Contract - Yellowstone Landscape Central Inc - 8/11/2022 CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF TREE TRIMMING,
LANDSCAPING,AND DEBRIS REMOVAL SERVICES
WITH
YELLOWSTONE LANDSCAPE—CENTRAL,INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for tree trimming, landscaping, debris removal, and related
services needed to support CC operations (referred to herein as the "Agreement"), is made and
entered into on this the '�day of the month of Aajausr , 2022 by and between
the CITY OF ROUND ROCK, a Texas home-rule municipality, whose offices are located at 221
East Main Street, Round Rock, Texas 78664-5299 (referred to herein as the "City',), and
YELLOWSTONE LANDSCAPE — CENTRAL, INC., whose offices are located at 10892
Shadow Wood Drive, Houston, TX 77043 (referred to herein as the"Services Provider").
RECITALS:
WHEREAS, City desires to purchase tree trimming, landscaping, debris removal, and
related services needed to support City operations, and City desires to procure same from
Services Provider; and
WHEREAS, Chapter 271, Subchapter F of the Texas Local Government Code allows for
local governments to participate in cooperative purchasing programs with other local
governments; and
WHEREAS, Choice Partners is a cooperative purchasing program administered by Harris
County Department of Education for the purpose of procuring goods and services; and
WHEREAS, City is a member of Choice and Services Provider is an approved vendor
through Choice Partners; and
WHEREAS, City desires to purchase of certain goods and services from Services
Provider through Contract No. 20/030MR-04 as set forth herein; and
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
4895-8954-7300/ss2
1
mutually agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City agrees to buy specified services and Services Provider is obligated to sell same.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and Services mean the specified services, supplies, materials,
commodities, or equipment.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated or extended as provided herein.
B. This Agreement shall expire on May 19, 2024.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The services which are the subject matter of this Agreement are described in Exhibit"A,"
attached hereto and incorporated herein by reference for all purposes, and, together with this
Agreement, comprise the total Agreement and they are fully a part of this Agreement as if
repeated herein in full.
2
4.01 SCOPE OF WORK
Services Provider shall satisfactorily provide all services described under the attached
exhibits within the contract term specified in Section 2.01. Services Provider's undertakings shall
be limited to performing services for City and/or advising City concerning those matters on
which Services Provider has been specifically engaged. Services Provider shall perform its
services in accordance with this Agreement, in accordance with the appended exhibits, in
accordance with due care, and in accordance with prevailing industry standards for comparable
services.
5.01 COSTS
A. In consideration for the services to be performed by Services Provider, City
agrees to pay Services Provider in accordance with the attached Exhibit"A."
B. The City shall be authorized to pay the Services Provider an amount not-to-
exceed Five Hundred Seventy-Nine Thousand One Hundred Six and No/100 Dollars
($579,106.00) per year for a total amount not-to-exceed amount of One Million One Hundred
Fifty-Eight Thousand Two Hundred Twelve and No/100 Dollars ($1,158,212.00) for the term
of the Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
3
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies, materials, equipment, and/or deliverables, or within thirty(30)days of the
day on which the performance of services was complete, or within thirty (30) days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the "rate in
effect" on September I of the fiscal year in which the payment becomes overdue, in accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor,
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
11.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products from another supplier or suppliers
4
12.01 INSURANCE
Services Provider shall meet all insurance requirements set forth by in the "Insurance
Requirements" documents on the City's website at:
https://www.roundrocktexas..ov/wp-content/uploads/2014/12/corr insurance 07.20112.pdf
13.01 CITY'S REPRESENTATIVES
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Matt Fitzgerald
Transportation Superintendent
3400 Sunrise Road
Round Rock, Texas 78665
512-341-3186
mattfitzaerald aroundrocktexas. og_v
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein; or
5
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider.
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause, upon ten(10)days' written notice to Services Provider.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City, or by mutual agreement to
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liable for an indemnified claim.
18.01 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
6
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies.
