:906-191913-61/913-62
September 2021
12. ACCEPTANCEfINSPECTION: Acceptance/Inspection should not take more than five(5)working days.
The awarded respondent will be notified within the time frame if the services delivered are not in full
compliance with the specifications. In the event the services are not performed to the satisfaction of the
City the vendor shall agree to reperform services to specification at no additional cost to the City. If any
agreement or purchase order is cancelled for nonacceptance,the needed services may be purchased
elsewhere.
13. PERFORMANCE REVIEW: The City reserves the right to review the awarded Contractor's performance
anytime during the contract term.
14. POINT OF CONTACT(POC)I DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City,the City shall be provided with a designated and identified point of contact upon
award of the contract to include contact information. The City's designated representative shall be
notified by the Respondent immediately should the point of contact change.
B. The City's designated representative will be:
Eric Dady
Superintendent-Building Construction
General Services
Phone office: 512-218.5472 Cell:512488-0350
E-mail: edadv&&roundrocktexas.gov
15. MATERIALS SPECIFICATIONSIDESCRIPTIVE LITERATURE:
A. Safety Data Sheets: Successful Respondent shall be required to have in their possession at the
location of each project and available upon request material safety data sheets applicable to
hazardous substances that are present at the work site.
B. Materials specifications/descriptive literature are defined as product manufacturer's catalog pages,
"cut sheets"applicable tests results,or related detailed documents that specify material construction,
performance parameters,and any industrial standards that are applicable such as ANSI,ASTM,
ASME,SAE, NFPA,NBS,EIA, ESL,and NSA.The submitted materials specifications/descriptive
literature must include the mangfacturer's name and product number of the product being offered.
16. INTERLOCAL PURCHASING AGREEMENTS:
A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code.The Contractor agrees to
offer the same price and terms and conditions to other eligible agencies that have an interlocal
agreement with the City.
B. The City does not accept any responsibility or liability for the purchases by other government
agencies through an interlocal cooperative agreement.
Page 10 of 26
City of Round R k Exhibit "A"
UPDATED Conc to and Excavation Services
RFP No.21-023
Class/Item:906-'19/913-61/913-62
September 2021
PART IV
SCOPE OF WORK
1. HISTORY:T e City has approximately one million square feet of maintained property and occupies
approximate) 56 facilities.The buildings consist of both commercial and residential type structures.
Facilities ma tained vary and can include but are not limited to office buildings,police department,fire
stations,pa s facilities,and parking garages.City buildings may need maintenance,repair, renovations
for concrete nd excavation work of various scopes and sizes throughout the term of the contract.
2. SCOPE OF OR :The Contractor shall provide on-site services including all materials and labor
necessary to perform maintenance, repair,renovations, installation,or alteration for various City owned or
occupied to tions on an as needed basis for concrete and excavation work.Services shall consist of
repairs and ew projects. The Contractor is responsible for any site visits to verify existing conditions
prior to cons uction. If any discrepancies arise between existing conditions and the scope of work the
City's design ted person shall be notified. if the Contractor fails to notify the designated person,it is
assumed th discrepancy is included in the agreed upon scope.
Services performed shall require prior authorization from the City's Building Construction(BC)
Department. Only services meeting the herein mentioned specifications of new construction or matching
of existing conditions on workmanship will be accepted.
3. DESIGNATE CONTACT PERSON: In order to maintain consistent standards of quality work performed
across the C ty,the City shall be provided with a designated and identified crew leader/point of contact
upon award of the contract.
A. The City shall be provided with the designated person's name and telephone number.
B. This con act person shall remain the same throughout the term of the contract or upon termination of
the cont ct person. If a change has been made in the contact person due to termination,the City's
designat representative shall be notified by the Contractor immediately at the time of the change.
NO su itutions of key personnel shall be permitted without written approval of the authorized City's
design at d representative.
C. The deli Hated contact person shall be identified in the solicitation response and may be required to
attend at i oral presentation to the evaluation team prior to award of contract.
D. The City shall also be provided with a secondary designated contact person to communicate with if
the prirm iry contact is unavailable.
4. RESPONSE TIME: Response times shall be as follows:
Non-Emergi Pricy Service Calls:"Non-emergency services"are defined as requests for repairs that, if
the issue is r of resolved in a reasonable amount of time,will stop normal operations.The Contractor
shalt:
A. Respond and provide a written estimate for non-emergency service calls within two(2)days and
begin work within five(5)days of the original request provided a PO is issued to the Contractor.
B. Services will be performed during normal operation hours which are 7:00AM-6:00PM.
C. Contra r is expected to follow all noise ordinances set forth by the City.
5. RE ND OVERJIME WORK UR :
A. Regular usiness hours are from 7:00AM to 6:00PM.
B. Weaken Is may be permitted on an as needed basis.Services provided on weekends will not be
conside d overtime hours unless the Contractor's personnel have exceeded 40 hours in the
current eek.
C. Overtim pay is only permitted in instances where the City deems the work to be necessary and prior
written proval is given in advance of the work performed.
D. Approv overtime work performed in excess of regular work hours shall be based on the rate of
regular I bor not to exceed one and one half(1 %)times the fixed hourly rate for the tradesman
performi g the service.
Page I I of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906-19/913-61/913-62
September 2021
E. Respondent shall submit a total hourly and overtime rate price for labor that includes,but not be
limited to,all costs for labor,overhead charges,travel,and payroll expenses.
6. WORKMANSHIP: Work under the resulting contract will be defined on a per job basis. Quality work is
expected of the Contractor and completed work must be signed off and approved by the City of Round
Rock's authorized point of contact.All materials furnished in carrying out this agreement shall be of the
appropriate character and quality as required by the project specifications,scope, and/or existing
conditions. Where no standard is specified,Contractor shall perform equal or better to the level of finish
for the currently existing conditions and be compliant with all applicable code requirements.
A. All materials used in any project shall be new unless pre-approved by the City's designated
representative.
B. At the conclusion of each project the Contractor shall demonstrate to the City's designated
representative that the work is fully operational and in compliance with project specifications,scope,
existing conditions, and/or codes.
C. The Contractor shall at all times keep the adjacent areas of the work site free from construction debris
and the accumulation of any waste materials.
