CM-2022-046 - 3/4/2022ROUND ROCK TEXAS
CITY OF ROUND ROCK
CONTRACT FOR ENGINEERING SERVICES
FIRM: PLUMMER ASSOCIATES, INC. `("Engineer")
ADDRESS: 6300 La Calma Drive Suite 400 Austin TX 78752
PROJECT: BCRWWS East WWTP TPDES Permit Renewal
THE STATE OF TEXAS §
COUNTY OF WILLIAMSON §
TH CONTRA.C�Ta FORENGINEERING SERVICES ("Contract") is made and entered into on
this the 1 ay of IV Vr G , 2022 by and between the CITY OF ROUND ROCK, a Texas home -
rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299, (hereinafter referred to as "City"), and Engineer, and such Contract is for the purpose of
contracting for professional engineering services.
RECITALS:
WHEREAS, V.T.C.A., Government Code §2254.002(2)(A)(vii) under Subchapter A entitled
"Professional Services Procurement Act" provides for the procurement by municipalities of services of
professional engineers; and
WHEREAS, City and Engineer desire to contract for such professional engineering services; and
WHEREAS, City and Engineer wish to document their agreement concerning the requirements
and respective obligations of the parties;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable considerations, and the covenants and agreements hereinafter contained to be kept and
performed by the respective parties hereto, it is agreed as follows:
Time and Materials Engineering Services Contract Rev. 02?22
0199,202212;4866-4310-9135 00296523
OA4-c-3o2-QyMe:,,
CONTRACT DOCUMENTS
The Contract Documents consist of this Contract and any exhibits attached hereto (which
exhibits are hereby incorporated into and made a part of this Contract) and all Supplemental Contracts
(as defined herein in Article 13) which are subsequently issued. These form the entire contract, and all
are as fully a part of this Contract as if attached to this Contract or repeated herein.
ARTICLE 1
CITY SERVICES
City shall perform or provide services as identified in Exhibit A entitled "City Services."
ARTICLE 2
ENGINEERING SERVICES
Engineer shall perform Engineering Services as identified in Exhibit B entitled "Engineering
Services."
Engineer shall perform the Engineering Services in accordance with the Work Schedule as
identified in Exhibit C entitled "Work Schedule." Such Work Schedule shall contain a complete
schedule so that the Engineering Services under this Contract may be accomplished within the specified
time and at the specified cost. The Work Schedule shall provide specific work sequences and definite
review times by City and Engineer of all Engineering Services. Should the review times or Engineering
Services take longer than shown on the Work Schedule, through no fault of Engineer, Engineer may
submit a timely written request for additional time, which shall be subject to the approval of the City
Manager.
ARTICLE 3
CONTRACT TERM
(1) Term. The Engineer is expected to complete the Engineering Services described herein in
accordance with the above described Work Schedule. If Engineer does not perform the Engineering
Services in accordance with the Work Schedule, then City shall have the right to terminate this Contract
as set forth below in Article 20. So long as the City elects not to terminate this Contract, it shall continue
from day to day until such time as the Engineering Services are completed. Any Engineering Services
performed or costs incurred after the date of termination shall not be eligible for reimbursement.
Engineer shall notify City in writing as soon as possible if he/she/it determines, or reasonably
anticipates, that the Engineering Services will not be completed in accordance with the Work Schedule.
(2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance,
and agrees to undertake all necessary efforts to expedite the performance of Engineering Services
required herein so that construction of the project will be commenced and completed as scheduled. In
this regard, and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer
shall proceed with sufficient qualified personnel and consultants necessary to fully and timely
accomplish all Engineering Services required under this Contract in a professional manner.
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(3) Notice to Proceed. After execution of this Contract, Engineer shall not proceed with
Engineering Services until authorized in writing by City to proceed as provided in Article 7.
ARTICLE 4
COMPENSATION
City shall pay and Engineer agrees to accept the amount shown below as full compensation for
all engineering services performed and to be performed under this Contract.
Engineer shall be paid on the basis of actual hours worked by employees performing work
associated with this Contract, in accordance with the Fee Schedule attached hereto as Exhibit D.
Payment of monies due for the Engineer's subconsultant's services shall be based on the actual amount
billed to the Engineer by the subconsultant. Payment of monies due for direct cost expenses shall be
based on the actual costs.
The maximum amount payable under this Contract, without modification of this Contract as
provided herein, is the sum of Twenty -Three Thousand and No1100 Dollars 23 000.00 . Engineer
shall prepare and submit to City monthly progress reports in sufficient detail to support the progress of
the work and to support invoices requesting monthly payment. Any preferred format of City for such
monthly progress reports shall be identified in Exhibit B entitled "Engineering Services". Satisfactory
progress of work shall be an absolute condition of payment.
The maximum amount payable herein may be adjusted for additional work requested and
performed only if approved by written Supplemental Agreement.
ARTICLE 5
METHOD OF PAYMENT
Payments to Engineer shall be made while Engineering Services are in progress. Engineer shall
prepare and submit to City, not more frequently than once per month, a progress report as referenced in
Article 4 above. Such progress report shall state the percentage of completion of Engineering Services
accomplished during that billing period and to date. Simultaneous with submission of such progress
report, Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a
form acceptable to City. This submittal shall also include a progress assessment report in a form
acceptable to City.
Progress payments shall be made in proportion to the percentage of completion of Engineering
Services identified in Exhibit D. Progress payments shall be made by City based upon Engineering
Services actually provided and performed. Upon timely receipt and approval of each statement, City
shall make a good faith effort to pay the amount which is due and payable within thirty (30) days. City
reserves the right to withhold payment pending verification of satisfactory Engineering Services
performed. Engineer has the responsibility to submit proof to City, adequate and sufficient in its
determination, that tasks were completed.
