CM-2022-128 - 6/10/2022Austin Event Lighting
Sean Krenek. Owner
404. W. Powell Lane (Unit 4507.
Austin TX 78753
512.522 4458
Rental Date: Jun 30, 2022 - Jul 05, 2022
CRKWS City of Fkx M Rork
Client's Phone:
Client's Email: tworlock@rcurldroddexas,gov
Initial setup:
k kJ S T I M
eVENT LIGHTING
CONTRACT
Rental Location: 13O1 Harrell Parkway
AW1, Jew* Je€iries hxog
Additional Phone:
Additional E.taall: jW(riesC@xourukrocktexas.gov
Load Out:
Description
Quanthy
Per Item
Discount
price
Total
Attachment A - Risers and Chairs - Parade
$3 85325
Titres 8f1 x 36fl Stage Risers Downtown
$3,165,40
StawS Gancepts %-M 4,Lg Stage Patel
27 x t Q Day
SM 00
5%
$2,5Cs5 UQ
Staging Concepts SC90 aft Railing
18 x 1.0 Day
$35.00
10D9'o
$0.00
stage stars
2x LoDay
S1Qp0D
lam
$0.00
Stage Setup
1 x 1.0 Day
$600.00
$600.00
Chaim
Black Resin Chairs
140 x 1.0 Day
$4.00
$560.00
MIMI=
Attachment 8 - Stage and Misc. - Old Satilm Park
$8,142.00
Stage 1-24' x 40' x 4' tail with two -gets .of staim, redo on 2
$3ASO 0
sides, and sldr[Ing up fmnt, and on both sides
Sla&V Concepts ST90 4'x8 Stage Panel
30 x 1.0 Day
5100 00
5%
S2,B50.00
Staging Concepts SC90 4fE Railing
12 x 1.0 Day
$35.00
100%
$0.00
Siege Sirs
2 x 1.0 Day
5100.00
10D%
$0.00
Stage Setup
1 x 1.0 Day
$200.00
$2W.00
Stage 2 - 48' x 28' x 2' tall with two seta of stairs, rails on 3
$4,750.00
bides(beck and both sid&O and skhting up*pnt, and
both sides
WWAO Resin Chais.
14D x t 0 Dayr
54.00
$5W W
Bi Jax AS2100 4'x8' Stage Panel
42 x 1.0 Day
$100.00
5%
$3,990.00
®Jax As210D 4!t iI.aAK
25 x 1.0 Day
$3ri.titi
IBM
$0.00
B�ax 3-Step - 24- - 36-
2 x 1.0 Day
$50.00
100%
$0.00
SPecaker Platforms
1 x 1.0Dap
S39111Od
TOd'9ts
SM00
- (2) 4ftx81t risers for speakers (not needed with our proposed audio plan).
Stage Sehsp
t x 1 O t my
't MOi1
SM.O13
Attachment C - Sound and Lighting - Old Seniors Park
$18,657.60
Audio
s8,317.00
Rage f of 5
0AffMW -.
Austin Event Lighting
Sean Krenek, Owner
404. W. Powell Lane {UM 0507j
Aust.r TX 78753
312 5J7 4458
EVENT LIGHTING
CONTRACT
tlibn Quantliy Per them Discount Prim T01e1
FOH STAGE 1 MAIN SPEAKERS
1 x 1 0 Day
$1,300.00
$1,300.00
f2j Afexo Geo S128wrW
(8) GEO S1210 Lne Array CaW w
(2) GEO S 1230 line Array Cabinet
(4j Nexo RS18-PTStjb-Array Catirrsf-CarUW romm
(2) Nexo NX4X4 16kW 4ch Digkal Amp
STAGE 2 SPEAKEra, & DELAYS
t x 1.43 Q"
5t=-M
51,3U 1-00
(2) Nexo Goo S12 Bumper
18) GEO S121QlPY&Array C"ab W
(2) GEO S1230 Line Array Cabinet
(4) Naxn f1S18-PT5ub-Array CabrW-CarEbd or Omni
(2) Nexo NX4X4 16kW4ch DigfalAmp
MOM1TORS
1 x 1.0 DW
5700M
$70D O0
(7) Nexo PS15-R2 Dual -Use 15" Cabinet
(2) Nexn MUX4 16kW4ch 0�" Amp
CONSOLES
1 x 1.0 Day
$915.00
$915.00
(1) Yho0a CL5 DViWAffirre Cats *
(1) Yamaha Rio 1608 Stage Rack
f 1) Avid SC48
(1) 225' Vh*lwiad Dual Ethercon + 8e7 analog trvnk
(1) Yamaha SWP1-8 L2 Switch - 1 RU
(fj 7DiFCafllbrd4xEffmyr -%3Ve
MICROPHONES
1 x 1.0 Day
5247.00
$247.00
(1) Large f tiG #a in ioft case STANDARD FESTMAL 10T
(1) urge RoArrg MSC Stand Wd
POWERDl<STi1MWIFIGN
ix f.ODay
SMOD
$90.00
(1) Motiiont.abs Max Pac 200amp 3phase L 1430 Distro
(1) ST Owded Carrrtok Fir
RIGGING
1 x 1.0 Day
$540.00
$540,00
(4) St�FrermterarLM
Audio Crew
1 x 1.0 Day
53,225.00
$3,225.00
(1)Al AudioTeeft cm
(1) A2 Audio Technician
(7) A3 Audb Teefrruraarr
(1) Labor For Build and Teardown
Aktw- EquPmenf of lX day rate, dacarlrrted.at 15% Crewo 1.5Xday rate for bad in and show day
AUDIO NOTES
1 x 1.0 Day
$10.00 100%
$0.00
(2)Stapgsat*kbraGrdLRPAL*iv Aasarmss}sf®r
t3a&
stage PA systems receive and broadcast signal from both stages.
