Contract - Library Interiors of Texas - 7/14/2022 CITY OF ROUND ROCK AGREEMENT FOR
LIBRARY CATALOG RELOCATION SERVICES
WITH
LIBRARY INTERIORS OF TEXAS
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for library catalog relocation services (referred to herein as
the "Agreem C) is made and entered into on this the ! t day of the month of
2022 by and between the CITY OF RO>JND ROCK, a Texas home-rule
municipality, whos ffices are located at 221 East Main Street, Round Rock,Texas 78664-5299
(referred to herein as the "City"), and LIBRARY INTERIORS OF TEXAS, whose offices are
located at 3503 Wild Cherry Drive, Building 4, Lakeway,Texas 78738 (referred to herein as the
"Services Provider").
RECITALS:
WHEREAS, City desires to purchase library catalog relocation services,and City desires
to procure same from Services Provider; and
WHEREAS,Chapter 271, Subchapter F of the Texas Local Government Code allows for
local governments to participate in cooperative purchasing programs with other local
governments;and
WHEREAS, Choice Partners is a cooperative purchasing program administered by
Harris County Department of Education for the purpose of procuring goods and services; and
WHEREAS, City is a member of Choice and Services Provider is an approved vendor
through Choice Partners; and
WHEREAS, City desires to purchase of certain goods and services from Services
Provider through Contract No. 19/033MJ-16 as set forth herein; and
NOW,THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
4866-2550-0197`ss2
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1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City agrees to buy specified services and Services Provider is obligated to sell same.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and Services mean the specified services, supplies, materials,
commodities,or equipment.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein,or is terminated or extended as provided herein.
B. This Agreement shall expire upon successful completion of the services by
Services Provider.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The services which are the subject matter of this Agreement are described in Exhibit"A,"
attached hereto and incorporated herein by reference for all purposes, and, together with this
Agreement, comprise the total Agreement and they are fully a part of this Agreement as if
repeated herein in full.
4.01 SCOPE OF WORK
Services Provider shall satisfactorily provide all services described under the attached
exhibits within the contract term specified in Section 2.01. Services Provider's undertakings
shall be limited to performing services for City and/or advising City concerning those matters on
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which Services Provider has been specifically engaged. Services Provider shall perform its
services in accordance with this Agreement, in accordance with the appended exhibits, in
accordance with due care, and in accordance with prevailing industry standards for comparable
services.
5.01 COSTS
A. In consideration for the services to be performed by Services Provider, City
agrees to pay Services Provider in accordance with the attached Exhibit"A."
B. The City shall be authorized to pay the Services Provider an amount not-to-
exceed Seventy Thousand Seven Hundred Five and 25/100 Dollars ($70,705.25) for the term
of the Agreement.
6.01 INVOICES
All invoices shall include, at a minimum,the following information:
A. Name and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies, materials, equipment, and/or deliverables,or within thirty (30)days of the
day on which the performance of services was complete, or within thirty (30) days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the "rate in
effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
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apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor,
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late;or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
11.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products from another supplier or suppliers
12.01 INSURANCE
Services Provider shall meet all insurance requirements set forth by in the "Insurance
Requirements"documents on the City's website at:
https://www.roundrocktexas.loov/wp-content/uploads/2014/12/corr insurance 07.20112.pdf
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13.01 CITY'S REPRESENTATIVES
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Michelle Cervantes
Library Director
216 East Main Street
Round Rock,Texas 78664
(5 I2)218-7010
mcervantes: ,roundrocktexas.gov
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein;or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider,
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause,upon ten(10)days' written notice to Services Provider.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City, or by mutual agreement to
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liable for an indemnified claim.
18.01 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards,bureaus and agencies.
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B. In accordance with Chapter 2271,Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1)does not boycott Israel; and (2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Services Provider verifies Services Provider does not boycott Israel and
will not boycott Israel during the term of this Agreement.
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other parry.
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
Library Interiors of Texas
3503 Wild Cherry Drive, Building 4
Lakeway,Texas 78738
Notice to City:
Laurie Hadley,City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
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herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
23.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute.
24.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
25.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
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Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given,and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock,Texas Library Interiors of Texas
By: —- - - By: --�.
Printed Nam Printed Name: MrW/Vt 7�yu�i
Title: M Title: 1/169 P461oel✓r
Date Signed:_�}/�� Date Signed:��' ZZ,- Z?