D. Should the Contractor neglect or refuse to remove such unsatisfactory work or materials within 48
hours of notice by the City,or if they fail to make satisfactory progress in doing so,the City may
remove materials or complete work at expense to the Contractor.Such expense shall be deducted
from any monies due or shall become due to the City by the Contractor under the agreement.
7. PERMITSIINSPECTIONS: If the project requires permitting and inspections the Contractor shall:
A. Assist City of Round Rock(CORR)representative with any information requested if a project permit is
required.
B. Schedule all inspections as required/requested by building inspections at the following website:
httos://etrakit.rou nd rocktexas.nov/etrakit/
C. Notify the CORR representative prior to requesting an inspection to do a pre inspection walk.
D. Notify the CORR representative once an inspection has been requested and provide estimated date
and time the inspection will take place.
E. Notify the CORR representative of results of inspections.
F. If any item does not pass inspection,it is the Contractor's responsibility to correct the item at no
additional cost to the City.
8. EXCAVATION SERVICES:The following contains the minimum requirements and experience for
excavation services required by the City. The Contractor shall-
A. Have experience with excavation and compaction in various soil types and be able to interpret and
comply with geotechnical reports if necessary.
B. Review all geological surveys performed by the City prior to beginning of excavation. If no survey has
been completed Contractor shall review with the City if one is required before start of excavations.
C. Have all required equipment necessary to perform excavations.
D. Operators of large and/or heavy equipment shall be fully qualified, licensed,and certified as required
by OSHA, industry standards, state,and federal laws.
E. Be responsible for exporting existing soils and import new soils as required based on each job's
unique requirements.
F. Provide all trucking tickets for importing and exporting soils.The Contractor is allowed up to a
maximum of 150/6 markup for trucking tickets.
9 DEMOLITION SERVICES: If demolition services are required the contractor shall-
A. Saw cut existing concrete as required to create clean lines for any necessary repairs or removal.
B. Be responsible for haul-off of all debris.
C. Use Epoxy dowel into existing concrete when making repairs
Page 12 of 26
City of Round R Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/item:906- 9/91361/913-62
September 2021
D. Ensure all drawings/plans are accurate before demolition starts.
E. Take necessary precautions to preserve all existing trees,plants,and shrubs.
F. Not remove trees and plants for construction right-of-way unless approval is granted by the City
POC and only if Justifiable and necessary.
G. Main ain the streets and roads free from dust, mud,excess earth,or debris which constitutes a
nuisz nce or danger to the public using the thoroughfare,or the occupants of adjacent properties
as a piicable.
H. Care shall be taken to prevent spillage on streets and roads over which hauling is done.
and ny such spillage or debris deposited on streets,due to the contractors'operations,shall be
immediately removed.
10. CONCRETE FORMING/PLACIN /FINI HING RE UIREMENT : The following contains the minimum
requirements and experience for concrete installation,repair,and finishing services required by the City.
The Contract or shall-
A. Ensure tI iat all personnel are skilled and qualified to perfomn the services as requested.
B. Have a working knowledge of commercial concrete installation,repair,and finishing work.
C. Be able I D properly lay out comers for slabs,verify elevations,and install forts based on that work.
D. Have exi terience with tying and installation of rebar per drawings or directive and supply shop
drawings if required.
E. Be able to finish concrete to a level that meets industry standard specifications or match existing
concrete if working on a repair.
F. Have a Working knowledge of all tools and equipment applicable to the concrete trade,supply
Contractor-owned tools,and have extensive knowledge of building materials.
G. Be able work unsupervised and run their own crew.
H. Be famili r and comply with all City Design and Construction Standards found on our website at
h s:/ roundrocktexas. ov/cit -d rtmentsitrans nation/traffic- rations/desi n-and-
constru ion-standards/
1. Have,at minimum,five(5)years'commercial experience.
11. EST TE :Contractor shall provide a written"Not to Exceed"estimate on all projects at no charge to
the City upo request. It is the Contractor's responsibility to ensure that all information is complete to
provide an a curate estimate.The City will not incur charges from the Contractor until the Contractor
arrives on sit and begins work. In certain circumstances a sample of materials to be used in a project
may be requ ted by the City's designated representative for approval before work commences.
Each written estimate shall include the following information:
A. Department name and location of the project
B. Contract Vs designated contact name and telephone number
C. Breakdo of labor costs(number of workers,hours worked, hourly rate);also include Supervisor
hours a rate if applicable
D. Material (detailed description,quantity,unit price,and extended price amounts)
E. Cost ofquipment rented to complete project
F. Total co t(labor and materials)
G. Descript specifying work to be done
H. Time pr 'ectad to complete the project
I. See Atta hment F-Sample Work Order
12. INVOICE REQUIREMENTS:Each project shall be invoiced separately;the Contractor shall include
detailed info oration on each invoice:
A. The total hours worked and hourly rate for labor. Labor hours hour shall include costs of labor,
overhead charges,travel,payroll expenses and Supervisor total hours and rate if applicable.
Page 13 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/item:906-191913-61/913-62
September 2021
B. Supplies and materials:The cost of supplies and materials shall be listed separately from labor.A
maximum percentage markup, as indicated in the cost proposal sheet,will be allowed for material.
Invoices shall have attached a copy of paid materials receipt from the supplier.
C. See Attachment G-Sample Invoice
12. WARRANTY: Successful Respondent shall provide at minimum a one(1)year warranty on all
workmanship and parts including but not limited to manufacturer's warranty,workmanship defects,and
installation. All warranty work shall be completed within five(6)working days from notice of defect.
13. CONTRACTOR'S RESPONSIBILITIES:The Contractor shall-
A. Schedule all requested maintenance in advance with the City's point of contact.
B. Properly dispose of all construction and waste materials according to applicable federal,state,and
local health,safety,and environmental laws,ordinances, rules, and regulations.
C. Visit and inspect work locations prior to the submittal of an estimate. Submittal of the project estimate
is evidence that the Contractor has familiarized themselves with the nature and extent of the work
and any local conditions that may,in any manner,affect the scope of the work to be done,pricing,
and the equipment,materials,and labor required. Inspection must be scheduled by contacting the
City's designated representative. Any variations in scope or pricing will only be considered on a
case-by-case basis and must be approved in writing by the City POC prior to beginning the work.