The certified statements shall show the total amount earned to the date of submission and shall
show the amount due and payable as of the date of the current statement. Final payment does not relieve
Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her/its
negligence.
ARTICLE 6
PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Engineer
will be made within thirty (30) days of the day on which the performance of services was complete, or
within thirty (30) days of the day on which City receives a correct invoice for services, whichever is
later. Engineer may charge a late fee (fee shall not be greater than that which is permitted by Texas law)
for payments not made in accordance with this prompt payment policy; however, this policy does not
apply in the event:
A. There is a bona fide dispute between City and Engineer concerning the supplies,
materials, or equipment delivered or the services performed that causes the payment to be
late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from making a
timely payment with federal funds; or
C. There is a bona fide dispute between Engineer and a subcontractor or between a
subcontractor and its supplier concerning supplies, materials, or equipment delivered or
the Engineering Services performed which causes the payment to be late; or
D. The invoice is not mailed to City in strict accordance with instructions, if any, on the
purchase order, or this Contract or other such contractual agreement.
City shall document to Engineer the issues related to disputed invoices within ten (10) calendar
days of receipt of such invoice. Any non -disputed invoices shall be considered correct and payable per
the terms of Chapter 2251, V.T.C.A., Texas Government Code.
ARTICLE 7
NOTICE TO PROCEED
The Engineer shall not proceed with any task listed on Exhibit B until the City has issued a
written Notice to Proceed regarding such task. The City shall not be responsible for work performed or
costs incurred by Engineer related to any task for which a Notice to Proceed has not been issued.
ARTICLE 8
PROJECT TEAM
City's Designated Representative for purposes of this Contract is as follows:
David Freireich, PE
Project Manager
3400 Sunrise Road
Round Rock, TX 78665
Telephone Number (512) 671-2756
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Mobile Number (512) 563-1 121
Fax Number NIA
Email Address dfreireich.:u,roundrocktexas.trov
City's Designated Representative shall be authorized to act on City's behalf with respect to this
Contract. City or City's Designated Representative shall render decisions in a timely manner pertaining
to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential
progress of Engineering Services.
Engineer's Designated Representative for purposes of this Contract is as follows:
Ashley Lewis
Project Manager
6300 La Calma Drive, Suite 400
Austin, TX 78752
Telephone Number (512) 687-2154
Fax Number NIA
Email Address alewis-'a plummer.com
ARTICLE 9
PROGRESS EVALUATION
Engineer shall, from time to time during the progress of the Engineering Services, confer with
City at City's election. Engineer shall prepare and present such information as may be pertinent and
necessary, or as may be requested by City, in order for City to evaluate features of the Engineering
Services. At the request of City or Engineer, conferences shall be provided at Engineer's office, the
offices of City, or at other locations designated by City. When requested by City, such conferences shall
also include evaluation of the Engineering Services.
Should City determine that the progress in Engineering Services does not satisfy the Work
Schedule, then City shall review the Work Schedule with Engineer to determine corrective action
required.
Engineer shall promptly advise City in writing of events which have or may have a significant
impact upon the progress of the Engineering Services, including but not limited to the following:
(1) Problems, delays, adverse conditions which may materially affect the ability to meet the
objectives of the Work Schedule, or preclude the attainment of project Engineering Services
units by established time periods; and such disclosure shall be accompanied by statement of
actions taken or contemplated, and City assistance needed to resolve the situation, if any;
and
(2) Favorable developments or events which enable meeting the Work Schedule goals sooner
than anticipated.
ARTICLE 10
SUSPENSION
Should City desire to suspend the Engineering Services, but not to terminate this Contract, then
such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification
followed by written confirmation to that effect. Such thirty -day notice may be waived in writing by
agreement and signature of both parties. The Engineering Services may be reinstated and resumed in
full force and effect within sixty (60) days of receipt of written notice from City to resume the
Engineering Services. Such sixty-day notice may be waived in writing by agreement and signature of
both parties. if this Contract is suspended for more than thirty (30) days, Engineer shall have the option
of terminating this Contract.
If City suspends the Engineering Services, the contract period as determined in Article 3, and
the Work Schedule, shall be extended for a time period equal to the suspension period.
City assumes no liability for Engineering Services performed or costs incurred prior to the date
authorized by City for Engineer to begin Engineering Services, and/or during periods when Engineering
Services is suspended, and/or subsequent to the contract completion date.
ARTICLE 11
ADDITIONAL ENGINEERING SERVICES
If Engineer forms a reasonable opinion that any work he/she/it has been directed to perform is
beyond the scope of this Contract and as such constitutes extra work, he/she/it shall promptly notify
City in writing. In the event City finds that such work does constitute extra work and exceeds the
maximum amount payable, City shall so advise Engineer and a written Supplemental Contract will be
executed between the parties as provided in Article 13. Engineer shall not perform any proposed
additional work nor incur any additional costs prior to the execution, by both parties, of a written
Supplemental Contract. City shall not be responsible for actions by Engineer nor for any costs incurred
by Engineer relating to additional work not directly associated with the performance of the Engineering
Services authorized in this Contract or any amendments thereto.
ARTICLE 12
CHANGES IN ENGINEERING SERVICES
If City deems it necessary to request changes to previously satisfactorily completed Engineering
Services or parts thereof which involve changes to the original Engineering Services or character of
Engineering Services under this Contract, then Engineer shall make such revisions as requested and as
directed by City. Such revisions shall be considered as additional Engineering Services and paid for as
specified under Article 11.