Attest:
Meagan Spmks,C Clerk
For City,A oved as to Fo
By:
Stephan I
Sheets, City Attorney
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Exhibit "A"
LIBRARY
INURIORs
3503 Wild Cherry Drive.Suite 4
Lakeway,Texas 78738-1822
P.888-BB9-5489 • f 888-690-5489
April 1,2022
Michelle Cervantes
Director and Librarian
Round Rock Public Library
216 E.Main Street
Round Rock,TX 78664
Reference:Library Relocating Services.Choice Partners Contract#19/033MJ-16
Thank you for the opportunity of allowing Library Interiors of Texas(LITX)to submit the following proposal
for your review. Our goal is to be a consultant and the mover. Our services will commence once we have been
awarded the project.We will work with the library to determine the best approach for the various collections to be
relocated and will make recommendations that can benefit the library for many years into the future.Our"can do"
attitude will create a stress-free move.
J, We are members of the Texas Library Association, American Library Association and the Public Library
Association and actively participate in the TLA,ALA,and PLA trade shows.
With our experience and knowledge of the library relocation industry, we feel that we can provide and
exceed the services needed for relocating the collections at your Library.
Respectfully,
Robert G.Williams
Senior Project Manager
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Exhibit "A"
Executive Summary
After reviewing the scope of the project, we feel that we have a good understanding of the challenges
ahead. Each library move is unique;however,the common ingredient to a successful move project will always be
the depth of the planning process.Our goal is to create a stress-free environment and to relocate all material in a
safe and timely manner.For this project to be successful,all parties must be on the same page.During our planning
meetings,we will fine tune our schedule and discuss cost effective solutions that can benefit all parties.
Over the years,we have encountered many situations that could have been disastrous.Usually during the
pre-move planning,we will notice any"red flags"and we will communicate our concerns to the library committee.
We will continue to share our experiences and assist the library throughout the entire move process.
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Exhibit "A"
Nge y
Main Office:Library Interiors of Texas
3503 Wild Cherry Dr.Suite 4,lakeway,TX 78738
Office:888-689-5489
Fax:888-690-5489
Contact:Michael Taylor
michaelLMll-tx.com
Pasadena Office
5041 Spencer Hwy.Building 5,Suite 506,Pasadena,TX 77505
Office:281-513-6423
Contact:Robert Williams
robert@li-tx.com
Reference:Staff/Organizational Chart
Robert Williams-Project Manager Twenty-one years experience in media,
shelving and furniture sales and relocations.
Jonathon Hardcastle-Supervisor Sixteen years experience in media,shelving,
and furniture relocations.Primary On-site
contact.
Guillermo Salas-Supervisor Twelve years experience in media,shelving,
and furniture relocations.On-site contact.
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Exhibit "A"
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Reference:Work Plan
• After award of Contract,LITX will develop a plan of action,schedule of values,and a project schedule that will
demonstrate all aspects of the project from start to finish as required.Our understanding is that this project will
commence in early 2023.
• Calculate shelf fill ratios prior to relocating collections for staff review and approval.
• Two weeks before the move we will meet with all primary participants to review and discuss all project
requirements and prepared data.This meeting is usually a conference phone call with all parties involved.
• LITX will complete mobilization and start project.
• The move consists of relocating the existing collection of 156,610 linear inches(13,051 linear feet) from the
existing library to the new library.
• Services to include mapping the collection to provide shelf fill ratios and allow for future growth of the
collections.
• The collections will be transferred into our Rolling Book Carts for transport to the new library.Call Numbers are
maintained in order at all times until final placement on shelves.
• As individual collections are loaded on to our book cart, an identifier is placed on the book cart to show the
collection and numerical order of the collection as it comes off the shelf.This method allows us to maintain
proper Call Number order at all times as well as allowing us to track individual book carts.The identifier will
have the collection name and cart number, starting from#1 and continuing until the end for that particular
collection.
• Masonite sheets taped at all joints for floor protection as required.
• Wall corners and walls protected with shock absorbent protection as required.
• Elevator walls protected with blankets as required.
• All personnel and equipment to be on site from start to finish.
• Daily meetings will be held at the beginning of each workday with all Library personnel to update work
completed,and proposed activities for that day.
• Daily clean-up of all areas.The relocating services generate minimal trash as all material (Masonite, corner
protectors,dollies,and book carts)are reused in other relocating projects.
• All materials will be staged inside designated secured areas until ready to be relocated.No material is to be left
in any moving vehicle over-night.
• All entrances or exits will be locked when not in use.
• Working areas designated as non-public can be taped off to prohibit access.
• All LITX employees shall have uniforms and/or I.D.badges for easy identification.
• Any damage will be immediately reported,and a written report will be issued to the proper personnel.
Exhibit "A"
EQUIPMENT:
40 Double sided rolling book carts.The standard for relocating books.
20 Panel Carta
1 Z6''J4^0nUGvvEnclosed Cargo Van with hydraulic lift
25 Rolls ofshrink wrap
Rolling Book Cart—37Vlinear inch
capacity
lop—
Any additional equipment that may berequired will beacquired from our moving equipment supplier,(New Haven
Moving Equipment)'located{n18major cities across the USA.