The Contractor shall have full knowledge of the scope of work and have ability to anticipate and plan
for variations prior to the project start date.
D. Provide written work estimates to the City's point of contact via email for each project in advance of
beginning work.The estimate shall include labor,equipment,parts,and materials required to perform
repairs.Work shall not be initiated without the City's consent in the form of a formal PO number.
E. Make all arrangements for delivery,unloading, receiving,and storing concrete material and supplies
for each project.The City will not assume any responsibility for these shipments.
F. Provide work reports-Contractor(s)shall complete and fumish a work report for each project.A copy
of each work report shall be presented with time and material used to support the cost assessment on
the final invoice. Reports shall include,at a minimum,the following information:
i. Location of the worksite,
ii. Date and time of arrival at worksite,
iii. Time spent for repair,
iv. Date and time work at location is completed,
v. Part(s)ordered,hourly labor rate with quantities,and equipment rented,if necessary,
vi. A detailed description of all the completed repair work certifying the item is in working order shall
be signed by the City's designated representative at the time the work is completed
vii. Be responsible for rental of any equipment that may be required to complete task.Contract shall
be permitted to charge a Percent Markup over cost not to exceed 16°IC for rental equipment.
G. Maintain Communication-Communication is vital to the City of Round Rock.The City requires
timely communication throughout the entire job process.The City understands that lead times can
vary depending upon the size,manufacturer,and difficulty of the required tasks.
14. CITY'S RESPONSIBILITIES:The City will-
A. Provide the Contractor with a complete and accurate project overview with the request for estimate.
B. Coordinate scheduling with Contractor.
C. Ensure work area is reasonably free of safety hazards.
D. Provide access to locations where services are required.
Page 14 of 26
City of Round R Exhibit "N'
UPDATED Conci ate and Excavation Services
RFP No.21-023
Class/item:906- 9/913-61/913-62
September 2021
E. Provide local vehicle parking and access to the work areas. If suitable parking cannot be furnished by
the City, he Contractor shall arrange for off-site parking and transportation to/from the work site.
F. Provide F easonable access to standard power and water utilities as needed to complete the project.
G. Inspect rk performed to ensure compliance with the scope of work.
H. Review all invoices to ensure accuracy.
Rage 15 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item: 906-19/913-611913-62
September 2021
PART V
PROPOSAL PREPARATION INSTRUCTIONS
AND EVALUATION FACTORS
1. PROPOSAL ACCEPTANCE PERIOD: All proposals are valid for a period of one hundred and twenty
(120)calendar days subsequent to the RFP closing date unless a longer acceptance period is offered in
the proposal.
2. PROPRIETARY INFORMATION:All material submitted to the City becomes public property and is
subject to the Texas Open Records Act upon receipt.If a Proposer does not desire proprietary
information in the proposal to be disclosed,each page must be identified and marked proprietary at time
of submittal.The City will,to the extent allowed by law,endeavor to protect such Information from
disclosure.The final decision as to what Information must be disclosed,however, lies with the Texas
Attorney General. Failure to identify proprietary information will result in all unmarked sections being
deemed non-proprietary and available upon public request.
3. PROPOSAL PREPARATION COSTS:All costs directly or indirectly related to preparation of a response
to the RFP,or any oral presentation required to supplement and/or clarify a proposal which may be
required by the City shall be the sole responsibility of the Proposer.
4. PROPOSAL RESPONSE:Responses shall be clear and concise and shall include at a minimum:title
page,transmittal letter, index or table of contents, dividers for each section and all required attachments.
One page shall be interpreted as one side of a double-spaced, printed,81/2°X 11°sheet of paper. It is
recommended that responses be submitted in a professional,bound format that best contains all required
documentation for submission.
In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database.To register, go to:httos:/lroundrocktxvendors.munisselfservice.comNendors/default.asax
S. PROPOSAL FORMAT:Prefacing the proposal,the Proposer shall provide an Executive Summary of
three(3)pages or less,which gives in brief,concise terms,a summation of the proposal.The proposal
itself shall include a title page, index or table of contents,dividers for each section and all required
attachments and addendums to be organized in the following format by Tab and informational sequence:
A. Tab 1-Business Organization: State full name and address of your organization and identify parent
company if you are a subsidiary. If your organization is a corporation,answer the following:
i. State any former names your company has operated under.
ii. date and state of incorporation,and
it!. names and titles of all corporate officers.
iv. If your organization is a partnership,answer the following:
(a) date of organization.
(b) type of partnership(if applicable); and
(c) the names of all general partner(s).
v. If your organization is individually owned,answer the following:
(a) date of organization;and
(b) name of owner.
vi. If the form of your organization is other than those listed above:
(a) describe it;and
(b) name the appropriate owners,officers,principals,etc.Is your organization authorized to do
business in Texas?
Specify the branch office or other subordinate element which will perform, or assist in performing,
work herein.Indicate whether you operate as a partnership,corporation, or individual. Include the
State in which incorporated or licensed to operate.
B. Tab 2-Financial information: Include a financial statement,preferably audited,including your
organization's latest balance sheet and income statement,showing the following items:
i. Current assets(e.g.cash,joint venture accounts,accounts receivable,notes receivable,accrued
income,deposits,materials inventory,and prepaid expenses).
ii. Non-current assets(e.g., net fixed assets,other assets).
iii. Current liabilities(e.g.,accounts payable,current notes payable,accrued expenses,provision for
income taxes, advances, accrued salaries,and accrued payroll taxes).
Page 16 of 26
City of Round R k Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906-'9/913-61/913-62
September 2021
iv. Non urent liabilities(e.g., notes payable).
v. Capi al accounts and retained earnings(e.g.,capital,capital stock,authorized and outstanding
shay is par value,earned surplus and retained earnings).
a) I lame and address of firm that prepared the attached financial statement and date thereof.
b) I the attached financial statement for the identical organization named in the question B
hove?If not,explain the relationship and financial responsibility of the organization whose
nancial statement is provided(e.g., parent,subsidiary).
c) I Vill the organization whose financial statement is attached act as a guarantor of the
roposed contract for construction?
d) 'Ovide name,address,contact person,and phone number for your bank reference.
vi. Sure and A ent: Provide the:(a)name of your bonding company;and (b)the name and
add' ss of your agent. Payment bonds for a project that exceeds$50,000 and performance
bon for a project that exceeds$100,000 will require 100%of the Guaranteed Sum to be
bon d.
