R-2022-261 - 8/11/2022 RESOLUTION NO. R-2022-261
WHEREAS, the City of Round Rock ("City') has previously entered into an Agreement for
Professional Consulting Services for Design Services ("Agreement") with Halff Associates, Inc.
related to the Heritage Trail West Project; and
WHEREAS, the City has determined it is best to re-bid the remaining portion of the Heritage
Trails West Project which includes additional engineering services and costs; and
WHEREAS, City and Halff Associates, Inc, desire to amend the Scope of Services to add the
additional services and costs in the amount of $222,030.00 for a new not-to-exceed amount of
S726,495.30; and
WHEREAS, Halff Associates, Inc. has submitted Supplemental Agreement No. 4 to amend the
Agreement to modify the Scope of Services, the Fee, and the Term of services; and
WHEREAS, the City Council desires to enter into said Supplemental Agreement No. 4 with
Halff Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental.
Agreement No. 4 to "City of Round Rock Agreement for Professional Consulting Services for Design
Services with Halff Associates, Inc.," a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
0112 29222:1$76-6907-9148
RESOLVED this I I th day of August, 2022.
CRAIG O G , Mayor
City of Round k, Texas
ATTEST:
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MEAGAN S NKS, Cit , C'lcrk
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EXHIBIT
„A„
SUPPLEMENTAL AGREEMENT NO. 4
TO 44CITY OF ROUND ROCK AGREEMENT
FOR PROFESSIONAL CONSULTING SERVICES FOR
DESIGN SERVICES
WITH
HALFF ASSOCIATES. INC."
CITY OF ROUND ROCK §
STATE OF TEXAS § KNOW ALL BY THESE PRESENTS:
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
THIS SUPPLEMENTAL AGREEMENT NO. 4 to "City of Round Rock Agreement for
Professional Consulting Services for Design Services with Halff Associates, Inc.," related to the
Heritage Trail West Project, hereinafter called "Supplemental Agreement No. 4," is made by and
between the City of Round Rock, Texas, a home-rule municipality, hereinafter called the "City"
and Halff Associates, Inc., hereinafter called the "Consultant."
WHEREAS, the City and Consultant executed the referenced "City of Round Rock
Agreement for Professional Consulting Services for Design Services," hereinafter called the
"Agreement,"on July 23, 2015; and
WHEREAS, the parties previously amended the Scope of Services to add additional
services and costs for the Heritage Trail West Project in the amount of$94,800.00 for a new total
not-to exceed amount of$459,800.00; and
WHEREAS,the parties further amended the Scope of Services to add additional services
and costs for the Heritage Trail West Project in the amount of$40,326.30 for a new total not-to-
exceed amount of$500,126.30; and
WHEREAS,the parties further amended the Scope of Services to add additional services
and costs for the Heritage Trail West Project in the amount of$4,339.00 for a new total not-to-
exceed amount of$504,465.30; and
WHEREAS, in October of 2021, the contractor for the Heritage Trail West Project
became insolvent resulting in negotiations with the surety; and
WHEREAS, the City has determined it is in its best interest to re-bid the remaining
portion of the Heritage Trails West Project which requires additional services and costs be added
to this Agreement; and
4870-0522-1671?ss2
WHEREAS, the parties desire to further amend the Scope of Services to add the
additional required services and costs in the amount of $222,030.00 for a new not-to-exceed
amount of$726,495.30;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 4, the City and Consultant agree that said
Agreement is amended and supplemented as follows:
I.
Section 1.0 of the Agreement is hereby amended to read as follows:
1.0 EFFECTIVE DATE, DURATION,AND TERM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto, and shall remain in full force and effect until it expires by operation of the term
indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be until full and satisfactory completion of the work
specified herein is achieved in accordance with Section 3.0, whirh is estimated to be eampleted
HE)ger—thaft Qeeember of 201-9 and the Addendum to Exhibit "C." attached hereto and
incorporated herein for al I purposes.
H.
Section 3.0 of the Agreement is hereby amended to read as follows:
3.0 SCOPE OF SERVICES
Consultant shall satisfactorily provide all services described herein and as set forth in
Exhibit "B" and the Addendum to Exhibit "B," attached hereto and incorporated herein for all
purposes.