WORK-
Currently we anticipate having two(2)Working Supervisors and six(6)technicians on site to complete this project
from start to finish.
INSURANCE:
UTX will supply Certificates of Insurance prior to start ofwork with our coverages for General Liability, Workers
Compensation and Commercial Auto.
Reference:Preliminary Bid Schedule
z Assembly ofdata and review ofproject requirements'one(1)day.
Z. pre'N1oveNvpeming toreview and finalize prepared project data one(z)day.
3. Mobilization onto job site.
4. Completion of all tasks required for the relocation of the existing collections with working hours of 8:00 am
to 5:00 pm' Monday through Friday. All start and ending times can be adjusted so as to accommodate
Library Staffing hours—14(14)days.
5. Final walk through and mv'ewofwork—one(1)day.
6. At the start ufeveryday u brief overview of that day's activity will be discussed with all supervisors and
Library Staff asrequested.
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Exhibit "A"
Page!i
Summary of Qualifications:
Jonathon Hardcastle—Supervisor,Primary Onsite Contact
Current Employer—Library Interiors of Texas
• Contact for Customer
• Completes Work Orders
• Prepares Mapping and Fill Ratios for Collection Relocations
• Maintains Safety Awareness
• Daily Supervision of all Activities
• In Charge of Staging and Dimension Verification
Final Walk Through
Professional Experience in Library Relocations:
• Tulane University,New Orleans
• San Marcos Public Library
• North Richland Hills Public Library
• University of Houston—Victoria
• Frisco Public Library
Guillermo Salas—Supervisor
Summary of Qualifications:
• Issues Work Orders
• Assists with the Preparation of Mapping and Fill Ratios for Collection Relocations
• Maintains Safety Awareness
• Daily Supervision of all Crews
• In Charge of Staging and Dimension Verification
Professional Experience in Library Relocations:
• Tulane University,New Orleans
• San Marcos Public Library
• North Richland Hills Public Library
• University of Houston—Victoria
• Frisco Public Library
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Exhibit "A"
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EQUAL EMPLOYMENT
Section t Policy
A. LITX will employ,promote and compensate,without regard to race,color,age,religion or sex,ethnicity,national origin,veterans'status,disability,or
sexual orientation.
Section 2 Sexual HarassmentlHostile Work Environment
A.Unsolicited or unwelcome sexual overtures,either physical or verbal,to fellow Employees are forbidden and will result in disciplinary action.
B. No Supervisor or Employee shall harass an Employee on the basis of sex.Personnel action shall not be taken affecting an Employee(either
favorably or unfavorably)that is based on submitting to sexual advances,refusing to submit to sexual advances,protesting sexual overtures,or
raising a complaint concerning the alleged
violation of this policy.
C.Employees shall not behave in a manner that is unwelcome by any other Employee and is personally offensive to any other Employee.Such
behavior includes:
1) Sexual flirtations,innuendo,advances,or propositions;
2) Confinued or repeated verbal abuse of a sexual nature,sexually related comments or joking,graphic,or degrading
comments about an Employee's appearance,or the display of sexually suggestive objects or pictures;
3) Any uninvited physical contact or touching,such as patting,rubbing,lidding,pinching,or constant brushing against
another's body;
4) Any conduct that unreasonably interferes with an Employee's performance,or creates an intimidating,hostile,or offensive
working environment even if no tangible or economic damages result
D.Supervisors and Employees shall not exert subtle pressure for sexual favors.Such pressure includes but is not limited to implying or threatening that
an appficants or Employees cooperation of a sexual nature(or refusal of it)will have any effect on the person's employment job assignment,
wages,promotion,or on any other conditions of employment or future job opportunities.
E.Violations of this policy will not be allowed.My person who violates this policy will be subject to immediate and proper discipline.
Section 3 Americans with Disabilities Act
A LITX is governed by the Americans with Disabilities Act(ADA)that prohibits discrimination in employment,and in some instances§504 of the
Rehabilitation Act of 1973.
B.LITX will not discriminate against persons with disabilities regarding any terns,conditions,and privileges or employment practices including:
1.Application 6.DisciplinaryAcdons
2.Testing 7.Training 11.Termination
3.Hiring B.Promotion 12.Compensation
4.Assignments 9.Medical Examinations 131eave
S.Evaluations 10.Layoff/recall 14.Benefits
C.LITX will not
1) Deny employment opportunities to a qualified individual because they have a relationship or association with a
person with a disability.