49ft wide x 26tt deep x 22tt Tall Truss Structure (Larger
than srrl►yearbareia$
20.5" x 20.5" Boa Plate Truss - 10' Section
205' x 2l1 S' Boa. PIa!y-- Truss 5, 9acwrt
20.5' x 20.5" Boa Plate Truss 2.5' Section
20.5-6-W2y Gott Prate Camer Bbck
4'x4' Base Plate XSF
20 x 1.0 Day
$75.00
$1,500.00
6 x 1.0 Ozy
%%M
$33 M
2 x 1.0 Day
$45.00
$90,00
4 x t 0 Day
M40
$220.00
4 x 1.0 Day
$65.00
$260.00
Page 2 of 5 G7tenrs Mlnal
f2$70.0o
Austin Event Lighting
Sean Krer-ek. Owner
404 W. Poweh Lane lUmt #507-
AusSr TX 78753
512 522 4458
A
A U S T I N
EVENT LIGHTING
COIN NC L
Descripllon
Gusnllty
Per Item
Discount
Price Total
CM 1-TON LIFTMOTOR
4 x 1.0 Day
$105.00
$420.00
Motor Distro - 220v 3 phase
1 x 10 Day
5150-M
$15t1011
ugh tafbum a
13QU
Chauvet R1 Wash/Seam
18 x 1.0 Day
$75.00
100/9
$1,215.00
Alartin Axiom
Sx f_UDay
$155.00
10%
SB: W
Chauvet MK Storm Wash
6 x 1.0 Day
$165.00
100/*
$891.00
Efieds mid Conbig
$452M
Master FX - Mystic Hazer
2 x 1.0 Day
$105.00
1099
$189.00
High FTA Sys"= Road liog4
1 x 1-0 okay
S".00
10%
5270 00
LfghW05r+dTM=CMW
$3AWW
Crew Chief
i x 2.0 Days
$350.00
$700.00
- Craw Chief for 'DeWery, Setae and Teaadomn.
Billed at Iwo days for we t %zV day anti am hwrdo wn, day.
Crew Member
5 x 2.0 Days
$250.00
$2,500.00
- Crew Members for Sbtup and 7k�arabwn. Bled at Mao days for one bumf day and one teardown day.
Lighting Operator
1 x 1.0 Day
$450.00
S450.00
Li hhW Operator for 1 show day.
Discount Savings
Equipment 4r'n Taial
Service Total
SatesTex (or phaamprtwfldeUm emenption form)
Processing Fee
_T10tat
43,5m.00
S"4AD
$4A%.00
$788.05
"a,M2.85
50% Due At Signing: $15,326.43 Balance Due 14 Days Prior To Evert: $15,326.42
Payment. Type: ftlakent Type.
