CM-2015-766 - 5/8/2015 City of Round Rock
ROCK Agenda Item Summary1-1-XAIry
Agenda Number:
Title: Consider executing Supplemental Contract No. 1 with Kasberg, Patrick&
Associates, LP for the Dove Creek Drainage Improvements Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/8/2015
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $8,005.00
Indexes: 2014 Drainage Revenue Bonds
Attachments: SC#1_KPA_DoveCreek_CM5.8.15, Map_DoveCreek_CM4.11.14
Department: Utilities and Environmental Services
Text of Legislative File CM-2015-766
In April of 2014,the City completed a drainage analysis for the southeast portion of the
Dove Creek neighborhood to determine the feasibility of implementing drainage
improvements to reduce the frequency of street inundation and property flooding that has
been experienced during intense rain events. Based on the results of this analysis, the City
then identified funding in order to hire a consultant to design improvements that would
improve the drainage in this area.
On December 12, 2014,the City Manager approved a Contract for Engineering Services
with Kasberg, Patrick&Associates, LP for the Dove Creek Drainage Improvements Project.
This Engineering Services Contract provided plans, specifications and related documents
necessary for the City to install the aforementioned improvements.
This Supplemental Contract No. 1, in the amount of$8,005, is for bidding and construction
phase services for this project and will increase the total contract amount to $36,970.
Staff recommends approval.
C4&Rewtl R.0 Pagei v,,Ml don 511112015
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCILICITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Itorns
Department Name: Utilities 6 Environmental Services Project Name: Dove Creek Drainage Improvements
Project Mgr/Resomoe: Lance Shellenberger C011traCtortVend0r: Kasaerg,Patrick&Assedatea LP
Council Action:
ORDINANCE RESOLUTION
Agenda Wording
xx City Manager Approval
CMA Wording
Consider executing Supplemental Contract No.-114th Kasberg,Patrick&Associates,LP for the Dove Creak Drainage
Improvemanls Project.
Attorney Approval
Attorney Date
Note /Comments
OAwdox1SCCInts10199\14291MISC\00333936.XLS Updated 613/08
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: KASBERG.PATRICK&ASSOCIATES.LP ("Engineer")
ADDRESS: 1008 South Main Street.Georeetown,TX 78626
PROJECT: Dove Creek Drainaee Improvements
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the"City" and Kasberg, Patrick&Associates,
LP,hereinafter called the"Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "ContracP', on the 12th day of December, 2014 for the Dove Creek Drainage
Improvements Project in the amount of$28,965.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$8,005.00 to a total of$36,970.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2. Engineering Services and Exhibit B. Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
11.
Article 4. Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$8,005.00 the lump sum amount payable under the Contract for a total of$36,970.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Re U/01/08
0199.1429;00333901 84275
KASBERG,PATRICK& ASSOCIATES,LP
By: W
Date
CITY OF ROUND ROCK AP VED TO^ j3RM:
By:
-,41eeI14 er �U �'IC C ` . Stephaj L. Sheets,City Attorney
14711
Date Dat
Supplemental Contract Rev.12/01/08
0199.1429;00333901 84275
2
ADDENDUM TO EXHIBIT B
Engineering Services
Exhibit B "Engineering Services" contained in the Contract for Engineering Services between
the City of Round Rock and Kasberg, Patrick & Associates, LP dated December 12, 2014 is
amended by Supplemental Contract No.l to add the following Bidding and Construction
Administration services.
When and as requested by the City, the Engineer will provide Bidding and/or Construction
Administration services; typical services that could be selected by the City include, but shall not
be limited,to the following:
I. Prepare for and Conduct the Pre-bid meeting. Be available to discuss questions
regarding the construction plans.
2. Prepare written addendum.
3. Review contractor work experience references.
4. Other Bidding services that may be requested include: issue addendum,attend Bid
Opening, provide detailed bid tabulation, provide bid certification, attend City
Council meeting for construction contract award.
5. Prepare "Release for Construction" plan sets to be distributed to the contractor &
City for Pre-construction Conference. Release for Construction incorporates
addendum clarifications and plan modifications.
6. Prepare for and conduct pre-construction conference.
7. Review submittals and provide recommendations as necessary.
8. Review requests for information (RFI) from the Contractor and provide
clarifications as necessary.
9. Answer citizen questions as necessary.
10. Visit the project site up to 4 times as construction proceeds to observe progress
and quality of the executed work.
11. Prepare plan modifications.
12. Coordinate and conduct the final walk through for the project. After the walk
through is complete -provide a punch list and monitor completion.
13. Prepare record drawings from information submitted by the City and the
Contractor.
14. Other Construction Administration Services that may be requested include:
preparing and conducting project progress meetings, preparing progress meeting
minutes, reviewing pay estimates, review lab tests, recommending pay estimate
processing, signing pay estimates, engineer's recommendation letter for final
acceptance.
ADDENDUM TO EXHIBIT C
Work Schedule
Exhibit "C Work Schedule" contained in the Dove Creek Drainage Improvements Contract for Engineering Services
between The City of Round Rock and Kasberg,Patrick&Associates, LP dated December 12, 2014 is amended as shown
below for the services added under Supplemental Contract No.l Addendum to Exhibit B. Specific deadlines for some
services are shown below;all services shall terminate September 30, 2015.
Deadline Task
Two business days from request by City Review Contractor work experience if requested by the City
Within one business day of receipt Review submittals as necessary
Within one business day of receipt Review Requests for Information(RFI)as necessary
Within one business day of receipt Answer citizen questions as necessary
Within two business days of receipt of information Prepare plan modifications
Within two business days of request Conduct Walk Through
Within two business days of receipt of record information Prepare Record Drawings
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