R-2022-165 - 5/12/2022 RESOLUTION NO. R-2022,-165
WHEREAS, the City of' Rot,nd Rock has dUly advertised for bids for the Water Treatment
Pkiat Pressure Control Valves Project;, and
WHEREAS, while only one bid was received from Prota, Inc., the City COLIDed has
determined that the bid is acceptable, �aiid
WHEREAS, the City Council wishes to accept the bid of Prota, Inc., Now Therefore
13E IT RESOLVED BV JIM COUNCIL oFTHE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized ai-id directed to CXeCLIte on behalf of the City a contract
with Prota, Inc. for the Water Treatment Plant Pressure, Control Valves Project.
The City Council hereby finds and declares that written notice of the date, h0Ur, place and
subject; of [lie meeting at which this Resolution was adopted was posted and that SLIC11 meeting was
open to the public as required by law at all times during which this Resolution and the subject inatter
hereof were discussed, considered and (banally acted LIP011, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code., as amended,
RESOLVED this l2th day o8'May, 2022.
CRAIG (1 A Mayor
City 0 1.,JZt rid1� k, Texas
A'l"I'E ST:
MEAGAN SPI KS, City tlerk
N]220227,4S5�-H487'62
C D M.
smith
9430 Research Boulevard
Building I,Suite 200
Austin,Texas 78759
Tel: (512)346-1110
Fax: (51.2)345-1483
April 21, 2022
Mr. Kit Perkins, P.E.
Senior Utility Engineer
City of Round Rock
2.21 East Main Street
Round Rock,TX 78664
RE: Water Treatment Plant.Pressure Control Valves
Recommendation of Award
Dear Mr. Perkins:
The Water Treatment Plant Pressure Control Valves (WTP PCV) Project was advertised for public bids
on February 23 and March 2 in the Pflugervrlle Pflag and on February 24 and March 3 in the Round
Rock Leoder. We also provided the Invitation to Bid to severa8 contractors who we have worked with
on previous projects to make certain that general contractors were aware of the project. Plans and
specifications were made available to interested parties via CivCast.
On March 10, 2022,at 2.00 p.m. bids for the WTP PCV Project were received and then opened and
publicly read aloud at the Utilities and Transportation, Bob Bennett Building, Texas Conference Room
at 3400 Sunrise Rd, Round Rock, TX 78665. One bid was received,and the name of the bidder and
total project base bid amount is summarized below.
1. PROTA, Inc. $1,508,867.00
A bid tabulation of all the bid items is attached.The apparent low bidder on the project is PROTA, Inc.
All projects bidding in the past several months have experienced lower participation and higher prices
than has been the norm in the past several years. Discussing this change with general contractors, we
are in a time where it is difficult to find qualified employees and there are rapidly increasing prices for
building materials,fabrications and construction subconsultant services. Although the low bid is
significantly over the OPCC of$650,000, we recommend accepting the proposal from PROTA, Inc..
instead of re-bidding the project as we do not believe we will receive more interest nor lower prices.
The project contains two pressure control valves and associated piping and instrumentation
improvements. One valve will allow a change in operations of the high service pump station at the
WTP that will facilitate the paunting of the existing Barton Dill Elevated Storage Tank.This valve will
WATER+ENVIRONMENT+TRANSPORTATION A-ENERGY 4-FACILITIES
CDN`!
Smith
Mr. Q Perkins
April 27, 2022
Page 2
also serve as a surge relief value to protect the high service pump statim for surge pressures..The
second valve will provide the ability to receive BCRUA water at the WTP where it can be pumped to
provide water east of IH-35.This increased flexibility will proviide additional resilience to the City's
water supply and distribution system.
Based on positive past project experience with PROTA, Inc. and the information provided, we believe
that PROTA, Inc. can successfully complete the WTP PCV Project as designed and specified. We
recommend awarding the WTP PCV project to PROTA, Inc. in the amount of 1,598,867.00 (base bid).
Sincerely,
. ht
Allen Woelke, P.F.
CDM Smith Inc.
TBPF Firm Registration No. F-3043
cc: Chad Johnson, PF, CDM Smith
Kaitlyn Saucedo, City of Round Rack
Attochments Enclosed
CITY OF ROUND ROCK BIDS EXTENDED AND CHECKED
Utilities£& Environmental Services BY: Sara Kesselring
3400 Sunrise Road DATE:
TABULATION March 10,2I122
Round Rock,Texas 78665
PROJECT: Water Treatment Plant Pressure Control Valves
LOCATION: 3400 Sunrise Load Corm any Name: Prota,Inc.
XIII)DATE: 3/10#2022 Statement of Safety?Yes Statement of Safety?Yes Statement of Safety?Yes Statement of Safety?Yes
tddendum(s)? Addendum(s)? Addendum(s)? 'Cddendunt(s)?
Bid Bond? Yes Bid Bond? Yes Bid Fond:' Yes Bid Bond? Yes
APPROX UNIT UNIT LNIT
ITEMQTY. UNIT UNIT PRICE COST PRICE COST PRICE COSI PRICE COST
Bonding.Insurance.Mobilization,and
Demobilization. Move-in related expenses
1 not to exceed 5%of total bid. 1 LS 579,142.00 579,142.00 Stl.00 50.00 $(1.(141
Trench Safetv Flan and Implementation,as
required for all excavations deeper than five
feet,complete in place as detailed and
2 specified. 300 LS 5156.00 546.800.00 50.00 S .00 S0,00
Pressure Control Globe Valves(Cla-Val)
and associated erosion control,tree
protection,trench safety plan,trenching,
valve vaults,gate valves,blowoff valves.
piping, fittings, FCAs,restraints,tapping;
sleeves and valves,electrical.
instrumentation,controls,connections.
testing,disinfection. -rading.paving,sod,
landscape restoration,repair of all damaged
existing facilities and utilities,driveway
repair,and appurtenances required to
complete the scope of work as defined in
3 Ithe bid documents. Il I'S $1.163.595.00 0 $1,363,595.00 Sil.00 so.00 SO.00
Pages 1 of 2 Updated 6/17/19
CITE'OF ROUND ROCK BIDS EXTENDED AND CHECKED
E
Utilities& Environmental Services BY: Sara Ressefring
3400 Sunrise Road DATE: starch 10,2022
Round Rock,Texas 7866-5 BID TABULATION
PROJECT: Water Treatment Pant Pressure Control Valves
Control Panels CSA Inc.controls
programming and installation as detailed
and specified. Contractor to include any
profit and overhead for this line item with
4 other bid items. I LS W.330.00 S84. }0.00 $0.00 $0.00 SO.00
Allowance to be used for additional site
improvements. landscaping and
miscellaneous modifications.onk , if
15 approved bv Owner. I [_S 525,000.00 som $0,00 50.00
TOTAI. S1, 98,867.00 SO.00 50.00 SO.00
Page 2 of 2 Updated 6/17/19