Clients Signature La, ,,,f 4 LGean Krenek: Date:
( �rlv...2
Page 3 of 5 pient's lniliel _ _
Austin Event Lighting
Sean Krenek, Owner
404. W. Powell Lane (Unit #507)
Austin TX 78753
512.522.4458
n
A US 7 114
EVENT LIGHTING
CONTRACT
TOTAL: $30,652.85 TERMS: Balance Due 14 Days Prior To Event
Payment 1: $15,326.43 Payment 1 Due Data:
Payment 2: $15,326.42 Payment 2 tie Data:
Upon Signing 01 contract
— AUSTIN EVENT LIGHTING AGREEMENT TERMS & CONDITIONS --
f. ESFIMAM- Austin Event Lighting wit provide an esimme. of in�ian, Tabor and saroipa 006fs to the Comomat. The estimate may will be delivered in writing. Austar
Event Lighting wig use the Customer's verbal or written description in addition to any schematic layouts to approximate as closely as possible the Customer's desired
layout; however, Austin Event Lighting will not be responsible for making arty changes in design, product. color, or location after installation has begun. If Customer
requests changes to any of all potions o1 completed work. Customer wD be responsible for the oronal as well as the arkmaDnei Costs for changed iostatatioru
Subsequent Custamer-requested additions andfar changes to the Contract may result in increasing the final production cost. The estimate provided to Customer wig
remain active for a thirty (30) day period after which a new estimate may be required. All labor charges are ESTIMATED at the time of the Contract. Actual labor charges
are subject to charge dependant on brat confirmation of event timefine or produdi n sr:holde- Project iganagers and Pretext Designers reran exclusive authority to
a4ust the estimate provided as per the Contract.
It. EVENT DESIGN APPROVAL_ Customer may request any changer, to the approved contract up to towteen (14) days prior to event dale without financial penalty
subject to pricing variations for changes in event design. Aft requested changes after the approval of the Contract are subject to availability of the equipment and may
result in surcharges or premium rates dependant on availability and location of equipment.
tit. CUS701gSTS RL %1I6r V. Cis WM is mgiraed to provide Austin Event Ughing wrnh an inn es went tthwTr&jc or lbw dssgn on or tei rs tta approval all
the Contract, and a fuW schematic or floor design no later than fourteen (14) days prior to event date unless otherwise agreed upon by the Client and Austin Event
Lighting- Any changes to schematic of it= design after approval of the Contract must be communicated to Austin Event Lighfing immediately to determine alignment
with existing Contract. The Customer is required to inform Austin Event Lighting in the event any reproduction, rebroadcast, or radstrWion of the event is anticipated.
IV. ELECTRICAL: No later than fourteen (14) days prior to the event, Customer is required to provide Austin Event Lighting with a list of additional service providers (ex
sound, vzlerirvg, etc) expected to draw pourer imam 1318 venue to determine aysrats electrical T d the venue. Eadh venue tract, dilSswe k pokm vor cenlosg file use
of power, At times h is necessary to order additional paver for your lighting package. Austin Event Lighting will lot Customer know our power needs and will furnish the
venue with our needs on tewst, but Customer is ultimately rasporesbla for making sure CuSLOMer teas adequate power ord Wsuppled in the room of location- Austin
Event Lighting is not responsible for power, or costs associated with power. Austin Event Lighting wif not be responsible for inadequate, tautly, or overbaded eloalriCaf
sources at fhe venue; however, Austin Event Lighting wig work with the Customer to ensure adequate pado(mance in conformance with the approved Contract.
V. MUI-MU DIA PRESMAT1OW. Crsiomsr atkTawledgea that mu imbdrapreswilemuns jodiudi rg twiesihows, PowtnPoi t, videoiis, ft) rrrtpfve additbrimtime.
technical expertise and specialized equipment to ensure the Customers expiectalions are met- Customer agrees to provide ALL required multimedia to Austin Event
Lighting no later than three (3) rays prior to the dale of the event at at a previously agmed upon data as set forth in the Contract. by way of removablo media (Ftastadrive.
e(c). Austin Event Lighting must be provided with a non-ratumable copy of ail required mutimedta (NO OR(GiNALS) for purposes of the production. fin the event
Customer fait to provide any required multimedia prior to load -in. Austin Event Lighting is not responsible for any delays, increased costs, or failures in mullimedia
display stem rmV tram Customer failure to comply with the obligations set forth herein.
VI. PAYMENT AND CONFIRMATION: Customer will be invoiced immediately following Customers approval of the Contract. Customer is required to place a Deposit in
the amount of fifty percent (SD%) of the total Contract amount to reserve equipment necessary for the event. Customer acknowledges that Austin Event Lighting
equipment and design availability is farAed and as such ALL DEPOSITS ARE NO"EFUNDABLE- Cancellations erode no laser than fourteen I14) days friar to the
event will result in the forfeiture of the deposit; cancellations made less than fourteen (14) days prior to the event date will be invoiced in full.
