R-2022-060 - 3/10/2022 RESOLUTION NO.R-2022-060
WHEREAS, the City of Round Rock("City") desires to purchase a new marquee sign for Dell
Diamond;and
WHEREAS, Chapter 271, Subchapter F of the Texas Local Government Code allows for local
governments to participate in cooperative purchasing programs with other local governments; and
WHEREAS, the Buy Board Cooperative Purchasing Program ("Buy Board") is a cooperative
purchasing program administered by the Texas Association of School Boards for the purpose of
procuring goods and services for its members;and
WHEREAS,the City is a member of Buy Board; and
WHEREAS, Daktronics,Inc. is an approved vendor of the Buy Board;and
WHEREAS, the City wishes to issue a purchase order to Daktronics, Inc. to purchase said
goods through Buy Board,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to
Daktronics, Inc. for the purchase of a new marquee sign for Dell Diamond.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551,Texas Government Code,as amended.
011220222;4877-8669-7486
RESOLVED this I Oth day o l'March, 2022.
CRAIG Mb�GAN
or
C"it� of Rou lid } auk, "I' as
ATTEST
IvISPIN C,ity (C i°k
2
DAKTROMMCOM
OAS rRoisucs
Thank you, for choosing Daktronics.
The following items are required to process your order:
0 Please verify that this equipment fulfills your project needs
7-1 Signed Quote
7..1 Validate and complete Project Site Information page, return with order
Help ensure Daktronics shipping, invoicing, and service locations are accurate.
C7 Payment& Invoicing- Please provide Other. Contact your sales team for payment options.
lnvoce avaiiable by request.
You may submit your order to your sales team via the following methods,
Email: Mail:
Attention: Daktronics, Inc
Darr Fieldheirn- Dan, gcryVi lr�..u.Mn 1.Mal li l nu , rn Attn. Ginny kierreid
Ginny Herreid-"jinn k q ilimu r6 �w )�,,1 ti�m�rmm�a ..',.:� c irirl, PO Box 5128
_ . _......_. Brookings, SD 57006
,offer your order has been placed:
d Vi'11i ap ilµwll, oadj
nlll �jUudeUot�es -Shipping to site via Independent Carrier (flatbed trailer).
Crane or telehandier required for unloading.
MMUMMMMEFAMUMMENEENSIMMMEM
CITY OF ROUND ROCK 14/Dec/2021
Quote valid for, 120 days
221 E MAIN ST Terms: Progress Payments
ROU N D ROCK, TX USA 78664 Subject to Credit Review
Phone: FCA: DESTINATION
Fax: Delivery: Call for Production Time
Email:
Reference: Marquee-BuyBoard Contract#592-19
Item Model Description Qty Price
No.
I GS6-280X575-15.85-RGB-2V Galaxy@ Outdoor Electronic Message Center- 1 $246,2711.00
GS6 Series-15.85mm RGIB;2V Interconnect
Cable Length is 26 Feet; Includes Spare Parts
Kit
Matrix' 280 lines by 575 columns
Line Spacing: 15,85mm
LED Color: RGB-281 Trillion Colors
Face Configuration: 2V-two one sided displays-
same content
View Angle: 140 degrees Horizontal x 70
degrees Vertical
Cabinet Dimensions: 15'1"H X 30'5"W X Cl'l T'D
(Approx.Dimensions)
Max Power: 15370 watts/display
Weight: Unpackaged 5085 lbs per
display;Packaged 5385 lbs
per display
Daktronics Verizon Modem, Daktronics Verizon 4G Cellular Modem Only- 1
4G:, Ethernet Requires,Daktronics Verizon Cellular Data Pan
Daktronics System Installation Attachment support system drawings
Drawings>I 00
Daktronics System Electrical Power and control system drawings
Drawings>100
Daktronics System Certified' Engineered stamped drawings for footing and 1
Structural Drawings>10O beams
2 GalaxyO External External Temperature Sensor with 25 ft.Quick 1 $210.00
Temperature Sensor Connect Cable
3 System Startup Final Commissioning of Equipment 1 $8,50.00