Engineer shall make revisions to Engineering Services authorized hereunder as are necessary to
correct errors appearing therein, when required to do so by City. No additional compensation shall be
due for such Engineering Services.
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ARTICLE 13
SUPPLEMENTAL CONTRACTS
The terms of this Contract may be modified by written Supplemental Contract if City
determines that there has been a significant change in (1) the scope, complexity or character of the
Engineering Services, or (2) the duration of the Engineering Services. Any such Supplemental Contract
must be duly authorized by the City. Engineer shall not proceed until the Supplemental Contract has
been executed. Additional compensation, if appropriate, shall be identified as provided in Article 4.
It is understood and agreed by and between both parties that Engineer shall make no claim for
extra work done or materials furnished until the City authorizes full execution of the written
Supplemental Contract and authorization to proceed. City reserves the right to withhold payment
pending verification of satisfactory Engineering Services performed.
ARTICLE 14
USE OF DOCUMENTS
All documents, including but not limited to drawings, specifications and data or programs stored
electronically, (hereinafter referred to as "Instruments of Service") prepared by Engineer and its
subcontractors are related exclusively to the services described in this Contract and are intended to be
used with respect to this Project. However, it is expressly understood and agreed by and between the
parties hereto that all of Engineer's designs under this Contract (including but not limited to tracings,
drawings, estimates, specifications, investigations, studies and other documents, completed or partially
completed), shall be the property of City to be thereafter used in any lawful manner as City elects. Any
such subsequent use made of documents by City shall be at City's sole risk and without liability to
Engineer, and, to the extent permitted by law, City shall hold harmless Engineer from all claims,
damages, losses and expenses, resulting therefrom. Any modification of the plans will be evidenced on
the plans and be signed and sealed by a licensed professional prior to re -use of modified plans.
By execution of this Contract and in confirmation of the fee for services to be paid under this
Contract, Engineer hereby conveys, transfers and assigns to City all rights under the Federal Copyright
Act of 1976 (or any successor copyright statute), as amended, all common law copyrights and all other
intellectual property rights acknowledged by law in the Project designs and work product developed
under this Contract. Copies may be retained by Engineer. Engineer shall be liable to City for any loss or
damage to any such documents while they are in the possession of or while being worked upon by
Engineer or anyone connected with Engineer, including agents, employees, Engineers or subcontractors.
All documents so lost or damaged shall be replaced or restored by Engineer without cost to City.
Upon execution of this Contract, Engineer grants to City permission to reproduce Engineer's
work and documents for purposes of constructing, using and maintaining the Project, provided that City
shall comply with its obligations, including prompt payment of all sums when due, under this Contract.
Engineer shall obtain similar permission from Engineer's subcontractors consistent with this Contract. If
and upon the date Engineer is adjudged in default of this Contract, City is permitted to authorize other
similarly credentialed design professionals to reproduce and, where permitted by law, to make changes,
corrections or additions to the work and documents for the purposes of completing, using and
maintaining the Project.
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City shall not assign, delegate, sublicense, pledge or otherwise transfer any permission granted
herein to another party without the prior written contract of Engineer. However, City shall be permitted
to authorize the contractor, subcontractors and material or equipment suppliers to reproduce applicable
portions of the Instruments of Service appropriate to and for use in their execution of the Work.
Submission or distribution of Instruments of Service to meet official regulatory requirements or for
similar purposes in connection with the Project is permitted. Any unauthorized use of the Instruments of
Service shall be at City's sole risk and without liability to Engineer and its Engineers.
Prior to Engineer providing to City any Instruments of Service in electronic form or City
providing to Engineer any electronic data for incorporation into the Instruments of Service, City and
Engineer shall by separate written contract set forth the specific conditions governing the format of such
Instruments of Service or electronic data, including any special limitations not otherwise provided in this
Contract. Any electronic files are provided by Engineer for the convenience of City, and use of them is
at City's sole risk. In the case of any defects in electronic files or any discrepancies between them and
any hardcopy of the same documents prepared by Engineer, the hardcopy shall prevail. Only printed
copies of documents conveyed by Engineer shall be relied upon.
Engineer shall have no liability for changes made to the drawings by other engineers subsequent
to the completion of the Project. Any such change shall be sealed by the engineer making that change
and shall be appropriately marked to reflect what was changed or modified.
ARTICLE 15
PERSONNEL, EQUIPMENT AND MATERIAL
Engineer shall furnish and maintain, at its own expense, quarters for the performance of all
Engineering Services, and adequate and sufficient personnel and equipment to perform the Engineering
Services as required. All employees of Engineer shall have such knowledge and experience as will
enable them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of
City, is incompetent or whose conduct becomes detrimental to the Engineering Services shall
immediately be removed from association with the project when so instructed by City. Engineer
certifies that it presently has adequate qualified personnel in its employment for performance of the
Engineering Services required under this Contract, or will obtain such personnel from sources other
than City. Engineer may not change the Project Manager without prior written consent of City.
ARTICLE 16
SUBCONTRACTING
Engineer shall not assign, subcontract or transfer any portion of the Engineering Services under
this Contract without prior written approval from City. All subcontracts shall include the provisions
required in this Contract and shall be approved as to form, in writing, by City prior to Engineering
Services being performed under the subcontract. No subcontract shall relieve Engineer of any
responsibilities under this Contract.
ARTICLE 17
EVALUATION OF ENGINEERING SERVICES
City, or any authorized representatives of it, shall have the right at all reasonable times to review
or otherwise evaluate the Engineering Services performed or being performed hereunder and the
premises on which it is being performed. If any review or evaluation is made on the premises of
Engineer or a subcontractor, then Engineer shall provide and require its subcontractors to provide all
reasonable facilities and assistance for the safety and convenience of City or other representatives in the
performance of their duties.
