CM-2022-092 - 4/15/2022DocuSign Envelope ID: 9BD2F301-72D3-42F1-A082-70605DF69C61
l
UPS CUSTOMER AGREEMENT
FOR THE PROCUREMENT OF
EXPRESS COURIER, OVERNIGHT & GROUND DELIVERY LOGISTICS SERVICES UNDER THE
SOURCEWELL CONTRACT #090121-UPS
SOURCEWELL Member (hereafter referred to as Member Customer) (rrau+r Civ of Round Rack, Texas
od*g,ss-22) Eas(MainSrreel, RoundRack, Texas 78664) and UPS agree to enter into this Agreement to allow Member
Customer to purchase and UPS to provide express courier, overnight, and ground delivery logistics services tinder
all rates, terms and conditions previously agreed between UPS and SOURCEWELL Contract #090121-UPS,
effective on March 21, 2022 and terminating on November 11, 2025 ("SOURCEWELL Contract"). This
Agreement shall have a terns beginning on the effective date last set out below and ending March 20.2022.
Notwithstanding any other effective date contained in this agreement, the rates established under this agreement
will be effective no sooner than three weeks after the date UPS receives a fully executed contract with all required
approvals from the Member Customer or as of the effective date, whichever is later. Orders submitted before rates
are established will be charged at rates published in the UPS Rate and Service Guide, in effect at the time of
shipping. Member Customer must request insurance coverage before signing this Member Customer Agreement.
This Agreement may be used by all state agencies, education institutions (public and private), political subdivisions
of a state, and other government entities that are eligible according to the terms and conditions of the
SOURCEWELL Contract and the procurement laws governing the Member Customer.
Member Customer certifies that it is eligible to access the SOURCEWELL Contract under the terms and conditions
of the SOURCEWELL Contract and enters this agreement in accordance with all applicable procurement and
acquisition laws, policies and procedures governing it. UPS relies on Member Customer's certification of its
eligibility and legal authority to enter into this Agreement as a material inducement. Member customer will provide
information verifying eligibility upon request.
The SOURCEWELL Contract sets forth the terms and conditions under which UPS will provide the transportation
and delivery services ("Services") outlined in the SOURCEWELL Contract_ The Services are further described in
the applicable UPS Rate & Service Guide applicable to the United States in effect at the time of shipping. Parties
agree that all Services provided by UPS are subject to the terms of the UPS Rate & Service Guide and Tariff/Terms
and Conditions of Service, in effect at the time of shipping, which are incorporated herein by this reference.
Additional terms and conditions, including acceptance of policies and procedures, shall not be incorporated into this
Agreement unless expressly agreed upon by UPS in writing as evidenced by signature. The fulfillment of orders
shall not evidence UPS's agreement to additional terms and conditions, nor construed as UPS acceptance of
modifications, alterations, enhancements or otherwise changes to the Services.
In the interest of reducing fraud risk and unauthorized re -selling of UPS's Services, nothing in this Agreement shall
obligate UPS to continue service to Member Customer if it has exhibited fraudulent behaviors. Member Customer
and/or any Purchasing Entities under this agreement shall not allow third parties to benefit from this Agreement
without the express written permission of UPS. Shipping behavior that suggests a benefit to a third party without
UPS's express permission shall be considered "Fraud". UPS, in its sole discretion, can suspend or cancel any
account under this agreement for Fraud. Member Customer agrees to allow UPS to suspend accounts in the event of
non -appropriated funds. Member Customer will pay in full for services rendered.
Service interruptions posted on www.ups.com shall not constitute a default under this Agreement.
If SOURCEWELL notifies UPS that Member Customer is no longer eligible to participate under the
SOURCEWELL Contract, or if Member Customer sells, assigns or transfers the UPS Services, including pricing, to
any third parry, UPS shall immediately terminate this Agreement. Member Customer acknowledges and agrees that
if SOURCEWELL Contract expires or is terminated for any reason whatsoever, such expiration or termination will
operate as an automatic and immediate termination of this Member Customer Agreement without notice to Member
Customer. This Member Customer Agreement may be terminated by either party by providing written notice to the
other party at least thirty (30) days prior to the termination date. Member Customer may not extend this Agreement
under any circumstance beyond the term in the SOURCEWELL Contract.
tom-- 2o-I 2- -U�
UPS Customer Agreement Sourcewell Contract #090121-UPS
DocuSign Envelope ID: 9BD2F3D1-7203-42F1-AO82-70605DF69C61
I SOURCEWLLLMemberCustomer:
F
ity of Round Rock #6969
uthorizing Signature:
Name and Title:
Laurie Hadley, City Manager
Date: - /-/1 -2,2-
UPS
Plan No. 068WE
Authorizing Signature: DOC Signed by:
Name and Title:
Joseph Miller Director
Date: 4/25/2022 i 10:33 AM EDT
Attachment A
Member Customer Name: City of Round Rock_
Account Number
Account Name
State
R539A6
City Hall/Business Center
TX
R554A5
Vehicle Maintenance
TX
R554A7
Police Department
TX
R554A9
Convention & Visitors Bureau
TX
R555AO
City of Round Rock/Transportation
TX
3046W8
Fire Dept Logistics
TX
UPS Customer Agreement Sourceweg Contract 0090121-UPS
JR.001UND
City of Round Rock
ROCK
as Agenda Item Summary
Agenda Number:
Title: Consider executing a UPS Customer Agreement with United Parcel Service, Inc.
for the purchase of express courier, overnight and ground delivery logistics
services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/15/2022
Dept Director: Susan Morgan, CFO
Cost: $16,000.00
Indexes:
Attachments: 2022 UPS Customer Agreement (04 04 22)
Department: Finance
Text of Legislative File CM-2022-092
Consider executing a UPS Customer Agreement with United Parcel Service, Inc. for the purchase of express
courier, overnight and ground delivery logistics services under Sourcewell contract 090121-UPS.
This agreement with UPS will provide the City with contract pricing for express, overnight and ground
delivery logistics services for letters and packages under the Sourcewell cooperative contract 090921-UPS
effective until November 11, 2025. The City of Round Rock is a member of the Sourcewell Cooperative and
under this agreement the City will receive significant contract discounts for UPS delivery services including
up to 35% off or any fuel charges.
The term of this contract is effective March 21, 2022 through November 11, 2025.
Staff recommends approval of this item and is available for any questions.
cost. $16,000
Source of Funds: Deportment's Operating Budget
City of Round Rock Page i of 1