4 Installation Support(Per Daktronics support services can include 1 56,720.00
day rate which includes several options; from technical installation
travel and per them guidance,to learning:,how to use Daktronics
expenses) software.We offer several service benefits to
suit your needs and schedule.Talk to your
representative about what services fit your
needs best.(Not to exceed 6 days)
5 Physical Installation See attachment A. 1 $295,660.00
Fabrication of Peripheral Please Contact Project Manager for Dimensions
Equipment and Quantities
6 FREIGHT Shipping to site via Two Independent Trucks 1 $8,190.00
(flatbed trailer).Crane or telehandler required
for unloading,
Daktronics, Inc. Quote#775377-1 Rev 1
201 Daktronics Drive
Brookings,SID 57006 USA
www.daktronics.corn Page 1 of 4 DAK.r'F?[]NsCS
Services
7 G5G5-Gold Warranty Five(5)Year Gold coverage
On-site Labor One Year Extended Service for on-site labor 1
coverage
Venus@ Control Suite-Prime Secure,web-based software that enables display
Playlist Package,Cloud management anytime,anywhere via internet
Based connection,ADMINISTRATORS OF ACCOUNT
REQUIRED AT TIME OF ORDER.Terms of Use:
http:]/www.daktrotiios.com/TermsCoriditions/DD26
88225
Venus@ Control Suite Training Venus@ self guided training videos, (English only.) 1
Onboarding
Venus(D Control Suite- Prime Customized Venus®R training in alive,web-based, 1
Playlist One-on-One WeNnar conference call format using the customer's phone
&computer. (English only.)
Daktronics Verizon Lifetime Daktronics Verizon Lifetime 4G Cellular Data Plan 1
4G Cellular Data Plan for Per Modem,for Venus Control Suite on Displays
VCS, I OOK-300K Pixels 10OK-300K 1puxels. Excludes streaming data feeds
and diagnostics.
[Total Price Excluding Applicable Tax: $557,901.001
Please reference listed sales literature: IDDI 569120 for On-site Labor,DD2688225 for Venus&Control Suite-Prime Playlist Package,Cloud Based,
DD3148704 for GS6-280X575-15.85-RGB-2V,DD3512730 for Daktronics Verizon Modem,4G,Ethernet,SL-05659 for G5G5-Gold Warranty
Please reference listed shop drawings: DWG-03196251 for GS6-2813X575-15.85-RGB-2V
Daktronics, Inc. Quote#775377-1 Rev 1
201 Daktronics Drive
Brookings,SID 57006 USA 33
www,daktroniics.corn Page 2 of 4 CIA111CI RM,910E,'
Leasing Program
If your purchase exceeds$25,000,you may qualify for our leasing program allowing you more flexibility to spread out tate cast of
your Daktronics display over of a periodup to five(5)years. Benefits of our leasing program include fixed rate financing,non-appropriation clause,no
prepayment penalty,and customizable payment schedules.Plus at the end of the lease,the equipment is yours to keep with no additional balloon
payments.,
Sample payment options as foflows:
$50.000 in total equipment cost=$10,700 per year
$100,000 in total equipment cost=$21,199 per year
$250,0009 in total equipment cost=$52,899 per year
—Payments based on 5 yearlannual payment in advance structure.
Leasing is subject to credit approval and agreed upon documentation with Daktronics lending partner. Contact your
Daktronics representative for additional options and details.
Nodesi tr ithout limiting any other provision in this Agreement,the parties agree that any delays caused directly or indirectly as a result Of the COVID-1 g pandemic are
excusable and will extend the time for performance under this Agreement. Delays may be caused by,without ImvtOon,government mandates,unsafe site conditions,or
resource constraints arising out of conformity with CDC guidelines or government mandates.