ARTICLE 18
SUBMISSION OF REPORTS
All applicable study reports shall be submitted in preliminary form for approval by City before
any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any
final report.
ARTICLE 19
VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT
Violation of contract terms or breach of contract by Engineer shall be grounds for termination of
this Contract, and any increased costs arising from Engineer's default, breach of contract, or violation
of contract terms shall be paid by Engineer.
ARTICLE 20
TERMINATION
This Contract may be terminated as set forth below.
(1) By mutual agreement and consent, in writing, of both parties.
(2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to
perform the Engineering Services set forth herein in a satisfactory manner.
(3) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
(4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon
not less than thirty (30) days' written notice to Engineer.
(5) By satisfactory completion of all Engineering Services and obligations described herein.
Should City terminate this Contract as herein provided, no fees other than fees due and payable
at the time of termination shall thereafter be paid to Engineer. In determining the value of the
Engineering Services performed by Engineer prior to termination, City shall be the sole judge.
Compensation for Engineering Services at termination will be based on a percentage of the Engineering
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Services completed at that time. Should City terminate this Contract under Subsection (4) immediately
above, then the amount charged during the thirty -day notice period shall not exceed the amount charged
during the preceding thirty (30) days.
If Engineer defaults in the performance of this Contract or if City terminates this Contract for
fault on the part of Engineer, then City shall give consideration to the actual costs incurred by Engineer
in performing the Engineering Services to the date of default, the amount of Engineering Services
required which was satisfactorily completed to date of default, the value of the Engineering Services
which are usable to City, the reasonable and necessary cost to City of employing another firm to
complete the Engineering Services required and the time required to do so, and other factors which
affect the value to City of the Engineering Services performed at the time of default.
The termination of this Contract and payment of an amount in settlement as prescribed above
shall extinguish all rights, duties, and obligations of City and Engineer under this Contract, except the
obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this
Contract is due to the failure of Engineer to fulfill his/her/its contractual obligations, then City may take
over the project and prosecute the Engineering Services to completion. In such case, Engineer shall be
liable to City for any additional and reasonable costs incurred by City.
Engineer shall be responsible for the settlement of all contractual and administrative issues
arising out of any procurements made by Engineer in support of the Engineering Services under this
Contract.
ARTICLE 21
COMPLIANCE WITH LAWS
(1) Compliance. Engineer shall comply with all applicable state, federal and local laws,
statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or
administrative bodies or tribunals in any manner affecting the performance of this Contract, including
without limitation, minimum/maximum salary and wage statutes and regulations, and licensing laws
and regulations. Engineer shall furnish City with satisfactory proof of his/her/its compliance.
Engineer shall further obtain all permits and licenses required in the performance of the
Engineering Services contracted for herein.
(2) As required by Chapter 2271, Government Code, Engineer hereby verifies that it does not
boycott Israel and will not boycott Israel through the term of this Agreement. For purposes of this
verification, "boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -
controlled territory, but does not include an action made for ordinary business purposes.
(3) In accordance with 2274, Texas Government Code, a governmental entity may not enter
into a contract with a company with at least ten (10) full-time employees for value of at least One
Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has a provision in the
contract verifying that it: (1) does not have a practice, policy, guidance, or directive that discriminates
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against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The signatory executing this Contract on
behalf of the Engineer verifies Engineer does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association, and it will not discriminate during the
term of this Contract against any firearm entity or firearm trade association.
(4) In accordance with 2274, Texas Government Code, a governmental entity may not enter
into a contract with a company with at least ten (10) full-time employees for a value of at least One
Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has a provision in the
contract verifying that it: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Contract. The signatory executing this Contract on behalf of
Engineer verifies Engineer does not boycott energy companies, and it will not boycott energy
companies during the term of this Contract.
(5) Taxes. Engineer will pay all taxes, if any, required by law arising by virtue of the
Engineering Services performed hereunder. City is qualified for exemption pursuant to the provisions
of Section 151.309 of the Texas Limited Sales, Excise, and Use Tax Act.
ARTICLE 22
INDEMNIFICATION
Engineer shall save and hold City harmless from all liability for damage to the extent that
the damage is caused by or results from an act of negligence, intentional tort, intellectual property
infringement, or failure to pay a subcontractor or supplier committed by Engineer, Engineer's agent,
or another entity over which Engineer exercises control. Engineer shall also save and hold City
harmless from any and all expenses, including but not limited to reasonable attorneys' fees which
may be incurred by City in litigation or otherwise defending claims or liabilities which may be
imposed on City to the extent resulting from such negligent activities by Engineer, its agents, or
employees.
ARTICLE 23
ENGINEER'S RESPONSIBILITIES
Engineer shall be responsible for the accuracy of his/her/its Engineering Services and shall
promptly make necessary revisions or corrections to its work product resulting from errors, omissions,
or negligent acts, and same shall be done without compensation. City shall determine Engineer's
responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be
relieved of responsibility for subsequent correction of any such errors or omissions in its work product,
or for clarification of any ambiguities until after the construction phase of the project has been
completed.
ARTICLE 24
ENGINEER'S SEAL
The responsible engineer shall sign, seal and date all appropriate engineering submissions to
City in accordance with the Texas Engineering Practice Act and the rules of the State Board of
Registration for Professional Engineers.
ARTICLE 25
NON -COLLUSION, FINANCIAL INTEREST PROHIBITED
(1) Non -collusion. Engineer warrants that he/she/it has not employed or retained any company
or persons, other than a bona fide employee working solely for Engineer, to solicit or secure this
Contract, and that he/she/it has not paid or agreed to pay any company or engineer any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this Contract. For breach or violation of this warranty, City reserves and
shall have the right to annul this Contract without liability or, in its discretion and at its sole election, to
deduct from the contract price or compensation, or to otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift or contingent fee.