C. Tab 3-F roram: Describe your technical plan for accomplishing required work.Include such time-
displays,graphs,and charts as necessary to show tasks,sub-tasks,milestones,and decision points
related to the scope of work and your plan for accomplishment. Specifically indicate:
i. ribe your construction management approach and ability to coordinate work with all City
personnel and suppliers in order to meet the deadlines established in the submittal construction
sche Jule
ii. Desc ribe your ability to complete the project within the schedule taking into account existing
comi nitments.
iii. Desc ribe your ability to identify and resolve potential issues,delays,etc.
iv. Desc ribe your back up/contingency plan for any unanticipated delays.
v. Des ribe your quality control program.Explain the methods used to ensure quality control during
the nstruction phase of the project. Provide specific examples of how these techniques or
proci idures were used from any of three(3)projects listed in response to Tab 5 Prior Experience
vi. Prov de complete construction schedule assuming a notice to proceed will be provided within 30
days of bid opening(actual notice to proceed will be a different date). Schedule shall match the
calei idar days required to reach final completion for the project as provided in this agreement.
viii. Describe the scheduling techniques,including any scheduling or project management software,
Yo
uld employ on this project.
ix. A st tement of your compliance with all applicable rules and regulations of Federal,State and
Loc governing entities. The Proposer must state their compliance with terms of this Request for
Prop sal(RFP)or clearly document any exceptions.
x. Inclu Jo a description of your company's safety program and provide a summary of your OSHA
2001 00 logs for the last three years.
D. Tab 4-Prolect Mani1gement Structure; Provide a general explanation and chart which specifies
project I adership and reporting responsibilities;and interface the team with City project management
and team personnel.
E. Tab 5- rior Experience Describe only relevant current and past(5 years)municipal,corporate,and
individuI experience for personnel who will be actively engaged in the project.Include the following
informati n:
I. Loc ion of project
ii. Gen ral nature of project
iii. Con truction procurement method(e.g.,competitive bid)
iv. Natu a of your services(e.g.,general contractor)
V. Con ct amount
vi. Size in square feet
vii. Orig al construction budget and actual cost of construction at completion.Describe difference if
nec sary
viii. Sta date,completion date,and original construction schedule duration
ix. List up to ten projects of varying size,scope,and complexity your organization has performed, if
any, inside the Austin-Round Rock Metropolitan Statistical Area(MSA)and date those projects
were completed.
Page 17 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906-19/913-61/913-62
September 2021
Do not include corporate experience unless personnel assigned to this project actively
participated. Supply the project title,year,and reference name,title,present address,and phone
number of principal persons for whom prior projects were accomplished.
F. Tab 6-Personnel: Include names,qualifications,and resumes of all personnel who will be assigned
to the account. State the primary work assigned to each person and the percentage of time each
person will devote to this work. Identify key persons by name and title.
G. Tab 7-Authorized Negotiator: Include the name,email address,and telephone number of the
person(s)in your organization authorized to negotiate Contract terms and render binding decisions on
Contract matters.
H. Tab 8—Attachments and Addendum: including Attachment A—Proposal Submittal Form and
Execution,Attachment B—Reference Sheet,and signed addendums(if applicable)and all other
documents listed under Part 1,Item 8.Respondent Requirements.
1. Tab 9—Cost Proposal: Information described in the following subsections is required from each
Proposer.Your method of costing may or may not be used but should be described. List the
requested hourly rates and percent over cost on Attachment D-Cost Proposal Sheet.
I. Manpower. Itemize to show the following for each category of personnel with separate hourly
rate. Include a separate sheet of paper if necessary to include rates not called out on the
cost proposal sheet.
a. Project manager,foreman, laborer,finisher, machine operators,etc.
b. Rate applied for each category of personnel.
ii. Percentage Markup of 515%for materials on a cost-plus basis.
iii. Percentage Markup of 515%for Machinery/Heavy Equipment(whether owned or rented).
iv. Percentage Markup of 515%for trucking tickets(for soil disposal)on a cost-plus basis.
v. Percentage Markup of 515%for fill dirt fees on a cost-plus basis.
vi. Total(not to exceed)Cost
J. Tab 10-Exceptions:Be advised that exceptions to any portion of the Solicitation may jeopardize
acceptance of the Proposal by the City. Exceptions to this solicitation if any,shall be submitted on a
separate sheet labeled'Exceptione with the Respondent's proposal.
6. EVALUATION CRITERIA: The intent of the City is to award to one or more Respondent(s)in accordance with the
evaluation criteria below. The purpose of this evaluation criteria is to determine which proposal best
meets the requirements and provides the best overall value to the City.
A. Evaluation Criteria: Weights:
• Business Information, Financial Information,and Program(Tabs 1-3) 25 pts
• Company Work Experience and Personnel Qualifications(Tabs 5&6) 25 pts
• Cost Proposal(Tab 9) 50 pts
Maximum Weight: 100 pts
B. An evaluation committee will be established to evaluate the proposal.The committee will include
employees of the City and may include other impartial individuals who are not City employees.The
evaluation committee will determine if discussions and/or Best and Final Offers(BAFO)are necessary.
Award of a contract may be made without discussions or BAFO,if in the best interest of the City.The
evaluation committee may determine that discussions are necessary to clarify or verify a written
proposal response.The City may,at its discretion,elect to have respondents provide oral
presentations of their proposal.The City reserves the right to rescore an offer based on provided
demonstrations.A request for a BAFO is at the sole discretion of the City and will be requested in
writing.The evaluation committee will evaluate the finalists and make a recommendation for award.
C. The City reserves the right to reject any or all proposals submitted,or to award to the respondent(s)
who in the City's opinion,offers the best value to the City. The City also reserves the right to cancel
the RFP process and pursue alternate methods for providing the requirements.