Exclusions;
Mower Hoist
Signal Conduit Labor to Pull Signal Cable
Applicable Permits Taxes
Electrical Switch Gear or Distribution Equipment Front End Equipment
Unless expressly slated otherwise in this Quote#775377-1 Rev 1 rat the atttachrnoors,if Daktronics performs installation of the Equipment,the price quoted does not
include the following services pertaining to physical linstallations:digging of footings(including dirt removal),any materials fabrication,installation of steel rages,rebar„or
bolt attachments,or pouring and finishing of concrete footings.Those service may be provided for an additional coast beyond the quoted price.Purchas�or shall be fully
responsible for any and all additional costs plus overhead in the event anything unexpected of any nature whatsoever is found while digging the footings including but are
not limited to rack,water,utility Imes,pipes or any other unforeseen droumstance.The Purchaser acknowledges and agrees that it is dully respcmislble for all site conditions.
Installation Responsibilities:,
If applicable please reference Attachment A for Installation Responsibilities.
Ad1lD Copy Approval Process
Customer shall provide digitai artwork for advertising and identification panels,conforming to Dahtrsardcc gi latrine film s Ui ndua¢rds, at the time of order.
Daktronics will create a proof of provided artwork and require approval of that proof three weeks prior to the initial anticipated shop date.Advertising and identification
panels nor approved in time,will be shipped without copy in Daktronics'standard finish.
AOW
Dan Fjeidheirn Ginny Herreid
PHONE: PHONE: (60,5)692-0200 ext 74325
FAX:606-697-4746 FAX:606-697-4700
EMAIL: Dan.Fjeldhe rn@daktronics.com EMAIL: Gin ny.Herreud a@daktronics.corn
Terms And Conditions:
The Terms and Conditions which apply to this order available on request.
SL-02374 Standard Warranty and Limitation of Seller's Liability (awww.dakironics.cornfterms cxanciiilicrn fSt.02374 pdf)
SL-02375 Standard Terms and Conditions of Sale (www,d akircinics.corrolterrns conditions/St.02375pdf)
SL-07862 Software License Agreement Qwwwv,adsaktrerrii .eonilterp: _ ataa9'uticPta af= L.-C9"?r9 S'k:.p ifa�
Additional Links:
Wireless Service Addendum tanrwva.c6raktros irusa rrt 1ermw0;aaurci.tgoruYl�d hfkkly'tft9�
Acceptari
The parties acknowledge and agree that the agreement)the"A,greemenl")iscomprised of the terms and conditions contained within this quote and any attachments thereto,
along with the documents at the website addresses above.Purcrraser hereby agrees to purchase the equipment,as defined in the::Agreement,Purchaser acknowledges having
had the opportunity and means to review the Agreement.The Agreement represents the entire agreement of the parties and supersede any previous understanding or
agreement. The Undersigned Inas actual authority to execute this document and Daktronics is retying on such authority.Purchaser acknowledges and agrees to the above,as
evidenced by its attestation below.
Customer Signature Date
Print Name Title
Daktronics, Inc. Quote#775377-1 Rev 1
201 Daktronics Chive
Brookings,SID 57006 USA Page 3 of 4
www,daktror iics.com g
6„uuu”tK.II r"�rf�t II iV m'..r
This docurnent is for order processing purposes only and is not intended to The part of the Agreement
Daktronics Quote # 775377-1-1
Purchase Order Information:
Po# PO Date
Purchaser(Bit To) herby confirms that the equipment is to be delivered to(Ship To)and may be installed by Purchases or
Daktronics,as indicated elsewhere herein,of the address(insfalialion Location) indicated below unless otherwise specified.
SHIP TO: (delivery location) INSTALLATION LOCATION: (end user) lDfl_ _..........
company: TBD by Daktronics Project ManagerCompany., Round Rock Express The Dell Diamond
.............. ...s.....................
Contact: Tim Jackson
Street Address: Street Address: 3400 East Palm Valley BW
........................
City: City: Round Rock .....
State: Zip: State: TX Zip: 78665
Telephone:___________.... .......... Telephone: 512)238-2217 ___........................................................
Email: (for shipping notification) Email: (for order acknowledgement)
tjackson@rrexpress.com
Additional Email: (for shipping notification) Training Contact & Email: jif applicable)
ijackson@rrexpress.com
....................