(2) Financial Interest Prohibited. Engineer covenants and represents that Engineer,
his/her/its officers, employees, agents, consultants and subcontractors will have no financial interest,
direct or indirect, in the purchase or sale of any product, materials or equipment that will be
recommended or required for the construction of the project.
ARTICLE 26
INSURANCE
(1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire
term while this Contract is in effect professional liability insurance coverage in the minimum amount of
One Million Dollars per claim from a company authorized to do insurance business in Texas and
otherwise acceptable to City. Engineer shall also notify City, within twenty-four (24) hours of receipt, of
any notices of expiration, cancellation, non -renewal, or material change in coverage it receives from its
insurer.
(2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of
Engineer, Engineer shall require each Subconsultant performing work under this Contract to maintain
during the term of this Contract, at the subconsultant's own expense, the same stipulated minimum
insurance required in Article 26, Section (1) above, including the required provisions and additional
policy conditions as shown below in Article 26, Section (3).
Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order
to assure compliance with the insurance requirements. Engineer must retain the certificates of insurance
for the duration of this Contract, and shall have the responsibility of enforcing these insurance
requirements among its subconsultants. City shall be entitled, upon request and without expense, to
receive copies of these certificates of insurance.
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(3) Insurance Policy Endorsements. Each insurance policy shall include the following
conditions by endorsement to the policy:
(a) Engineer shall notify City thirty (30) days prior to the expiration, cancellation, non -
renewal in coverage, and such notice thereof shall be given to City by certified mail to:
City Manager, City of Round Rock
221 East Main Street
Round Rock, Texas 78664
(b) The policy clause "Other Insurance" shall not apply to any insurance coverage currently
held by City, to any such future coverage, or to City's Self -insured Retentions of
whatever nature.
(4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained
by Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum
coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit E herein
entitled "Certificates of Insurance."
ARTICLE 27
COPYRIGHTS
City shall have the royalty -free, nonexclusive and irrevocable right to reproduce, publish or
otherwise use, and to authorize others to use, any reports developed by Engineer for governmental
purposes.
ARTICLE 28
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto, their
successors, lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any
interest in this Contract, in whole or in part, by operation of law or otherwise, without obtaining the
prior written consent of City.
ARTICLE 29
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for any reason be
held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or
unenforceability shall not affect any other provision thereof and this Contract shall be construed as if
such invalid, illegal or unenforceable provision had never been contained herein.
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ARTICLE 30
PRIOR AGREEMENTS SUPERSEDED
This Contract constitutes the sole agreement of the parties hereto, and supersedes any prior
understandings or written or oral contracts between the parties respecting the subject matter defined
herein. This Contract may only be amended or supplemented by mutual agreement of the parties hereto
in writing.
ARTICLE 31
ENGINEER'S ACCOUNTING RECORDS
Records pertaining to the project, and records of accounts between City and Engineer, shall be
kept on a generally recognized accounting basis and shall be available to City or its authorized
representatives at mutually convenient times. The City reserves the right to review all records it deems
relevant which are related to this Contract.
ARTICLE 32
NOTICES
All notices to either party by the other required under this Contract shall be personally delivered
or mailed to such party at the following respective addresses:
City:
City of Round Rock
Attention: City Manager
221 East Main Street
Round Rock, TX 78664
and to:
Stephan L. Sheets
City Attorney
309 East Main Street
Round Rock, TX 78664
Engineer:
Ashley Lewis
Project Manager
6300 La Calma Drive, Suite 400
Austin, TX 78752
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ARTICLE 33
GENERAL PROVISIONS
(1) Time is of the Essence. The Services shall be performed expeditiously as is prudent
considering the ordinary professional skill and care of a competent engineer. Engineer understands and
agrees that time is of the essence and that any failure of Engineer to complete the Engineering Services
for each phase of this Contract within the agreed Work Schedule may constitute a material breach of
this Contract. Engineer shall be fully responsible for his/her/its delays or for failures to use his/her/its
reasonable efforts in accordance with the terms of this Contract and the Engineer's standard of
performance as defined herein. Where damage is caused to City due to Engineer's negligent failure to
perform City may accordingly withhold, to the extent of such damage, Engineer's payments hereunder
without waiver of any of City's additional legal rights or remedies. Any determination to withhold or
set off shall be made in good faith and with written notice to Engineer provided, however, Engineer
shall have fourteen (14) calendar days from receipt of the notice to submit a plan for cure reasonably
acceptable to City.
(2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Contract if
prevented from performing any of their obligations hereunder by reasons for which they are not
responsible or circumstances beyond their control. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
(3) Enforcement and Venue. This Contract shall be enforceable in Round Rock, Williamson
County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or
all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas.
This Contract shall be governed by and construed in accordance with the laws and court decisions of
the State of Texas.
(4) Standard of Performance. The standard of care for all professional engineering,
consulting and related services performed or furnished by Engineer and its employees under this
Contract will be the care and skill ordinarily used by members of Engineer's profession practicing
under the same or similar circumstances at the same time and in the same locality. Excepting Articles
25 and 34 herein, Engineer makes no warranties, express or implied, under this Contract or otherwise,
in connection with the Engineering Services.
(5) Opinion of Probable Cost. Any opinions of probable project cost or probable construction
cost provided by Engineer are made on the basis of information available to Engineer and on the basis
of Engineer's experience and qualifications and represents its judgment as an experienced and qualified
professional engineer. However, since Engineer has no control over the cost of labor, materials,
equipment or services furnished by others, or over the contractor(s') methods of determining prices, or
over competitive bidding or market conditions, Engineer does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost Engineer prepares.