D. The City reserves the right to conduct studies and other investigations as necessary to evaluate any
proposal.
Page 18 of 26
City of Round R k Exhibit "A"
UPDATED Conci ete and Excavation Services
RFP No.21-023
Class/item:906- 91913-611913-62
September 2021
E. The City eserves the right to waive any minor technicality,irregularities,or informalities noted
in the sul imission process. Submission of proposal confers no legal rights upon any
Respond ant.
F. The City reserves the right to request further documentation or information and to discuss proposal
response with any Respondent In order to answer questions or to clarify any aspects of the proposal.
G. The City nay develop a"short list"of qualified proposal and may determine that the
Respondamt(s)should submit a Best and Final Offer(BAFO). Each"short listed"Respondent will be
given a r iasonable opportunity for discussion and revision of their proposal.
7. AGREEMEN NEG TIATJONS AND AWARD PROCESS.
A. A propos I presented in response to this RFP is subject to negotiation concerning any issues
deemed ele
van
t
by the City. The City reserves the right to negotiate any issue with any party.Any
unsolicft d communication by the Respondent to a City official,undesignated employee,or an
evaluatio n team member evaluating or considering the offers may be grounds for disqualifying the
offendin Offeror from consideration of award.
B. Submiss on of proposal indicates the Respondent's acceptance of the evaluation process and
recogniti in that the City may make subjective judgments in evaluating the proposal to determine the
best valu for the City.
C. If negolk tions are successful,the City and Respondent may enter into an agreement.
D. If negotiE tions are unsuccessful,the City may formally end negotiations with that Respondent. The
City may then:
I. Sele t the next most highly qualified Respondent and attempt to negotiate an agreement at fair
and asonable terms,conditions,and cost with that Respondent.
ii. The ity shall continue this process until an agreement is entered into or all negotiations are
terms ated.
E. The City Iso reserves the right to reject any or all submittals,or to accept any submittal deemed
most a ntageous,or to waive any irregularities or informalities in the submittal received.
F. An indep ndent signed authorized contract will be sent to the successful Respondent. Execution of a
City of R and Rock contract is required prior to starting work and processing any payments to the
awarded Respondent.
8. POST AWA D MEETING:The City and the Respondent may schedule a post award meeting to discuss,
but not be Ii ited to the following:
A. Provide City contact(s)information for implementation of the Agreement.
Page 19 of 26
Exhibit"N'
City of Round Rock
UPDATED Concrete and Excavation Services
RFP No.21-023
Classtitem: 908-191913-611913-62
September 2021
ATTACHMENT A
PROPOSAL SUBMITTAL FORM AND EXECUTION
NOTE: RESPONDENTS SHALL COMPLETE, SIGN,AND RETURN THIS ATTACHMENT WITH THEIR
PROPOSAL. FAILURE TO DO SO WILL RESULT IN DISQUALIFICATION OF THE PROPOSAL.
By signature hereon,the Respondent certifies that:
All statements and information prepared and submitted in the response to this RFP are current,complete,
and accurate.
Hetshe has not given,offered to give,nor intends to give at any time hereafter,any economic opportunity,
future employment,gift,loan gratuity,special discount,trip,favor,or service to a City employee,evaluator,
or evaluating entity in connection with the submitted response. Failure to sign the Execution of Proposal
or signing it with a false statement shall void the submitted offer or any resulting contracts.
Respondent represents and warrants that the individual signing this Execution of Proposal is authorized
to sign this document on behalf of the Respondent and to bind the Respondent under any contract
resulting from this request for proposals.
RESPONDENT(COMPANY): Ch VI.Is., ha1� k COnC91e. ac
SIGNATURE p INK . --•' �
NAME{TYPED/PRINTED)
TITLE: DATE:
DATE: IL1.13'0�Ca I
STREET: PO �OrJ' 7
oo
CITYISTATEIZIP: �pt,X1G"� Dow- ATX *7W
'
TELEPHONE AND FACSIMILE NO.: 5/01, ars) "Vay
E-MAILADDRESS: &'Plo ►Qi'f'1ma mil. (Qn
FEDERAL TAX IDENTIFICATION NUMBER(FIN): .�•�' (I'I3If?✓UTA
By submitting a response to this solicitation,the Respondent agrees that the City's Definitions and Standard
Terms and Con8itions, in effect at the time of release of the solicitation,shall govern unless specifically
provided otherwise in a separate agreement or on the face of a purchase order. In addition,the
Supplemental Terms and Conditions listed in Section Ill, shall also be enforced as part of the contract,and
can be obtained from the City's website at:httos:ltwww.roundrockLgxas.gov/city-departmentgaurchasina/
Page 20 of 26
Exhibit "A"
City of Round ock
UPDATED Co creta and Excavation Services
RFP No.21
Classiftem:9 19f91 UU913.82
September 20 1
ATTACHMENT B
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOUCITATIO NUMBER:
REsPoNDtc 'S NAME: A 41%Y-A 614 4f rOtK1'& WDATE:, 1 D-1'5-a0a1
Providethe name,address,telephone number and E-MAtL of at least three(3)valid Municipal, Goverment
agendas or tl of comparable size that have utilized servk�es that are similar In type and capacity within the
last two(2) rs.City of Round Rock references are not applicable.References may be checked prior to
award. If ref es cannot be confirmed or if any negative responses are received it may result in the
disqualificatio of submittal.
1. Compa y's Name '
Name Contact aloft Djj2k
Title of ontact
E-Mail j kddress WS* .(61"
Present Address
City,State,ZIP Cade TX 39(o,90
Telephc ne Number (512) `Trr q p a Fax Number:{ )
2. Compa y's Name S41jen
Name Contact
Title of ontact J"AAA
E-Mail j ddress S e
Present Address � _aa .',�,�� n T
City, de,Zip Code j_oA ftt 9, TX 7$4(11
Telephc ineNumber (512 ) ISO - 1 J12 Fax Number.{ }
3. Compa y's Name . all i k�'
Name o Contact P&4 V44e s
Title of Contad
E-Mall ddress '-'
COM-
P7yte,
Address TkL 1301 9"7410
C , Zlp Code } -Tj A 2
Teleph no Number (*j 1 b) L00- 607C Fax Number.