2) Refuse to make reasonable accommodations to the known physical or mental limitations of a qua5l ed applicant
or Employee with a disability,unless the accommodation poses an undue hardship on LITX.
3) Use qualification standards,employment tests,or other selection criteria that screen out or tend to screen out
an individual with a disability unless such criteria are job-related and necessary for LITX business.
4) Use employment tests except in the most effective manner to measure actual abilities to perform the essential
functions of a position.
D.LITX may ask questions about the ability of an individual to perform specificjob functions and may ask an individual with a disability to describe or
demonstrate how he would perform these functions.In addition,job tests will be used to determine job qualifications.
Section 4 Remedies
A Any Employee who feels that he is a victim of discrimination or sexual harassment must immediately report the matter to the Director of Human
Resources.
B.LITX Human Resources Department shall immediately investigate the report The Department Head,after consultation with Human Resources may
place any involved Employee on administrative leave with pay until completion of the investigation.Department Heads may also contact the Legal
Department as they deem necessary or prudent.The Human Resources Director shall notify the Department Head of the results of its investigation
If a policy violation is found,the Department Head in whose department it occurred shall promptly do whatever is necessary to prevent the
misconduct from reoccurring and take appropriate disciplinary measures.
Exhibit "A"
CHAPTER 25
SAFETY
Section i
A. LITX provides information to employees about workplace safety and health issues through
regular internal communication channels such as supervisor-employee meetings, bulletin board
postings,memos,or other written communications.
i3. Employees and supervisors receive periodic workplace safety training.The training covers
potential safety and health hazards and safe work practices and procedures to eliminate or
minimize hazards.
C. All technicians are expected to wear the appropriate safety apparel which includes the following:
Long pants Leather shoes(steel toe)
Belt Back braces
Safety glasses Hard hat
Safety harness Gloves
Ear protection
D. Special job requirements might require additional safety issues:clean shaven for fit test(safety
mask)requirements.
E. Each employee is expected to obey safety rules and to exercise caution in all work activities.
Employees must immediately report any unsafe condition to the appropriate supervisor.
Employees who violate safety standards,who cause hazardous or dangerous situations,or who
fail to report or,where appropriate,remedy such situations,maybe subject to disciplinary action,
up to and including termination of employment.
F. In the case of accidents that result in injury, regardless of how insignificant the injury may
appear,employees should immediately notify the Job Supervisor, Project Manager,or when
needed a member of the Executive Committee.Such reports are necessary to comply with laws
and initiate insurance and workers'compensation benefits procedures.
1`�7
Exhibit "A"
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COST AND TERMS:
Your investment includes all labor, planning, equipment, and expenses for the sum of seventy thousand seven
hundred five and 00/100-$70,705.00 to relocate all specified existing collections.
Terms—Net 30.
Hourly billing rate for additional work not previously agreed upon at award of contract-$55.00 per man
hour plus any and all travel related expenses.
Again, thank you for allowing Library Interiors of Texas the opportunity to present this proposal for your
consideration.If I can assist by answering any questions or be of further service to you,please do not hesitate to call
my office.
Respectfully,
Robert G.Williams
Senior Project Advisor
el
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Exhibit "A"
Quotation No. 041064 —
c
C
UBRARY INTERIORS OF TEXAS,LLC Ubrary Interiors-TX Project IO: 041064
3503 Wdd Cherry Or,BIdg4
Lakeway,TX 78738 Date: 4/1/2022
P.888.6895489(UTX)
F.888.6906489(UTXj Issued By. Bob Williams
Bill to: City of Round Rock Ship-to: Round Rock Public Library Vendor Contract* 19/033M.-16
LIBRARY Attn:Accounts Payable 216 E Main St
INTERIORS 221 E Main St Round Rock,TX 78664
Round Rock,TX 78664
Contact: Michelle Cervantes Contact: Michelle Cervantes
Item Colors/Finishes Quantity Description Unit Net Ext Net
Choice Partners-Contract Number 19/033MJ-16 $ $
Item 1 N/A 864 Labor-8 workers a B hours/day for 14 days 55.00 47,520 00
Item 2 N/A 2567 Mileage 0.75 1,925.25
Item 3 N/A 56 Accomodation/Per Diem-4 workers for 14 days 200.00 11.200.00
Item 4 N/A 560 Book Cart Rental-40 carts for 14 days 8.00 4,480.00
Item 5 N/A 20 Shrank Wrap 55.00 1,100.00
Item 6 N/A 700 Blankets-50 blankets for 14 days 2.00 1,400.00
Item 7 N/A 420 Dolly-30 Dollies for 14 days 2.00 840.00
Item 8 N/A 280 Gondola-20 Gondolas for 14 days 8.00 2,240.00
Project Total: $70,705.25
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