.................
BILL TO: (receive and pay invoices) lD#........................................ ***VENUS SOFTWARE INFORMATION'
City of Round Rock This is a now Venus account
Company:
........................... (Daktronics will create and Send the credonticils)
Contact: Accounts PayableDisplay Name: Round Rock Exp
Main St Mress
. . ...................
... ........
...................... '
Street Address: .221 E ease add users and display in existing Venus accoonr
.................... ...............
City. Round Rock
............ ........... Acct Name or Number: 121!744
State: TX ........ zip: 78664 Venus Control Suite Software package:
...........------
TeIiephone. 5121218-5443 Software package:
Fi—asic,10 years
Email:___ .
...... Animation Allowed: n YES
n NO,
Width Height Color
Primary Contact-Account Administrator
*Email: tjackson@rrexpress.com
. ...................
***LOGO&AD COPY APPROVAL' Name: Tim Jackson
(if applicable) Phone:512/238-2217
Name: Secondary Contact-Account Administrator
Email: *Email:
Name:
Phone:
IF APPUCABLE DurWion(in yearsi:
System Healh' OPius oAdvanced OPrernie� - E=
"Logos, Graphics, or Sponsor Advertisements"
Vlec*._�+rtui es.must be submitted with your order documents, not to exceed I week of order placement. If artwork is no received,
the panels will be painted the some as your scoreboard or display and shipped blank.
201 Daktronics Dive PO Box 5128 Brookings,SID 57006-5128
800-325-8766 605-692-3200 fox 605-697-4700 D
www.daktrcnics.coni ernail sales(aOdaktronic s c orn rMIKTRIDNICS
This document is for order processing purposes only and is not intended to be part of the Agreement
Daktronics Quote # 775377-1-1
Purchase Order Information:
PO# PO Date
Purchaser jBill To) herby confirms that the equipment is to be delivered to(Ship To) and may be installed by Purchases or,
Daktronics, as indicated elsewhere herein,at the address(installation,Locailon)indicated below unless otherwise specJied.
SHIP TO: (delivery location) INSTALLATION LOCATION: (end user) IDO.................
Company:_TBD by Daktronics Project Manager Company: Round Rock Express,The Dell Diamond
Contact: Contact: Tim Jackson
---------- ....................... ......................
Street Address: Street Address: 3400 East Palm Valley Blvd
.............. ...... .........
City: m._...... City: Round Rock
State: Zip:—,_ ........ State: TX Zip: 78665
Telephone:_,................ Telephone: 512/2�38-22!17
I Email: (for shipping notification) Email: (for order acknowledgement)
tiacksori@rrexpress.com
Additional Email: (for shipping notification) Training Contact & Email: (if applicable)
tjacksoii@rrexpress.com
BILL TO. (receive and pay invoices) IDfi ***VENUS SOFTWARE INFORMATION'
Company:..City.of Round Rock This is a new Venus account
................................... (Dolkhonics will creole and send thp credonleals)
Contact: Accounts Payable mm Display Name: Round Rock Express
.. ...... ...................
Street Address: 221 E Main St r-1
................. ........... LJ Please add users and displlay to existing Venus account
City: Round Rock Acct Name or Number: 121744
....................................................... ..............
State: TX Zip: 7866'4 Venus Control Suite Software package:
- --------------- ............
Telephone, 5121218-5443 ..... Software package: Eiasic,10 years
Email: AnimatlonAIllowed: E]YES E]NO
Width H6ghl Color
Primary Contact-Account Administrator
*Email: tjackson@rrexpress.com
***LOGO &AD COPY APPROVAL' Name: Tim Jackson
_.....I...........
(if applicable) Phone512/238-2217
.............
Name: ................................. Secondary Contact-Account Administrator
Email: *Email:
Name:
Phone:
IF APPLICABLE lin years):
Syslern Health; ()Plus OAdamecl 01'rernior E=
"Logos, Graphics, or Sponsor Advertisements"
VHcor flies must be submitted with your order documents, not to exceed I week of order placement. If artwork is no received,
the panels will be pointed the some as your scoreboard or display and shipped blank.