FAILURE TO PROVIDETHE REQUIRED INFORMATIONWITH THE SOLICITATION RESPONSE MAY
AUTOMATIU LLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Page 21 of 26
City of Round Rock Exhibit "A'
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906-19/913-011913-62
September 2021
ATTACHMENT C-PREVAILING WAGE
2016 ANNUAL TEXAS WORKFORCE COMMISSION WAGE RATES
Construction and Extraction Occupations Hourly $12.32
First-Line Supervisors of Construction Trades and Extraction Workers Hourly $18.79
Brickmasons and Blockmasons Hourly $20.94
Carpenters Hourly $13.28
Floor Layers,Except Carpet,Wood,and Hard Tile Hourly $12.00
Tile and Marble Setters Hourly $12.20
Cement Masons and Concrete Finishers Hourly $12.92
Construction Laborers Hourly $10.81
Paving, Surfacing,&Tamping Equipment Operators Hourly $12.41
Pile-Driver Operators Hourly $14.65
Operating Engineers and Other Construction Equipment Hourly $13.80
Drywall and Ceiling Tile Installers Hourly $14.28
Electricians Hourly $15.80
Glaziers Hourly $13.08
Insulation Workers,Floor,Ceiling,and Wall Hourly $13.29
Insulation Workers,Mechanical Hourly $14.52
Painters, Construction and Maintenance Hourly $12.25
Pipelayers Hourly $13.19
Plumbers,Pipefitters,and Steamfdters Hourly $14.46
Reinforcing Iron and Rebar Workers Hourly $13.87
Roofers Hourly $12.38
Sheet Metal Workers Hourly $13.25
Structural Iron and Steel Workers Hourly $14.75
Helpers-Brickmasons, Blockmasons,Stonemasons,and Tile and Marble Hourly $12.36
Setters
Helpers-Carpenters Hourly $8.17
Helpers-Electricians Hourly $8.78
Helpers-Pipelayers,Plumbers,Pipefdters, and Steamfders Hourly $10.04
Helpers-Construction Trades,All Other Hourly $10.34
Construction and Building Inspectors Hourly $19.15
Fence Erectors Hourly $12.17
Hazardous Materials Removal Workers Hourly $12.98
Highway Maintenance Workers Hourly $13.44
Septic Tank Servicers and Sewer Pipe Cleaners Hourly $12.05
Construction and Related Works,All Others Hourly $13.34
Derrick Operators,Oil and Gas Hourly $10.38
Service Unit Operators,Oil,Gas and Mining Hourly $13.22
Earth Drillers,Except Oil and Gas Hourly $16.45
Rock Splitters,Quarry Hourly $10.65
Roustabouts,Oil and Gas Hourly $11.69
Installation,Maintenance,and Repair Occupations Hourly $12.59
First-Line Supervisors of Mechanics,Installers,and Repairers Hourly $19.61
Computer,Automated Teller&Office Machinery Repairers Hourly $10.93
Radio Mechanics Hourly $14.11
Telecommunications Equipment Installers and Repair Hourly $15.62
Page 22 of 26
City of Round R k Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906- 91913-61!913-62
September 2021
Electric Motor,Power Tool,and Related Repairs Hourly $13.76
Electrical and lectronics Repairers,Commercial and Residential Hourly $16.12
Electrical and lactronic Repairers,Powerhouse Substation,and Relay Hourly $22.18
Electronic Equ pment Installers and Repairers,Motor Vehicles Hourly $13.30
Security and F re Alarm Systems Installers Hourly $17.79
Aircraft Mecha is and Service Technicians Hourly $21.97
Automotive y and Related Repairs Hourly $15.89
Automotive GI ss Installers and Repairers Hourly $14.29
Automotive SeVvice Technicians and Mechanics Hourly $13.38
Bus&Truck Wchanics&Diesel Engine Specialists Hourly $15.61
Farm Equipm nt Mechanics Hourly $11.52
Mobile Heavy quipment, Except Engines Hourly $14.84
Motorboat Me4hani Hourly $13.38
Motorcycle Mechanics Hourly $10.79
Outdoor Powe,Equipment&Other Small Engine Mechanics Hourly $10.31
Recreational ehicle Service Technicians Hourly $12.75
Tire Repairers and Changers Hourly $10.45
Control andV five Installers and Repairers,Except Mechanical Door Hourly $14.82
Heating,Air C nditioning and Refrigeration Mechanics and Installers Hourly $16.15
Home Applian Hourly $13.04
Industrial Mac finery Mechanics Hourly $15.74
Maintenance orkers,Machinery Hourly $15.31
Millwrights Hourly $15.79
Electrical Pow r-Line Installers and Repairers Hourly $15.94
Telecommun' ions Line Installers and Repairers Hourly $13.68
Medical Equip ent Repairers Hourly $19.05
Precision Instr iment Repairers,Other Hourly $14.40
Maintenance e nd Repair Workers,General Hourly $11.42
Coin,Vending and Amusement Machine Servicers and Repairers Hourly $10.00
Locksmiths an I Safe Repairers Hourly $12.93
Helpers-Inst Ilation,Maintenance,and Repair Workers Hourly $8.30
Installation,Mi intenance&Repair Workers,Other Hourly $10.61
Production Oc upatlons Hourly $10.43
First Line Sup rvisors of Production and Operating Workers Hourly $19.08
Electrical and lectronic Equipment Assemblers Hourly $11.81
Electromecha ical Equipment Assemblers Hourly $15.04
Structural Met I Fabricators and Fitters Hourly $14.88
Team Assem ers Hourly $9.19
Timing Device Assemblers,Adjusters&Calibrators Hourly $16.33
Assemblies ar d Fabricators,All Other Hourly $10.10
Computer Cor trolled Machine Tool operators,Metal and Plastic Hourly $12.70
Numerical To l and Process Control Programmers Hourly $20.26
Extruding and Drawing Machine Setters Hourly $12.14
Cutting,Punc 'ing,and Press Machine Setters,Operators Hourly $10.91
Grinding,Lap ing,Polishing and Buffing Machine Hourly $10.58
Lathe and Tu ing Machine Tool Setters,Operators Hourly 1 $13.47
Machinists Hourly $14.96
Page 23 of 26
AttachmantLqKfiRAPjRPosa1 Shoot
Concrete t nd Excavation ,cos-UPDATED
FP21-023
,The cost of aterns listed below should Include all product,mdering,processing,adrnhistrative,and all other miscellaneous charges.The cost proposal
sheet will be used for cost evaluation purposes only.All quantities tlsted are estirnatea.The City reserves the right to purchase Moto or less than the
quant1des Indicated below. The total contract value shall not exceed$3010,000 per fiscal year kir the tam of the contract
a
__�' ,���rmt�lpa�rr�aatrar harxap k� t�tl hour �.t7Gl ��t1l.QTJ
2 Lab rhour rate 1001 1 hour $29.00 9tt0.tltl
3 Framer ho ya.ra 200 hour �3A�C 8010
4
C2ncrqle Eoren n trtM rata 240 hour 30,0O 91 g.fl{l
5 Rebar Wo hourly rate 120 I hour $34.00 $4.080.00
6
Co Finisher rete 160 hour 334.00 $644000
�
r :w'. : I, .,
ar .d takr^a r
.asrl�t
Prices forMaterial shell be on a cost-plus basis.The Percentage �If any,of markup will not Percentage 15"
exceed 15%. nosed rnatkup shall tea: Markup
Prices for chtnerylltleavy Cqulpment(whether owned or rented)shell be on as coast-ous
8 'basis.The Percentage(%)If eery,of anarkup will not eyed 15%.ll equrrusnt Isomed the current PercentageMarkupmarket rental rate should tans applied'. Prop d'markup shall
tae.
