Contract - Cap metro cmta - 9/9/2021 AMENDNIENT2
TOTIIE INTERLOCAL A(AZEEMENT
BETWEEN
CAPITAL 11!11✓FIZOPOI,l`I AN I RANSPOR 1 A"I ION AUTHORITY
AND
T 11 U: CITYOF ROUND ROCK
(Contract Transit Services)
This Arricridniont 2 it) the Interlocal Agrectrient ("Amendment 2") is between apital Metropolitan
Transportation Author-ity, a rapid transit authority and political subdivision of the State ofTcxas organized
tinder Chapter 451 ofthe Texas Transportation Code (" Capital Metro"), and the City of Round Rock, a
home rule city and municipal corporation, organized 0II&F Chapter 9 of tile I.ocal (ioverranent Code
("City"), each individually i-cferred to as "Party" arid collectively rellerred to as "Parties", pursuant to the
I
provisions ofthe Interlocal Cooperation Act, Chapter 791 ol"the Texas Government Code.
RECITALS
WHERI-IAS, tile City and Capital Metro entered into air Interlocal Agreement (as aniended, tile
"Agreement",), dated effective May 4, 2017, for fixed route arid commuter service into Austin and reverse
commuter service to ROUnd Rock ("Transit Services");
WHFREAS, pursuant to that certain Amendment No. I to the Interlocal Agreement, dated effective
Novcrabcr 8,2018, (lie term ofthe Agreementwas extended, service 1101.1l'S were added, and revisions were
made to the reporting procedures and holiday 1101.1rS for service-,
WHEREAS,the parties wish to furthcranicrid the Agreement to cxtcnd the term oftlic Agreement, increase
tile total fee W1101,1111 to IV 1),11(l Under the Agreement,and update the Scope ol'Services;and
In consideration cat` tile nlUtLial covenants and agreements herein, Capital Metro and the (..'try agree as
follows:
AGREEMENT
1. Terni.The Tcrtri ofthe Agreement will continue through September 30,2022,unless terminated earlier
in accordance %vith the Agreerricin.
2. Scope of Services. Attachment SOS-I Scope of Services of the Agreement is deleted arid replaaced in
its entirely by the Attachment SOS-I Scope of Services to this Amendment 2.
1 Fees, Attachment Sl`P-1, Schedule of tees and Payment, of the Agreement is deleted and replace in
its entirely by the Attachment Sl`P-1, Schedule of Dees arid Payment attached to this Amendment 2.
The total fees undcr the Agrecritent shall not exceed $5,246,443 and shall be based on the Attachment
SIT-1, Schedule ol,Fees and Payments attached to this Amendment 2.
Amendment 2 Capital Nlclro/City ot'Round Rock(Conlracl Transit Services)
ZZ( Page I of's
Wil. Entire Agreentent. The terms of this Amendment 2 are in addition to,and construed together with,the
tenns of the Agrecinent, as amended. In the event of conflict in any language in the Agreement and
this Aincridment 2, the language in this Amendment 2 will control.
5, Capitalized Terms. Capitalized items Used in this Amendment 2 and not othemisc defined have the
meanings assigned to them in the Agreement.
IN WITNESS WHEREOF, the Parties have caused this Amendment 2 to be CXCCLItCd by their respective
undersigned duly authorized as of the last signature date below,
Capital Metropolitan Transpo tation Authoritv City of 11 nd R ck
N
By:� By� ...........' 2 v
Sharmila Muklictjce
FVP, Strategic Planning and Development Printed Name: Crai 1 Morgan
ay
,I me
Title: Mayor
0 L5 Z
Date: 1 4-7,0 Date:
Approved as to Forni:
Approved as to Ford
Attachments:
ATTACHMENT SOS-I Scope ofServices
ATTACH MENT Sf"P-I Schedule offees and Payments
Anicildmen 12 Capaa I Me I io/Viiy of Roun(I Rock(Contmct"I ransit Serle ices)
Page 2(wf8
ATTACHMENT-SOS-1-Scope of Services
1. GENERAL PURPOSE
This Scope of Services documents the requirements related to the operation of fixed route and
commuter express services by Capital Metro for the City of Round Rock:
I.I. Capital Metro shall provide an operationally dependable vehicle service for passenger use,
equipped for maximum passenger comfort in a cost-effective manner,and continually maintained
and operated in a safe condition as described herein.
1.2. Capital Metro must obtain all required licenses and permits to operate in the Capital Metro's
service area within the scope of this contracted service.
1.3. Capital Metro shall furnish all supervision,personnel,passenger vehicles,fuel,materials,supplies,
storage and maintenance facilities, tools, equipment, insurance, and incidentals as required to
perform an operationally dependable public transportation service.