VII. HONPAVYEkiT., In the evert the Cnslornw faits to pay Austin Event Lg Vkig in full seven (7) days prior to the event date or at a previously agreed upon date as set
f oah in the Contract, Customer wit be required to pay AusYnn Evem t.igtrl'urg the ILM conuaclual amount and Austin Event UphikV will be under no obligation io render
services. With respect to the unpaid amount, it Customer faits to pay the remaining balance a fifteen percent (15%) We payment fee will be added to the remaining
balance on the kpAwrah {141h) day alter the date of the evert and an additional fire percent (5%j wit be added Hach week thereafter- Due to the vokune of Austin
Event Lighting events, any payment disputes must be raised within five (5) business days of the Event; with undisputed amounts timely paid. The Contract wtl be
conclusively deemed fulfilled if the Customer does not, inn or belore the specified deadline; (1) timaly pay any undisputed portion; and (2) furnish Austin Evert Lighting
with a written aWlaoabon of the bass for the Custormers dispute, together with (where q Vkd3*) reasonable smsporting docureamudiorr Crrst>xoe< agrees to pay airy
and all court costs, atlorney fees, and any other Collection costs related to returned checks or unpaid balances.
Vlll. FORCE MAJUERE ("ACT OF GOD') PROVISIONS: Austin Event 1.4 ting is riot responsible for any events beyond their control that prevent Austin Event netting
from complying with any of its obligations urdsr this Agreement, inctrrr$ng but not invited to acts of God (i►efud`ry but not limited to tires, explosions, eafthgwaites.
drought, tornadoes, excessive wind anxbo( rain, foods, public heath 8 safety emergencies). If and to the extent that Austin Event lighting is prevented from executing
the services described herein then Austin Event Lighting shall he relered of its obligations to proviale the serrices but sb N awlemw to matirue to pedam its obligations
under the Agreement so far as reasonably practicable, and in accordance with industry -standard operating practices, provided that it and to the extent that Austin Evert
Lighting incurs additional costs in so doing, Austin Event Lighting shag be entitled to the amount of such costs. Customer acknowledges that outdoor events specifically
incur the risk d acts of God and atcepts the risks associated thiarewih in corrttaciirp with Austin Evert Lo%n% further, Aesto EvW4 Lighting is nndar no oblgalion to
refund any payment made due to inclement weather.
IX. MARKETING LICENSE. The Customer expressly grams to Austin Event Lighting a Warts& to use any photographs or video of the event installation, build-oul, or
final production for purposes of Austin Event LWwV mwketing materials and wn+bsite use.
X. Austin Event Lighting TECHNICIAN REQUIRED: The Customer acknowledges that Austin Event Lighting equipment Ls highly specialized and requires an approved
Austin Evart fighting technician to be our -site for the durafkWr d the Casto"Wis event. Shand CustoraW DECLMIE to retain err appmvisd Austin? Event Lighting fectInicran
Page 4 of 5 Cllant's inftla!
4U2 oz z — / 2-IF
Austin Event Lighting
Sean Krenek, Owner 4K
404. W. Powell Lane (Unit 0507: „'
Austin TX 76753
512.522.4458
A U S T I N
EVENT LiGHTING
CONTRACT
for the duration of the event
A. Austin Event Lighting rs not rpspo s 1 1- for equiinaerK far'kae, technical issues, or defazu in control car solely by the acts or omissions of Customers
employees. agents, guests or subcontractors, and
B. Customer is responsAAs for the physical and working condition of the teased agWp uw at ail IImCB and through ope rayon and Use by all pAlptpy2kg,aggniS or
subcontractors.
Customer wit nvk be mspars*ta lot any detects caused or deteamined to exist by way of equipment of tompoeam 10urre as a nesuk rA a marwtastutets detect.
