R-2022-187 - 5/26/2022 RESOLUTION NO. R-2022-187
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with LJA Engineering for the Red Bud Lane South Project, and
WHEREAS, LJA Engineering has submitted Supplemental Contract No. 2 to the Contract to
modify the provisions for the scope of services and to increase the compensation, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 2 with LJA
Engineering,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 2 to the Contract with LJA Engineering, a copy of same being attached hereto as Exhibit
"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 26th day of May, 2022.
4 Al
CRAIG ORG , Mayor
City of Round Yck, Texas
ATTEST:
01!�— 04,
MEAGAN S NKS, Ci Clerk
0112 20212,4891-8284-5215
EXHIBIT
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: LJA ENGINEERING ("Engineer")
ADDRESS: 2700 La Frontera Boulevard, Suite 150,Round Rock,TX 78681
PROJECT: Red Bud Lane South
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and LJA Engineering, hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the"Contract", on the 26th day of September, 2019 for the Red Bud Lane South Project in
the amount of$550,863.65; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on April 8, 2021 to
amend the scope of services and to increase the compensation by $1,370,142.09 to a total of
$1,921,005.74; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $226,790.00 to a total of$2,147,795.74;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
II.
Article 2, Engineering; Services and Exhibit B, Engineeriniz Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Supplemental Contract Rev.06/16
0199.1950;4868-3531-7278 84275
1
M.
Article 4, Compensation and Exhibit D Fee Schedule shall be amended by increasing by
$226,790.00 the lump sum amount payable under the Contract for a total of$2,147,795.74, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199-1950;4868-3531-7278 84275
2
LJA ENGINEERING
yKenneth G.Schrock
51412022
Date
Supplemental Contract Rev.06116
0199.1950;4868-3531-7278 84275
3
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan,Mayor Stephan L. Sheets,City Attorney
Date
Supplemental Contract Rev.06t16
01991950;4868-3531-7278 84275
4
ADDENDUM TO EXHIBIT A
City Services
1. City of Round Rock will provide any as-built drawings for developments
along Red Bud Lane based on availability.
2. City shall any existing CADD/GIS files and pertinent as-built plans of the
roadway, storm sewer, and water and wastewater utilities in the area.
3. City of Round Rock will provide any available traffic information to aid in
pavement design.
4. The City will provide timely reviews in conjunction with the agreed upon
schedule.
5. City of Round Rock will provide all City permits necessary.
6. The City will host monthly utility coordination meetings.
7. The City will provide payment for necessary permitting fees including
TCEQ.
1
ADDENDUM TO EXHIBIT B
Engineering Services
Roadway: Red Bud Lane
County: Williamson
Limits: PS&E:from Gattis School Road to Forest Ridge Blvd./Evergreen Dr.
General Work Description: Develop 60%,90%and 100% plans,specifications,and
estimates (PS&E) of utility improvements to develop the Red Bud Lane Improvement
Project. Add a new traffic signal at the intersection of Evergreen Dr./Forrest Ridge Blvd.
and Red Bud Lane. After 60%utility conflict analysis,it was determined that the following
improvements would be required to add to the project:
Relocate the 16"waterline that is
Relocate 16"Waterline currently in conflict due to the
roadway being lowered. 4,000ft)
South Red Bud Relocate PRV Vault Relocate the PRV Vault at Forest
Lane(Gattis School Design Creek that is in conflict with road.
to Forest Creek) Add a second PRV vault for
Add a PRV Vault waterline heading south at Forest
Creek.
Relocate waterlines Clean up waterlines at intersection
of Red Bud and Forest Creek.
Relocate the existing 8"reuse line
8"Reuse from Bobby Jones Way to Forest
Ridge Blvd due to road conflicts.
South Red Bud Relocate the existing 12" force
Lane(Forest Creek Design 12"Forcemain main from Bobby Jones Way to
to Forest Ridge Forest Ridge Blvd due to road
Blvd) conflicts.
6"Forcemain Relocate the existing 6"force main
several hundred feet
8"Reuse line Install to CR123
Red Bud South 12"Forcemain Install to CR123
(Forest Ridge Blvd Design 6"Forcemain Install to CR123
to CR123)
Summary:
• 4,830 LF of waterline(16"and 12") relocated
• 5,900 LF of force main(6"and 12") relocated
• 16"waterline will be converted to a reuse line from Forest Creek Drive to CR 123.
FC 145-PROJECT MANAGEMENT AND COMMUNICATION PLAN
1. Meetings
1
a. Team Coordination Meetings-Hold staff/team/discipline meetings at the
Engineers office to coordinate the proposed utility and traffic signal design.
2. Invoicing and Contract Document Coordination
a. Prepare Supplemental work authorization contract documents
3. Produce Project Scheduling
a. Update design schedule in Microsoft Project format for approval by the City
indicating tasks,milestones,major meetings,and reviews.Update schedule
with each milestone deliverable.
4. Submittals and QA/QC
a. QA/QC of all documents for additional work prior to milestone submittals
(60%,90%, 100%).Detailed Check Review for all designs,Inter-discipline
coordination review, detailed plan and construction reviews.
b. Prepare Submittals for City Oversight Reviews (60%,90%,100%)
c. Document control for project on all submittals,reviews,comments,and any
other project files.