2. VEHICLE HOURS
Round Rock service will begin with four (4) routes: Round Rock Howard Station, Round Rock
Circulator,Round Rock—Austin Express and Round Rock Tech Ridge Limited.The estimated vehicle
hours for these routes are:
Estimated Vehicle
Route Hours per Service
Year*
Round Rock Howard
Route 501150 8'265
Round Rock Circulator
Route 51 3,542
Round Rock-Austin Express 886
Route 980
Round Rock Tech Ridge Limited 1,181
Route 152
Vehicle hours for the Round Rock—Austin Express will be shared with Capital Metro service from the
Howard Express Station.Round Rock is responsible for the vehicle hours from Round Rock to Howard
Express Station. Capital Metro is responsible for vehicle hours from Howard Express Station to
downtown Austin.The vehicle hours in the figure above represent only vehicle hours for which Round
Rock is responsible.
*Service year is August 1,2021 to September 30,2022.
3. VEHICLE REQUIREMENTS
3.1. Two peak vehicles are required for Route 501150, Round Rock Howard Station route. Vehicles
shall be an accessible and capable of transporting at least thirty-five(35)seated persons.
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3.2. One peak vehicle is required for Route 51,Round Rock Circulator.Vehicle shall be an accessible
vehicle with the ability to transport at least twelve(12)seated persons.
3.3. Two peak vehicles are required for Route 980,Round Rock–Austin Express route.Vehicles shall
be an accessible and capable of transporting at least forty-six(46)seated persons.
3.4. One peak vehicle is required for Route 152,Round Rock Tech Ridge Limited.Vehicle shall be an
accessible and capable of transporting at least thirty-five(35)seated persons.
4. SERVICE PERIOD
The service period shall operate as follows:
4.1. Route 501150,Round Rock Howard Station route: between approximately 6:30 a.m.—8:30 p.m.
(times may vary within this window,based on the specific route schedule)on weekdays only.
4.2. Route 51,Round Rock Circulator: between approximately 6:30 a.m.–6:30 p.m. (times may vary
within this window,based on the specific route schedule)on weekdays only.
4.3. Route 152, Round Rock Tech Ridge Limited: between approximately 6:15 a.m. –8:15 a.m. and
3:45 p.m.–5:45 p.m. (times may vary within this window,based on the specific route schedule)
on weekdays only.
4.4 Route 980: between approximately 5:30 a.m. – 7:30 a.m. and 5:00 p.m. – 7:00 p.m. (times may
vary within this window,based on the specific route schedule)on weekdays only.
4.5 Holidays:The City will not provide service on the following holidays:
• New Year's Day
• Martin Luther King Jr Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day After Thanksgiving
• Christmas Day
5. VEHICLES
5.1. Fixed route and commuter express vehicles shall have adequate heating and air conditioning;two-
way radios,not on citizen band frequency;fare box;adequate interior lighting;interior and exterior
signage; and padded, comfortable seating for passengers. All vehicles shall be wheelchair
accessible,capable of handling two wheelchair positions.
5.2. All vehicles shall be painted in accordance with Capital Metro's branding program.The City may
elect to coordinate with Capital Metro on representation of the City's service inside and outside
the buses.Capital Metro must approve the branding.
5.3. All vehicles shall be cleaned inside daily prior to being placed into service.Vehicle exteriors and
windows shall be washed weekly.Vehicle interiors shall at all times be kept free of exhaust finnes
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and engine odors. The interior of the vehicles shall be maintained free from roaches and other
vermin.
5.4. Vehicles shall have illuminated destination and block signs that are highly visible and in
compliance with ADA regulations.
5.5. Vehicle destination signs shall display the route name of the route operated.The destination signs
on routes operated within Round Rock will reflect that service is Round Rock service. All
destination signs shall be illuminated for night operation.
5.6. Vehicles shall be equipped with passenger notice holders,and passenger discharge bells.
5.7. Vehicle bodies, frames, and components shall be in sound condition, and free of all damage.
Vehicles shall comply with safety and mechanical standards of all state, federal and local
governments.All mechanical,electrical,and hydraulic securement systems shall be maintained in
proper working condition at all times.
5.8. All vehicles shall be equipped to permit inward and outward wheelchair boarding.Ramps and lifts
will comply with ADA standards. Securement for mobility devices shall consist of four
securement belts.Additionally,a lap belt will be provided,if desired by the customer.
5.9. The vehicles' air conditioning system shall be of sufficient size and capacity to maintain an inside
temperature of 75 degrees Fahrenheit or 20 degrees lower than the outside temperature,whichever
is greater. The heating system shall have proportional controls and be of sufficient capacity to
maintain an inside constant temperature of 68 degrees Fahrenheit throughout the vehicle.
6. EQUIPMENT CONDITION
6.1. Capital Metro shall maintain each bus in a clean condition throughout,both interior and exterior,
at all times that the bus is in service for the City.All buses must be swept,mopped,interiors wiped
down(i.e.,dashboards,stanchions,bars,etc.).Each vehicle will be detailed at a minimum of once
every forty-five(45)days.
6.2. All vehicles placed into revenue service shall have all safety items fully operational(i.e., lights,
brakes,horn,tires,etc.).