(6) Opinions and Determinations. Where the terms of this Contract provide for action to be
based upon opinion, judgment, approval, review, or determination of either party hereto, such terms are
not intended to be and shall never be construed as permitting such opinion, judgment, approval, review,
or determination to be arbitrary, capricious, or unreasonable.
Is
ARTICLE 34
SIGNATORY WARRANTY
The undersigned signatory for Engineer hereby represents and warrants that the signatory is an
officer of the organization for which he/she has executed this Contract and that he/she has full and
complete authority to enter into this Contract on behalf of the firm. The above -stated representations
and warranties are made for the purpose of inducing City to enter into this Contract.
IN WITNESS WHEREOF, the City of Round Rock has caused this Contract to be signed in its
corporate name by its duly authorized City Manager or Mayor, as has Engineer, signing by and through
its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and
representatives for the faithful and full performance of the terms and provisions hereof.
[signature page follows]
m
PLUMMER AA I C.
By: _
Signature of Krinc-'
Printed Name: Rex H Hunt, PE
17
CITY OF ROUND R K, TEXAS
By: _ el�' � � ,- Z'
Laurie Hadley, City Manage
ATTEST:
G
By�'"'o &oAi�L
eagan pink,, 'ity Clerk
APPRO ED AS TO FORM:
m
Stephan L. heets, City Attorney
Is
LIST OF EXHIBITS ATTACHED
(1) Exhibit A City Services
(2) Exhibit B Engineering Services
(3) Exhibit C Work Schedule
(4) Exhibit D Fee Schedule
(5) Exhibit E Certificates of Insurance
19
EXHIBIT A
City Services
CITY SERVICES
Per the scope of work documented in Exhibit B — Engineering Services, the City of Round Rock (OWNER)
responsibilities will include the following for the BASIC SERVICES:
• Provide Plummer Associates, Inc. (ENGINEER) with requested information as needed, including,
but not limited to, effluent quality data, sludge analyses, industrial pretreatment program
information, and whole effluent toxicity testing results.
• Conduct effluent sampling, make provisions for sampling, and pay for all sampling/analytical costs
associated with effluent analyses as recommended by ENGINEER.
• Pay all permitting fees associated with the Texas Pollutant Discharge Elimination System (TPDES)
permit.
• Pay newspaper publication fees associated with the publication of the Notice of Receipt of
Application and Intent to Obtain Permit and Notice of Application and Preliminary Decision.
• Review materials submitted by ENGINEER related to the permit renewal and provide comments
as requested.
• Obtain appropriate signatures on the permit application, including those from co-permittees.
• Place a copy of the permit application provided by the ENGINEER in the public viewing location.
EXHIBIT B
Engineering Services
SCOPE OF WORK
The City of Round Rock (OWNER) has requested Plummer Associates, Inc., (ENGINEER) to assist in securing
Texas Pollutant Discharge Elimination System (TPDES) permit renewal for the Brushy Creek Regional East
Wastewater Treatment Facility (WWTF) Permit No. WQ0010264002. The existing TPDES permit expires
on May 14, 2023. In accordance with requirements of the Texas Commission on Environmental Quality
(TCEQ), the application for renewal of the permit must be submitted a minimum of 180 days prior to its
expiration date. Therefore, the permit application must be submitted to the TCEQ prior to November 15,
2022.
Included in this Scope of Work are descriptions of BASIC SERVICES and ADDITIONAL SERVICES. BASIC
SERVICES are those services known to be required for the renewal of a TPDES permit. A specific scope and
budget for BASIC SERVICES is provided. BASIC SERVICES include preparing the TPDES permit renewal
application through the issuance of a final permit by the TCEQ. ADDITIONAL SERVICES are those services
that are not typically required during a renewal of a TPDES permit but could be necessary or desired at a
later time. ENGINEER will not conduct ADDITIONAL SERVICES unless requested by OWNER.
BASIC SERVICES
The BASIC SERVICES proposed for this Scope of Work consist of three tasks. The BASIC SERVICES tasks are
as follows:
Task I: Project Kickoff Meeting
Task II: Prepare Permit Renewal for Brushy Creek Regional East WWTF and provide
assistance through the TCEas administrative review process
Task III: AssistOWNER during TCEQ Permit Application Technical Reviewthrough Issuance
of the Permit
The BASIC SERVICES proposed for this Scope of Work assume that a permit renewal without changes is
desired by OWNER. BASIC SERVICES consist of two tasks. Pursuant to these tasks, ENGINEER will assist
OWNER with the preparation and processing of a TPDES permit application. ENGINEER will assist OWNER
with the review of TPDES permit drafts. The BASIC SERVICES tasks are as follows:
M
Task I — Proiect Kick Off Meeting
The ENGINEER will meet with the OWNER by video conference to discuss the application and permitting
process for the project. The purpose of the meeting is to ensure that all aspects of the overall project
are executed in coordination.
Task II — Prepare Permit Renewal Application
ENGINEER will prepare a TPDES renewal application for the WWTF. Application forms will be completed
and appropriate attachments to the application forms will be prepared. Copies of the draft application
will be provided to OWNER for review. Copies of the final application will be prepared for submittal to the
TCEQ. Specific services as part of Task II include the following:
A. Gather Appropriate Information
ENGINEER will review the information available from the previous permit application. ENGINEER will
provide OWNER with a list of additional information needs and the appropriate format for presenting
additional information. The requested information will include but is not limited to: laboratory analytical
data for effluent sampling, sludge analyses, industrial pretreatment program information, and whole
effluent toxicity testing results. ENGINEER will coordinate with OWNER regarding laboratory testing for
pollutants and provide a detailed list of effluent sampling requirements for the application. OWNER will
be responsible for coordinating with a laboratory of its choice. Effluent sampling costs are assumed to be
the responsibility of OWNER.