B. Services Provider acknowledges and understands that City has adopted a Storm
Water Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139
through 14-152 of the City's Code of Ordinances, to manage the quality of the discharges from
its Municipal Separate Storm Sewer System (MS4) and to be in compliance with the
requirements of the Texas Commission on Environmental Quality (TCEQ) and the Texas
Pollutant Discharge Elimination System (TPDES). The Services Provider agrees to perform all
operations on City-owned facilities in compliance with the City's Illicit Discharge Ordinance to
minimize the release of pollutants into the MS4. The Services Provider agrees to comply with of
the City's stormwater control measures, good housekeeping practices and any facility specific
stormwater management operating procedures specific to a certain City facility. In addition, the
Services Provider agrees to comply with any applicable TCEQ Total Maximum Daily Load
(TMDL) Requirements and/or I-Plan requirements.
C. In accordance with Chapter 2271, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Services Provider verifies Services Provider does not boycott Israel and
will not boycott Israel during the term of this Agreement.
D. In accordance with 2274, Texas Government Code, a governmental entity may
not enter into a contract with a company with at least ten (10) full-time employees for a value of
at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has
provision in the contract verifying that it: (1) does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and (2) will not
discriminate during the term of the contract against a firearm entity or firearm trade association.
The signatory executing this Agreement on behalf of Services Provider verifies Services
Provider does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association, and it will not discriminate during the term of this
Agreement against a firearm entity or firearm trade association.
E. In accordance with 2274, Texas Government Code, a governmental entity may
not enter into a contract with a company with at least ten (10) full-time employees for a value of
at least One Hundred Thousand and No/100 Dollars ($100,000.00) unless the contract has
provision in the contract verifyin, that it: (l)does not boycott energy companies; and(2) will not
boycott energy companies during the term of this Agreement. The signatory executing this
Agreement on behalf of Services Provider verifies Services Provider does not boycott energy
companies, and it will not boycott energy companies during the term of this Agreement.
7
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
Yellowstone Landscape—Central, Inc.
10892 Shadow Wood Drive
Houston, Texas 77043
Notice to City:
Laurie Hadley, City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 78664 Round Rock,TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
8
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
23.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute.
24.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
25.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
A-rccmcnt if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
9
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock, Texas Yellowstone Landscape—Central, Inc.
By: MBy:
Printed Name: 1Vko Printed Name:} �n
Title: Title: Ar,. -aJ+ /uaOfAeg
Date Signed: $ tZ DateSigned:
Attest:
By:
Meagan Sp t
s, City t lerk
For City,Approved as to Form:
By:
/ all 17 fte, ity Attorney
l0
Exhibit "A"
YELLOWSTONE LANDSCAPE PRICING
CONTRACT# 20/030MR-04
LANDSCAPE AND MAINTENANCE SERVICES
1 Provide hourly rate for two(2)person crew with Chipper to Trim Trees/BushesNegetation
UOM: EA Price: $135.00 1 Total: $135.00
Item Attributes
1. Normal Hourly Rate
135
2.After Hour Rate
150
3. Emergency Rate
250
2 ProAde hourly rate for three(3)person crew with Chipper to Trim Tree.s/BushesNegetation
UOM: EA Price: S180001 Total: $180.00
Item Attributes
1. Normal Hourly Rate
180
Z After Hour Rate
200
3. Emergency Rate
250
Exhibit "A"
3 Provide hourly rate for two_(2} person crew WITHOUT a Chipper to Trim Trees/BushesNegetation
UOM: EA Price: $125.00 1 Total: $125.00
Item Attributes
1. Normal Hourly Rate
125
2. After Hour Rate
135
3. Emergency Rate
250
4 Provide hourly rate for three(3) person crew WITHOUT a Chipper to Trim Trees/BushesNegetation
UOM: FA Price: $15Q.04 Total: $150.00
Item Attributes
1. Normal Hourly Rate
150
2. After Hour Rate
175
3. Emergency Rate
2501
5 Provide hourly rate for less than 15,000 square feet Mowing/Fertilization
UOM: EA Price: $50.00 Total: $50.00
Supplier Notes: I Per Man Hour
Item Attributes
1. Normal Hourly Rate
45
2. After Hour Rate
65
3. Emergency Rate
aQ
6 Provide hourly rate for 15,001 through 50,000 Square Feet Mowing/Fertilization
UOM: EA Price: �— $45.00 Total: 545.00
Supplier Notes Per Man Hour
Item Attributes
1. Normal Hourly Rate
45
F ae 14 n1 16 pages Vendor:YeUwxstone(BIO Landscape&Maintenance. 20 030MR
[nc.)
