R-2022-205 - 6/23/2022 RESOLUTION NO. R-2022-205
WHEREAS, the U.S. Department of Justice has grant funds available to cities for various law
enforcement projects, and
WHEREAS, grant funds are available through the U.S. Department of Justice for the FY 2022
Bulletproof Vest Partnership Grant Program, and
WHEREAS, the City of Round Rock wishes to make application for the available funds to
purchase bulletproof vests for Round Rock Police Officers, and
WHEREAS, the City Council designates the City Manager as the City's authorized official
with power to apply for the grant, including making an online application, on behalf of the applicant
agency, the City of Round Rock, Texas, and
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is designated as the authorized official to apply for the grant, including
making an online application, and is hereby directed to apply for the U. S. Department of Justice grant
for the FY 2022 Bulletproof Vest Partnership Grant Program.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 23rd day of June, 2022.
Al
CRAIG ORG , Mayor
City of Round ocl Texas
ATTEST:
erk01MEAGAN SPIWJerk-
01 12.20222;
12.20222;4882-2191-3381
I
OUND AM TEXAS
Intent to Apply for Grant Funding
Grant name: Patrick Leahy Bulletproof Vest Partnership
Grant application deadline:
06/27/2022
Attachment B
This grant application is: r❑ New ❑ Grant Continuation
Funding/project period: Start Date: End Date: 08/01/2024 Multi -year grant: [] Yes ❑r No
CFDA # for grant, if applicable. If not applicable, please note NIA:
Purpose of the grant: (provide project summary)
For many years, the City has participated in the Bulletproof Vest Partnership (BVP) Program, a
grant program offered by the U.S. Department of Justice. This program is administered by the
Office of Justice Programs Bureau of Justice Assistance. The program reimburses agencies half
the cost of purchasing soft body armor for law enforcement officers. The Department anticipates
purchasing 59 vests during the current replacement cycle.
What will the funds be used for? (i.e., construction, design, equipment, etc..)
59 Safariland BA-3A00S-XT03 ILIA Compliant Bulletproof Vests, $1010 per unit
Who is providing the funds? US Department of Justice Office of Justice Programs
p.e„ name of Federal Awarding Agency or Pass4hru Agency)
Which of the following are these funds considered? If Other, please identify.
p Federal ❑ State ❑ Other:
Estimated grant funding amount: $ 24, qq� Funding basis: ❑ Advance 0 Reimbursement
Are matching funds required? [TYes .)-No
If yes, please complete the following: Funding source of match: PPE
Match %
Match $ (34 7,qS.
Will the City be a direct recipient or subrecipient of the grant funds? ❑✓ Direct Recipient ❑ Subrecipient
Are ongoing operational costs anticipated once the grant funds are depleted? ❑ Yes ❑✓ No
If Yes, has the Budget Team been notified? ❑ Yes ❑ No
Please print, sign, and return this form to Finance Q Grants Compliance Team
Tiffany Hall - Planning and Policy 05/11/2022
Department Co and Title (Please Print) Date Form Completed
De en irector Signature Da fined
(This section to be completed by ��the Finance Department, Grants Team)
8 [ ania ern mtrof
Approved BY ((3" a ber)
vale Received 11
Dale Approved
City of Round Rock, Texas
ROUND ROOC TEXAS
Grant File Checklist
To be Completed by the Department Applying for Grant
Attachment A
Complete the checklist below for new and continuation grants. Once completed, please submit a copy to Finance, along with the Intent
to Apply for Grant Funding Form to Finance for review and filing with the grant records. This should occur prior to submitting the grant
application to the oversight entity.
Cross-reference to Grant
Check
I
Checklist Item
I
Acquisition, Management
Box
and Compliance Document
Pre -Award
rior to grant being awarded to the CIM
1.
Complete Intent to Apply for Grant Funding Form and submit to Finance for review and approval
Section 6.1.4 and 6.1.5
prior to submittal of grant application.
2.
1 understand that the department needs to obtain proper approval for grant applications. Grant
Section 6.1.7
a
applications for funds up to $50,000 require City Manager approval. Over $50,000 requires City
Council approval. threshold is consistent with the CI 's purchasing guidelines)
3.
