CM-2022-090 - 4/8/2022CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY FUNDING AGREEMENT
WITH
GREATER ROUND ROCK COMMUNITY FOUNDATION
This Social Service Agency Funding Agreement C the Agreement"), is made by and
between the City of Round Rock, Texas (the "City") located at 221 East Main Street, Round
Rock, Texas 78664, and the Greater Round Rock Community Foundation (the "Agency'), a
non profit corporation, located at 302 North Lampasas Street, Round Rock, Texas 78664.
RECITALS
WHEREAS, on March 21, 2022, a tornado struck the City causing significant damage to
home and businesses within the City; and
WHEREAS, approximately 400 homes within the City were damaged by the tornado;
and
WHEREAS, the Agency manages a charitable fund, "Round Rock Cares," providing
funding for residents and businesses most greatly impacted by the tornado; and
WHEREAS, the City desires to contribute funds to the Agency for the "Round Rock
Cares" program as set forth herein;
NOW, THEREFORE, WITNESSETH:
1.1 1Purnose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
management of the "Round Rock Cares' fund to provide assistance to residents
and business owners most greatly impacted by the tornado.
1.2 Administration of A Bement. The City shall administer this Agreement.
13 Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for services in Round Rock and specifically for only residents
or business owners located within the following neighborhoods: Kensington,
Windy Terrace, Greenlawn Place, Windy Park, Turtle Creek, South Creek,
Concord at Brushy Creek, and Forest Bluff. The addresses of the residents or
business owners applying for the Funds will be compared with the City's report of
damage from the tornado. Applicants must reside in a home or business
specifically identified by the City as a structure with damage from the tornado.
1.4 Distribution of Funds. The City will pay the total sum of Twenty -Five
Thousand Dollars ($25,000.00) to the Agency upon execution of this
Agreement.
675-4483-2538/u2 //��
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any parmeiship, joint venture,
or other association between the Agency and the City.
1.6 Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
C. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position and shall provide same
to the City. Such reports shall be attested to by the Agency's board, and
shall be provided on a regular and timely basis, or as requested by the
City;
E The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
i. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
j. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
lc. The Agency and the City shall establish agreed -upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
1.8 Entire Ag eement This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 AsChmability. This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
[Signatures on the following page.]
EXECUTED BY:
Agency
gency Chief 7fessional Officer (Paid Staff)
W 14ez
kr�, City M ger, City of Round Rock, Texas
FOR CITY, AT+Spi,"C4ity
By:
Meagan
FOR C;Stephan
4L.
ED AS TO FO
By:
ets, City Attorney
Date tignea
S 2v�z
Dati Signed
J151��-
Date Signed
ROUND ROCK City of Round Rock
TEXA5 Agenda Item Summary
Agenda Number:
Title: Consider executing a Social Service Agency Funding Agreement with Greater
Round Rock Community Foundation for assistance in the amount of $25,000 to
provide funds to residents and businesses impacted by the March 21, 2022
tornado.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/8/2022
Dept Director: Brad Wiseman
Cost: $2S,000.00
Indexes: General Fund
Attachments: City Social Service Agency Funding Agreement, LAF - Funding Agreement to
Greater RR Community Foundation due to March 21st Tornado (04 05 22)
Department: Planning & Development Services
Text of Legislative File CM-2022-090
Consider executing a FY2022 Social Service Agency Funding Agreement with the Round Rock Commis
Foundation in the amount of $25,000 that will go towards the "Round Rock Cares" fund. The Round Ro.
Community Foundation will administer the Round Rock Cares fund that will allow them to support reside
and small businesses in the community affected by the March 21, 2022 tornado. Residents and busines
"must have been impacted by the tornado and reside in the Kensington, Windy Terrace, Greenlawn Placo
Windy Park, Turtle Creek, South Creek, Concord at Brushy Creek and Forest Bluff.
Cost: $25,000
Source of Funds: General Fund
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