CM-2022-195 - 8/26/2022op
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GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURisM
Events Trust Fund Disbursement Request
Events Trust Fund, Major Events Reimbursement Program or Motor Sports Racing Trust Fund
The Applicant shall complete this form to request a disbursement for an approved Events Trust Fund
application, along with supporting documentation. This request and all supporting documentation must
be submitted no later than 180 days after the conclusion of the event.
Disbursement will only be made to the Applicant.
For a request submitted by a Local Organizing Committee, documentation shall be submitted showing the prior
approval of the disbursement request by each endorsing entity. TAC Rule § 184.41(a)(6).
Please submit all documents to eventsfund@aov.texas. aov.
To accommodate large files, secure file transfers are available upon request.
Regarding the Events Trust Fund Disbursement Request in the amount of $16,676, for the 2022 US Lacrosse
Women's Collegiate Lacrosse Associates (WCLA) National Championships {name of the event} I, LwA49414a4ley
(name of authorized official), approve of each cost submitted for disbursement from the trust fund. I certify that
each cost is necessary to fulfill obligations under the Event Support Contract. I certify that the funds will not be
used for the purpose of soliciting the relocation of a professional sports franchise already located in this state;
and that no costs sought for disbursement from the trust fund are also being disbursed by another entity. I also
certify that I have the authority to make this certification statement on behalf of the applying entity, and I take
responsibility for the disbursement being requested.
Please provide the following information:
Entity Disbursement is being made to: City of Round Rock
Federal Tax ID Number: 746017485
Texas Tax ID Number: 17460174851
sr OFFICE Box 12428 AusnN, TExAs 78711 * 512-936-0100 * Gov.TExAs.Gov
General explanation of costs that the disbursement request represents: Rights Fee
Note: Disclosure of Information under the Public Information Act. All disbursement documentation
submitted to the Office of the Governor (OOG) is subject to disclosure under the Texas Public Information Act,
Chapter 552 of the Texas Government Code ("the Act"), whether created or produced by the applicant or by any
third -party. If it is necessary to include proprietary or otherwise confidential information in the documents
submitted, that particular information should be clearly identified as such. Merely making a blanket claim that all
documents are protected from disclosure because they may contain some proprietary or confidential
information is not acceptable, and will not render the information confidential. Any information which is not
clearly identified as proprietary or confidential will be released in accordance with the Act.
Does the disbursement request documentation contain any items marked as confidential and/or proprietary?
Yes ❑No®
Primary Contact for Disbursement Request: Renee Cortez
Primary Contact Phone Number: 512-218-2009
Primary Contact Email: rcortez@roundrocktexas.gov
Signatory must be someone the applying entity has determined is eligible to bind the applying entity.
Signature Printed kame �-
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Title and Name of Org ization Date
POST OFFICE Sox 12428 AusTiN, TEXAS 78711 * 512-936-0100 * Gov.TExAs.Gov
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GOVERNOR GREG ABBOTT
ECONOMIC DEVELOPMENT & TOURISM
June 15, 2022
Mr. Chad McKenzie
Director Sports Management & Tourism
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Mr. McKenzie:
Thank you for submitting the Attendance Certification for an Event Trust Fund under Texas Government
Code Chapter 480. Events Trust Fund. The Attendance Certification for the following event has been
accepted.
Event: 2022 Women's Collegiate Lacrosse Associates National Championship - Project Code
220213
Event Dates: 05/04/22 -- 05/06/22
Method of Documentation: Participant and officials lists
Given that the attendance certification and documentation provided indicate that the actual number of
attendees for the event is significantly lower than the pre -event estimate, the amount of the fund available
for disbursement will be reduced by 56% in accordance with Texas Administrative Code, Title 10, Rule
§ 184.30(b). The decrease was determined through the following:
Required Attendance:
Actual Attendance:
Percentage of Required Attendance:
1,802 daily average of all attendees
786 daily average of all attendees
44%
The reduced amount available for disbursement from the Event Trust Fund is as follows:
Local Match Required: $2,668.10
State Match Required: $16,675.62
Total Contribution to the Event Trust Fund: $19,343.72
To be eligible for disbursement, the local match must be submitted no later than 08/04/22. The
disbursement request and supporting documentation must be submitted no later than 11/02/22. If you
have questions or need further assistance, please feel free to contact Gene Cervenka at
gene.cervenka@gov.texas.gov and eventsfund@gov.texas.gov or (512) 936-0534 and (512) 936-0100.
