CM-2022-203 - 8/26/2022HRTM
CONSULTING
Prepared For
Wylie Brownell
Round Rock Fire
203 Commerce Blvd
Round Rock, TX
78664
Description
Human Resources Time Management
732-447-5724
Proposal Date Proposal Number
08/01 /2022 0000256
Rate
100 West Street
Belle Mead, New Jersey
08502
United States
Oty Line
Total
Professional Services (includes. Project Management, $150.00 120 $18,000.00
Technical and Functional support.
Overview
Round Rock Fire was a V2 TeleStaff user who chose not to upgrade when V2 went end -of -life. Customer
would now like to implement the latest version of TeleStaff using their old V2 database as a baseline but with
updates to rules and other configuration items including use of new features.
Scope of Work
HRTM is proposing professional services to implement the latest version of TeleStaff. The following
assumptions will be part of this scope.
Features to be implemented
1.) 2-way shift trades
2.) Event deployments
3.) Updates to overtime rules
4.) Updates to Fatigue rules
5.) SMS for filling open shifts
6.) Annual vacation ridding
7.) Standard payroll export
Pricing
Subtotal 18,000.00
Tax 0.00
Proposal Total (USD) $18,000.00
Notes
1.) Old V2 database must be accessible and readable.
Terms
- Payment terms Net 30 days
- Invoicess sent bi-weekly for services delivered during this period.
- Cutomer is only billed for hours delivered
City ManAger, Round Rock Fire
Pam- .
City of Round Rock
ROUND ROCK
° -,:. Agenda Item Summary
Agenda Number:
Title: Consider issuing a purchase order and executing a related quote to HRTM
Consulting for the purchase of Software Implementation of UKG's Telestaff
Scheduling Software.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 8/26/2022
Dept Director: Shane Glaiser, Fire Chief
Cost: $18,000.00
Indexes: General Fund
Attachments:
Department: Fire Department
Text of Legislative File CM-2022-203
The new program request for the purchase of Telestaff Scheduling Software will allow for an improved
method of shift scheduling and time tracking. Our current system uses an Excel spreadsheet and must
have all moves and leave time entered manually. Telestaff, will allow us to enter rules into the system
which will automatically show staffing shortages and give recommendations on how to fill vacancies in
accordance with department policy. The end goal is to use as many of the automated features available
with this product to free up time for the Shift Battalion Chiefs so that they can make station rounds and
attend training more frequently.
Cost: $18,000
Source of Funds: General Fund
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