1 understand that the department needs to submit a copy of the grant application and supporting
Section 6.1.8
documents to Finance at the time of application submission for tracking and monitoring grant
compliance requirements.
4.
1 have read the Grant Acquisition, Management and Compliance process provided by Finance.
Post -Award
lifter the grarit Is awarded -to the C
5.
If the grant Is awarded to the City:
5a. I understand that the department is responsible for reviewing the grant agreement and
Section 6.1.9
forwarding all information to Finance.
Sb. I understand that the department is responsible for following the City procurement policies when
Section 6,1.18 and
procuring goods or services with grant funds and following the Federal procurement rules when
6.1.19
procuring s or services with Federal funds.
5c. t understand that the department needs to comply with requirements of the grant.
Section 6.1.10
S.
For purchases and contracts $25,000 or more (cumulatively in any fiscal year), 1 understand that
Section 6.1.17
the City shall not enter into contracts or procure goods from vendors or contractors that are
suspended or debarred.
7.
1 understand that all records related to the grant program must be retained for a minimum of (we
Section 6.1.13
years from the end of the grant closeout. However, if any equipment was purchased, then the grant
records must be retained for five years from the date of transfer, replacement, sale, or disposal of
the equipment.
B.
The department needs to inform Finance when an external review over the grant is scheduled to be
Section 6.1.14
performed, whether on -site or a desk review.
0
8a. The department needs to communicate any potential audit findings from external reviews and
Section 61.14
provide any reports issued or correspondence from the reviewing agency to Finance.
O
8.
I understand that if equipment is purchased Wth grant proceeds, the department needs to assist
Section 6.1.16
Finance with the City-wide physical inventory of the equipment as requested, at (east once every
two years. Required for Federally funded assets.
❑
10.
1 will work with Finance to submit reimbursement requests to grantors. For certain grants, it may be
Section 6.1.20
appropriate and practical for the Department to submit. In most instances, the Grants Compliance
Team will handle these request with the department's assistance.
11.
I understand the department Is responsible for fulfilling closeout requirements of the grant, including
Section 6.1.21
coordination with Finance on any final financial Information and reporting needed.
Please print, sign, and return this form to Finance @ Chants Compliance Team
Tiffany Hall - Planning and Policy
Department Contact Name and Title (Please Print)
D rtment o tact S.:n --�
Signature
Police Department
Department Name
05/ 11 /2022
Date Form Completed
.S'^ 1A.�-oss
Date Signed
(This section is to be completed by the Finance paprrrent, rents Team)
sa�!-aa S.�•ZZ
Received by (Grants Team Member) Dale Received Approved by (Grants eam Member) Date Approved
City of Round Rock, Texas
Jurisdiction's Handbook
5111122, 10:00 AM
REVIEW APPLICATION
C) 0
Application Prollde Application NIJ Approved Vests Submit Application
Below is the current status of your application. To add more vests to your application or
to make modifications to your application, use either the 'Update Details' link in the
'Application Status' column or step'Manage Application' in the left hand menu bar.
APPLICATION PROFILE
Participant
Fiscal Year
ROUND ROCK CITY
2022
Number of Agencies Applied 1
Total Number of Officers for
185
Application
Number of Officers on
95
Approved Applications
APPLICATION PROFILE
Fiscal Year 2022
Vest Replacement Cycle
Number of Officers 185
Number of Number of
Emergency Stolen or 0
Replacement Damaged
Needs
https•Ilgrants,ojp.usdoj.goWbvplvests roleslappsrjjurorder.jsp?isRoview=N&applYear-2022&leve11-Application&tevel2=Review+Appikation&aleR1D= 1r7
6111/22, 10:D0 AM
Number of
Officer
Turnover
R
JuHsdicbon's Handbook
REVIEW BVP APPLICATION FOR FUNDING
Applicant Quantity Total Cost
ROUND ROCK
69 $59,590.00
CITY
Grand Totals: 59 $59,590.00
PROCEED TO SUBMIT APPLICATION
Date Application
Submitted Status
Created
.Update Details
htips:llgrants.ojp.usdoj.govlbvplveslslroleslappsqurorderjsp?isReview=N&applYear=2D22&ievell-Appi.callon&level2=Review+Appbcation&aler(IO" 2112