Sincerely,
Adriana C z
Executive Director
Economic Development & Tourism
AC: gc
POST OFFICE Box 1247-8 AusnH, TEXAS 78711 * 512-936-0100 * cov.TExAs.Gov
Sylvia Willhite
From: Gena Nelson
Sent: Monday, November 22, 2021 3:51 PM
To: AP Team
Cc: Chad McKenzie; Nancy Yawn
Subject: RFC# 220626
Attachments: #220626 - USA Lacrosse - HPA for WCLA May 4-6, 2022.pdf
Good Afternoon
This email is to notify you that the CVB has submitted a check request for this week's check run in Munis for the
following:
RFC# 220626
Vendor#! 61829 USA Lacrosse
Amount: $20,000.00
Host Partner Agreement for WCLA May 4-6, 2022 — USA Lacrosse.
Gena Nelson, Administrative Associate
Convention and Visitors Bureau City of Round Rock
231 East Main Street, Suite 150 ' Round Rock, Texas 78664
512-218-7023 (w) I GoRoundRock.com
Go
ROUND ROCK
USA
tAaRasssu
1710 - 5� I - ELa4
veo do r �/ 90-9
re�eQS� Qn
USA Lacrosse
2 Loveton Circle
Sparks MD 211 S2
Phone: 410-235-6882 Email: amanionfvsalacrosse.com
Page i of 1
Invoice 1001720
Date 11/22/21
Wit to: City of Round Rods
Attn: Nancy Yawn
231 E. Main St. Suite 150
Round Rock, TX 78664-5267
Purchase Order No. I Customer ID Payment Terms Due date
8204577 12/ 31 /2021
Description Discount Unit Price 7oul
1 2022 WCLA Bid Income $0.00 $20,000 $201000
Subtotal $20,000.00
Tax 50.00
Total $20,D00.00
City of Round Rock, Round Rock, TX 78664 PAGE: 1 OF 1 CHECK NUMBER: 10063033
11/22/2021
b1829
1001720
Host Partner Agreement - WCLA May 4-6, 2022
DOC iD# 189377
USLACROSSE
City of Round Rock
221 E Main Street
Round Rock, TX 78664
Phn. (512) 218-5400
Pay *Twenty Thousand Dollars and 00 Cents*
To the US LACROSSE
Order Of 2 LOVETON CIRCLE
SPARKS, MD 21152-0000
10063033
$20.000.00
1210312021 $20,000.00
Vendor Number Check Number Check Date
61829 10063033 12/0312021
$20,000.00
FILE COPY
NON-NEGOTIABLE
ROUND ROCK
TEXAS
City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Events Trust Fund Disbursement Request in association
with the 2022 US Lacrosse Women's Collegiate Lacrosse Associates (WCLA)
National Championships at the Round Rock Multipurpose Complex.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 8/26/2022
Dept Director: Chad McKenzie
Cost:
indexes:
Attachments: CMAF - ETF Disbursement Packet, Disbursement Packet_22 Lacrosse
Department: Sports Management & Tourism
Text of Legislative File CM-2022-195
The Events Trust Fund Program is a program for local governments and local organizing committees to
apply for State funds to help pay for qualified expenses associated with an event, to which both the State
and City must contribute. The Events Trust Fund application associated with this event was approved in
July 2021 on CM-2021-207.
The disbursement request is the final step in the Events Trust Fund program from the Governor's Office.
The City is seeking disbursement from the State for the 2022 US Lacrosse Women's Collegiate Lacrosse
Associates (WCLA) National Championships, held at the Round Rock Multipurpose Complex from
05/04/22-05/06/22. The disbursement amount being requested is $16,676.
City of Round Rock Page 1 of 1