FC 162.3 -TRAFFIC SIGNALS
♦ LJA will prepare plans,general notes,specifications,and estimates for traffic signal
construction. The plans will be prepared in compliance with the Texas Manual on
Uniform Traffic Control Devices (TMUTCD)and TxDOT and City of Round Rock
standards, as applicable.
♦ LJA will prepare traffic signal pians for the Red Bud Lane at Evergreen Dr.
intersection.
♦ The following plan sheets will be prepared for each intersection:
o General Notes
o Summary of traffic signal quantities
o Existing Conditions Layout
o Proposed Traffic Signal Layout
o Signal Phasing and Writing Charts
o Proposed Traffic Signal Elevations
o Proposed Intersection Pavement Marking,Signing,and Curb Ramp Layouts
o Traffic signal pole,foundation,and electrical service standard sheets with
quantities.
o Select and prepare all applicable TxDOT standard sheets for traffic signal
construction and traffic control during signal construction.
FC 163.10-UTILITY DESIGN
The Engineer will perform:
♦ Site visits and field investigations as necessary to confirm field data
o The Engineer will conduct two(2)site visits to verify data on utility locations,
future alignments,conflicts, and other engineering aspects,and collect
additional photography of existing conditions. For the purposes of estimating
the effort for this task,it is assumed that the design team will conduct two (2)
site visits using two (2) personnel.
2
The Engineer will develop the following plan sheets in accordance with City of Round Rocks'
guidelines.
♦ Determine Preliminary Alignment Relocations and Appurtenance Placement,Limits
of Improvements
♦ Prepare E&Q Sheet: Estimate and Quantity Data Sheet
♦ Prepare Project Layout/Horizontal Alignment Layout
♦ Prepare Waterline,Force Main,Reuse line Improvement Plan&Profile Sheets,and
Reuse line Improvement Plan Sheets.
♦ Prepare Connecting Tie-In Lines Plan and Profile
♦ Waterline Adjustments
o Clean up waterlines at intersection of Red Bud and Forest Creek.
♦ Prepare additional Construction Detail Sheets
♦ Pressure Reducing Valve Vault Location
o Coordinate with city for size based on water model
♦ Prepare a list of force main and reuse Specifications complete with standard and
special specifications with applicable special provisions needed for the project.
♦ Tabulate Quantities and Probable Construction Costs
■ The estimate will be in Microsoft Excel spreadsheet format,reflect Travis,
Williamson County,and other recent local Average Unit Bid items and
descriptions. The estimate will contain all major items that will likely be on the
project
♦ Submit improvement plans to TCEQ for approval
Milestone Comment Resolution
♦ Update plans per City of Round Rock comments received from the 60%,90%and
100%milestone review meetings.
♦ Deliverables
o Exhibits for utility meetings
o Route Layout
o Construction Plan Submittals (60%,90%,100%)
o Specifications Submittals(60%,90%, 100%)
o Engineers Opinion of Probable Construction Costs(60%,90%,100%)
o Electronic Graphics-provide the City an electronic deliverable of the pians
(including standard drawings) submit both PDF&Microstation Format
o Submittals— 60%,90%,and 100%submittals - Comments and revisions
requested at the review meetings shall be incorporated into the plans for the
subsequent submittal.
3
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
EXHIBIT C Red Bud Ln PS&E Schedule
PROJECT NAME:Red Bud Lane SWA#1-Utility Improvements/Traffic Signal
ID Task Name Duration Start Finish Qtr 2,2021 Qtr 3,2021 Qtr 4,2021 Qtr 1,2022 Qtr 2,2022 Qtr 3,2022 Qtr 4,2022
Mar A r May Jun Jul A Se Oct Nov Dec lan Feb Mar r a Jun ul Au Se O Nov Dec
1 NTP 0 days 411/21 411121 NTP 411
2 ROW Acquisition 330 days 4/1/21 2/24/22 Row Acquisition
2124
3 PS&E 584 days 4/1/21 11/5/22 PS&E
4 60%PS&E 442 days 4/1/21 6/16/22 so%PS&E
5 60%Design 120 days 4/1/21 7/29/21
6 60%Submittal to City 0 days 7/29/21 7/29/21 ;'7/29
7 City Review 21 days 7/30/21 8/19/21
8 Comment Resolution 30 days 8/20/21 8/29/21