III.
Section 5.0 of the Agreement is hereby amended to read as follows:
5.0 CONTRACT AMOUNT
Not-to-Exceed Fee: In consideration for the professional consulting services to be
performed by Consultant, City agrees to pay Consultant an amount not-to-exceed Seven
Hundred Twenty-Six Thousand Four Hundred Ninety-Five and 30/100 Dollars
($726,495.30), in accordance with Exhibit "D" entitled "Fee Schedule," and the Supplemental
Exhibit "D," which document is attached hereto and incorporated herein for all purposes, in
payment for services and the Scope of Services deliverables as delineated in Exhibit "B" and the
Addendum to Exhibit"B."
IV.
This Supplemental Agreement No. 4 shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and Consultant have executed this Supplemental
Agreement No. 4 to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK,TEXAS HALFF ASiOCI 'ES, INC.
By: By:
Printed Name: Printepne�d: ' an
,
Title: Title:
Date Signed: Date S y
ATTEST:
By:
Meagan Spinks, City Clerk
FOR CITY,APPROVED AS TO FORM:
By: -
Stephan L. Sheets, City Attorney
ADDENDUM TO EXHIBIT B: SCOPE OF CONSULTANT'S BASIC SERVICES
General Scope
The purpose of the services proposed herein is to provide a updated existing conditions exhibit,
alter construction documents, repackage, bid,and provide construction observation for the
completion of the Heritage Trail West project.
Basic Services
The Consultant shall provide basic services as defined in Prime Agreement Exhibit B for added
scope items.
Task 10: Restart Visual Survey
Halff(the Consultant)shall conduct one(1)field visit to document which improvements have been
completed to-date. The visual survey will consist of notes and photo inventory based on observed
improvements to determine the extents of existing improvements. The visual survey will be noted
on the previously issued construction plan sheets. The City inspector will assist the design team
in this effort by confirming the installation of buried conduit or utilities that were completed in-place
during construction. This effort will only involve Landscape Architecture,Civil, MEP,and
Structural teams.
The deliverable for this task will include a redline set of plans and photos. The city will confirm the
redlines before proceeding to the next task.
Task 11: Restart Plan Revisions
The Consultants shall create a set of updated construction documents utilizing the information
from data collection phase which clearly indicate the remaining work to be constructed,work to be
repaired and work to be demolished and replaced. Plans and documents shall identify all work
which has been accepted by the city,field orders, RFI's,and other changes issued during the
previous construction phase.
Specifications Revision
Plans and specifications will be updated to incorporatelclarify items that may have resulted from
field orders„RFI's and other changes issued during the previous construction phase.The updated
specifications shall also address the protection of work completed.
Storm drain and water utility coordination with City Consultant(s)(Civil only)
The adjacent Chisholm Trail roadway project seeks to improve infrastructure that overlaps with the
Heritage Trail project area. At the City's request,the Heritage Trail project will incorporate designs
developed by others for inclusion in the re-bid package.These elements include storm drain trunk
and waterline improvements along Chisholm Trail.The City consultant will provide timely delivery
of signed and sealed construction plans. specifications and estimated quantities and unit costs for
incorporation into the re-bid package.
Opinion of Probable Construction Costs(OPCC)
The Consultant shall create an updated OPCC to reflect current costs, updated technical specs
and project manual, and bid form accounting for the remaining work.
Scope assumes:
• Amended construction documents will be 100%sign and sealed for bidding. No comment
review submittals to the City are included in this scope. Plan review(s)and subsequent
comment resolution and plan revisions can be provided via supplemental services
agreement.
HALFF Associates,inc.
