R-2022-215 - 6/23/2022 RESOLUTION NO. R-2022-215
WHEREAS, the City of Round Rock("City") desires to purchase flow meters; and
WHEREAS, Section 252.022(4) of the Texas Local Government states that expenditures for
items available from only one source are exempt from competitive bidding requirements; and
WHEREAS, CC Lynch & Associates is the sole source provider of the goods and services
being purchased, as shown in Exhibit"A," and incorporated herein for all purposes; and
WHEREAS, the City wishes to issue a purchase order to CC Lynch & Associates for the
purchase of flow meters, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to CC Lynch
& Associates for the purchase of flow meters.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 23rd day of June, 2022.
CRAIG ORGA ayor
City of Round R , Texas
ATTEST:
,q
MEAGAN SPI S, ' Clerk
01 12.20222;4894-0490-0389
City of Round Rock Purchasing EXHIBIT
"Alp
R°�"°soot Justification Form
n.:..,.,. R, 20
Date: 04/28/2022 Department Utilities
Name:
To: Purchasing Requestor Michael A. De Santis Jr.
Name:
Phone 512-218-2005
Number:
Instructions: Complete this form for all purchases that will exceed $3,000 and will be exempted from
competition as prescribed in Texas Local Government Code Chapter 252.022. Attach additional information
as needed to support the exemption request.
The City declares the competitive bidding procedures in Texas Local Government Code Chapter 252 to
be exempt for this procurement. This Justification Form is executed and filed with the Purchasing Division
as follows:
1. The undersigned is authorized and certifies that the following exemption is applicable to this
purchase.
Please check the criteria listed below that applies to this purchase request:
0 Sole Source (check one)
❑ Items that are available from only one source because of patents, copyrights, secret process,
or natural monopolies.
❑ Films, manuscripts or books.
❑ Gas, water and other utilities.
Captive replacement parts or components for equipment
❑ Books, papers and other library materials for a public library that are available only from the
persons holding the exclusive rights to the materials
❑ Public Calamity
• A procurement made because of a public calamity that requires the immediate
appropriation of money to relieve the necessity of the municipality's residents or to
preserve the property of a municipality.
❑ Public Health and Safety
• A procurement necessary to preserve or protect the public health or safety of the
municipality's residents.
❑ Unforeseen Damage
• A procurement necessary because of unforeseen damage to public machinery,
equipment, or other property.
❑ Personal, Professional or Planning Services
• A procurement of personal, professional, or planning services
1 �
2. Justification: Describe in detail below why an exemption according to Section 252.022 of the
Local Government Code is being submitted for this purchase. (Attach additional pages if needed)
The plant has been experiencing higher flows than normal. In order to properly monitor new
flows coming in from Round Rock and the surrounding cities, we will be installing flow meters
around the city in order to monitor where these flows are coming from. CC lynch is the sole
source provider of the ISCO flow meters that we will be using around the city. These are the
same meters that have been used elsewhere as well. We will be keeping these same types of
meters since they have been proven to work very well. Also, all of the meters are monitored
through a proprietary on-line portal so uniformity is ideal.
3. Attach and submit the following documentation that supports this justification as applicable.
• Vendor's proposal/quote.
• If sole source a Manufacturer's letter declaring the purchase is sole source and why. The letter
should be no older than 6 months old and signed by an authorized representative on company
letterhead.
4. Because the above facts and supporting documentation the City of Round Rock exempts this
procurement from LGC Chapter 252 and intends to contract with:
Vendor Name: CC Lynch
Description: Flow Meter Sales & Services
5. Check the purchase type and fill in the dollar amount and purchase term as applicable
✓❑ This is a one-time purchase request for$ 101,110.75
❑ This is a term contract request for (#months),tp,,the ount of$
Recommended 04/28/2022
By Requestor Date
04/28/2022
Approved
By Ass ector or Director Date
Purchasing Office 4/29/22
Review Purchaser Date
Purchasing Office 14V*_ 05/18/2022
Management Review Purchasing Manager (over$50,000) Date
2Page
$101,110.75Grand Total
$1,350.00Shipping and
Handling
$99,760.75Subtotal
Please address order to:
CC LYNCH & ASSOCIATES, INC.
P.O. Box 836 Pass Christian, MS 39571
Net 30 DaysCredit Terms
F.O.B.: Orgin PP&AShipping Terms
7-9 Weeks AROEst. Shipment
Email
Russell ParkPrepared By
5/18/2022Date
00007708 V2Quote #
QUOTATION
Francisco VicentContact Name
221 East Main St
Round Rock, TX 78664
Ship To
City of Round RockShipping Company
Name
221 E MN St
Round Rock, TX 78664
Billing Address
City of Round RockBill To Name
Quantity Manufacturer Part Number Description Sales
Price Total Price
5.00 Isco 684360060
Signature LaserFlow Flow Meter with base meter, TIENet 360
LaserFlow sensor with built-in ultrasonic level sensor and 32.8 ft
cable.
$12,850.00 $64,250.00
5.00 Isco 684360061-ISCO3107 Adder for TIENet® 360 LaserFlow™ Sensor with 75 ft (23 m)
cable.$100.00 $500.00
5.00 Isco 604354117
TIENet® 350 Area Velocity Sensor Surcharge Kit. Includes sensor
with short cable to connect to the TIENet 360 LaserFlow sensor
and mounting hardware.
$1,960.00 $9,800.00
5.00 Isco 609004608
Cable, external 12 VDC to power Signature® meter. 33 ft length
cable is equipped with a TIENet® cord grip fitting (209-0073-11)
for watertight connection to the Signature meter in non-conduit
applications, a fuse, pigtail wires to connect to the Signature®
meters internal barrier block and 5/16-inch ring terminals for
connection to an external 12 VDC source.
