R-2022-298 - 9/8/2022 RESOLUTION NO. R-2022-298
WHEREAS, the City of Round Rock ("City") desires to purchase a replacement for one of the
Return Activated Sludge (RAS) Pumps for the Brushy Creek Regional Wastewater Treatment Plant;
and
WHEREAS, Section 252.022(4) of the Texas Local Government Code states that expenditures
for items available from only one source are exempt from competitive bidding requirements; and
WHEREAS, Smith Pump Company, Inc. is the sole source provider of the goods and services
being purchased, as shown in Exhibit "A," and incorporated herein for all purposes; and
WHEREAS, the City wishes to issue a purchase order to Smith Pump Company, Inc. for the
purchase of a Return Activated Sludge (RAS) Pump Replacement, Now Therefore
BE ITRESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to issue a purchase order to Smith
Pump Company, Inc. for the purchase of a Return Activated Sludge (RAS) Pump Replacement.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVE D this 8th day of September, 2022.
CRAIG 1ORG,, Mayor
City of[found l 5ckTexas
ATTEST:
,EAGAN 'INKS, ity Clerk
4Y 11 A2 20 122 84 S6,7`98 k 296
EXHIBIT
City of Round Rock Purchasing "App
Rca"a=T E XA15 Just•ific •
ation Form
................................................. ............................................
Date: 06/21/2022 Department Utilities
Name:
ke—quesGr-—--------
To: Purchasing Name: Michael A. De Santis Jr.
... .... ...... ......................................................
Phone 512-218-2005
Number:
Instructions: Complete this form for all purchases that will exceed $3,000 and will be exempted from
competition as prescribed in Texas Local Government Code Chapter 252.022.Attach additional information
as needed to support the exemption request.
The City declares the competitive bidding procedures in Texas Local Government Code Chapter 252 to
be exempt for this procurement. This Justification Form is executed and filed with the Purchasing Division
as
to s,
The undersigned is authorized and certifies that the following exemption is applicable tothis
purchase.
Please check the criteria listed below that applies tothis purchase request:
of Source (check one)
Items that are available from only one source use of patents, copyrights, secret process,
or natural monopolies.
0 Films, manuscripts or books.
Gas, water and other utilities.
Captive replacement parts or components for equipment
Books, papers and other library materials for a public library that are available only from the
persons holding the exclusive rights tote materials
El Public Calamity
A procurement made because of a public calamity that requires the immediate
appropriation of money to relieve the necessity of the municipality's residents or to
preserve the property of a municipality.
Public Health and Safely
A procurement necessary to preserve or protect the public health or safety of the
municipality's residents.
Unforeseen Damage
A procurement necessary because of unforeseen damage to public machinery,
equipment, or other property.
El Personal Professional or Pjanning Services
A procurement of personal, professional, or planning services
2. Justification: Describe in detail below why an exemption according to Section 252.022 of the
Local Government Code is being submitted for this purchase. (Attach additional pages if needed)
The RAS pump is to be replaced due to age according to the capital budget plan for FY'22.
Smith pump is the sole source for all parts and service for Flowserve pumps.
3. Attach and submit the following documentation that supports this justification as applicable.
• Vendor's proposal/quote.
• If sole source a Manufacturer's letter declaring the purchase is sole source and why. The letter
should be no older than 6 months of and signed by an authorized representative on company
letterhead.
4. Because the above facts and supporting documentation the City of Round Rock exempts this
procurement from LGC Chapter 252 and intends to contract With:
Vendor Name: Smith Pump
Description: Pumps Sales& Service
5. Check the purchase type and fill int dollar amount and purchase term as applicable
Z This is a one-time purchase request for$ 79,400.00
El This is a to contract reque r ( ont of$
Recommended 06/21/ 2
202
By Requestor Date
Approved 06/21/
2022
By nager, As'&*Dit or Director Date
ZI A
Purchasing Office 6/23122
Review Purchaser Date
Purchasing Office 06/23/2022
Management Review Purchasing Manager(over$50,000) to
2 JF, ag, e