However, Customer will be responsible for all losses stemming from theft, damage or loss of equipment. The Customer shall not remove the equipment from the
address of the Customer or the location shown harems as the place of Use of the equpYWA wittrout prior written approval W Austin Event LWmg. The Customer shah
inform Austin Event Lighting upon demand of the exact bcatfon of the equipment white it is in fire Cu6tortrers possession, care or carted. The Customer shah pay Austin
Event Lighting all necessary cost(s) for replacement and/or repair of any equipment that is not returned because 4 is lost or stolen or any equipment [hat is damaged and
in need of repair to Quit it into the same tamattion it was at the time of rental; normal ww god tear excepted. Upon relum of all equipment to Anson Event Lighting,
Owner agrees to inspect all awipmenl within three (3) business days. All inspections will be documented in whhng and any damages will be reported to Customer whthin
Iwenly-tour (24) hours of identification and assessment. Any Austin Event Loge tg invoice for replacement or repair is conclusive as to the amount Customer shah pay
under this paragraph for repair of replacement-
X1. INDEMNIFICATION: Customer agrees to indemnify and hold Austin Event Uyl-aing, their officers, agents and employees harmless from any liability, lass or damage
they may suffer as a result of claims, demands, costs or judgments against them arising out of The activities to be Carried out pursuant to the obligations of this
Agreement. I+oreref, that amyr such liability, bss or damage remkrg (farm tee folbwitg Sa6sactiorfs b' a ibi s excluded (aim this Agreeroerq ro sldemmify and hold
harmless.
A. The negligent failure of Austin Event Lighting to substantially camply with an appticeble lrwkaby-slandant safoy protocol known to Austin Evem Ligtning at the time
of the Agreement,
S. Any recklm or intentional acts of malfeasance by any employee or agent of Austin Event Lighlung.
X11. LIMITAT" OF LIABILITY: Austin Event Lighting and its consultants, partners, agents and employees shah not be liable to the Customer for arty and all caims,
losses, expenses, injuries, or damages arising out of or any way related to this Agreement by reason of act or omissions, including breach of this Agreement or
negligence riot arrrarnting to a WMA of intenliofeal act fur any amee nos in e*cess of We total sere paid to Austin Event ►i94ft under this Agireenesel. Austin Event
Lighting shall not be liable to the Customer for arty special or consequential damages, Including but not limited to, lost profits, loss of use, and costs of replacement,
caused by Austin Event fighting's negligence, breach of this Agreement, or any other cause whatsoever,
%M. RZ: lEW AWD CONSULT AM M: ll's understood and agreed chat Customer tms wateed into and mrecutedth'n Agmemera va4nnaray and that such execution by
Customer is not based upon any representations or promises of any hind made by Austin Event Lighting or any of its representatives except as expressly racked in this
AWeemert. Custamear twitter adwOwledges that it has read and I A understands eac:13 sect on d this Agate and that d was attaeded the oppoaunty to consult with
an attorney prior to executing this Agreement.
YIY. PARTIES BOUND: This agreement is binding on and nixes to the benefl of the parties and their respective heirs, em pbyees, agents, executcus, administrators,
)agairepresentatives, successors, and assigns.
XV. GOVERNING LAW. This Agreement shall be governed by and sonstnaed in accordance with the laws of the Stale of Texas. Venue of any case or controversy
arising under or pursuant to it" Agreement sho be art Trains Cauntr, Taxes, blatted Ststes of Amencir Any prevailin party in art action related to this Agreement shag
be entitled to recover their reasonabie and necessary attorneys fees.
iM. AitUVMATtM- Aay claim at dispute of airy nature afsu+g %order tee agreemer%t o, abertg itaoncwotion with cc as a uesiA of Austit Eaeut LY*1k4s oonty= with
Customer before or after the date of this agreement will be subject to resolution by binding arbitration conducted it Austin. Texas, pursuant to the Texas General
Arbilretoon Act and the applicable tuft of the American /ubilration Association. This arbkteuat agreement wil survive any amendment. modification, at termination of this
agreement W10156 tttit 09(8gr4thr rs modified by a writing signed by riff Parties to this almoment that WOO errprvessfy m this artidmtion agreemeRL
$y signing belum. t testily that t am the c5mv TapTaslnted 'in this cattfact of garde olhetwi le TM18ivl axAhoAzation to sign
on their behalf.
Accepted and Agreed:
Client Signature: 44,7 . t L a.N44 AEL Signature:
Name & Title: �r- ��w ji 11g,*f5 "" � WY ��A r
.�• - %
Date: Elate:
Page 5 of 5 Client's Initial
Sean Krenek
Owner/Founder, Austin Event lighting
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing an agreement with Austin Event Lighting for sound and
lighting services for the City's 4th of July event.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/10/2022
Dept Director: Atkins, Rick Director
Cost: $30,652.85
Indexes: General Fund
Attachments: Signed-AELContract.6.30.22.HarrellParkway, LAF Agreement with Austin Event
Lighting for 4th of July
Department: Parks & Recreation
Text of Legislative File CM-2022-128
Consider executing an Agreement with Austin Event Lighting for sound and lighting services for the City's
4th of July event.
Cost: $30,652.85
Source of Funds: General Fund
Cityof Round Rock Page 1 of 1