Wage 1 of 6
• One(1)coordination meeting, in person or virtual,with Chisholm Trail project team and/or
City staff
• One(1) round of QA/QC
Task 11 deliverables:
• Revised construction plans
• Revise Specifications(as necessary)
• Revised OPCC and Bid Form
Task 12: Restart Bid Phase Services
Halff shall assist the City in bidding the remaining scope of the project. This phase shall include
assisting the City with preparing bid documents,assisting with and attending one(1) pre-bid
meeting, issuing one(1)RFI response/addenda, attending one(1)bid opening meeting, and bid
evaluation. It's the Consultants understanding that the City intends to use a competitive sealed
proposal process to deliver this project. Posting or hosting the bid advertisement is excluded from
this task,it is assumed that the City will host and manage the bid advertisement.
Task 13: Additional Construction Phase Services
Halff shall assist the City with construction phase services for the duration of the project. At
the time of this proposal, Halff and the City anticipate the remaining construction phase to
have a duration of 16 months—6 months of which is remaining on the original contract. Refer
to original contract for scope detail on remaining contract. Ten 10 additional months is
assumed in this scope. This task includes the following items:
Pre-Construction Meeting
The Consultant shall attend one(1) pre-construction meeting with City staff and contractor.
Construction Phase RFIs
The Consultant shall respond to contractor generated RFI's within five(S) business days and
up to one(1)plan set revision related to civil RFI, if necessary.
Material Submittals
The Consultant shall review material and product submittals within ten(10) business days.
Material submittals that are not organized appropriately(as judged by the Consultant)will be
rejected and will not be reviewed until properly submitted by contractor. Mock-ups shall be
prepared for review in coordination with progress meetings. Requested on-call meetings to
review mock-ups are not included in this scope.
Construction Progress Meetings
The Consultant shall attend in-person construction progress meetings with City staff,
contractor and project team. This proposal assumes progress meetings will be held every
two(2)weeks for the duration of construction. Twenty(20)total progress meetings beyond
the original contract are accounted for in this scope. This scope accounts for attendance at
the progress meetings as follows:
• Landscape Architect—attendance at every progress meeting (20 meetings).
• Civil Engineer-Ten (10) meetings
• Architect—Two(2) meetings
• MEP Engineer—only as appropriate
• Site Structural Engineer—only as appropriate
• Building Structural Engineer—Two(2)meetings
HALFF Associates,inc.
Page 2 of 5
Punch Walk/Substantial Completion
The Consultant will attend a substantial completion punch walk for review of contractor work
related to scope items. Upon completion of the walk the Consultant will produce a list of
deficient items to be addressed by the contractor for incorporation into the overall project
punch list.
Scope assumes:
• One (1) site visit for Punch Walk
• One(1) set of punch list items
• One (1)final walk and issue letter of concurrence letter
Exclusions:
• Additional site visits, submittals and RFIs not explicitly written in the provided scope
• As-built drawings
• As-built survey
• Construction timeframe that extends beyond the timeframe specified within this
proposal (due to change orders, unforeseen extensions of time, or any other delays
that are not a result of the Consultant)
• Additional Storm drain design, runoff calculations,and floodplain modeling related to
Chisholm Trail project.
• Waterline design related to Chisholm Trail Project
• Water quality design
• Additional design related to partial completion of previous construction phase
• Additional permitting support or re-permitting of the project
• Redesign of Chisholm Trail realignment elements
• Warranty phase services
• Detailed cost estimating services or independent cost estimating by a third party.
• Energy/Utility modeling of the building.
• Voice/Data system design and drawings by Technology Consultant.
• Access Control/Security System design and drawings by Technology Consultant.
• LEEDS/Green Building programs is not included in base MEP Fee and will be billed
hourly unless another agreement is made.
• Site gas coordinated by Civil Engineer.
• Structural light pole bases by Structural Engineer.
• Engineered Commissioning is not included in base Engineering Fee. May be added
by separate agreement. (Commissioning is required by Energy Code on buildings
with more than 40tons of Air Conditioning.)
• Energy Re-sale load forms and Energy Rebate forms not included, will be billed
hourly.
• Electronic as-builts not included, may be added hourly or by separate agreement.
• Multiple sets of 100%CD's not part of base scope.
• Design of structural details such as fencing,flagpoles, handrails, planters, surfacing
features, etc.
• Printing of plans and reports for agency review, bidding, and construction. This
printing shall be a reimbursable expense.
