CM-2022-182 - 8/5/2022COMMUNIN wry
IMPACT
Business name: City of Round Rock - RRSC
Mailing address: 2400 CHISHOLM TRL
Contact email: esanders@roundrocktexas.gov
Company name: City of Round Rock - RRSC
Mailing address: 2400 CHISHOLM TRL
Contact a -ma I: swheeler@roundrocktexas.gov
Form of payment (check, credit card or ACH):
Contact name: Evan Sanders
City, State ZIP: ROUND ROCK, 78681
Contact phone: (512) 218-7098
Contact name: Sarah Wheeler
City, State ZIP: Round Rock, TX 78681
Contact phone: (512) 341-3352
I hereby authorize Community Impact Newspaper to charge the contracted month y amount to the credit card below. In the event that
payment is not processed successfully on the initial attempt, Community Impact Newspaper reserves the right to reprocess the card until payment
is successfully obtained.
Card number:
Name on credit card:
Expiration date:
Credit card ZIP code:
The individual signing this document below is an authorized signer for the Client and agrees to all details of this order as
indicated on preceding pages, as well as the terms and conditions below in their entirety.
Printed name
Title
IS 0Z Z�-
Date
Signature —
Printed nam
Title
Date
By signing I acknowledge to either provide camera ready artwork or to rece ve complimentary design by Community Impact
Newspaper which includes an initial design and a max of three revision rounds per month. Artwork is due each month by the
In -Paper Client Deadline -
By signing I am opting in to receive to my email inbox the Community Impact Newspaper weekday newsletter for the market
in which my business is located. I understand I can unsubscribe at any time.
16225 Impact way
Pflugerville, TX 7866u CA&'Ir7i2_1 q'L
Office: (512) 989-68D8
Page 1 of 3
Contract for Order# 68576 generated 3:00 pm, July 8, 2022
Publication
Description
RRK Paper- August 2022 In -Paper I Gold Sponsorship I Education Edition I Display I Traditional
RRK Newsletter- August 2022 Newsletter Banner 15 days (8/22, 8/23, 8/24, 8/25, 8/26)
RRK Website - August 2022 Website I Banner ( 8/1/2022.8/31/2022 )
Net rate
$ 4,510.00
$ 550.00
$ 0.00
16225 Impact Way Page 2 of 3
Pflugerville, TX 7B660 Contract for Order* 68576 generated 3:00 pm, July 8, 2022
Office:(512) 989-6808
Terms and Conditions
1. Client will be invoiced by insertion approximately 20 business days prior to delivery date. Client agrees to pay in full 10 business days prior to
delivery date. Advertisements running in more than one market during the same month will be invoiced and paid as a group according to the earliest
date.
2. If a credit card has been provided by the Client, by signing this agreement the Client authorizes Community Impact Newspaper to charge the
contracted monthly amount to the credit card. In the event that payment is not processed successfully on the initial attempt, Community Impact
Newspaper reserves the right to reprocess the card until payment is successfully obtained.
3. Client understands that advertising rates are based on contract length, product type, ad size, placement and terms. Client invoice will be adjusted for
the difference in price related to any authorized changes to these specifications.
4. If contract is not fulfilled for any reason, Client agrees to pay an "Earned Rate Adjustment" (ERA) equal to the difference between the contract rate
and the earned rate for each of the fulfilled insertions.
S. Client acknowledges that any cancellations in the contract specifications must be in writing and arrive at the Community Impact Newspaper office 30
days prior to the next "final" date. Any advertising scheduled to run within this 30 day period and cancelled may be charged at 100% of the
contracted rate. For advertising cancelled in future months, see bullet point regarding Community Impact Newspaper's Earned Rate Adjustment (ERA)
policy.
6. Client acknowledges that any cancellations of inventoried products including DAL Postcards, Sticky Notes, Sticky/Insert Combo, Newsletter ads and/or
Storytelling must be in writing and must arrive atthe Community Impact Newspaper office 90 days prior to the next "final" date. Any advertising
cancelled after this date may be charged at 100%of the contracted rate.
7. For DALISOLO Postcards, Sticky Notes, Inserts and/or the Sticky/Insert Combo, client understands the price of the agreement is based on total order
quantity per product and delivery zip code, not specific carrier routes. Route quantities are subject to change due to routine USPS updates. Minor
increases or decreases do occur and will affect delivery but not price. Community Impact Newspaper will cover any variance within +/- 2%or 500
pieces. If there is any change beyond those terms, Community Impact Newspaper will contact the Client with options to adjust the contract.
8. For SOLO Postcards, delivery dates are guidelines based on USPS standard mail delivery windows. Community Impact Newspaper is a permitted
reseller of postage products which must be verified and accepted by USPS. Once mail is accepted, it becomes USPS property and must meet federally
regulated service standards, howeverthis does not equate to a specific delivery date and Community Impact Newspaper offers no warranty,
guarantee or other promises of delivery timeline once USPS takes possession of the mail.
9. Community Impact Newspaper reserves the right to hold the Client jointly and severally liable for such monies as are due and payable. Delinquent
accounts are subject to collection actions and Client assumes responsibility for collection and attorney fees.
10. Client assumes full responsibility for ad content and agrees to indemnify and hold Community Impact Newspaper harmless for violations of local,
state or federal statutes or legislation.
11. Community Impact Newspaper reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any advertising
copy, whether or not the same has already been acknowledged and/or previously published.
12. In the event of errors in or omissions of any advertisement(s), Community Impact Newspaper's liability shall not exceed the value of the
advertisement that ran with Community Impact Newspaper. It is the policy of Community Impact Newspaper to run a "make -good" advertisement in
the next available issue or product where relevant.
13. Returned checks are subject to a $25.00 return fee.
14. All advertising rates are subject to change with written notice from Community Impact Newspaper to the client, with the option to opt out of the new
rates with no ERA..
16225 Impact Way Page 3 of 3
PRugerville, TX 78560 Contract for Order# 68576 generated 3:00 pm, July 8, 2022
Office: (512) 989-6808
City of Round Rock
JR
OUNO ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing an Agreement with Community Impact Newspaper for August
2022 publication services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 8/5/2022
Dept Director: Chad McKenzie - Director Sports Management
Cost: $5,060.00
Indexes: Sports & Community Venue Tax
Attachments: RRSC Order-68576-202207080300-Contract
Department: Sports Management & Tourism
Text of Legislative File CM-2022-182
Advertising in Community Impact Newspaper for August 2022 for the Round Rock Sports Center and
Round Rock Multipurpose Complex sports programs.
Cost: $5,060.00
Source of Funds: Sports & Community Venue Tax Fund
City of Round Rock Gage 1 of 1