B. Prepare Permit Application Documents
ENGINEER will complete the application forms required for permit renewal, assemble the necessary
worksheets, and prepare appropriate attachments. The application information that the ENGINEER will
prepare includes: description of the existing facility, listing of the major treatment units with dimensions
of each unit, process flow diagram(s), facility site plan, location maps(s), and results of pollutant analyses
of effluent. In addition, the ENGINEER will review the effluent sampling results, screen the results to
compare to existing permit limits, and advise on any additional analyses, as appropriate.
ENGINEER will provide an electronic draft copy of the permit application documents in PDF format for
OWNER review. The permit application will undergo up to two rounds of review prior to be finalized.
Following each round of review, comments from OWNER will be appropriately incorporated into the
application. A total of six copies of the final application document will be prepared for the permit; two
copies for OWNER's files, one copy for public display, and four copies for TCEQ submittal. An application
fee will be due to the TCEQ at the time the application is submitted. The application fee is assumed to be
the responsibility of OWNER.
B-2
C. Respond to TCEQ During Administrative Review Process
ENGINEER will assist OWNER in responding to TCEQ requests for additional information during the
administrative review until TCEQ declares the application administratively complete. ENGINEER will
provide hard copies of the permit application to the OWN ER for public viewing. OWNER will be responsible
for placing a copy of the permit application in a suitable location for public viewing.
D. Publication of Notice of Application
A public notice of the administratively complete application will be required by the TCEQ. Bilingual
notification requirements may require additional publication in Spanish. ENGINEER will assist OWNER
with publication of notices, including reviewing notices from the TCEQ and working with the appropriate
newspapers to publish the notice(s). ENGINEER will also obtain the required proof of publication and will
submit necessary documentation to the TCEQ. The cost of publication, payable to the newspapers, will be
the responsibility of OWNER.
Task III —Assist During Permit Application Processing and Review Until Permit Issuance
Pursuant to this task, ENGINEER will provide services related to technical and regulatory review of the
draft TPDES permit prepared by the TCEQ. Services include the following:
A. Assist with Responding to Review Comments
ENGINEER will assist OWNER in response to TCEQ requests for additional information during the technical
review of the permit application. ENGINEER also will assist OWN ER in tracking the application through the
permitting process. TCEQ may requests minor changes to the application during the technical review
process. ENGINEER will provide OWNER with hard copies with the changes. The OWNER is assumed
responsible for placing hard copies of any revisions with the permit application at the public viewing place.
B. Review and Comment on Draft TPDES Permit
ENGINEER will review the initial draft permit and assist OWNER with a written response, including
requests for changes to the permit. ENGINEER will review TCEQ's revised draft permit for consistency with
any requested changes. ENGINEER may also communicate via telephone with TCEQ permitting staff during
this process. For purposes of this scope, it is assumed that the revised draft of the permit will be
acceptable to the OWNER and further rounds of draft permit review will not be necessary. Review and
comment on additional drafts of the permit will be considered ADDITIONAL SERVICES.
C. Publication of Notice Preliminary Decision
A public notice of the TCEQ's decision to renew the permit will be required by the TCEQ. Bilingual
notification requirements may require additional publication in Spanish. ENGINEER will assist OWNER
B-3
with publication of notices, including reviewing notices from the TCEQ and working with the appropriate
newspapers to publish the notice(s). ENGINEER will also obtain the required proof of publication and will
submit necessary documentation to the TCEQ. The cost of publication, payable to the newspapers, is
assumed to be the responsibility of OWNER.
D. Review Final TPDES Permit
ENGINEER will review the final issued permit to verify that the permit reflects the conditions that OWNER
accepted during the draft permit process. ENGINEER will contact TCEQ to make necessary corrections, if
necessary.
ADDITIONAL SERVICES
ADDITIONAL SERVICES are tasks not currently a part of the BASIC SERVICES for this project, but which
OWNER may request as ADDITIONAL SERVICES. Following are examples of activities that might be
performed as ADDITIONAL SERVICES:
• Prepare for and attend meetings beyond that provided for in BASIC SERVICES.
• Prepare application forms and documents required for application requesting changes or
amendments to the TPDES permits.
• Prepare detailed review of new or more stringent permit limits, such as dissolved salts permit
limits, or lower limits for conventional pollutants.
• Review the TCEQ water quality discharge model or provide modeling services.
• Conduct field reconnaissance or site visits to collect data or information not provided by OWNER.
• Prepare to serve or serve as an expert witness on behalf of OWNER.
• Provide technical or procedural support if proposed permits are protested.
ENGINEER will perform ADDITIONAL SERVICES only as authorized to do so by OWNER.
BASIC SERVICES BUDGET
The Not -to -Exceed budget for Basic Services is $23,000. ENGINEER will complete the above BASIC
SERVICES on a time and materials basis.
B-4
EXHIBIT C
Work Schedule
SCHEDULE
ENGINEER will initiate work on BASIC SERVICES upon verbal authorization to proceed from the OWNER.
The following deliverables and schedule are anticipated:
• Draft TPDES permit renewal application — ENGINEER will provide a draft for client review within
12 weeks after authorization to proceed assuming that responses to requests for information
are provided within two weeks of the request.