201 Daktronics Drive PO Box 5128 Brookings,So 57006-5128
800-325-8766 605-692-0200 fox 605-697-4700 10"�
www.daktronics.corn email salesUdoktronics.com DAKTROMOS
WDAKTR0l',41CS QUOTE # 775377-1 -1 MMN
ATTACHMENT A
CUSTOMER RESPONSIBILITIES
General
1) Secure necessary sign permits,as required.
2) Provide soil investigation report at time of order,
3) Mark location of the new Equipment as delineated in the quote.
4) Locate private underground utilities.
5) All landscaping restoration,as required.
6) Provide all landscaping,track, sidewalk and path protection along with site restoration, and/or sprinkler
system repair work.
Structures
1) Not applicable
Electrical& Data
1) Provide primary power feed five (5) feet off grade on structure in the form of transformer and electrical
disconnect/distribution panel, as applicable,with over current protection per all applicable electrical codes
and regulations.
Product/Equipment
1) Provide storage of all Equipment and control equipment in a safe,dry, and secure location until installation.
2) Provide high speed internet connection to control room equipment,
3) Required power outlets on clean dedicated circult(s) for all control equipment.
DAKTRONICS RESP' 9B
General
1) Secure necessary construction permits, as required,
2) Removal and disposal of existing equipment.
3) Removal and disposal of existing structure (excluding footings),
Structures
1) Excovationof drilled pier foundation(s) including spoils reTTIOVd. Placement and finishing of concrete for
foundations,
2) Steel fabrication and erection of structural columns,
3) Steel fabrication and erection of sub-structure for Equipment mounting,
4) Paint new support structure provided in this quotation.
Electrical& Data
1) Provide secondary power conduits,power cable and power hook-up from five (5) feet off grade on structure
to all Daktrcnics supplied load centers/termination panel at/within the Equipment.
Product/Equipment
1), Accept, lift, unload, and inspect all Equipment and control equipment from carrier.
2) Lift and mount Equipment listed in this quotation.
3) Provide and install flashing/trim around signs) to eliminate gaps between display faces.
QUALIFICATIONS/CLARIFICATIONS
1) Access: Daktronics requires unobstructed access to Equipment and control room installation site until display
is l00%. lrislallation equipment(cranes, lifts, trucks, concrete trucks, etc.) are expected to have access
directly to the scoreboard/structure location. No concrete pumping,concrete buggies,or crane picks over
10' distance from scoreboard structure are included,
2) Control Room Climate: Normal operating temperature should be between 4011 to 9011 Fahrenheit (41 to 32°
Celsius). Normal operating humidity should be less than 8011 non-condensing.Storage temperature should be
between-10°to 105°Fahrenheit (-231 to 411 Celsius).Storage hurnicity should be less than 95%non-
condensing.Keep computers and monitors out of direct sunlight during storage.Allow control equipment
taken out of storage to return to operating temperature range prior to turning it or (24 hours recommended).
Attochmen A Page I of 2
MDAKTRONCS QUOTE # 7753�77-1 -1 MAIN
ATTACHMENT A
3) Foundations: For this quotation Dakironics basis for foundafion design is a class 4 soil with a minimum
allowable lateral bearing pressure of 150 psf/fi per Chapter 18 of the International Building Code (IBC). The
foundation excavation is based on the excavated area remaining open without collapsing to allow the
placement of applicable reinforcement and/or structural columns and concrete. This quotation does not
include casings,slurry, dewatering or any other soil stabilization. In the event rock,wafer,differing soil
conditions other than class 4 soil per Chapter 18 of the International Building Code (IBC) or unforeseen
conditions are encountered,the Customer will be responsible for any additional costs, plus overhead and
profit of 20%.
4) Electrical:The maximum voltage is 120 volts line to neutral for all Equipment in this quotation.
AttadlMerrjl A Page 2 of 2