Prices fat Trucking"Ttcketa flat ll he P`w _0 .._.,
any,of � !p strati be on a cost-plus ba�srs.alae laercentarge(7�) p' a 14
up will,not exceed 15%.Proposed markup shall be; Markup
10 s for bill Dkt shall be on acost-plus a.The Percentage ge(%)If any,o ikup rot �P�a t is•� 10%e d 159 ,Pair rku be: BU9
cat 1
City of Round R Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Class/Item:906-'19/913-61/913-62
September 2021
Attachment F-Sample Work Order
SAMPLE WC IRK REPORT WORK ORDER
Your Compa y (SAMPLE)
Company Address
City,State Zil i Code WORK ORDER#.XXXX
Phone: DATE:00/00/0000
Email address:
TO: FOR:
City of Rounc Rock ATTN: LOCATION:
Brandon Prit hett Water EQUIPMENT:
Treatment PI i nt 3099 E. P.O.Number:City's PO Number
Palm Valley F d Round Rock
Texas 78664
WORK ORDER SAMPLE
Date and Tin te of arrival on site: 8/16/2019 arrived on site at 8:20AM
Date and Tin te work completed: 8/16/2019 completed on site visit at 11:20am
Description i of Services Provided:
ALL NECESSAF Y PARTS&MATERIALS TO REMOVE,EXAMINE,AND REBUILD FLOWSERVE 12-EMLEXISTING PUMP
BOWL AT LAKE CREEK STATION.DETERMINED SHAFT COUPLINGS DAMAGED.REPLACED SHAFT COUPLINGS AND
INSTALLED NE W RUBBER INSERTS.CLEANED AND REBUILDFLOWSERVE 12-EMAL PUMP BOWL.CLEAN&BUFF
EXISTING BOWL,PUMP HEAD,RE-ASSEMBLE COMPLETE CAN PUMP,EPDXY PAINT OD OF THE PUMP BOWL,
COLUMN,PU14P HEAD,
SUMMARY OF COST UNIT OF QTY UNIT EXTENDED
MEASURE COST AMOUNT
REPAIR REGU R HOURS Hour(s) 2 $00.00 $00.00
RUBBER INSERTS Each 3 $00.00 $00.00
1"SS 14TPI Sf AFT COUPLINGSPARTS
1452.93 4S2.)3
Each 2 $00.00 $00.00
SS HARDWARE SUCH AS PUMP BOWL BOLTS&FLANGE
COLUMN BOLrS
TOTAL $00.00
Thank you for your
business!
Page 25 of 26
City of Round Rock Exhibit "A"
UPDATED Concrete and Excavation Services
RFP No.21-023
Classlitem:906-19/913-61/913-62
September 2021
Attachment G-Sample Invoice
SAMPLE INVOICE INVOICE
Your Company INVOICE#:XXXX
Company Address DATE:OO/00/0000
City,State Zip Code
Phone:
Email address:
TO: FOR:
City of Round Rock ATTN: Description of Services Provided
Brandon Pritchett Water P.O.Number:City's PO Number
Treatment Plant 3099 E.
Palm Valley Rd Round Rock
Texas 78664
DESCRIPTION UNIT OF CITY UNIT EXTENDED
MEASURE COST AMOUNT
Lake Creek 3 Pump Repair
Line Shaft 1"x 10.97" Each 3 $00.00 $00.00
Stuffing box Bearing Each 2 $00.00 $00.00
Spider Bushing Each 4 $00.00 $00.00
Tail Bearing Each 1 $0.00 $0.00
Labor(repair) Hour 12 $0.00 $0.00
Description of Services Provided
Called for Repair on Pump at Lake Creek 3.Pulled
motor and brought to shop.Bearing damaged and
needed to be replaced.Replaceddamaged bearing
and additional components that were showing signs
of wear.
TOTALI $0.00
Thank you for your
business!
Page 26 of 26
Exhibit "A"
?UNROUNDROMTEXAS
M.
ADDENDUM
CITY OF ROUND ROCK.TEXAS
Solteltatlon:RFP 1023 Addendum No:1 Date of Addendum: 101412021
This addendum Is tD Incorporate the following changes to the above referenced solicitation:
1. CIM-Ificat! so and&WItions:
A. Increw ed total contract value in Part 1, Item 2 of solicitation document and on Attachment D-Cost Proposal
Sheet.