$189.00 $945.00
5.00 Isco 604364003 Permanent wall mount for TIENet® 360 LaserFlow™ sensor. $834.00 $4,170.00
1.00 Isco 604364033 Sensor Retrieval Tool $252.00 $252.00
5.00 AMS BBA-3 Locking Aluminum Enclosure Large - NEMA 3R, 22.625-in x
26.5-in x 17-in.$640.00 $3,200.00
5.00 AMS VLS-50W-PMK
Solar Panel Power Kit, Including 50 watt Solar Panel (VLS-50T),
Charge Controller (SS-6L-12V), Output Cable (#10-2X20'OP),
Mounting Bracket (HPM50U), Regulator Battery Cable
(#10-1X36"R-B)
$475.00 $2,375.00
5.00 AMS 8G27 DEKA 12 VDC 99Ah battery $248.75 $1,243.75
5.00 Isco 604307105
Signature LTE cellular modem with magnetic mount antenna for
Signature® meter. Requires customer provided cell phone service
SIM card with static IP address .
$1,155.00 $5,775.00
5.00 DATA PLAN 12MOCELLDATAHOST
12 month Data Service including Verizon Cellular Data Service -
Standard, Data pushed to a server running ISCO Flowlink Pro.
Renewed annually at customer option.
$600.00 $3,000.00
5.00 Field Service Start.Up 850
Initial Equipment Start-up, Including Instrument Programming,
Preparation and Adjusments, Calibration, Operator Training and
Certificate of Proper Operation
$850.00 $4,250.00
Terms & Conditions
1. OFFERS. Unless stated otherwise in writing by Seller, all Offers made by Seller shall be valid for a period of no-less-than six (60) days from the date of such Offer.
Unless accepted by Buyer within the Offer validity period, Seller reserves the right to withdraw and/or revise its Offer. The prices offered by Seller apply only to the
specific quantities, specifications, delivery schedules, and terms and conditions set forth in Seller’s Offer.
2. ACCEPTANCE. The terms and conditions herein apply to all Offers made by Seller, and all Orders accepted by Seller. Acceptance of Buyer’s Order, and any
changes or amendments thereto, is strictly conditioned upon Buyer's assent to Seller’s terms and conditions. Unless otherwise agreed upon in writing by a duly
authorized representative of Seller, Seller objects to, and is not bound by, any terms or conditions that differ from, add to, or modify the terms and conditions herein.
Seller's failure to object to any terms and conditions or any other provisions contained in any communication from Buyer, including, but not limited to, Buyer’s Order
and any changes or amendments thereto, does not waive any of the terms and conditions specified herein. Seller’s acceptance of Buyer’s Order or Buyer's receipt of
Goods, whichever occurs first, shall conclusively evidence Buyer's unconditional acceptance of these terms and conditions. The terms and conditions herein shall be
applicable whether or not they are attached to or enclosed with Goods and/or Services sold or to be sold hereunder.
3. PRICES. Unless otherwise agreed in writing by a duly authorized representative of Seller, all prices are stated in United States Dollars, and all invoices issued by
Seller and payments made by Buyer shall be in United States Dollars. A minimum Order amount of $50.00 applies to all Orders.
4. PAYMENT TERMS. Subject to Seller approval of Buyer’s credit, payment terms for Orders are net thirty (30) days from date of Seller’s invoice. All amounts due to
Seller but not paid by Buyer on the due date bear interest payable at a rate equal to the lesser of (a) one and one-half percent (1.5%) of the outstanding balance per
month, or (b) the maximum interest rate permitted under applicable law. Interest accrues on past due amounts as of the date on which such amounts become due until
the date Seller receives payment from Buyer. Buyer shall also be liable to Seller for any expenses incidental to collection of past due amounts, including reasonable
attorneys’ fees and court costs.
5. TAXES. The amount of any present or future sales, use, excise, import duty, or other tax applicable to the manufacture, sale, or lease of Goods shall be added to
Seller’s invoice and shall be paid by Buyer, unless Buyer provides Seller a valid tax exemption certificate acceptable to the applicable taxing authority.
6. SHIPPING TERMS, TITLE, AND RISK OF LOSS. Unless shown to be otherwise on the face of this Quotation, all domestic shipments shall be delivered F.O.B.
Origin shipping dock in accordance with UCC. Buyer agrees to remit payment to Seller for actual transportation charges or standard shipping and handling charges
per Seller’s pre-determined standard fee structures, whichever applies.
7. LIMITED WARRANTY. Seller provides Goods that include a Limited Warranty by the Manufacturer. The specific warranty for a given Good is the one in effect on
date of shipment. This warranty does not apply to any Goods that, upon examination by Seller, are found to have been (a) mishandled, misused, abused, or damaged
by Buyer or Buyer’s customer, (b) altered or repaired without Seller’s prior written approval, or (c) improperly stored, installed, operated, or maintained in a manner
inconsistent with Seller’s instructions. Limited warranties do not apply to defects attributed to normal wear and tear.
See specific warranty statements from the manufacturers Goods provided herein.
8. GOVERNING LAW AND VENUE. The performance of the Parties, and any judicial or arbitration proceedings, shall be construed and governed in accordance with
the laws of the State of Mississippi, United States of America, excepting its laws and rules relating to conflict of law.
Sales Tax is not normally quoted due to State & Local
variability. If you require Sales Tax to be included in this
quotation, please contact us.
If your organization is a , please tax-exempt entity
email or fax your tax-exempt certificate to
or fax to (228) 452-2563. Tax admin@cclynch.com
rates will be based on delivery address of the order.
800-333-2252 228-452-2563 fax
info@cclynch.comemail:
Important:
Payment Terms are unless otherwiseNET 30
negotiated.
For , add +3.5% transaction fee. Credit Card Payment