9 60%Utility Submittal to City 0 days 5/27/22 5/27/22 5727
10 City Utility Review 21 days 5/27/22 6/16/22
11 90%PS&E 156 days 3/21/22 8/23/22 90%PUE
12 90%Design(Including Utilities) 124 days 3/21/22 7/22/22
F1413 90%Submittal to City 1 day 7/23/22 7/23/22 ;,7123
City Review 21 days 7/24/22 8/13/22
15 Comment Resolution 10 days 8/14/22 8/23/22
16 100%PS&E 74 days 8/24/22 11/5/22 100%PS&E
17 100%Design(Including Utilities) 43 days 8/24/22 10/5122 x
18 100%Submittal to City 0 days 10/5/22 10/5/22 j 135
19 City Review 21 days 10/6/22 10/26/22
zo Comment Resolution 10 days 10/27/22 11/5/22
21 Final PS&E Submitted to City 0 days 11/5/22 11/5/22 Final PS&E Submitted to City j 1115
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
RED BUD LANE FEE ESTIMATE
EXHIBIT D
FEE SCHEDULE-Supplemental Design Services for Plans,Specifications and Estimates
PROJECT NAME: Red Bud Lane SWA#2-Utility Improvementsrrraffic Signal
PRIME PROVIDER NAME: LJA Engineering,Inc. Date: 4/21/2022
RED BUD LANE PROJECT
Senior Project en ee project Senior Utility Utility error CADD GIS Analystfphy GIS
TASK DESCRIPTION Engineer! E.I.T. Engineering Admin Total
Manager planner Engineer Coordinator Coordinator Tech Operator Cartography Technician
FC 145-Project Management
Team Coordination Meetings 4.0 4.0 4.0 4.0 160
Supplemental WA Contract Creation 8.0 8.0 16.0
Project Schedule 4.0 4.0 8.0
Document Control 8.0 8.0
Prepare Submittals and QA/QC 36.0 36.0 8.0 80.0
HOURS SUB-TOTALS 52.0 44.0 4.0 4.0 00 0 0 0.0 0.0 0.0 0.0 24.0 128.0
LABOR RATE PER HOUR $230 $180 $160 $135 $160 $122 $120 $85 $110 $95 $70
SUBTOTAL $11,960 $7,920 $640 $540 $o $0 $0 $0 $D 1 $0 $1,680 $22,740
FC 162.3-Traffic Signals
Field Visits w/RR Signal M&O Team 1.0 1.0 4.0 6.0
Existing Conditions Layout 1.0 2.0 4.0 10.0 17.0
Proposed Signal Layout 1.0 6.0 8.0 24.0 39.0
Proposed Signal Elevations 1.0 6.0 8.0 20.0 35.0
Proposed Signal Details 1.0 4.0 8.0 20.0 33.0
Proposed Wiring Diagram/Termination Chart 1.0 6.0 8.0 20.0 35.0
Standard SMA/DMA&Foundation Sheets 1.0 1.0 2.0 4.0 8.0
Other Standard Details 1.0 2.0 2.0 5.0
Signal Quantities,Summary Tables and OPC 1.0 2.0 6.0 8.0 17.0
Senior Design Reviews 12.0 1 12.0
HOURSSUB-TOTALS 20.0 �29.0 50.0 108.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 207.0
LABOR RATE PER HOUR $230 0 $160 $135 $160 $122 $120 $85 $110 $95 $70
SUBTOTAL $4,600 20 $8 000 $14 580 $0 $0 $0 $0 $0 $0 $0 $32400
Senior Project or project Senior Utility Utility mor CADD GIS Analyst/ GIS
TASK DESCRIPTION Manager Engineer/ Engineer E.I.T. Coordinator Coordinator Engineering Operator Cartography Technician Admin Total
Planner Tech
FC 163.10-Utility Design
163 10.1 Site Visits 4.0 4.0 8.0
163.10.2 Prepare Exhibits for Utility Meetings 4.0 8.0 12.0
163.10.3 Estimate and Quantity Data Sheet 16.0 32.0 48.0
163.10.4 Project Layout/Horizontal Alignment Layout sheet 4.0 6.0 16.0 26.0
163.10.5 Plan and profile sheets 40.0 250.0 450.0 740.0
163.10.6 Waterline Adjustments 4.0 10.0 40.0 54.0
163.10.7 Tie-in Lines Plan and Profiles 4.0 16.0 24.0 1 44.0
163.10.8 Standard Constmcton Details 2.0 4.0 1 1 6.0
163.10.9 Pressure Reducing Valve Vault 2.0 4.0 10.0 16.0
163 10 10 Senior Design Reviews 56.0 56.0
163 10.11 Project Manual with Technical Specifications 2.0 6.0 10.0 18.0
1631012 Engineer's Opinion of Probable Construction Costs 2.0 6.0 10.0 18.0
163.10.13 Respond to/Address City 60%comments 8.0 16.0 16.0 40.0
163.10.14 Respond to/Address City 90%comments 2.0 6.0 10.0 16.0
163.10.15 Respond to/Address City 100%comments 2.0 6.0 10.0 18.0
163.10.16 Respond to TCEQ comments 2.0 2.0 10.0 14.0
16310 17 Plan Submission to TCEQ 1.0 1.0 4.0 6.0
HOURSSUB-TOTALS 560 73.0 355.0 658.0 0.0 0.0 0.0 0.0 0.0 0.0 00 1142.0
LABOR RATE PER HOUR $230 $180 $160 $135 $160 $122 $120 $85 $110 $95 $70
SUBTOTAL $12,880 $13,140 $56,800 $88,830 $0 $0 $0 $0 $0 $0 $0 $171650
UA ENGINEERING,INC. TOTAL 5226,790.00
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