• Final TPDES permit renewal application — ENGINEER will provide a final TPDES permit renewal
application in electronic PDF format within 2 weeks after receipt of OWNER comments on the
draft application or 3 weeks after receipt of final analytical testing results from OWNER,
whichever is later.
Once finalized, the ENGINEER will submit the TPDES permit renewal application to the TCEQ by
electronic PDF and hard copy formats when authorized by OWNER. The timing for receiving a
Declaration of Administrative Completeness from the TCEQ cannot be precisely known (and is largely
dependent on TCMs timing); however, the Declaration of Administrative Completeness generally
occurs 4 to 6 weeks after submission of the application to the TCEQ.
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EXHIBIT E
Certificates of Insurance
Attached Behind This Page
ACORO® CERTIFICATE OF LIABILITY INSURANCE
DATT2(MMIODnYYYI
211712022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER Risk Stratagl9
12801 North Central Expy. Suite 1725
Dallas, TX 75243
NAME: CONTACT Joe Bryant
PHONE 2143234602 fA_fFAX No): 214 503 8899
E-MAIL
ADDRESS: certificatedallas risk -strata ies.com
INSURERS AFFORDING COVERAGE
NAIC N
1NSURERA: XL S ecial Insurance Company
37885
INSURED
Plummer Associates, Inc.
1320 South University Drive
Ste. 300
INSURER B : Hartford Underwriters Insurance Company
30104
INSURER C : Hartford Accident and _Indemnity Coma
22357
INSURER D : Continental Insurance Company_35289
Fort Worth TX 76107
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 66792385 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INTR
TYPE OF INSURANCE
ADDL
UBR
POLICYNUMBER
POLICY EFF
fM9@RM=l
POLICY EXP
4MMQD1YYY-Y1LIMITS
B
✓
COMMERCIAL GENERAL LIABILITY
✓
84SBWAH8XO7
9/3012021
9/30/2022
EACHOCCURRENCE
S1000000
CLAIMS -MADE �✓ OCCUR
PREMISES Ea occurrence
$1 000 000
✓
MEP EXP (Any one person)
$10 000
XCU Coverage
✓
Contractual Liability
PERSONAL d ADV INJURY
$1 000 000
GEWL
AGGREGATE LIMIT APPLIES PER:
POLICY JECT LOC
GENERAL AGGREGATE
s2,000,000
PRODUCTS - COMPIOP AGG
$ 2 000 000
Valuable Pa rs
$ 500 000
OTHER:
I
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AUTOMOBILE
LIABILITY
✓
84UEGAC4597
9/30/2021
9/30/2022
EOMB�IN�Dt I L LIMIT
311000.000
✓
BODILY INJURY (Per person)
$
ANY AUTO
I✓
A OS ONLY ✓ AUTOSULED
BODILY INJURY (Per accident)
S
PROPERTY DAMAGE
Per accident
$
HIRED NON O MJED
AUTOS ONLY ✓ AUTOS ONLY
$
B
UMBRELLAUAB
OCCUR
84SBWAH8X07
9/30/2021
9130/2022
EACHOCCURRENCE
S5,000,000
AGGREGATE
$ 5 00O 000
EXCESS LIAB
CLAIMS -MADE
DED tV I RETENTION S 10,000
S
1
D
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y I N
OF IOEOR/MEM ERPEXCLU ED9ECUTIVE �
NIA
✓
6081079192
5/13/2021
5113/2022
V STATUTE ERH
El EACHACCIDENT
$1 OOOOOO
E.L DISEASE - EA EMPLOYEE
$
IMandatory in NH)
If Yes, describe under
DESCRIPTION OF OPERATIONS below
El DISEASE - POLICY LIMIT
1 $1,000,000
A
Professional Liability
Pollution Liability
✓
DPR9977556
5/9/2021
"12022
Per Claim $3,000.000
Annual Aggregate $3,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached If more space Is required)
The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject
to a deductible. Thirty (30) day notice of cancellation in favor of certificate holder on all policies.
RE: Plummer # 098-007-0-0814 RE: Brushy Creek East Permit Application.
CERTIFICATE HOLDER CANCELLATION
Clt Roland Rock
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
of
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
22 E. Main Street
ACCORDANCE WITH THE POLICY PROVISIONS.
Round Rock TX 78664
AUTHORCMD REPRESENTATIVE
Joe Bryant
01988-2016 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
66792385 1 21f22 GL+ALr ULi W{ PL Petra 12/17/2022 12:S9:00 PH (EST) I Page 1 of 1
City of Round Rock
ROUND ROCK
TE.X Agenda Item Summary
Agenda Number:
Title: Consider executing a Contract for Engineering Services with Plummer Associates,
Inc. for the BCRWWS East WWTP TPDES Permit Renewal Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/4/2022
Dept Director: Michael Thane, Utilities & Environmental Services Director
CoSt: $23,000.00
Indexes: Regional Wastewater Projects
Attachments: Contract Permit Renewal
Department: Utilities & Environmenta; Services
Text of Legislative File CM-2022-046
The Texas Pollutant Discharge Elimination System (TPDES) permit for the East Wastewater Treatment Plant
(WWTP) will expire in May of 2023. A permit renewal application needs to be submitted to the Texas
Commission on Environmental Quality (TCEQ) by November of this year. Plummer assisted the City with
the previous permit for the East WWTP in 2018, and they have a good rapport with the TCEQ. Our
department recommends contracting with Plummer Associates, Inc. to continue to work on the permit
renewal at this time.
The cost for these engineering services will be paid for by the participating Cities based on their capacity
ownership in the East WWTP.
Cost: $23,000
Source of Funds: Regional Wastewater Projects
City of Round Rock Page 1 of 1