Exhibit "A"
2. After Hour Rate
65
3. Emergency Rate
80
7 Provide hourly rate for 50,001 through 100,000 square feet mowinglfertilization
UM EA Price: $45.00 Total: 545.00
Supplier Notes: I Per Man. Hour
Item Attributes
1. Normal Hourly Rate
45
2. After Hour Rate
65
3. Emergency Rate
80
8 Provide hourly rate for 100,001 and over per square feet mowing/fertilization
UOM: EA Price: $45.00 Total: 545.00
Supplier Notes: I Per Man Hour
Item Attributes
1. Normal Hourly Rate
45
2. After Hour Rate
65
3. Emergency Rate
80
9 Provide hourly rate for Debris Removal of one (1) cubic yard 1 through 1,000 cubic yards
UOM: EA Price: $180.00 Total: 1 $180.00
Supplier Notes: 3 Man Crew
Item Attributes
1. Normal Hourly Rate
180
2. After Hour Rate
200
3. Emergency Rate
250
Page 15 of 16 pages Vendor:Yellowstone(1310 Landscape&%,t6nten<7nce, 2(V(),(),\dR
Inc.)
Exhibit "A"
0 Provide hourly rate for Debris Removal for one (1) cubic yard 1,001 through 100,000 cubic yards
UOM: EA Price: $180.00 Total: $180.00
Supplier Notes: 3 Man Crew
Item Attributes
1. Normal Hourly Rate
180
2. After Hour Rate
200
3. Emergency Rate
250
1 Provide hourly rate for Debris Removal per cubic yard 100,001 and over cubic yards
1
UOM: EA Price: $180.00 Total: $180.00
Supplier Notes: 13 Man Crew
Item Attributes
1. Normal Hourly Rate
180
2. After Hour Rate
200
3. Emergency Rate
250
1 Trip Service Charge
2
UOM: EA Price: F $160.00 Total: $160.00
Response Total: $1 ,475.00
Page 16 or 10 pages Vendor:Yellowstone(1310 Landscape&Maintcnmcc, ZO/030MR
Inc,)
Exhibit "A"
Additional Pricing Line Items
13. Plant Material— I Gal Each $10.00— 15.00
Dependent Upon Species
14, Plant Material—3 Gal Each $15.00- 30.00
Dependent Upon Species
15. Plant Material—5 Gal Each $25.00- 50.00
Dependent Upon Species
16. Plant Material—7 Gal Each $55.00- 75.00
Dependent Upon Species
17. Plant Material— 15 Gal Each $125.00- 175.00
Dependent Upon Species
18. Plant Material—25 Gal Each $150.00- 225.00
Dependent Upon Species
19. Plant Material—30 Gal Each $250.00- 500.00
Dependent Upon Species
20. Plant Material—45 Gal Each $500.00- 1,000.00
Dependent Upon Species
21. Material Markup(Cost Plus) Cost Plus 25%
22. Decomposed Granite Per Cubic Yard $325.00
23. Common Labor Per Man Hr $45.00
24. Foreman Per Man Hr$55.00
Yellowstone Landscape Group
10892 Shadow Wood Drive • Houston,TX 77043 • p: 713.462.8552 • F: 71.3.690.6461