• Conformed drawing sets requested by the Owner or Contractor are Additional
Services and are excluded from Basic Services.
• Deliveries and over-night mail services.
HALFF Associates,inc.
Page 3 of 5
• Regulatory Agency fees.
• Rebidding
• Permitting services, review, or modifications
• City comment review, comments, or revisions
• Value Engineering
• Construction Staking.
• All services not specifically included.
ADDENDUM TO EXHIBIT C: SCHEDULE
Refer to attached revised schedule. Any delay in project schedule that results in stopping
and causing the project to extend past March 2024may result in renegotiation of contract
fees.
SUPPLEMENTAL EXHIBIT D: COMPENSATION FOR SERVICES
The Consultant's "Scope of Services" and associated Base Fees for providing professional
services for this project shall be according to the terms in this Agreement and outlined as follows:
Basic Services Initial Supplemental Supplemental Supplemental Supplemental Total Fee
Agreement A reement 1 Agreement2. A_greement 3 Agreement 4
Task 1: Project
Management 1 $ 10,550 0 0 0 0 $ 10,550
Coordination
Task 2: Design
...................
Development $ 39,400 0 0 0 0 $ 39,400
Task 3:
Construction $ 193,550 $ 14,200 0 0 0 $ 207,750
Documents
Task 4: Project $ 2,000 $ 4,100 0 0 0 $ 6,100
Design Survey
Task 5:
Regulatory $33,350 0 0 0 0 0
Entitlement
Permitting
Task 5.1:WPAP $ 1,100 0 0 0 0 $ 1,100
(TCEQ)
Task 5.2:Tx Dot $ 5,800 0 $ 72.53 0 0 $5,872.53
Task 5.3:TAS 1
(Toes—
Accessibility $ 5,800 0 $ 246.40 0 0 $6,04640
Compliance)
Task 5.4: Bldg.&
Site Permits $ 5,800 0 $ 3,041.83 0 0 $8,841.83
(DSO Services} _
Task 5.5: Union $ 4,800 0 0 0 0 $ 4,800
Pacific Railroad
Task 5.6:Texas {
Historical $ 1,800 j 0 0 0 0 $ 1,800
Commission&
RRHPC
Task 6: Bidding $ 20,150 $500 $ 6,175.31 0 0 $26,825.31
Assistance
Task 7:
Construction $ 60,850 $2,600 $30,790.24 $4,339.00 0 $98,579.24
Phase Services
Task 8: $ 2,650 $ 1,100 0 0 0 $ 3,750
Environmental
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Page 4 al 5
Services
Task 9:
Reimbursable $ 2 500 0 0 0 $2,500 $ 2 500
Expenses
Task A.1:
CLOMR 1 and 3 0 $30900 0 0 0 $ 30 900
Preparation and
Submittal
Task A.2:CLOMR
2 Preparation and 0 $ 17 100 0 0 0 $ 17 100
Submittal
Task A.3:LOMR
Preparation and 0 $22800 0 0 0 $22,800
Submittal
Task
A.4:Subsurface 0 $ 1 500 0 0 0 $1,500
Utility Evaluation
Task 10: Restart 0 0 0 0 $21,680 $21,680
Visual Survey
Task 11: Restart 0 0 0 0 $57,376 $57,376
Plan Revisions
Task 12: Restart
Bid Phase 0 0 0 0 $33,587 $33,587
Services
Task 13:
Additional 0 0 0 0 $106,887 $106,887
Construction
Phase Service
Total Fee $365,000 $94,800 $40,326.30 $4,339.00 $222,030 $726,495.30
Note: If additional services are required beyond the scope enumerated,then additional
compensation will be requested. City shall be notified and authorize additional services and
compensation beyond the total fee prior to Consultant performing requested services.
HALFF Associates,inc
Page 6 of 5
REVISED TENATNE PROJECT SCHEDULE for HERITAGE TRAIL WEST LN22
2022ji 2023
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Restart Visual Survey(2-weeks from NTP)
Restart Plan Revisions(3-weeks)
113lddiny Phase Services(6-weeks)
Construction Phase Services(16 months)
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