6.3. Spare buses shall be available to replace any bus that may become disabled or otherwise
unavailable for operations.
6.4. Capital Metro shall ensure regular and frequent maintenance checks of bus lifts and ramps and
will keep all lifts and ramps are in good running condition.
7. REPORTING
7.1. Capital Metro shall notify the City of all accidents and incidents within 24 hours.
Accident/Incident reports shall be provided to the City within 24 hours after Capital Metro receives
the document. The City will be notified immediately,by e-mail,of passengers that receive medical
attention.
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7.1.1.Notification e-mails:
• Enda Johnson,eiohnsonaroundrocktexas.Qov
• Gary Hudder,ghudderOroundrocktexas.gov
• Michael Bennett, mbennett roundrocktexas.gov
7.2. The City shall submit system information to the National Transit Database("NTD")and FTA,as
required by Section 5307.
7.3. Capital Metro shall collect data,keep records and provide reports sufficient to enable the City of
Round Rock to meet its NTD reporting obligations as required by federal law and shall coordinate
with the City of Round Rock to ensure the data is reported by the proper party and there is no
double reporting of NTD data.
7.4. Capital Metro shall submit to the City of Round Rock the following information on a monthly
basis:
• Days of service
• Number of passengers
• Passengers per hour
• Passengers per mile
• Revenue hours
• Revenue miles
• Vehicle hours
• Vehicle miles
• Accident/Incident Reports
7.5. Capital Metro shall submit to the City of Round Rock the following information on a quarterly
basis:
• Boardings by Stop
7.6. Capital Metro shall submit to the City of Round Rock other reports as requested.
8. SERVICE ADJUSTMENTS
8.1. Service adjustments (i.e. changes to schedules) will occur three times per year, and must align
with the scheduled service adjustments for all other Capital Metro services.
8.2. Modifications to services may include,but are not limited to,extending,deleting or adding routes,
or parts of routes,and expanding or decreasing revenue hours.
8.3. The City may request service re-evaluation and service modifications for low-performing routes.
Should low-performing routes be identified,Capital Metro and the City will coordinate to provide
implementable options for increasing ridership.
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9. TRAINING
9.1. All bus operators performing the service of the City will be properly trained to provide a high
quality public transportation service Training will include, at a minimum, the following
elements:
9.1.1. Defensive Driving
9.1.2. Customer service, including providing service to persons with disabilities and proper
customer communication practices required for polite customer assistance.
9.1.3. Route specific training
9.1.4. Ongoing refresher training
9.2. The City shall have access to audit files upon request.
10. UNIFORM AND APPEARANCE
10.1. All bus operators will wear uniforms branded with Capital Metro logo and consistent with
Capital Metro's Uniform Standards.
10.2. At all times while on duty,bus operators shall be well groomed,clean and in complete uniform.
11. PERSONNEL
11.1. Capital Metro shall furnish all operators, mechanics, dispatchers, supervisors, administrative
personnel and other personnel services necessary for providing the Contracted Transit Services.
11.2. Capital Metro shall employ a street supervisor to monitor the Contracted Transit Services. Such
supervision shall also include responses to and investigation of all accidents.
11.3. Capital Metro shall provide dispatch and radio monitoring personnel during hours of revenue
service. Capital Metro shall be able to effectively dispatch assignments and provide prompt
responses to driver and/or vehicle problems which could impact service.
11.4. The City shall have access to audit files upon request.
12. FARE COLLECTION
12.1. The City shall retain and deposit all revenues directly collected from sales by the City. Capital
Metro shall retain and deposit all revenues directly collected from the sale of passes in the Capital
Metro service area.
12.2. Capital Metro shall provide the City with fare media for Round Rock transit services, with the
design approved by the City. Round Rock fare media shall be coded for Round Rock service.
12.3. All fares will be honored between the City's services and Capital Metro services.
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12.4. All Round Rock proposed fares shall initially align with Capital Metro fares to provide a more
seamless system for passengers. For routes that do not connect to Capital Metro services,
changes to the fare structure shall be made at the discretion of the City,with a minimum 30-day
notification of changes to Capital Metro. It is the ultimate goal of the City and Capital Metro to
have a seamless fare structure.
13. MARKETING AND PUBLIC RELATIONS
13.1. Capital Metro and the City of Round Rock will coordinate to furnish all schedules,maps,tickets,
transfers, passes and other printed materials required for marketing the service. Capital Metro
and the City shall also coordinate to distribute appropriate materials for other routes and services
that benefit customers of each service, such as passenger notices, cooperate and participate in
marketing,promotion,advertising,public relations,and public education programs and projects.
13.2. All material for Round Rock service will specify that service is provided by the City of Round
Rock and operated by Capital Metro.
13.3. Capital Metro will provide system-wide placards on all Capital Metro buses advertising the
implementation of Round Rock transit service. Capital Metro and the City will coordinate on the
most appropriate time to install the placards.
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