B. Update d Part III,Item 10-Pricing of solicitation document.
C. Added 3art N.Item 9-Demolition Services to solicitation document.
D. Update Part V,Item 61111.-Percentage Markup Pricing of solicitation document.
E. Added Ine 3 for Framer hourly rate to Attachment D-Cost Proposal Worksheet.
F. Update Line 8 to reflect owned vs rented equipment on Attachment D-Cost Proposal Worksheel.
U.
01. The COY has a requirement that work must begin within five days. Currently,concrete orders are 9-11 days
out. that be acceptable?
Al. So ton as the Contractor communicates to the City in a timely manner that the concrete materials are
del .. .the City will work to coordinate scheduling appropriately.
02.Raga ng the equipment rental fee One item K!own equipment will that give a vendor who reads the
equt ant an unfair prying advantage as 1 will have to increase my hourly rates to adjust for my equipment
fees areas they will be giving regular hourly rates and don't have to increase their fees due to owning
equip ant.
A2.The C has updated Line 8 on Attachment D-Cost Proposal Worksheet.
03 On the Cost Proposal Worksheet it says`Laborer,"can we change that to Framer?
A3.The Cil V has added tine 3-"Framer'to Attachment DK Cost Proposal Worksheet.
111. ALL OTHE I TERMS AND CONDITIONS REMAIN THE SAME.
Al
APPROVED BY: 10/4/2021
Amanda Crowell,Purchaser
Purchasing Office,512-218-5458
By the signature aff xed below this addendum is hereby incorporated into and made a part of the above referenced
soildtation.
Exhibit "N'
ACKNOWLEDGED BY:
t�~13. 202k
Name SlgnaWm Date
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
Exhibit "A"
ROUND ROCK TEXAS
PURCHOS"Cra"It
ADDENDUM
CITY OF ROUND ROCK,TEXAS
Solicitation:RFP 1.023 Addendum Na:2 Date of Addendum: 10/13/21
This addendum is to incorporate the following changes to the above referenced solicitation:
1. Extenslo :The proposal due date is hereby extended until Wednesday 10/20/2021,at 3:0013M.
It. ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
APPROVED BY: 4m44.14 (3w6f4& 10/13/21
Amanda Crowell,Purchaser
Purchasing Office,512-218.5458
By the signature a ffixed below this addendum is hereby incorporated into and made a part of the above referenced
solicitation.
ACKNOWLEDGE BY:
Na o' ed Si nature Date
RETURN ONE S11 NED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL FAI URE TO 00 SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATIO FOR AWARD.
A R CERTIFICATE OF LIABIUTY INSURANCE 08/3112021
THIS CERTMCATE IS ISSUED AS A MATTER OF INFORWATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING NSURERIS), AUTHORIZED
REPRESENTATEVE OR PRODUCER,Atter THE CERTIFICATE HOLD13L
IMPORTANT:If dre c difice:e holder to an ADDRTONAL INSURED,the poiky(les)must have ADDITIONAL INSURED praftons or he endorsed.
If SU13ROGA710M IS WANW,subject to the terms and corgUlm s of the po6ey,certain pagelas may require an endwsamw&A statement an
this certificate does not confer dgW to the certificate holder b Ilau of such endorsome
PROCUCDt acT
LYNNE WEBER INSURANCE AGENCY ; dli.tet sls0 612.1338 e300
0t s1 AFFOROM COMMOe rate a
WSURF.R A:TRAVtt JM PROPERIY CAMALTY COMPANY OF AMERICA
US ASPHALT AND CONCRETE. tr=ERa:TRAVELERS CAMA IT INSURAM COMPANYOFAMEHCA
LLC MURBRC: TP-XASMUWALIWAIRANCE
1601 OXFORD BLVD INSURER O:
ROUND ROCK,TX 78684 DISURERE:
INSURERF;
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS 18 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE CNSURED NAMED ABOVE FOR THE PODGY PER100
INDICATED.NOTWITHSTANDING ANY RE FARAENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE FOLIC IES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NU rYPa OP atBURArICE ADMSMAOLICYknIJaiRt POUCY EFF POUCY fiw
INSO AM Lnms
A ONMERcw.oERERALLIAMUTY X X GBOARS51633-20 07/27/2021 0712712022 oCCURaEMce $1,000,000
S-MADE a OGWR $300.000
MEORWIArwommon) WOOD
PW401AL&AIN C,ttIIRY $1.000.000
GEMLAOOREGATE UMIT APPLIES P0t TE $2,000 000
X OTxM PO= DJJECT ❑Lx s 000000
s
g
AUTOMO=UAS1LffV X X BA-1R85275S-20 07127/2021 07/27/2022 I� ��� $1,000,000
ANYAUTO OOORYINJCSRyfts'' I S
AUTOONLY A� ED 6O�RYINJUpRgY�gCPacahierd) S
ONLY SOS CINL
s
A UMBRauAum OCCUR CUP-1RSMIO-20 07/27/2021 07/27/2022 wHoecmtExcE $5,000,000
BXO88eLtAe CLAP 844AOE AGGREGATE 55.000,000
OED X RETENrtOII$6,000
$
L Y"WLtABIUTY YIN WA ON1436838 07/0112021 07/01/2022 ETHIC I a
C AI&PROPRIETORIFARTNERIEXECUnVE❑ E.LEACH A000ENT $ i noon
OFFICERAtEMBER EICCLtiMM
mus"WNyee,dna9y►Gt unlet EL OISBASE•EA EMPLOYEE $ 1
DEACRIPItONQFOPERATgNStwlow E.L.DISEASE-POUCYUW 3 1.000,000
REaCRam"OFOps"nousIu mONslVEMCl68mcm101,mdl*"Hammet""Mwt»etrededOmanepmbr*wbw4
CERTIFICATE HOLDER CE
CITY OF ROUND ROCK SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCI itED BEFORE
221 E MAIN 7HE EXPMATION DATE THEREOF, NOTICE WILL BE DRIVERED IN
ROUND ROCK,TX 76864 ACCORDANCE WITH THE POLICY PROVISIONS,
. AUTrtORIVIO REPRESENTATIVE
0 19882015 ACORD CORPORATION.AhAtft reserved.
ACORD 26(2016103) The ACORD name and logo are registered marks of ACORD